24QE030_draftPWS_093024.pdf

PERFORMANCE WORK STATEMENT

Department of Defense Education Activity 4800 Mark Center Drive

Alexandria, VA 22350

DRAFT

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Prekindergarten Comprehensive Curriculum, Portfolio, and Assessment System

1. General Information and Scope of Work

1.1 Agency

1.1.1 For school year (SY) 2024-25, the Department of Defense Education Activity (DoDEA) will provide

PK-12 instruction in 161 schools to over 67,000 dependents of military and civilian employees. Student enrollment is based primarily on deployment of military troops worldwide. In the Americas, DoDEA operates 50 schools located in seven states, Puerto Rico, and Cuba. In Europe and the Middle East, DoDEA operates 64 schools located in Germany, England, Netherlands, Belgium, Spain, Turkey, Bahrain, and Italy. In the Pacific, DoDEA operates 46 schools located in Korea, Japan (mainland and Okinawa), and Guam. DoDEA also operates a fully accredited virtual high school with teaching hubs in the Americas, Europe, and Pacific. DoDEA's curriculum, resources and student achievement scores on standardized assessments compare favorably to those of high-performing US public school systems.

1.1.2 Military-connected students experience high mobility rates across the nation and throughout the world. Consequently, DoDEA makes a concerted effort to establish a worldwide systemic education network, mitigating the transitional barriers to military-connected students’ success.

1.1.3 DoDEA has adopted College and Career Ready Standards (CCRS) in mathematics, literacy, the arts, social studies, and science, which are rigorous, research-based, and reflect the knowledge, skills and dispositions students need for success in college and/or careers and are aligned with the Common Core State Standards (CCSS), National Core Art Standards (NCAS), Next Generation Science Standards (NGSS), College, Career, Civic Life (C3) Framework for Social Studies State Standards, and Society for Health and Physical Education Standards (SHAPE AMERICA). DoDEA has also adopted both the International Society for Technology in Education (ISTE) Standards for Students, Collaborative for Academic, Social, and Emotional Learning (CASEL) framework, and the GOLD® Objectives for Development and Learning, Birth through Third Grade for prekindergarten.

1.2 Background

1.2.1 Based on research-based best practices, DoDEA emphasizes a whole child approach for prekindergarten children, who are given many opportunities to engage in hands-on learning so they can connect new understandings to related experiences while developing skills in mathematics, language/literacy, science/technology, social studies, and the arts. The learning environment is designed to nurture each child’s social and emotional growth. Growth/progress is measured via observations, anecdotal notes, and student work records, which are placed on an online portfolio and assessment system.

1.2.2 In SY23-24 DoD approved a universal prekindergarten rollout. In SY25-26, a few schools will be added.

The numbers stabilize, except for an expected increase in Europe beginning in SY28-29. See the projected enrollment and teacher numbers below:

Projected Prekindergarten Enrollment and Teacher Numbers

School Years Categories Americas Europe Pacific Total

SY24-25 Students 1784 1464 1561 4809 Teachers 104 87 91 282

SY25-26 - SY27-28 Students 2218 1466 1561 5245 Teachers 128 88 91 307

SY28-29 – SY34-35 Students 2315 1855 1561 5731 Teachers 133 110 91 334

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1.3 Scope of Work

1.3.1 DoDEA requires comprehensive prekindergarten instructional and assessment resources that support intentional teaching and purposeful learning based on developmentally appropriate and best practices and standards that are on a continuum and vertically aligned to the CCRS for grades K-12.

DoDEA requires an implementation plan and professional learning to support the standards, curriculum and assessment resources and the portfolio and assessment system all of which shall be fully aligned.

1.3.2 By the end of the second year of the contract, DoDEA requires a fully aligned digital web-based portfolio and assessment system that can seamlessly receive student registration information directly from the DoDEA Student Information System. It shall place prekindergarten students into assigned classes and input family information in the parent portal without intervention of DoDEA personnel.

It shall also archive student data when they transfer out of DoDEA schools.

1.3.3 DoDEA expects to award one contract for this requirement, consisting of a 5-year base period and 1-year option period.

2 Requirements

Prekindergarten System: The Contractor shall provide print, digital, manipulative, and consumable resources to meet DoDEA’s curriculum standards, found at https://www.dodea.edu/curriculum/preschool/standards.

Supporting Tasks: The tasks below are to help the Contractor gain a better understanding of the requirements to successfully meet the objective. They are not all inclusive, so the Contractor is expected to develop the total solution to meet all the requirements in accordance with a performance-based approach.

2.1 Task 1, Standards Alignment Documentation: The Contractor shall provide a comprehensive document that addresses the (1) proposed program’s vertical alignment with the CCRS, (2) proposed curriculum’s horizontal alignment with the CCRS, (3) proposed portfolio and assessment system’s alignment to the CCRS prekindergarten standards, and (4) the proposed curriculum’s inclusion of the following domains: social-emotional development, physical development (motor skills), language development, and cognition. Note: The GOLD® Objectives for Development and Learning Birth through Third Grade© are the adopted standards that represent the DoDEA College and Career Ready Standards for Prekindergarten.

See https://dodea.widen.net/content/6eaa8b7e-d23d-4edf-98b6-9d78d19ae6f3/webp/GOLD-Objectives-and-Dimensions.pdf for additional information about GOLD®.

See https://www.dodea.edu/curriculum/preschool/ for information about DoDEA’s prekindergarten program.

