24GRANT0722B_RT.pdf

Fulton County CoC Renewal Project Supplemental Application Page 1 of 6

Fulton County Continuum of Care

FY 2024 CoC Competition - PSH Renewal Supplemental Application

Introduction and Background Annually, the Department of Housing and Urban Development (HUD) publishes a Notice of Funding

Opportunity (NOFO) for the Continuum of Care grant. The purpose of the funding is to promote a community-wide commitment to the goal of ending homelessness and to provide funding for efforts by nonprofit providers, states, local governments, and Indian Tribes or tribally designated housing entities to quickly rehouse homeless individuals, families, youth, persons fleeing domestic violence, dating violence, sexual assault, and stalking while minimizing the trauma and dislocation caused by homelessness; to promote access to and effective utilization of mainstream programs by homeless individuals and families, and to optimize self-sufficiency.

Eligible Applicants and Projects The PSH Renewal Supplemental Application is intended solely for applicant organizations and projects that were awarded a PSH CoC grant by HUD in the fiscal year 2023 NOFO competition and are eligible for renewal. The Fulton County CoC will only accept this Supplemental Application from projects awarded in the previous NOFO competition. All other applications for projects will be required to submit a New Project

Supplemental Application and follow the instructions and timelines for new projects. If a Renewal

Supplemental Application is submitted for a project that is not an eligible renewal project, it will be rejected.

At this time HUD has not published the fiscal year 2024 NOFO, therefore the CoC is not accepting New Project

Applications. The Fulton County CoC will release an additional Supplemental Application for new projects along with additional local competition policies and procedures once HUD publishes the FY 2024 NOFO.

Renewal project applications must be submitted by the same recipient that signed the executed grant agreement for the grant being renewed, or entity that became the recipient through a grant agreement transfer amendment.

To be eligible as a renewal project, the application must (1) be for the same amount of funding before any adjustments described in the FY2023 NOFO (e.g. FMR adjustments), or the amount reduced due to reallocation of a CoC project; (2) be for the same program component; and (3) must continue to serve program participants who are enrolled in the project under the project’s current grant agreement.

Application Submission Process All organizations submitting a request to renew CoC funded projects are required to submit a Renewal

Supplemental Application along with the HUD required e-snaps application for each CoC project being requested for renewal.

BidNet Direct: https://www.bidnetdirect.com/

Starting with the FY 2024 Local Competition, the Fulton County CoC will only accept Renewal Supplemental

Applications through BidNet, an online purchasing and vendor management system. Applicants will be required to register with BidNet to access and submit their Renewal Supplemental Application. Fulton County will conduct a brief training session with the organizations that are eligible to submit a Renewal Supplemental

Application.

e-snaps: https://esnaps.hud.gov/

In addition to the Renewal Supplemental Application, organizations submitting a renewal for CoC funded projects are required to also submit an application for each renewal project in e-snaps. E-snaps is the online https://www.bidnetdirect.com/ https://esnaps.hud.gov/

Fulton County CoC Renewal Project Supplemental Application Page 2 of 6 application system HUD uses for the CoC program. At this time HUD has not made available the FY 2024 renewal application in e-snaps. Once HUD has made the renewal application available in e-snaps, Fulton

County CoC will publicly announce it via the CoC website and will also communicate directly with organizations that are eligible to submit a renewal application. More information about e-snaps including how to register a new user and complete the renewal application will be made available on the CoC website at:

https://fultoncountyga.gov/inside-fulton-county/fulton-county-departments/community-development/homeless-services/continuum-of-care.

https://fultoncountyga.gov/inside-fulton-county/fulton-county-departments/community-development/homeless-services/continuum-of-care https://fultoncountyga.gov/inside-fulton-county/fulton-county-departments/community-development/homeless-services/continuum-of-care

Fulton County CoC Renewal Project Supplemental Application Page 3 of 6

Fulton County Continuum of Care

FY 2024 CoC Competition - PSH Renewal Supplemental Application

Section I – Project Description

Organization Name: Enter Organization Name

Project Name: Enter Project Name

1. Project Start Date Click or tap to enter a date. Project End Date Click or tap to enter a date.

2. Provide a brief overview of the proposed renewal project including the focus population and service delivery approach. Click or tap here to enter text.

