24Q0008 ANNEX A PWS.docx

PERFORMANCE WORK STATEMENT/STATEMENT OF WORK

UPS AND GENERATOR QUARTERLY BATTERY PM

NORFOLK/ NORTHWEST/ MUOS

1.0 INTRODUCTION: Naval Computer and Telecommunications Area Master Station, Atlantic (NCTAMSLANT) operates and defends responsive, resilient, and secure computer and telecommunications systems, providing information superiority for global maritime and joint forces.

2.0 BACKGROUND: Commander, Navy Information Dominance Forces (COMNAVIFOR) has direct ownership of standalone non-structural mission support equipment, which includes generators; UPS Systems; heating, ventilation and air conditioning (HVAC) and other critical electrical and mechanical systems that support the COMNAVIFOR mission.

The services provided by the contractor are a requirement for proper UPS maintenance and is in accordance with COMNAVIFORINST 11311.1, sections 6.a.(3), (4) and sections 6.b.(3), (5), (6).

3.0 SCOPE OF WORK:

Naval Computer and Telecommunications Area Master Station, Atlantic (NCTAMSLANT) has a requirement for Scheduled Preventative Battery Maintenance to be conducted on Uninterruptable Power Source (UPS) batteries and back-up generator batteries. This Preventative Maintenance (PM) is to be conducted on a quarterly, semi-annual and annual basis on UPS unit battery systems and back-up generator batteries located at NCTAMSLANT Norfolk, Naval Satellite Communication Facility (NSCF) Northwest and Mobile User Objective System (MUOS).

3.1 Location of Performance

The site addresses for the UPS units and the generators are listed as followed.

3.1.1 Norfolk Site

NCTAMSLANT Bldg. M-B100 1518 Piersey St.

Norfolk, VA 23511

3.1.2 Chesapeake Site

NAVSATCOMMFAC-Northwest Bldg. 352 5102 Relay Rd.

Chesapeake, VA 23322

3.1.3 Chesapeake Site

MUOS – Northwest Bldg. 451 and 452 150 Lagoon Lane Chesapeake, VA 23322

3.2 Proposed Period of Performance

The Period of Performance for this contract is:

Basic: 1 May 2024 – 30 April 2025 Option 1: 1 May 2025 – 30 April 2026 Option 2: 1 May 2026 – 30 April 2027 Option 3: 1 May 2027 – 30 April 2028

3.3 Location Work Hour

3.4

3.4.1 The working hours for each site is from 0700 – 1600, Monday through Friday, except for federal holidays. Overtime hours will not be approved without mitigating circumstances identified and approved by the onsite Navy Representative and site personnel. The federal holidays are:

1. New Year’s Day, January 1

2. Martin L. King’s Birthday, 3rd Monday in January

3. President's Day, 3rd Monday in February

4. Memorial Day, 4th Monday in May

5. Junteenth, June 19

6. Independence Day, July 4

7. Labor Day, 1st Monday in September

8. Columbus Day, 2nd Monday in October

9. Veteran's Day, November 11

10. Thanksgiving, 4th Thursday in November

11. Christmas, December 25

3.4.2 The Contractor shall arrange his work so as not to interfere with the normal occurrence of Government business. All work schedules shall be submitted to and approved by the NCTL Site Representative. The Contractor shall not change approved work schedules without the prior consent of the NCTL Site Representative. Whenever non-essential services have been scheduled non-essential services have been scheduled on the date a holiday occurs the Contractor shall coordinate with NCTL Site Representative for alternate date to perform services. Deviation from the work schedules is permissible only when approved by the NCTL Site Representative.

3.4.3 Annual Work Schedule – Within 15 days after contract start date the Contractor shall submit to the NCTL Site Representative in writing, an annual schedule of planned performance of work. The schedule shall indicate by month, all services to include (initial Annual, Quarterly and Semi-Annual maintenance visits to be accomplished, the frequency of the services, and the location to be accomplished.

3.4.4 Additionally, the government may pause any PM service at any site and at any time due to the unique mission requirements that may be presented at any particular site.

3.5 Prior to commencing work, the Contractor shall meet with the NCTL Technical point of contact at a time to be determined by the site personnel, to discuss and develop mutual understandings, relative scheduling and administration work. The contractor will provide detailed maintenance procedures for all PMs that will be performed on NCTL equipment. The Contractor shall submit insurance certificate to the Contracting Officer at the date and time designated by the Contracting Officer.

3.6 Modification Proposals – Price Breakdown

3.6.1 The Contractor, in connection with any proposal made for a contract modification, shall furnish a price breakdown, itemized as required by the Contracting Officer. Unless otherwise directed, the breakdown shall contain sufficient detail to permit an analysis of all material, labor, equipment, subcontract, and overhead costs, as well as profit, and shall cover all work involved in the modification, whether such work was deleted, added, or changed. Any amount claimed for subcontractors shall be supported n=by a similar price breakdown.