2.2 Task 2, Instructional Resources—The Contractor shall provide commercial off-the-shelf (COTS) print, digital, and manipulative (if required) instructional resources in classroom sets for 20 students that possess the following characteristics:

2.2.1 Are socially, culturally, and linguistically appropriate.

2.2.2 Support the development of social-emotional skills, such as conflict resolution, self-regulation, and working with peers.

2.2.3 Have lessons/experiences that are relevant to prekindergarten children’s lives and that provide opportunities for them to develop academic and disciplinary language. Lessons shall include:

1) Hands-on developmentally appropriate experiences that promote understanding/skills in the areas of language/literacy, science/ technology, mathematics, social studies, and the arts.

2) Extended investigative experiences to include inquiry-based learning with guiding questions.

3) Problem solving through observation and investigation.

4) Process skills and foundational concepts.

2.2.4 Include project-based resources that contain comprehensive, detailed teacher plans that span several weeks and provide information for developmentally appropriate best practices as well as including all learners (English and dual language learners and children with special needs).

2.2.5 Include curriculum-embedded performance assessments aligned to the proposed standards.

2.3 Task 3, Teacher Resources—The Contractor shall:

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2.3.1 Provide differentiated instructional resources and teaching strategies to (1) acknowledge/describe each child’s learning, (2) scaffold each child’s efforts, and (3) extend each child’s thinking through open-ended questions and intentional conversations.

2.3.2 Provide assessments and assessment strategies that enable teachers to quickly determine each child’s developmental progress and to use that information to differentiate instruction.

2.4 Task 4, Portfolio and Assessment System—The Contractor shall provide a COTS, vendor-hosted, web-based, portfolio and assessment system that shall incorporate daily resources to allow teachers instant access to student data for scaffolding, individualized instruction, and on-the-spot assessment. The proposed system shall possess the following features:

2.4.1 Allow for mobile technology or handheld devices to assist with all digital-based assessment tasks.

2.4.2 Structure that mirrors DoDEA’s organization for administration and recordkeeping purposes, i.e., classroom, school, district, region, and system.

2.4.3 Individual digital student portfolios that allow teachers to document student progress via anecdotal observational data, photos, video, audio recordings and digital notes.

2.4.4 Assessment tools aligned to the GOLD®/CCRS standards and the proposed curriculum that measure student progress on a developmental continuum.

2.4.5 Student performance data that enable teachers to individualize and differentiate instruction.

2.5 Task 5, Recordkeeping and Parent/Sponsor Reports—The Contractor shall provide a COTS, vendor-hosted, cloud-based portfolio and assessment system.

2.5.1 Key Features—The portfolio and assessment system shall perform the following five functions:

1) Mirror DoDEA’s organization for administration and recordkeeping purposes, i.e., classroom, school, district, region, and system.

2) Provide individual digital student portfolios in which teachers can document student progress through anecdotal observational data, photos, video, audio recordings and notes.

3) Include measurements of student progress on a developmental continuum.

4) Include assessment tools aligned to the GOLD®/CCRS standards.

5) Present student performance data that provide teachers the information needed to individualize and differentiate instruction and that enable above-school-level leaders to make data-driven decisions regarding prekindergarten education.

2.5.2 Recordkeeping and Parent/Sponsor Reports—The proposed portfolio and assessment system shall:

2.5.2.1 Provide comprehensive reports which shall be available at the class, school, district, region, and system levels, which are directly aligned to the standards, and which shall include data to measure (1) student progress and identify students who may require more instructional support and (2) individual and class progress toward meeting the end-of-year goals and expectations.

2.5.2.2 Provide digital reports for parents/sponsors that highlight their children’s strengths, next steps, and include recommendations for developmentally appropriate activities families can do with at home to increase student learning and achievement.

2.6 Task 6, Professional Learning (PL)—The Contractor shall:

2.6.1 Implementation Plan: Draft an implementation plan that includes a detailed outline for both the face-to-face and virtual professional learning, including content of presentations, the qualifications of the presenter, and readings for deeper understanding. Finalize the plan based on written feedback from the COR. Revise the plan annually using the same draft-finalize process. Include an implementation monitoring tool for use by school-level administrators and above-school-level educators.

Professional Learning (PL)* PWS Base1 Base2 Base3 Base4 Base5 OY1

Face-to-Face 2.6.2 √ √ √ √ √ √ Teacher Modules 2.6.3 √ √ √ √ √ √ School Administrator Modules 2.6.4 √ √ √ √ √ √ Above-School-Level Staff Modules 2.6.5 √ √ √ √ √ √

* All of the boxes are checked because DoDEA may exercise them throughout the contract. That being said, it is highly unlikely that all of them will be required.

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2.6.2 Face-to-Face Professional Learning: Provide three days—a total of 18 contact hours—of face-to-face professional learning in each district, per the table below. Provide hands-on opportunities to prepare each participating teacher to deliver instruction effectively and to use the portfolio and assessment (reporting) system proficiently. Present a dry run to the COR and finalize based on written feedback. Each training shall include 35-40 teachers and 2-5 above-school-level educators.

Note: The exact dates and locations will be determined post-award by DoDEA in consultation with the Contractor and placed in the implementation plan.

Face-to-Face Professional Learning

Regions Districts # of Sites

Americas Mid-Atlantic 1 Southeast 1

Europe

East 1 Central 1 South 1 West 1

Pacific East 1

South 1 West 1

Face-to-Face Total 9 The COR, in consultation with the Contractor, will determine the dates and sites post-award.

