24Z5AT8 Repair High Mast Lighting Statement of Work.pdf

FCI Texarkana Statement of Work / Drawing

Approval

Project 24Z5AT8 - Repair High Mast Lighting

Sensitive But Unclassified bop37573 Cross-Out

U.S. Department of Justice

Federal Bureau of Prisons

South Central Regional Office Grand Prairie, Texas 75051

February 13, 2024

MEMORANDUM FOR KEVIN WALKER, FACILITY MANAGER

FEDERAL CORRECTINAL INSTITUTION TEXARKANA

FROM:

SUBJECT:

Gregory Floyd Facilities Administrator

Approval of Statement of Work and Drawings, “Repair High Mast Lighting” FCI Texarkana project 24Z5AT8

We have reviewed and approved the statement of work Pages 1 through 5 and drawings A-1, & A-2 that was received for the above referenced project.

If you have any questions please call.

Approved 2/13/2024 SCRO

STATEMENT OF WORK

REPAIR HIGH MAST LIGHTING

FCI TEXARKANA

I. SPECIFICATIONS

A. Scope Of Work

The Federal Bureau of Prisons (FBOP), Federal Corrections Institution (FCI) Texarkana intends to award to a responsible entity for the provision of repairing and retrofitting the high mast lighting at FCI Texarkana, located at 4001 Leopard Drive, Texarkana, Tx 75501.

Awarded contractor will be required to provide all labor, materials, tools, permits, insurance and equipment, necessary for retrofitting to LED’s on four high mast lights. As well as replacing the lifting mechanisms on ten total high mast lights.

B. Operation Specifications

1. Awarded Contractor shall be a reputable High Mast Lighting Provider. The Contractor shall provide the Institution’s Contracting Officer and his Representative (COR) with such proof. A factory certified field technician must be on site.

2. Service will comply with all Local, State, and Federal codes and safety requirements as well.

3. Labor includes the following: Removing the existing lowering device, determining positions of new variable clevis’, new latching arm, new hoisting cables, new warning light, new leveling assembly, new lightning rod, and ring j-box. Assess any parts needed for repairs and replacing those parts. Test functionality of lowering device. Removing non- LED fixtures and replace with LED fixture. A photometric layout is to be completed by a lighting certified (LC) professional.

4. Contractor shall perform job site clean-up and removal of all excess materials, debris, and old equipment associated with the project. Removal and disposal of all debris must be completed in accordance with all applicable Federal, State, and Local laws pertaining to such work.

B1. REFERNCE DOCUMENTS

Attached reference drawings/specifications are provided for work requirements and the Contractor’s benefit.

Actual equipment installation and existing conditions may vary.

ATTACHMENT A –1 Location Site Plan ATTACHMENT A –2 Project Photos

C. FCI Texarkana Responsibilities

1. FCI Texarkana shall ensure all energy sources needing to be secured to prevent personal injury and/or property damage will be locked-out and tagged-out with the appropriate safety measures. All system isolations and lock-out/tag-out measures to be implemented, and/or removed, will require written verification by the Contractor, COR, and the Safety Manager prior to doing so.

2. FCI Texarkana shall provide the necessary escorting staff members to the Contractor and their assigned Field Technicians carrying out the prescribed work and will allow access to project related institution areas as needed.

3. The Institution Safety Manager shall randomly monitor the project. If at any time the Safety Manager witnesses, or become privy to a deemed “unsafe work practice” being carried out by one or more of the contractor’s assigned field technicians working on site, the contractor will be required to stop work and make the necessary work practice corrections to comply with all OSHA and/or Institution advised safety requirements. Failure to do so may result in work stoppage and other administrative measures.

D. Contractor’s Responsibilities

1. The Contractor shall comply with all applicable Federal, State, and Local laws for the safe transportation, storage, use, documentation, and disposal of all chemicals that may be used on the job. Likewise, all used chemicals, chemically hazardous debris (to include used rags), must be safely collected in approved receptacles and removed by the Contractor in accordance with the aforementioned regulatory entities.

2. All work shall be inspected by the COR and Contacting Officer for quality and meet the terms of this Statement of Work as specified prior to final acceptance and closure of the project.