3.6.2 In addition, if the proposal includes a time extension, a justification there of shall also be furnished. The proposal, together with the price breakdown and time extension justification, shall be furnished by the date specified by the Contracting Officer.

3.7 Details of Required Services

At each site, the contractor will inspect UPS and generator batteries on a quarterly basis and in accordance with the following schedule:

SCHEDULE OF DEDUCTIONS

Type Equipment Total Cell Jars Quantity /Year

1. Quarterly Maintenance/ Inspection/ Reports NCTAMSLANT Norfolk, Bldg. MB100

NAVSATCOMM Northwest, Chesapeake Bldg. 352

MUOS Northwest, Chesapeake Bldg. 451 and 452

2. Semi Annual Maintenance/ Inspection/ Reports NCTAMSLANT Norfolk, Bldg. MB100

NAVSATCOMM Northwest, Chesapeake Bldg. 352

MUOS Northwest, Chesapeake Bldg. 451 and 452

3. Annual Maintenance/ Inspection/ Reports NCTAMSLANT Norfolk, Bldg. MB100

NAVSATCOMM Northwest, Chesapeake Bldg. 352

MUOS Northwest, Chesapeake Bldg. 451 and 452

SCHEDULE OF MAINTENANCE INSPECTIONS

PM Month

X

X

X

3.7.1 NOTE 1: UPS batteries shall remain at full float charge via UPS, with battery circuit breakers closed, if possible. Otherwise, a single battery cabinet can be isolated at a time, depending on test equipment requirements.

3.7.2 NOTE 2: Generator and Switchboard batteries shall remain at full float charge via charger, with battery circuit breakers closed, if possible. Otherwise, request site personnel to turn off charger to isolate for testing, depending on test equipment requirements.

Requirements for each PM:

For each inspection as listed above, the inspection should consist at a minimum, Quarterly inspection Generator and Switchboard Batteries

· Perform all monthly requirements.

Quarterly Inspection for UPS Batteries

· Perform monthly inspection procedures.

· Cell internal ohmic measurements.

· Temperature of negative terminal of each cell.

· Check and record individual cell/ unit voltage.

Semi-Annual inspection Generator and Switchboard Batteries

· Perform all monthly requirements.

· Inspect integrity of rack and protective terminal covers.

Semi-Annual Inspection for UPS Batteries

· Perform quarterly inspection procedures.

· Check and record voltage for each cell/ unit and internal ohmic values.

Annual inspection Generator and Switchboard Batteries

· Perform all monthly, quarterly and semi-annual requirements.

Annual Inspection for UPS batteries

· Perform semi-annual inspection procedures.

· Cell-to-cell and terminal connection resistance.

· AC ripple current test.

· Verification of torque values on bolted connections.

3.8 Government Furnished Material: None

3.9 Contractor Furnished Material: All test equipment, tools and consumables.

4.0 APPLICABLE DOCUMENTS

4.1 Instructions, regulations, OEM manuals.

4.1.1 Eaton Powerware 9315 200-500 KVA UPS Service Manual

4.1.2 Eaton Powerware 9390 UPS 100-160 KVA Installation and Operation Manual

4.1.3 Eaton Power Xpert 9395 High Performance UPS 450 KVA Installation and Operation Manual

4.1.4 IEEE-1188

4.1.5 COMNAVIFOR 11311.1

4.1.6 Attachment 1 – Visit Authorization Request Guidance

4.1.7 Attachment 2 – SECNAV 5512/1 DON Local Population ID Card Base Access Registration Form

5.0 QUALITY CONTROL SURVEILLANCE PLAN (QASP)

5.1 Contractor Quality Control methods

5.1.1 The contractor will provide a written report of the battery PM service within seven days after the completion of the PM. The reports will list technical information such as voltages, impedance values, temperatures, etc. from the service and any corrective actions that need to take place.

Additionally, the contractor will follow their company maintenance procedures and ensure that all work is completed daily and that the equipment that is being maintained is returned back to an operational status.

5.2 Government Quality Assurance

5.2.1 The performance and quality of work delivered by the contractor, including services rendered and any documentation or written material compiled shall be subject to inspection, review, and acceptance by the Government.

5.3 Corrective Actions

5.3.1 The contractor will rectify any fault condition that they cause. If the, UPS or the generator equipment is not operating correctly, the government understands that any PM that is performed may not have the expected results from the testing and therefore the inspection will not be performed until the unit is operating normally.

5.4 Conditions Found

5.4.1 If while performing services there are conditions found that require repair/replacement and tie to this scope of work, the contractor shall submit a Condition Found Report to the COR and the Contracting Officer. Condition Found Report shall identify the conditions with a statement identifying the discrepancy along with a full price quote of required additional service. No additional service shall take place prior to Contracting Officer approval.

5.4.2 If COR or Contracting Officer determines the Condition Found does not warrant additional services, contractor shall continue with original scope of work.

5.5 Station Regulations

5.5.1 The Contractor and his employees shall become acquainted with and obey all Government regulations as posted, or as requested by the NCTL Site Representative and Contracting Officer, as applicable.