2.6.3 Teacher PL Modules: Provide six 6-hour asynchronous professional learning modules (36 total hours of content) for back-to-school and quarterly presentation to teachers. Each module’s deliverables shall consist of (1) presentation, (2) facilitation guide/script, and (3) handouts/resources necessary for implementation. Present dry runs to the COR and finalize ten business days after receipt of on written feedback from the COR. Note: DoDEA will determine the topics and timelines in consultation with the Contractor post-award.

2.6.4 School Administrator PL: Provide four 30-minute professional learning modules—a total of two total hours of content—to familiarize school-level administrators with the curriculum, instruction, and assessment of the proposed program and the use of the system. Present dry runs to the COR and finalize ten business days after receipt of on written feedback from the COR. Note: DoDEA will determine topics and timelines in consultation with the Contractor post-award.

2.6.5 Above-School Level Staff PL: four 3-hour professional learning modules—a total of 12 hours of content—for quarterly presentation to leaders. Each module’s deliverables shall consist of (1) presentation, (2) facilitation guide/script, and (3) handouts/resources necessary for implementation.

Present dry runs to the COR and finalize after receipt of on written feedback from the COR. Note:

Topics and timelines will be determined by DoDEA in consultation with the Contractor post-award.

2.6.6 Requirements for Face-to-Face and the Professional Learning Modules

2.6.6.1 Base year 1 requirements cover at a minimum, the following four topics: (1) overview and exploration of instructional resources, (2) use of resources to plan/facilitate investigations physical learning environment, (3) application of best practices, and (4) using the proposed program to gather student data, document progress, inform/differentiate instruction, and report progress. Note: DoDEA will determine the exact content of all PL in consultation with the Contractor post-award.

2.6.6.2 Provide all handouts and resources digitally unless permission is granted in writing by the COR to provide print resources.

2.6.6.3 Provide a draft evaluation form for participant feedback upon completion of a professional learning session. Note: DoDEA will finalize and administer the form.

2.7 Task 7, Virtual Coaching: The Contractor shall provide virtual coaching, as required by DoDEA in writing, for district leadership and/or classroom teachers, an estimated total of 70 contact hours per year for the life

10 Jul 24 5 of the contract. Sessions shall occur during the normal school hours of the DoDEA teacher and via MS Teams. Note: DoDEA prefers that the same person facilitate coaching sessions to the greatest extent possible to develop relationships and provide continuity.

Bi-Monthly Coaching for PK Instructional Specialist POCs

Monthly Coaching for All Instructional Specialists

Follow Up Coaching for PK Teachers who received BOY PL

Ad Hoc Coaching for PK Teachers, Administrators, and Instructional Specialists

1-hour sessions, topics TBD by COR (1 session for PAC, 1 session for EU/AM, content same for each)

1-hour sessions, topics TBD by COR (1 session for PAC, 1 session for EU/AM, content same for each)

1-hour sessions, topics TBD by COR, and ad hoc 0.5 – 1 hour sessions as needed, topics TBD with COR

0.5-1 hour sessions, topics TBD by COR

Topic examples:

Developing expertise with curriculum, portfolio, and assessment system;

coaching PK teachers in use of system; analysis of system data to inform system priorities; etc.

Topic examples:

Supporting PK teachers’ instructional expertise with resources & platform;

entering student observational data; using students’ data to determine instructional next steps; etc.

Topic examples:

Strengthening teachers’ expertise with curriculum, portfolio, and assessment system;

analysis of student data to inform instruction

Topic examples:

determined by need as identified by instructional specialists to COR when working with PK teachers

Aug – 1, Sept – 1, Oct – 1, Nov – 1, Dec – 1, Jan – 1, Feb – 1, Mar – 1, Apr – 1, May 1, Jun - 1

Sept – 1, Oct – 1, Nov – 1, Dec – 1, Jan – 1, Feb – 1, Mar – 1, Apr – 1, May 1

Once per semester per region, schedule determined by COR

Scheduled determined by the COR

11 hours PAC & AM/EU Total 22 hours

9 hours PAC & AM/EU Total 18 hours Total 20 hours Total 10 hours

2.8 General Requirements—The Contractor shall:

2.8.1 Technical Support: Provide industry-standard technical support for its digital resources for the life of the contract via telephone or email within one business day from the initial contact to include but not limited to assisting with service problems, product setup, upgrades, and troubleshooting.

2.8.2 Technical Requirements for Digital Resources—The Contractor shall:

2.8.2.1 Provide digital resources designed to run in DoDEA’s learning management system (LMS, Schoology), which operates within our virtual learning environment (VLE).

2.8.2.2 Deliver digital instructional resources in one of the following formats:

1) Integrated via DoDEA’s LMS to the digital resources hosted by the Contractor.

2) Hosted externally by the Contractor but accessible via DoDEA’s LMS to the digital assignments and assessments imported, hosted, and maintained in the LMS.

2.8.2.3 Ensure the course content meets the following specifications:

1) Conforms to IMS Learning Global Consortium (IMS) content packaging specifications.

2) Uses imported content, if required, conforming to IMS content packaging specifications.

3) Uses code that does not disable LMS features when digital resources are accessed.

4) Requires single—not multiple—authentications to access content via DoDEA’s LMS.

5) Incorporates, where applicable, assessments that are IMS Test and Question Interoperability

(QTI)-conformant.

