24QB103 - Mach Alert JandA.pdf

Single Source Justification (Simplified Acquisition)

CONTROLLED UNCLASSIFIED INFORMATION

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Section A: General Contract Information

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Contracting Activity: 45 CONS

Project/Program Name: Mach Alerting

Purchase Request / Local ID Number: FA252124QB103

Estimated Contract Cost (including Options): $19,030.00

Section B: Description of the Supplies/Services Required

Station alerting equipment and installation.

1 Station Controller HW/SW $6,504.00 1 ACE3600 Hardware $5,346.00 1 Text-to-Speech Over the Air - (Already in an existing Area of current system) $0.00 1 CAD Integration $2,088.00 1 Antennas and Transmission Line (Already exist) $0.00 1 Incident Display Boards (IDBs) - Hardware Modules (HDTV by others) $624.00 1 Incident Display Boards (IDBs) - Software License $2,196.00 1 Extended Warranty Year 2 $392.00 1 Installation, Programming, Testing, and Acceptance $1,880

Section C: Justification for Soliciting from a Single Source or Brand Name

Brevard County maintains an exclusive county-wide emergency dispatching system, and they are the sole provider of dispatching services for and within the county. No other system is compatible with their proprietary platform. To expedite emergency response times and meet mission-critical requirements, our department must conform to the County system and purchase the same brand to ensure full compatibility. Procuring our components to become part of this system from Mach Alert is essential to avoid significant operational inefficiencies, integration costs, and potential communication failures. Therefore, this purchase qualifies as a sole source procurement to maintain seamless and reliable emergency dispatch operations.

Section D: Efforts to Obtain Competition

Internet searches were conducted and calls to local emergency center professionals were made to locate competing vendors and installers. Motorola is the vendor and Communications International is the installer. The only other way to accomplish the requirement was to split requirements between the two companies which is also not permissible.

Section E: Steps to Preclude Future Single Source or Brand Name Awards

We will continue to keep looking through the Internet and attending emergency communications meetings to keep aware of developing trends and alerting equipment providers in the area. We will keep track of conducted marketing surveys to determine potential future sources as they occur.

CONTROLLED UNCLASSIFIED INFORMATION

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Section F: Contracting Officer's Determination

I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

Date

11-Jun-2024

Typed Name and Rank/Grade of Contracting Officer

Cynthia Whitaker/NH III

Signature of Contracting Officer

April 2021 Page of Section A: General Contract Information Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan?

Section B: Description of the Supplies/Services Required Section C: Justification for Soliciting from a Single Source or Brand Name Section D: Efforts to Obtain Competition Section E: Steps to Preclude Future Single Source or Brand Name Awards Section F: Contracting Officer's Determination I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

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