Sources Sought Memo MAY2024 package.pdf

Sources Sought Notice

Jefferson Lab Sources Sought Notice JSA 24-R-AE 2024 12000 Jefferson Avenue, Newport News, VA 23606 – Phone: 757.269.7100 www.jsallc.org

DATE: May 6, 2024

ATTENTION: All Interested Firms

SUBJECT: Sources Sought Notice – Architect-Engineer Services

The Thomas Jefferson National Accelerator Facility (Jefferson Lab) is seeking sources to compete for award for an indefinite delivery indefinite quantity (IDIQ) Architect-Engineer services contract.

Jefferson Lab is a nuclear physics research facility operated by Jefferson Science Associates (JSA) under contract to the U.S. Department of Energy. The Department of Energy sponsored research facility includes multifunctional structures located on approximately 170 acres in Newport News, VA.

Structures house administrative, industrial processes, manufacturing and assembly, laboratory activities, and experimental facilities with low-level electromagnetic radiation.

This Sources Sought Notice is for Architect-Engineering (A-E) services from a multi-discipline architectural and engineering firm, for the design of new and modification of conventional facilities associated with Facilities Management projects. Projects under this contract may include preparation of engineering studies, investigations, planning, designs, construction documents, construction administrative services, condition assessments, sustainability studies, and energy audits. Work will be negotiated as firm fixed priced task orders.

We anticipate awarding one or more subcontracts with a base year with seven optional one-year terms with a minimum award of $25,000 and a maximum contract of $3,000,000 over the maximum eight-year period.

A summary of sample projects is listed in Attachment 1. The intent of the potential projects is to gather an understanding of how the firm would approach the project, and to provide examples of projects completed by the firm that contain similar scope.

If your company is interested in competing for award of the contracts for the A-E design work described in this notice, please register for this requirement on the JLAB Solicitation Bulletin Board (https://misportal.jlab.org/ul/bus_ops/ ) and submit a completed SF 330 (Parts I & II) by close of business on June 3, 2024. Copies of the SF 330 can be obtained from the General Services Administration web site – go to http://www.gsa.gov under e-Tools Fed Forms. The SF 330 shall be e-mailed to stepney@jlab.org.

This solicitation is open competition for all offerors.

If you have any questions, you may contact me at stepney@jlab.org.

Sincerely, Carolyn Stepney

Sr. Procurement Officer http://www.jsallc.org/ https://misportal.jlab.org/ul/bus_ops/ http://www.gsa.gov/ mailto:stepney@jlab.org mailto:stepney@jlab.org

Sources Sought Notice

Jefferson Lab Sources Sought Notice JSA 24-R-AE 2024

Attachments

1. Potential Projects

2. Selection Schedule

3. Selection Criteria

Attachment 1

Jefferson Lab Sources Sought Notice JSA 24-R-AE2024

12000 Jefferson Avenue, Newport News, VA 23606 – Phone: 757.269.7100 www.jsallc.org

Attachment 1 Potential Project Descriptions

1. Accelerator Lift Station Pump Upgrade

Project Description: The accelerator lift station was identified in a previous study as an asset that does not meet current building code and requires an upgrade to meet current and future Jefferson Lab needs.

The Accelerator lift station consists of a precast concrete MH riser approximately 22.5 FT in height. Within the MH riser are two (2) pumps both originally specified as 5 H.P., 1160 RPM, 480V, 3-inch diameter, 60 Hz with 40 FT Total Dynamic Head (TDH). Within the lift station is a float support pole which guides the float control wires and four (4) floats (High Water Alarm, Lag Pump On, Lead Pump On, and Pumps Off) at different elevations to the control box at the surface. There are two (2) cast iron 4-inch discharge pipe with vertical check valves connecting by a “Y” connection to one cast iron 4-inch discharge pipe and travels

51.5 FT across the road. The flow rate for pump #1 is 85 GPM and 156 GPM for pump #2 with a combined flow rate of 191 GPM for both pumps operating at the same time.

The current flow rates to the Accelerator Lift Station are 121 GPM for the average day scenario and 138 GPM for the peak hour scenario. Based on this information, the lift station cannot discharge the needed flow rates when pump #1 cycles on and will in many cases also cycle pump #2 on when high wastewater levels are present. Standard design requirements call for one pump to handle the peak flow rates with duplex lift stations and therefore this lift station is not meeting current code requirements.