6) Uses content-hosted externally that conforms to any of the existing versions of IMS

Learning Tools Interoperability (LTI), per www.imsglobal.org.

2.8.2.4 Provide teacher and student access to the Contractor’s digital resources through a single sign-on platform that uses one username and password to access what is needed, specifically, via DoDEA’s identity, rostering, and management platform (currently, ClassLink).

2.8.3 Third-Party Programs, Software, and Applications: Ensure its own and its subcontractors’ (third-party) programs, software, and applications meet—at a minimum—the same technical requirements as the Contractor must meet, such as single sign on (SSO) and Federal Risk and Authorization Management Program (FedRAMP) Level 2, etc. On a case-by-case basis, DoDEA may honor requests to waive the FedRAMP Level 2 requirement. For more information, see Technical Exhibit #1, 1.1.7.

2.8.4 Delivery of Print and Digital Resources—The Contractor shall:

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2.8.4.1 Deliver digital materials with instructions detailing how the resources can be accessed by teachers, students, and above-school-level educators.

2.8.4.2 Ship all print/physical materials to the Americas by commercial carrier or USPS and to Europe and the Pacific only by commercial carrier. Delivery orders use door-to-door addresses.

Provide, upon shipment of materials, a digital shipment notification that includes the following:

Contract number and delivery order number Contract line item number (CLIN) indicating materials and quantities being shipped Destination and date of shipment Shipping carrier name and the tracking number of each shipment Estimated date of arrival of shipment and, if applicable, shipping slip

2.8.5 Meetings: Attend virtual meetings at no additional cost to the Government and provide the medium through which each meeting occurs, record each meeting’s minutes. Submit the draft minutes to the COR within two business days of the event and finalize the minutes two business days after receipt of written feedback from the COR. Note: Costs associated with attending any face-to-face meetings shall be handled/paid for as stated in the contract.

2.8.5.1 Post-Award Conference: Participate in a video- or teleconference with the COR five business days after award IAW FAR Subpart 42.5.

2.8.5.2 IT Meeting: Convene a video or teleconference with DoDEA Information Technology staff ten business days after award, per Technical Exhibit #1.

2.8.5.3 Other Post-Award Meetings: Meet with the Contracting Officer (KO), COR, and/or other

Agency personnel, as appropriate, to review Contractor performance, as required by DoDEA.

The KO may discuss the Agency’s view of Contractor performance, and the Contractor shall apprise the Agency of any problems being experienced. The Contractor shall take appropriate action to resolve any outstanding issues the Agency raises.

2.9 Performance Standards and Acceptable Quality Levels

2.9.1 Performance Standard: Tasks shall be completed by the required completion date.

2.9.2 Acceptable Quality Level: See PWS 7, Performance Requirement Summary (PRS).

3 Constraints

3.1 Place of Performance: Work shall be performed at the Contractor’s facilities.

3.2 Privacy—The Contractor shall:

3.2.1 User Accounts: Require, wherever applicable, that individual accounts possess unique usernames and passwords that do not require personally identifiable information (PII) to access online content, i.e., first & last name and any other unique personal information.

3.2.2 Contractor Personnel

Ensure personnel assigned to this contract take proper precautions to protect information from disclosure. Collect and/or store all agency-owned or agency-controlled PII in accordance with the relevant requirements of the Privacy Act, 5 U.S.C, which may be found at the following URL:

http://www.archives.gov/about/laws/privacy-act-1974.html.

All Contractor personnel that have access or may potentially have access to DoDEA data in any form shall be US citizens, including any third-party penetration (PEN)/security testers.

3.2.3 Privacy Training: Ensure Contractor staff who have access to DoDEA’s student, teacher and/or staff personally identifiable information successfully complete the DoD Privacy Act/Personally Identifiable Information (PA/PII) training before gaining access to the data and yearly thereafter. Provide copies of the certificates of completion to the COR which can be audited at any time by the Chief Information Security Officer (CISO) or his/her designee.

3.2.4 Privacy Verification: Provide the COR written verification of compliance to the Privacy requirements (listed above) 120 calendar days prior to the expiration of each year’s contract option period or annually, as required. Note: After reviewing the Contractor’s verification, DoDEA reserves the right to ask for further verification data in order for DoDEA to comply with DoD’s evolving privacy mandates.

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3.3 Key Functions—The Contractor shall provide the following: Project Manager/Alternate Project Manager, Technology Manager; and Program Specialists. They shall be available, from 9AM to 3PM EST, Monday - Friday, except for Federal holidays or when the Government facility is closed for administrative reasons.

3.3.1 Program Manager/Alternate: Provide a person to be responsible for the performance of work. The name of this program manager and an alternate who shall act for the Contractor when the program manager is absent shall be designated in writing to the Contracting Officer. The program manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract. Provide a program manager with an advanced degree in a relevant area and at least three years of experience in a similar role. Provide an alternate that will be able to speak for the program manager regarding contractual matters.

3.3.2 Face-to-Face PL Facilitators and Coaches: Both the facilitators and the coaches shall have at least eight years of prekindergarten teaching experience and at least two years working with the proposed curriculum, portfolio, and assessment system.

3.3.3 Changes: Personnel provided as replacements to key functions after contract award shall meet or exceed the qualifications and experience of those provided upon award of the contract. Notify the COR in writing regarding all personnel changes ten business days in advance of the change.