3. How many individuals and/or families does the renewal application project to serve during the operating year?

a. Number of individuals Click or tap here to enter text.

Of those, how many are estimated to be chronically homeless? Enter #

b. Number of families Click or tap here to enter text.

Of those, how many are estimated to be chronically homeless? Enter #

4. Amount of funding requested (cannot exceed FY2023 award amount): Enter $

5. How does your current program compare with the program originally proposed to HUD? Describe any program changes, why the changes were implemented, and if HUD is aware of these program changes. Click or tap here to enter text.

Section II - Threshold Requirements

6. Total amount of match committed to the project that is documented with commitment letters attached to the renewal application in e-snaps: Enter $

7. Does the project currently have staff who are trained on the Homeless Management Information

System (HMIS)? ☐ Yes ☐ No

a. If yes, provide the name(s) of the staff who are trained. Click or tap here to enter text.

b. If No, are you planning on having staff complete a HMIS training in the near future?

☐ Yes ☐ No

8. Does this project follow a Housing First and Low Barrier approach to serving individuals and families?

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☐ Yes ☐ No

a. If yes, describe how the project utilizes a Housing First and Low Barrier approach. Click or tap here to enter text.

9. How many referrals did this project receive from Coordinated Entry from July 1, 2023 to June 30, 2024? Enter #.

a. Of those referrals, how many clients were accepted into the project? Enter #

b. Of those referrals, how many were denied due to a reason other than the project not having available openings or not being eligible based on the federal eligibility guidelines? Enter #

Section III – Local Criteria

Financial Information

10. HUD grant agreements are often delayed, the organization should have a minimum of three months of operating reserve for each CoC project. How much funding does the organization have in reserve to support the operations for this project? How many months do you estimate this funding will support the uninterrupted operations of the project?

Click or tap here to enter text.

11. Estimate the percentage of funding that will be expended by the end of your grant term for the current CoC grant in operation (Based on the eLOCCS report and any unreported draw request):

Enter percentage

12. Based on the percentage of funding that is estimated to be remaining at the end of the grant term would the organization like to make any funds available for reallocation, if yes how much? Enter amount available for reallocation

13. Describe any challenges the organization has faced in executing and implementing the most recent

CoC grant and if applicable, steps taken or plan to address those challenges.

Click or tap here to enter text.

14. Has the project had an audit or been monitored by HUD in the last 24 months? ☐ Yes ☐ No

If so, please attach a copy of the audit and/ or monitoring report from HUD.

Service Population

15. Please check if the project considers the severity of needs and vulnerabilities of program participants experiencing any of the following: (Check all that apply and respond to the question in italics)

☐ Low or no income. Briefly describe your service approach to participants with this need/ vulnerability

Click or tap here to enter text.

☐ Current or past substance use or misuse. Briefly describe your service approach to participants with this need/ vulnerability.

Click or tap here to enter text.

☐ Criminal record–with the exception of restrictions imposed by federal, state, or local law or ordinance. Briefly describe your service approach to participants with this need/ vulnerability.

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☐ Chronic homelessness. Briefly describe your service approach to participants with this need/ vulnerability.

Click or tap here to enter text.

☐ History of victimization/abuse, domestic violence, sexual assault, childhood abuse.

Briefly describe your service approach to participants with this need/ vulnerability.

Click or tap here to enter text.

☐ Mental Illness. Briefly describe your service approach to participants with this need/ vulnerability

Click or tap here to enter text.

☐ Chronic Health Conditions and/or Physical Disabilities. Briefly describe your service approach to participants with this need/ vulnerability.

Click or tap here to enter text.

☐ Developmental Disabilities. Briefly describe your service approach to participants with this need/ vulnerability.

Click or tap here to enter text.

☐ Unaccompanied Youth under age 18. Briefly describe your service approach to participants with this need/ vulnerability.

Click or tap here to enter text.

☐ Unaccompanied Youth/ Parenting Youth age 18-24 years. Briefly describe your service approach to participants with this need/ vulnerability.

Click or tap here to enter text.