E. Equipment Specifications- (Material to be model numbers mentioned or approved equal.)

1. Lighting Fixtures must provide TM-21 reports, LM-80 report, and LM-79 reports.

2. High Mast to have Extreme surge protection 20kV/10kA per ANSI/IEEE C62.41.

3. High Mast meets 3G vibration rating.

4. High Mast has quick disconnect connectors.

5. High Mast minimum operating temperature is -40 degrees C.

6. High Mast has an electronic driver has an expected life of 100,000 hours.

7. High Mast has prismatic glass optics.

8. High Mast to be manufactured in the USA.

9. High Mast to be 82,128 lumens or greater.

10. Lowering device to have a ring assembly with spring loaded, interconnected centering system to prevent imbalance and hanging up on the pole.

11. Lowering device to have a top latching system with a swivel roll latch pin.

12. (Quantity-32) HMLED4 P4 40K MVOLT HGR AO- HMAO LED IV, P4 performance package, 4000k, gray housing, wide area, field adjustable LM output.

13. (Quantity-10) LDV15 1C 08ARM HMLED4LUM P4 DPHASE 100 FS FAA1208 LAJB LR 9249-Top latching, Centering Arm Unit, 1 circuit, 8 luminaires per pole, HMLED 4 High Mast LED 4 wiring configuration, P4 performance package, 60HZ, 208V, 3 Phase, 100FT, Stainless Steel 3/16IN dia. Hoisting Cables, FAA Single Aircraft Warning Light, 208V, Lighting arrestor, ring j-box, Lighting rod. Leveling block assembly.

14. (Quantity-10) PT-1275- Tenon Adapter Plate

15. (Quantity-1) LDM 1CDPHASE 30A- Portable drive motor, One circuit, 60hz, 208V, 3 Phase, 30 amps.

II. CONTRACTOR SECURITY/WORKING REGULATIONS

A. Working Hours

1. The schedule for these services will be five (5) days a week, Monday through Friday, with the exception of Federal holidays. The schedule will continue weekly until the installation is completed, not to exceed thirty

(30) calendar days from Notice to Proceed (NTP). The rear gate will open at 8:00 A.M. and close at 2:30 P.M.

Requests to extend hours or change work days must be submitted in writing by the Contractor to the Contracting Officer (CO) for approval at least forty-eight (36) hours in advance.

B. Delivery of Materials

1. All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the COR for temporary storage.

2. Construction related deliveries which are directly shipped to the institution can be received between the hours of 8:O0 AM - 2:30 PM, Monday - Friday, excluding federal holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor, or his representative, is not present to verify and accept the delivery.

3. Under no circumstances will FCI Texarkana staff be responsible for the acceptance of any Contractor deliveries.

4. The Contractor shall be responsible to provide for its own means of loading and unloading Contractor material and equipment.

5. The Contractor will not be permitted to impede or block driveways for any extended period that would hinder the normal operations of the institution.

C. Storage of Equipment/Tools

1. If required, all equipment/tools shall be stored in a designated area mutually agreed upon between the COR and the Contractor. If required, the Contractor shall provide a securable, single point access storage container, such as a Job or Gang Box that will be left in the agreed upon storage area for the duration of the project. Size of the storage container will be determined by the Contractor and the COR. The container will be secured using a two padlock protocol with one padlock being provided by the institution lock shop and the other provided by the contractor. For institution security purposes, the contractor shall provide the institution lock shop with one key copy for every contractor padlock being used. If necessary, a contractor provided heavy duty chain may be used to facilitate the locking requirement. All equipment/tools stored within the container will be maintained in a safe an orderly fashion. All contractor padlock key copies will be returned to the contractor upon 100% proven tool accountability by the institution and removal of assigned storage containers from the property.

2. The Contractor shall be responsible for loading and unloading contractor materials and equipment. At no time shall Contractor materials or equipment being staged in a fashion that would block, impede or otherwise hinder the typical operations of the institution.

3. All Contractor ladders that may be needed for the job shall be stored and secured in the immediate work site area. Such ladders will be secured to an agreed upon stationary fixture with a chain and padlock application following the same contractor storage container lock protocol with one padlock provide by the contractor and one provided by the institution’s lock shop.