3.4 Holidays and Hours of Operation

3.4.1 The liaison or alternate liaison shall be available during the hours of 9AM to 3PM Eastern Standard

Time (EST), except for Federal holidays and Federal government closures/shutdowns. The following list shows recognized Federal holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, Presidents Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

3.4.2 Although there are different time zones within Europe and the Pacific and different hours for specific schools throughout DoDEA, the normal business hours for the regions roughly correspond to the following: Americas, 0700-1500 EST; Europe, 1300-2100 EST; and Pacific, 2000-0400 EST. There are different time zones within Europe and the Pacific and different hours for specific schools throughout DoDEA, the normal business hours for the regions roughly correspond to the following:

Americas, 0700-1500 EST; Europe, 0200-1000 EST; and Pacific, 2000-0400 EST.

3.5 Availability: The Contractor shall make all resources available for the life of the contract.

3.6 Copyright Dates

3.6.1 The Contractor shall provide the most recent copyright dated materials, but not earlier than 2020.

The copyright preference applies only to student and teacher materials (e.g., the student textbook, teacher’s editions, etc.). The copyright preference does not apply to material included as part of the Contractor’s collection (that is, articles, leveled readers, big books, assessments, pictures, problems included in a textbook or supplemental to the teacher or student text) but which was created by others prior to 2020.

3.6.2 The Contractor shall keep content/courseware current and updated regularly throughout the period of performance, as demonstrated by maintenance of an updated content copyright not to exceed one school year from its current date. For example, an eBook published in January 2023 would be acceptable for the 2022-23 school year and also the 2023-24 school year. It would not, however, be considered current for the 2024-25 school year.

3.7 Anti-Bias, Diversity, and Inclusion—The Contractor shall provide resources free of age, racial, color, national origin, disabling conditions, sexual, gender, religious, and ethnic bias and present balanced coverage of multi-cultural contributions and representation, where appropriate.

3.8 Section 508 Compliance—The Contractor shall:

3.8.1 Background: Section 508 of the Rehabilitation Act, as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires Federal agencies that develop, procure, maintain, or use information and communication technology (ICT) to endure they are accessible to people with disabilities.

Federal employees and members of the public who have disabilities must have access to and use of information/data that is comparable to people without disabilities.

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3.8.2 Requirement: Ensure that products, platforms, and services delivered as part of this work statement that are ICT or contain ICT conform to the Revised 508 Standards, 36 C.F.R. § 1194.1 & Apps.

A, C & D which are located at the following URL: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines.

3.8.3 ARS: See the attached ICT Accessibility Requirements Statement (ARS). All functional performance criteria apply when using an alternative design or technology that achieves substantially equivalent or greater accessibility and usability by individuals with disabilities, than would be provided by conformance to one or more of the requirements in Chapters 4-6 of the Revised 508 Standards or when Chapters 4-6 do not address one or more functions of ICT. Note the guidance in the table below:

Applicable Requirements Directions

Software Features and Components

Applies to all WCAG Level AA Success Criteria, 502 Interoperability with Assistive Technology, and 503 Applications.

Hardware Features and Components All requirements apply.

Support Services and Documentation All requirements apply.

Outputs/Deliverables Ensures that outputs/deliverables do not adversely affect accessibility features of the existing EIT technologies.

3.9 Optical Character Resolution (OCR): The Contractor shall provide, upon request, two digital OCR copies of print materials in one or more of the following five formats: Digital Accessible Information System/National Instructional Materials; Accessibility Standard (NIMAS) with cascading style sheet; HyperText Markup Language (HTML); Portable Document Format (PDF, unlocked, embedded fonts, single page); and Rich Text Format (RTF)/Word document.

3.10 Sharable Content Object Reference Model® (SCORM®) Compliance: Provide digital modules, if included among the proposed/required resources, that are SCORM®-compliant. Note: The Department of Defense Instruction (DoDI) 1322.26 mandates that modules comply with the latest possible version of SCORM®, per https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/132226_dodi_2017.pdf?ver=2017- 10-05-073235-400.

3.11 Data & Data Rights: All data developed from any work awarded under this contract is and shall remain the property of the Government. The Contractor shall ensure that digital rights to all visual materials embedded in the resources will be given so that DoDEA for DoDEA’s internal use only may use resources without incurring copyright costs or infringing on copyright laws. All data developed from any work awarded under this contract is and shall remain the property of the Government.

3.12 Organizational Conflict of Interest (OCI): The Contractor (including any subcontractor) personnel performing work under this contract may receive, have access to, or participate in the development of, proprietary or Privacy Act information (e.g., personal information, education, etc.) may create a current or subsequent OCI as defined in FAR Subpart 9.5. Whenever the Contractor becomes aware that such access or participation may result in actual or potential OCI, the Contractor shall (1) immediately notify the Contracting Officer (KO) in writing and (2) promptly submit a plan to the KO to avoid or mitigate any such OCI. Note: The KO will unilaterally determine if the Contractor’s plan is acceptable. If the KO determines the plan cannot satisfactorily avoid or mitigate an OCI, s/he may implement other remedies to include prohibiting the Contractor’s further participation in contracted requirements.

3.13 Travel

3.13.1 JTR: Authorized travel expenses shall be consistent with the substantive provisions of the Joint

Travel Regulation (JTR) and limitation of funds specified in this contract. All travel requires Government approval/authorization. Send written requests for approval/authorization to the. Note:

The Government’s will reply in writing in 3-5 business days.