16. Based on your knowledge, is this project the only project of its kind in the CoC’s geographic area serving a special homeless population/subpopulation? ☐ Yes ☐ No

a. If yes, please specify: Click or tap here to enter text.

17. Move on strategy. Describe how the project identifies and engages participants who no longer require intensive services and are able and willing to move out of the PSH program with a rental subsidy–to other housing assistance programs (including, but not limited to, Housing Choice

Vouchers and Public Housing). Click or tap here to enter text.

18. Unit Turnkey. What is the average number of days it takes for the project to turnover a PSH unit and move in a new client? Click or tap here to enter text.

a. Describe how the project quickly turns PSH units over in preparation for new clients.

Collaboration and Coordination

19. Describe any CoC, CDC, HUD, or other relevant training that CoC funded program staff have participated in during the past year. Click or tap here to enter text.

20. Does the project actively collaborate and/or coordinate with the following systems of care:

a. Foster Care ☐ Yes ☐ No

b. Health Care ☐ Yes ☐ No

c. Mental/ Behavioral Health Care ☐ Yes ☐ No

d. Correctional Facilities ☐ Yes ☐ No

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e. Alcohol and/ or Substance Abuse Treatment Centers ☐ Yes ☐ No

21. Describe how the organization partners with local workforce development centers to improve employment opportunities.

Click or tap here to enter text.

22. PROJECTS THAT SERVE HOUSEHOLDS WITH CHILDREN ONLY:

Describe how the organization collaborates with youth education providers, local education agencies, and school districts to support the educational needs of youth experiencing homelessness.

Equity and Representation

23. Does the organization have underrepresented individuals (BIPOC, LGBTQ+, etc.) in managerial and leadership positions? ☐ Yes ☐ No

24. Does the organization’s board of directors include representation from someone with lived experience of homelessness? ☐ Yes ☐ No

25. Does the organization have a process for receiving and incorporating feedback from persons with lived experience? ☐ Yes ☐ No

a. If yes, how? Click or tap here to enter text.

26. Has the organization reviewed internal program policies and procedures with an equity lens?

☐ Yes ☐ No

a. If yes, has a plan been developed to implement or has the organization implemented equitable policies that do not impose undue barriers? Please Describe.

27. Has the organization reviewed program participant outcomes with an equity lens, including the disaggregation of data by race, ethnicity, gender, gender identity, sexual orientation, age, and other underserved populations to identify barriers to participation (e.g., lack of outreach faced by persons of different races and ethnicities, particularly those over-represented in the local homeless population). Click or tap here to enter text.

28. What steps has the organization taken or will you take to lower or eliminate any identified barriers? Click or tap here to enter text.

29. Does your agency have materials in languages other than English and/or staff with bilingual capability? ☐ Yes ☐ No

a. If yes, detail any staff with bilingual capability and materials that are available in other languages. Click or tap here to enter text..

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System Performance

For this section the CoC will use the Annual Performance Report (APR) from the most recently completed grant period in SAGE.

The CoC will review this report and score the project for information related to HUD’s System

Performance Measures and locally developed project performance metrics, which include but are not limited to:

● Exits to permanent housing destinations

● Growth in employment

● Growth in income

● Length of participation in project before housing move-in

30. Describe any program improvements in the past year that have had a positive effect on the project’s overall performance. Click or tap here to enter text.

Application Attachments

☐ Most recent audit and management letter (if any) or compiled financial statements

Submit a copy of the organization’s most recent agency/program audit conducted by an independent auditor. Eligible audits must be for the fiscal year review periods between January 1, 2021 and

December 31, 2023, and must contain at least one full year (12 months) of financial records within the review periods. This must be a full, signed audit that includes an Independent Auditor’s

Report expressing an opinion regarding all pertinent material aspects of the agency's finances.

(Independent is defined as a third-party auditor submitting a report on the auditing agency’s letterhead.)

OR IF AN AUDIT HAS NOT RECENTLY BEEN COMPLETED

Submit a copy of the agencies compiled financial statements containing the most recent full fiscal year

(12 months) of financial records.

☐ Most recent HUD audit and/ or monitoring letter, if received in the last 24 months

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Assurances- Renewal Grant Applicants

Please review and certify that your organization meets the following criteria. You must check either Yes or No for each question; do not leave any questions blank.