4. The Contractor shall be required to adhere to the institution’s tool inventory program as it pertains to their tools and equipment entering and exiting the institution. If a contactor owned storage container is to be used for tools, materials, and equipment for the duration of the project, the Contractor will be required to use an institution approved “Daily Inventory Check Sheet” for all items maintained in the container. The process for container tool accountability will require a FCI Facilities Staff member, along with an overseeing Institution Shift Custody Lieutenant, to be present. The container will be inventoried and verified by the Contractor, the Facility Staff Member, and the Shift Lieutenant at the end of every work shift prior to locking the container shut.

D. Security Clearance/Contractor Badges

1. The Contractor shall provide the COR with the necessary security clearance information on all Contractor Field Technicians assigned to work on the project. In the event a Field Technician does not clear the Institution’s security screening process the contractor may, if necessary, submit another Field Technician candidate. By law, the BOP cannot, and will not, release any information regarding the reason as to why a Contractor employee was not able to clear the institution’s security screening process.

2. All security clearance documentation shall be reviewed and institution approved five (5) working days prior to contractor institution access. Approved security clearances will be in effect for the duration of the project.

3. Contractors assigned to the project will access and depart the institution grounds via the main entrance or when necessary the lower property perimeter road gate.

E. Safety and Personal Protective Equipment

1. The Contractor shall comply with all applicable Federal, State, and Local safety standards providing their field technicians with all necessary safety equipment to include, proper personal protective equipment, Lock-Out / Tag-Out equipment, and any “job-site specific” safety equipment deemed necessary to safely complete the project described in this Statement of Work.

2. All contractor employees shall have, and wear required personal protective equipment prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide such equipment.

F. Utilities

1. FCI Texarkana will provide electrical power for all tools required for the project and restroom facilities.

G. Other Considerations

1. Contractor technicians will NOT be allowed to bring cell phones, cameras or two-way pagers into the Institution. Use of such devices, however, may be used on institution exterior grounds. FCI Texarkana Reserves the right to restrict their use at any time if deemed a security threat or risk.

2. The Facilities Department at FCI Texarkana maintains a digital camera that will be utilized by FCI Facility Staff to document the project work. The Contractor may request copies of the digital photos for their record keeping.

3. All deviations from this Statement of Work must be approved in writing by the Contracting Officer and COR.

4. In the event of an institution emergency the contractor may be instructed to secure from all work, secure all tools, equipment, and materials, and if necessary escorted off institution grounds. Work will be suspended until the institution emergency passes.

G. Utilities

1. FCI Texarkana will provide electrical power for all tools required for the project and restroom facilities.

END STATEMENT OF WORK

N

63 58

232221

16 17

North 33° 22' 34.5" West 94° 5' 22.8"

COORDINATES

46 - STAFF HOUSING

52 - TRAILER STAGING AREA

49 - UNICOR STORAGE

55 - TOWER 1

54 - GARDEN

50 - SALVAGE YARD

48 - V.T. SHOPS

47 - V.T. CLASSROOM

53 - FARM IMPLEMENT SHED

51 - UNICOR CARDBOARD STO.

45 - FEDERAL PRISON CAMP

61 - LANDSCAPE OFFICE

64 - F/S FREEZERS

63 - GREENHOUSES

59 - TOWER 5

58 - TOWER 4

57 - TOWER 3

65 - WEIGHT AREA

62 - MEDICAL/COMMISSARY

60 - K-UNIT / ABOVE FOOD SERV.

66 - DRUG TREATMENT BLDG.

56 - TOWER 2

24 - POWERHOUSE

23 - RECREATION FIELD

33 - ELEVATED WATER TANK

31 - CONSTRUCTION 1 OFFICE

27 - FUEL STORAGE TANKS

26 - GAS MANIFOLD SHELTER

32 - RADIO TOWER

29 - GREENHOUSE

25 - OUTSIDE PLUMBING SHOP

1 - ADMINISTRATION BLDG.