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3.13.2 Reimbursable Expenses: These expenses consist of airfare or mileage, car rental, per diem, and transfers. All expense items that cost more than $75 shall be accompanied by photocopies of the receipts. Notes:

Travel, subsistence, and associated labor charges for travel time are authorized for travel beyond a 50-mile radius of the local office, whenever a task assignment requires work to be accomplished at an alternate work site.

No travel, subsistence, or associated labor charges for travel time shall be charged for work performed within a 50-mile radius of the Contractor’s local office, normal work site, or temporary work site unless approved in advance by the COR.

Under no circumstances will a Contractor be reimbursed for travel performed for personal convenience and daily travel to and from the normal work site, to include parking expenses.

The Government will use independent market research to determine price reasonableness and will only reimburse the Contractor for the agreed upon airfare determined prior to travel.

3.13.3 Airfare: The Contractor shall provide the airfare price for each travel event. Airfare shall only be purchased at economy/coach class levels unless the Contractor can present evidence, which the Government can confirm, on the unavailability of economy/coach class seating options for a specific trip. Note: If the Contractor opts to sends its employees, e.g., in business class, the Government will reimburse using the contract-specified rate.

3.13.4 Car Rental: The Contractor shall rent a compact or economy size for two staff and a mid-sized car for 3-4 people. If more employees require vehicles, the Contractor shall submit a plan that has a fair and reasonable cost. Note: If the Contractor selects a car larger than specified, the Government will reimburse the Contractor at the contract-specified rate.

3.13.5 Per Diem: The Contractor shall use GSA’s annual rates at time of travel to calculate per diem, per https://www.travel.dod.mil/Travel-Transportation-Rates/Per-Diem/Per-Diem-Rate-Lookup/.

3.13.6 Transfers: The Contractor may include costs for business-related expenses such as taxicab rides.

3.13.7 Travel Plans: The Contractor shall provide a detailed travel plan in support of the objective(s) to the

COR no less than ten business days prior to travel unless the travel is in response to an emergency as determined by the Government. The travel plan shall include the name of the traveler(s), location, purpose, dates of travel; and a breakdown of anticipated travel expenses (rental car, airfare, etc.).

3.14 Security Requirements: Contractor personnel performing work under this contract shall follow each military base’s or installation’s rules and regulations for contracted services. See the guidance in Technical Exhibit #3.

4 Government-Furnished Information / Resources

4.1 The Government will provide the facilities, internet access, and audio-visual equipment for face-to-face professional learning. DoDEA will provide escorts for presenters while at a DoDEA school or facility.

5 Contract Deliverables

Milestone/Deliverable Word / Excel

Digital Copies PWS Planned

Frequency Standards Alignment Documentation Yes Yes 2.1 Ten business days after the initial delivery order.

Instructional Resources Yes Yes 2.2 2.8.4

Digital: Ongoing, beginning three days after receipt of the initial delivery order.

Print: To US sites, 30 business days and to overseas sites, 45 business days after receipt of a delivery order.

Teacher Resources Yes Yes 2.3 2.8.4

Digital: Ongoing, beginning three days after receipt of the initial delivery order.

Print (if any): To US sites, 30 business days and to overseas sites, 45 business days after receipt of a delivery order.

Portfolio and Assessment System Yes Yes 2.4 Ongoing, beginning three days after receipt of the initial delivery order.

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Milestone/Deliverable Word / Excel

Digital Copies PWS Planned

Frequency Recordkeeping and Parent/ Sponsor Reports Yes Yes 2.5 Ongoing, beginning three days after receipt of the initial delivery order.

Professional Learning (PL) Implementation Plan Yes Yes 2.6.1

Draft ten business days after the post-award meeting. Final five business days after receipt of COR’s written feedback.

Implementation monitoring tool available, ongoing upon delivery of the initial draft.

Update the plan annually using the same draft–final process.

Face-to-Face PL

Yes Yes

2.6.2

Per the implementation plan (scheduled post-award)

Virtual Teacher PL Modules 2.6.3 School Administrator PL Modules 2.6.4

Above-School-Level Staff PL Modules 2.6.5

Virtual Coaching Yes Yes 2.7 Scheduled post-award

Technical Support Yes Yes 2.8.1 Ongoing after receipt of initial delivery order

Privacy Training Yes Yes 3.2.3 Three days after receipt of a written request

Privacy Verification Yes Yes 3.2.4 120 calendar days prior to the end of each contract year

Travel Plans Yes Yes 3.14.7 Provided a minimum of ten business days prior to travel (unless in response to an emergency determined by the Government)

6 Acronyms and Definitions

CCRS College and Career Ready Standards PA/PII Privacy Act/Personally Identifiable Information SCORM® Shareable Content Object Reference Model®

Contract Line Item Number (CLIN): Basic structural element in a procurement instrument describing and organizing the required product or service for pricing, delivery, inspection, acceptance, invoicing, and payment.

The use of the term “line item” includes “subcontract line number”, (SLIN), as applicable.

Contracting Officer (KO) : Only individual with expressed authority to obligate (bind) the Government by means of entering, administering, and terminating contracts within the limits of the authority delegated via a KO’s warrant.

Contracting Officer’s Representative (COR): Qualified and trained Government employee, nominated by the requiring activity (RA) and appointed in writing by a KO primarily to perform specific technical or administrative functions on a specific contract(s); serves as the ‘eyes and ears’ of a KO to assure the Government’s best interests are protected via the terms and conditions of the contract(s) appointed. COR’s do not have authority to obligate (i.e., bind) the Government.