2. Site Security Upgrade

Project Description: Provide a design to encompass the entire Jefferson Lab (JLab site within a secured physical security envelope. Vehicular and pedestrian traffic must be regulated through a controlled access gate/door system. Traffic flow must accommodate potential emergency response vehicles, access for visitors, and access for JLab staff. The security envelope may include additional security fencing, upgraded door system hardware, vehicular/personnel gates, guard posts, and additional security cameras.

Jefferson Lab Sources Sought Notice JSA 24-R-AE2024

3. Existing 22MVA Substation and Campus Power Upgrade

Project Description: The existing 22MVA substation is composed of an outdoor rated 3-gang manually operated switch, with a 15kV vacuum breaker, feeding a remotely located 1200A outdoor rated switchgear. The switchgear connects campus side power with 3-phase lateral feeders to various buildings onsite. These lateral feeders are branched to various locations further downstream in the distribution. The 22MVA substation also has a tie to a CMSA transformer on the line side of the 15kV switch. This transformer feeds some campus loads.

This design must provide additional redundancy and resiliency to the Campus distribution system, provide utility metering, net metering, connections to existing substation switchgear, and connections to future alternative energy sources.

4. Accelerator Electronics Trip Study

Project Description: The accelerator utilizes sophisticated systems to operate and maintain the continuous electron beam. In particular, Klystrons are utilized to provide RF needed to increase the energy of the electron beam. Power levels range from fractions of a watt to 100,000 watts in a system powered from as low as 3.3 volts, up to as high as 35,000 volts. RF must be controlled with high precision to provide tight beam control. With recent upgrades to the accelerator, electrical distribution assets (breakers) feeding these RF power supplies have been tripping during beam operations. Some of these trips can be associated with known causes. Others do not seem to point to any known cause. A study and analysis should be done to formulate and identify the causes of these “unknown” trips. This project will require metering/monitoring of specified systems, an analysis/study of findings, and a recommended path forward to resolve the issues of trips within the electrical distribution.

This may include coordination studies of the electrical distribution as well as components within the RF system.

5. Test Lab Electrification

Project Description: The Test Lab is the highest natural gas consuming facility located at TJNAF. The (4) boilers located in the Test Lab provide heating for the Test Lab (144,404 square feet) and the adjacent Experimental Equipment Lab (EEL) building (54,788 square feet). Electrification of the HVAC equipment in both buildings is essential to the elimination of Scope 1 emissions and achievement of Carbon Pollution Free Electricity (CFE) requirements.

Provide a feasibility study to allow TJNAF to identify a sustainable, resilient, financeable and strategic implementation strategy that promotes decarbonization. Completion of the feasibility study shall provide a detailed analysis that will be required for future design and construction efforts.

6. Electrification of Administration Building

Project Description: A 128,000 square foot administration building currently conditioned by multiple rooftop variable air volume direct expansion units and hot water radiant heaters needs to have existing deteriorating HVAC systems replaced and be electrified. The rooftop units provide cooling air to pneumatically controlled variable air boxes matched with radiation heaters installed along exterior walls. The hot water radiant heaters are supplied water from three natural gas-fired boilers. Provide a study evaluating various HVAC system replacement options that meet conditioning and electrification requirements detailing construction, energy, and life cycle costs recommending the optimal solution.

www.jsallc.org

7. Increased End Station Additional Cooling Capacity

Project Description: Electronics equipment (power supplies and magnets) within Jefferson Lab Experimental Halls A, B, and C are currently cooled by a deionized water system that rejects heat to the atmosphere via heat exchangers and an evaporative cooling tower system.

The system currently circulates approximately 1000 GPM of deionized water maintained at

0.5 uS/cm utilizing a centrifugal pump (with a backup pump) through a shell and tube heat exchanger and a plate frame heat exchanger. Total heat exchange capacity through both heat exchangers is approximately 1.8 MW. Condenser water is circulated through the two heat exchangers utilizing two centrifugal pumps (with one backup pump) to reject heat via three evaporative cooling tower cells that also cool a 250 ton chiller and an intermediate cooling water system designed to reject approximately 1 MW of heat. The current heat rejection capacity of the cooling tower system is approximately 4.4 MW but one of the three cells is supposed to be backup capacity. Deionized water flow needs to increase approximately 25 percent. Provide required system design modification drawings and specifications to meet the increased deionized water system cooling requirements while providing a spare cooling tower system pump and cell.