2 - COURT YARD

6 - WEST UNIT

5 - LAUNDRY

4 - STOREROOM

10 - UNICOR

8 - REAR GATE

9 - REAR GATE OFFICE

7 - SOUTHWEST UNIT

11 - COMMISSARY

3 - FOOD SERVICE

42 - FIREARMS CLASSROOM

41 - TRAINING BUILDING

40 - COMMAND CENTER

36 - UNICOR WAREHOUSE

39 - H.R.M. OFFICE

38 - MAIL ROOM

37 - ARMORY

35 - GARAGE

43 - FIRING RANGE

44 - PARKING AREA

16 - HOSPITAL

14 - EAST UNIT

20 - CHAPEL

19 - MECHANICAL SERVICES

18 - V.T. WELDING SHOP

17 - EDUCATION COMPLEX

15 - MODULAR UNIT

13 - CENTRAL UNIT

21 - GYMNASIUM

22 - RECREATION YARD OFFICE

12 - METAL DETECTOR BLDG. 34 - GROUND WATER TANK

30 - FOOD SERVICE WAREHOUSE

GRAPHIC SCALE IN FEET

FCI TEXARKANA

INSTITUTION SITE PLAN

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FCI / FPC TEXARKANA

4001 LEOPARD DRIVE

TEXARKANA, TEXAS 75501

SCRO

SCRO

SOUTH CENTRAL REGION

BUILDING INDEX

FCI TEXARKANA

67 - RECYCLE STORAGE BLDG.

68 - FCI CREDITUNION

28 - LANDSCAPE SHOP

REVISIONS

ACAD Number:

Sheet number:

of: 2

Date Drawn:

02/05/2024

Checked By:

D. Osborn

Drawn By:

H. McMillan

M.W.O. Number:

B&F PROJECT NUMBER:

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H. McMillan, Engineering Tech

PREPARED BY

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- T ex ar ka na

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DRAWING TITLE

ELEVATED

WATER

TOWER

N/A

24Z5AT8

A-1

LOCATION PLAN

SCALE: USE GRAPHIC SCALE

Highmastlighting.DWG

Approved 2/13/2024 SCRO

AutoCAD SHX Text

AutoCAD SHX Text

AutoCAD SHX Text

AutoCAD SHX Text

AutoCAD SHX Text Require Lifting Mechanism Rebuild and LED Retrofit

AutoCAD SHX Text Require Lifting Mechanism Rebuild Only

AutoCAD SHX Text Work Location(s) and Requirements

AutoCAD SHX Text Federal Bureau of Prisons

AutoCAD SHX Text United States Department of Justice

AutoCAD SHX Text 4001 Leopard Drive

AutoCAD SHX Text Texarkana, TX 75501

REVISIONS

ACAD Number:

Sheet number:

of: 2

Date Drawn:

02/05/2024

Checked By:

Drawn By:

H. McMillan

M.W.O. Number:

B&F PROJECT NUMBER:

UREAU OF

L

TR

E

AP

D

D F E

ERA

OFTN

R

I

TI

EM JUS

B P

CE

O N S

S

H. McMillan, Engineering Tech

PREPARED BY

Fe de ra l C or re ct io na l I ns tit ut io n

- T ex ar ka na

Fe de ra l C or re ct io na l I ns tit ut io n R

EC

O

R D

D R

A W

IN

G

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DRAWING TITLE

High Mast Lighting

N/A

24Z5AT8

D. Osborn

A-1 PROJECT PHOTOS

Approved 2/13/2024 SCRO

AutoCAD SHX Text Federal Bureau of Prisons

AutoCAD SHX Text United States Department of Justice

AutoCAD SHX Text 4001 Leopard Dr

AutoCAD SHX Text Texarkana, TX 75501

AutoCAD SHX Text Highmastlighting.DWG

AutoCAD SHX Text Above: Typical Existing Fixture Lift Mechanism (Quantity 8)

AutoCAD SHX Text Above: Typical Existing Fixture Lift Mechanism (Quantity 2)

AutoCAD SHX Text Above: Typical Existing Light Needeing Retrofit to LED (Quantity 2)

AutoCAD SHX Text Above: Typical Existing Light Needing Retrofit to LED (Quantity 2)