Contractor: Supplier or vendor contracted to provide specific supplies or services to the Government. The term herein refers to the prime.

Deliverable: Usually physically delivered items but may include such items as digital documents/reports.

Performance Requirements Summary (PRS): Tabular listing of performance objectives and standards that provides the basis for a meaningful QASP.

Performance Work Statement (PWS): Statement of work for performance-based acquisitions describing the required results in clear, specific, and objective terms with measurable outcomes.

7 Performance Requirement Summary

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Performance Objective Performance Standard Acceptable Quality Level Inspection Method

Task 1, Standards Alignment

Documentation, PWS 2.1

PWS-

compliant

100% correct except for possible minor errors

COR inspection and stakeholder feedback

Task 2, Instructional Resources, PWS 2.2

PWS-

compliant

95% of print resources, (including manipulatives, if required) delivered to schools in a timely manner.

Digital resources available at all times, except for scheduled downtimes and no more than one unscheduled downtime per semester.

COR inspection and stakeholder feedback

Task 3, Teacher Resources, PWS 2.3

PWS-

compliant

95% of print resources, (including manipulatives, if required) delivered to schools in a timely manner.

Digital resources available at all times, except for scheduled downtimes and no more than one unscheduled downtime per year.

COR inspection and stakeholder feedback

Task 4, Portfolio and Assessment

System, PWS 2.4

PWS-

compliant

Available at all times, except for scheduled downtimes and no more than one unscheduled downtime per semester.

COR inspection and stakeholder feedback

Task 5, Recordkeeping and Reports, PWS 2.5

PWS-

compliant

Available at all times, except for scheduled downtimes and no more than one unscheduled downtime per semester.

COR inspection and stakeholder feedback

Task 6, PL Implementation Plan, PWS 2.6.1

PWS-

compliant

Draft: 80% correct Final: 100% correct except for possible minor errors

COR inspection

Annual Face-to-Face PL, PWS 2.6.2

PWS-

compliant

At least 75% of the participants evaluate the PL as being good or excellent.

COR inspection and stakeholder feedback

Annual Teacher PL, PWS 2.6.3

PWS-

compliant

At least 75% of the participants evaluate the PL as being good or excellent.

COR inspection and stakeholder feedback

School Administrator PL, PWS 2.6.4

PWS-

compliant

At least 75% of the participants evaluate the PL as being good or excellent.

COR inspection and stakeholder feedback

Above-School-Level Staff

PL

PWS 2.6.5

PWS-

compliant

At least 75% of the participants evaluate the PL as being good or excellent.

COR inspection and stakeholder feedback

Task 7, Coaching, PWS 2.7

PWS-

compliant

Participants evaluate the coaching as being useful at least 80% of the time.

COR inspection and stakeholder feedback

Technical Support

PWS 2.5.1

PWS-

compliant

Acknowledge receipt of request within two hours. Resolve 90% of requests in one business day. Resolve the remaining 10% in five business days.

COR inspection and stakeholder feedback

Privacy Training

PWS 3.2.3

PWS-

compliant

No more than one certificate per year sent to the COR more than three business days from the date of the COR’s request for it.

COR inspection

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Performance Objective Performance Standard Acceptable Quality Level Inspection Method

Privacy Verification

PWS 3.2.4

PWS-

compliant

Submitted 120 calendar days prior to the end of each contract year. COR inspection

Travel Plan

PWS 3.14.7

PWS-

compliant

Is consistent with the scheduled dates for face-to-face PL

COR inspection and stakeholder feedback

Technical Exhibit #1 - TECHNICAL REQUIREMENTS

The Contractor shall comply with the applicable technical requirements detailed below.

1.1 Software and Cloud Security Requirements—The Contractor shall:

1.1.1 Ensure all online resources, cloud-based services and instructional software meet Department of Defense

(DoD) and DoDEA cybersecurity requirements as defined below. Note: Software, cloud services and associated websites are rigorously tested to ensure no security risks are posed to DoDEA infrastructure and its users.

1.1.2 Complete the Cloud Services questionnaire that was submitted as part of the proposal submission and provide copies of and/or access to any software listed in the proposed solution.

1.1.3 Ensure on-premises software support post-installation integration of the necessary Security Technical Implementation Guides (STIG) for applicable systems and applications, including Microsoft Windows 10, Microsoft Windows Server 2016, Windows Server 2019, Microsoft Windows IIS, Apache, Oracle databases, and Microsoft SQL Server databases. Note: The application to obtain the STIG Viewer is found at https://public.cyber.mil/stigs/srg-stig-tools/, and the STIGs themselves may be downloaded from https://public.cyber.mil/stigs/downloads/.

1.1.4 Ensure its content accessible from the web is compatible with the following browser platforms: Google Chrome, and Edge. Ensure that any applicable STIGs are implemented.

1.1.5 Ensure on-premises software, which is subject to static and dynamic analysis testing, imposes no risk to DoDEA systems, users and/or data. Note: DoDEA assesses software products to ensure compatibility with existing system configurations and software, testing may also include reverse engineering analysis.

1.1.6 Provide a plan of actions and milestones (POA&M) to mitigate any cybersecurity findings resulting from non-compliant and/or vulnerable components in 30 calendar days of written notification from DoDEA.