☐Yes ☐No 1. Applicant has active SAM registration with current information.

☐Yes ☐No 2. Applicant has valid UEI number in application.

☐Yes ☐No 3. Applicant has no Outstanding Delinquent Federal Debts- It is HUD policy, consistent with the purposes and intent of 31 U.S.C. 3720B and 28 U.S.C. 3201(e), that applicants with outstanding delinquent federal debt will not be eligible to receive an award of funds, unless:

(a) A negotiated repayment schedule is established and the repayment schedule is not delinquent, or

(b) Other arrangements satisfactory to HUD are made before the award of funds by HUD.

☐Yes ☐No 4. Applicant has no Debarments and/or Suspensions - In accordance with 2 CFR 2424, no award of federal funds may be made to debarred or suspended applicants, or those proposed to be debarred or suspended from doing business with the Federal Government.

☐Yes ☐No 5. Applicant has disclosed any violations of Federal criminal law - Applicants must disclose in a timely manner, in writing to HUD, all violations of Federal criminal law involving fraud, bribery, or gratuity violations potentially affecting the Federal award. Failure to make required disclosures can result in any of the remedies described in 2 CFR §200.338, Remedies for noncompliance, including suspension or debarment. This mandatory disclosure requirement also applies to subrecipients of HUD funds who must disclose to the pass-through entity from which it receives HUD funds.

☐Yes ☐No 6. Applicant has submitted the required certifications as specified in the NOFA.

☐Yes ☐No 7. Applicant has demonstrated the population to be served meets program eligibility requirements as described in the Act, and project application clearly establishes eligibility of project applicants. This includes any additional eligibility criteria for certain types of projects contained in the

NOFA.

☐Yes ☐No 8. Applicant has agreed to Participate in HMIS - Project applicants, except

Collaborative Applicants that only receive awards for CoC planning costs and, if applicable, UFA Costs, must agree to participate in a local HMIS system. However, in accordance with Section 407 of the Act, any victim service provider that is a recipient or subrecipient must not disclose, for purposes of HMIS, any personally identifying information about any client. Victim service providers must use a comparable database that complies with the federal HMIS data and technical standards. While not prohibited from using HMIS, legal services providers may use a comparable database that complies with federal HMIS data and technical standards, if deemed necessary to protect attorney client privilege.

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☐Yes ☐No 9. Applicant has met HUD Expectations - When considering renewal projects for award, HUD will review information in eLOCCS; Annual Performance Reports (APRs); and information provided from the local HUD CPD Field Office, including monitoring reports and A-133 audit reports as applicable, and performance standards on prior grants. HUD will also assess renewal projects using the following performance standards in relation to the project's prior grants:

(a) Whether the project applicant's performance met the plans and goals established in the initial application, as amended;

(b) Whether the project applicant demonstrated all timeliness standards for grants being renewed, including those standards for the expenditure of grant funds that have been met;

(c) The project applicant's performance in assisting program participants to achieve and maintain independent living and records of success, except HMIS-dedicated projects that are not required to meet this standard; and,

(d) Whether there is evidence that a project applicant has been unwilling to accept technical assistance, has a history of inadequate financial accounting practices, has indications of project mismanagement, has a drastic reduction in the population served, has made program changes without prior HUD approval, or has lost a project site.

☐Yes ☐No 10. Applicant has met HUD financial expectations – If a project applicant has previously received HUD grants, the organization must have demonstrated its ability to meet HUD’s financial expectations. If any of the following have occurred, the project applicant would NOT meet this threshold criteria:

(a) Outstanding obligation to HUD that is in arrears or for which a payment schedule has not been agreed upon;

(b) Audit finding(s) for which a response is overdue or unsatisfactory;

(c) History of inadequate financial management accounting practices;

(d) Evidence of untimely expenditures on prior award;

(e) History of other major capacity issues that have significantly affected the operation of the project and its performance;

(f) History of not reimbursing subrecipients for eligible costs in a timely manner, or at least quarterly; and

(g) History of serving ineligible program participants, expending funds on ineligible costs, or failing to expend funds within statutorily established timeframes.