5.6 Fire Prevention

5.6.1 The Contractor and his employees shall know how to turn on a fire alarm. The Contractor shall handle and store all combustible supplies, materials, waste and trash in a manner that prevents fire or hazard to person, facilities, and material. The Contractor employees operating critical equipment shall be trained to properly respond during a fire alarm or fire in accordance with activity instruction procedures.

5.7 Environmental Protection

5.7.1 The Contractor shall comply with all Federal, State and local environmental protection laws and regulations and standards. The Contractor shall coordinate all environmental protection matters with the NCTL Site Representative. The Contractor shall clean up any oil or chemical spills resulting from his operations as his own expense. The Contractor shall not create nuisance or hazard to the health of military or civilian personnel.

5.8 Disposal

5.8.1 Debris, rubbish, hazardous waste and unusable material resulting from the work under this contract shall be disposed of by the Contractor at his expense. The Contractor shall dispose of hazardous waste in accordance with the Resource Conservation and Recovery Act and its associated state and local regulations.

5.9 Safety Requirements and Reports

5.9.1 The Contractor shall conduct all work in a safe manner and shall comply with the requirements described in the NCTAMSLANT INST 5100.5B. Copy will be provided to Contractor upon request. The Contractor shall provide all necessary safety equipment.

5.9.2 The Contractor shall –

5.9.3 Provide appropriate safety barricades, signs, and signal lights.

5.9.4 Comply with the standards issued by the Secretary of Labor at 29 CGR Part 1926 and 29 CFR Part 1919.

5.9.5 Provide his own personal protective equipment (PPE) such as rubber boots, gloves, goggles/ facemask, and absorbent to be used in case of a battery electrolyte/ acid spill.

5.9.6 Properly secure batteries when transporting through the building to prevent dropping and/ or accidental spills and exposure to personnel.

5.9.7 Ensure that any additional measures that the NCTL Site Representative determines to be reasonably necessary for safety are taken.

5.9.8 The Contractor shall comply with all pertinent provisions of the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, dated October 1987

5.9.9 Prior to commencing work, The Contractor shall meet with the NCTL Site Representative to discuss and develop mutual understandings concerning the Contractor’s administration of a Safety Program.

5.9.10 The Contractor shall report to the Contracting Officer in the manner on the forms prescribed in NCTAMSLANTINST 5100.5B, exposure data and all accidents resulting in death, trauma, or occupational disease within 24 hours of their occurrence.

5.9.11 The Contractor shall submit to the Contracting Officer a full report of damage to Government property and/ or equipment by Contractor employees within 24 hours of the occurrence.

6.0 BASE ACCESS/SECURITY

6.1 State details and instructions to allow accessibility if needed.

6.1.1 The Contractor shall comply with all activity security requirements identified in OPNAVINST 5530.14C. Copy will be available to Contractor upon request. Upon request, the Contractor shall submit the name and address of each employee performing under this contract and shall have employees fill out questionnaires and other forms required for security.

6.1.2 Neither the Contractor nor any of his employees shall disclose or cause to be disseminated any information concerning the operations of the activity which could result in or increase the likelihood of the possibility of a breach of the activity’s security or interrupt the continuity of its operations.

6.1.3 Disclosure of information to any person not entitled to receive it, or failure to safeguard any classified information that may come to the Contractor or any person under his control, may subject the Contractor, his agents or employees to criminal liability under 18 U.S.C. Sections 793 and 798.

6.1.4 All inquiries, comments or complaints arising from any matter observed, experienced, or learned as a result of or in connection with the performance of this contract, the resolution of which may require the dissemination of official information will be directed to the activity Commander.

6.1.5 Deviations form or violations of any of the provisions of this paragraph will, in addition to all other criminal and civil remedies provide by law, subject the Contractor to immediate termination for default and/ or individuals involved to a withdrawal of the Government’s acceptance and approval of employment.

6.1.6 The access to the work site and the equipment room is restricted. The on-site Navy representative will provide any required escorts. The contractor shall schedule work with the on-site Navy representative to ensure access.

6.1.7 The Contractor shall submit, via the Contract Control Authority/ on-site Navy representative, a Visitor Access Request Letter list with the Full Names, Social Security numbers, Date of Birth, Company Name, of all personnel who will be working on the contract job site on company letterhead for access to secure areas. The Contract Control Authority/ on-site Navy representative will forward to Physical Security Officer for processing.

6.1.8 For base access, the contractor will submit the SECNAV 5512/1 Department of the Navy Population ID Card/ Base Access Pass Registration form to the Navy Representative for processing of base access. Once processed, the contractor will report to the base Pass and ID office and will provide the proper identification and vehicle information to complete the process and receive the Defense Biometric Identification System (DBIDS) identification card from base security for up to three years or the duration of the contract. The Base Pass and ID office is located at 9040 Hampton Blvd, Norfolk, VA 23505.

7.0 POINTS OF CONTACT: TBD