1.1.7 Be able to meet Federal Risk and Authorization Management Program (FedRAMP) Level 2 standards for all proposed software/digital resources and ensure that any third-party resources that are part of its proposed solution also meet the FedRAMP Level 2 standard. For more information on FedRAMP, see the following URL: www.fedramp.gov. Participate, if required, in interviews and deep system architecture inspections.

Per DoD policy for cloud-based services, DoDEA conducts a supplemental series of validations, which closely mirror the FedRAMP Internet Cloud vetting processes. Contractor participation/ cooperation is normally required to complete this process.

On a case-by-case basis, DoDEA may honor requests to waive the FedRAMP Level 2 requirement.

1.2 System Requirements—The Contractor shall:

1.2.1 Provide, per Section 1.1 (above), any software installed and/or accessed in or by a DoDEA system, network whether stand-alone or web-based, is compatible with the standards cited herein.

1.2.2 Provide minimum desktop/server system technical specifications, reference architectures, networking specifications and diagrams, and applicable systems configuration documentation for the proposed solution.

1.2.3 Provide software that is compatible with the following minimum baseline:

Specifications Minimum Memory 4 GB

Hard Drive 100 GB

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Processor Intel® Core™ i5-8365U Processor 8th Generation (up to 4.1GHz, 6MB cache) equivalent or better (Must show benchmark/passmark scores)

Video Graphics Integrated Intel HD Graphics 620 (1920x1080) equivalent or better Operating System Windows 11

Browser Environment Chrome, Edge, Edge Chromium

1.2.4 Provide software that is completely functional on a standard DoDEA desktop without the need or requirement for administrative-level user rights and/or permissions or the requirement to use or insert external media to execute the software.

1.2.5 Provide software that does not require modifications to folder permissions while executing.

1.2.6 Provide, if applicable, software packages that support unattended installation methods used by enterprise software packaging and deployment systems. Note: DoDEA currently distributes software packages via Microsoft’s System Center Configuration Manager (SCCM) and Microsoft Intune. Note: All older 16-bit software are automatically denied.

1.3 Data Management Requirements—The Contractor shall:

1.3.1 Provide a mechanism for batch administration and automation of routine data management tasks via flat file import, or representational state transfer (REST) based web service application programming interfaces (APIs). The mechanism shall provision and manage data objects within the Contractor’s system, including but not limited to organizational structures, student accounts, staff accounts, courses, and class rosters.

1.3.2 Provide all necessary documentation and assets to facilitate batch administration and automation of routine data management tasks, including but not limited to roster template files (i.e., comma separated value templates); data element/field definitions documentation; data interchange formats and schemas (XML/ JSON); and/or data dictionaries for the purpose of mapping organizational student information system (SIS) data to the Contractor’s required input formats.

1.3.3 Provide a single point of contact to support DoDEA in performing the required data integration activities within the Contractor’s system.

1.3.4 Configure DoDEA enterprise within its system and/or databases as the appropriate organizational entity (i.e., region, district, school) upon a request in writing from the contracting officer’s representative (COR).

Note: DoDEA’s organization hierarchy consists of the following: one system, three regions, eight districts, 62 communities, and 161 schools, including the K-12 virtual school programs.

1.3.5 Participate in a technical meeting with DoDEA within ten business days after award for the purposes of preparing for onboarding of new services and initial configuration of administrator-level accounts.

1.3.6 Ensure the transfer of any Sensitive, Confidential data including but not limited to PII data be transferred in a secure means meeting any requirements set by DoDEA’s Chief Information Security Officer (CISO).

1.4 DoDEA Software License Keys: The Contractor shall provide (1) license keys and electronic downloads for software required under this Contract to the COR and (2) software directly to DoDEA schools, districts, or regions only if explicitly required to do so in the contract or in writing by the COR.

1.5 Cybersecurity Supporting Elements/Requirements and Scalability—The Contractor shall:

1.5.1 Comply with the same Federal law and DoD policies and guidance to which DoDEA is subject that include but are not limited to the cybersecurity requirements defined in the following documents:

DoD Directive (DoDD) 8500.01E, Information Assurance, be found at the following URL:

https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/850001_2014.pdf.

DoD Security Technical Implementation Guidance (STIG), which may be found at the following

URL: https://public.cyber.mil/stigs/downloads/.

DoD Risk Management Framework (DODRMF) per DoD Instruction 8510.01, which may be found at https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/851001p.pdf?ver=2019-02- 26-101520-3004.5.2.

1.5.2 Provide security patches/upgrades to include third-party applications in response to public-released security vulnerabilities associated with its software solution. Provide a POA&M for any security vulnerabilities within five business days of discovery. Software upgrades/patches shall be included in the licensing cost and be performed at the least disruptive times as determined by DoDEA in writing. Note: Any exception to this requirement must be approved in advance and in writing by DoDEA’s Chief Information Officer (CIO) or designated official.

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1.5.3 Protect DoDEA data against all cyberattacks, notifying DoDEA within 72 hours of an identified and confirmed breach/intrusion.

1.5.4 Perform security incident investigations upon identification of an event or at the request of DoDEA.

1.5.5 Address all information assurance vulnerability messages (IAVM) in the defined timelines to include IA vulnerability alerts (IAVA), IA vulnerability bulletins (IAVB), and technical advisories (TA).

1.5.6 User passwords must not be readable by anyone having access to the system.

1.5.7 Ensure any portion of its solution that involves Internet access by DoDEA students complies with the relevant requirements of the Children's Internet Protection Act, Public Law 106-554, § 1(a)(4) [Div.