Deionized water system distribution

Attachment 2

Jefferson Lab Sources Sought Notice JSA 24-R-AE2024

12000 Jefferson Avenue, Newport News, VA 23606 – Phone: 757.269.7100 www.jsallc.org

Attachment 2

A-E SELECTION SCHEDULE (Estimated)

DATE

May 06, 2024 Solicitation (Sources Sought) for A-E services posted Jun 03, 2024 A-E qualifications due – SF 330 July 01, 2024 Select A-E firms to interview Aug 02, 2024 Complete A-E interviews Sep 02, 2024 Request for Proposal (s) issued to selected A-E(s) Sep 25, 2024 Select A-E firm for award

Attachment 3

Jefferson Lab Sources Sought Notice 24-R-AE2024 www.jsallc.org

Attachment 3 Selection Criteria

(Listed in descending order of importance)

1. Specialized Experience. Experience and professional qualifications of mechanical, electrical, plumbing, fire protection, civil, structural engineers and architects. Additional experience may include interior designers, landscape architects, and planners. In addition to the projects described in Attachment 1, potential projects may also include building renovations, modifications and conceptual designs to obtain funding for future projects and site civil. The firm shall have professionals experienced in the use of sustainable design principles including but not limited to:

energy, water, waste, and refrigerant management best practices, indoor environmental quality, and federal sustainable acquisition requirements. The prospective A-E may partner with other firms to meet the requirements of this solicitation. Project Management must be performed with the prime contractor.

2. Sustainable Design Experience. The firm shall have professionals with experience implementing the principles described in Executive Orders 14008 and 14057 and DOE Order 436.1A. The A-E must have experience performing Life Cycle Cost Analyses (LCCA) that are compliant with the Federal Energy Management Program (FEMP) methodology described in 10 CFR Part 436.

Additionally, the A-E must have experience selecting systems that meet federal sustainable acquisition requirements as described in 48 CFR Part 23 including but not limited to: EnergyStar and FEMP designated products, WaterSense products, non-ozone depleting substances and alternatives identified in the EPA’s Significant New Alternatives Policy (SNAP) program, USDA Biobased certified products, and EPA-designated products. When performing tasks related to building renovations, modifications, and conceptual designs for buildings, the A-E shall have experience meeting sustainable building design requirements as described in 10 CFR Parts 433 and 434 as well as the Guiding Principles for Sustainable Federal Buildings.

3. Past Performance. This element will be evaluated based on innovation in similar projects the firm has completed in the last three years as well as on time and within budget performance. The A-E shall include projects and studies that incorporated sustainable design principles as they apply to the scope. Sample projects or studies shall demonstrate experience with energy and water efficiency, selection of alternative refrigerants, and decarbonization. The prospective A-E firms need to submit contract and actual completion dates as well as design estimate, construction award and final construction costs for a representative sample of projects completed in the last three years that are similar in size ($100K - $500K) and scope (office, industrial, and research facilities). For studies that did not include construction, firms may submit summaries of the project regardless of cost. Include contact information (email or phone number) for the referenced projects.

4. Customer Satisfaction. Our assessment will be subjective and based mainly on past customer interviews. The prospective A-E firms need to submit customer information for a representative sample of projects completed in the last three years that are similar in size ($100K - $500K) and scope (office, industrial, and research facilities). For A-E studies, the cost range can be any value.

Previous projects and studies shall include elements of sustainable design principles as they apply to the scope.

Attachment 3

Jefferson Lab Sources Sought Notice 24-R-AE2024

5. Geographic Location of the Firm. The firm and any partners shall have adequate, qualified, professional staff located in an office within 100-mile access to Jefferson Lab in Newport News, VA. Additional resources located outside the 100-mile radius is acceptable and encouraged to provide the best comprehensive group of individuals working to provide high level deliverables.

6. Quality Control Procedures. Evaluation of schedule and cost control effectiveness in completing work on time and meeting construction cost limitations. Evaluation of life-cycle cost effectiveness that examines a minimum of two alternatives to ensure proper equipment selections. Drafting procedures to ensure construction drawings are coordinated between disciplines and separate construction phase packages. Drafting measurement and verification procedures to facilitate operation of equipment per the design and specifications.