24DPW157G Furnish & Deliver Water Meters IFB.pdf

24DPW157G 1

Town of Needham Department of Public Works

Public Services Administration Building, 500 Dedham Avenue Needham, Massachusetts 02492

Telephone (781) 455-7550

ACKNOWLEDGEMENT OF RECEIPT

Release Date October 19, 2023

Bid Title Furnish & Deliver Water Meters

Bid Number 24DPW157G

Number of Documents

The Bid Package consists of 2 PDF documents. Returning this form confirms receipt of all the documents.

Pre-Bid Meeting N/A

Questions Due October 31, 2023 @ 5:00pm

Bids are Due November 9, 2023 @ 12:00pm, Administration Office of the Department of Public Works located at the Public Services Administration Building, 500 Dedham Ave., Needham, MA, 02492

Please provide the requested information below as acknowledgment that you have received our bid package noted above. It is recommended that interested bidders complete this acknowledgment and return via email to dpwadmin@needhamma.gov or fax to the Department of Public Works at (781) 449-9023. Only by doing this, will the Town be able to provide notification of any addenda or answered questions relating to this bid. Only those companies or individuals shown on the Distribution Register will receive addenda to this bid. By completing and returning this acknowledgement will ensure you are recorded on the Distribution Register. Proposals from companies or individuals not acknowledging the addenda may be rejected as not responsive.

Name of Company or Individual

Name / Title of Contact

Address

City/Town, State, Zip Code

Telephone Number

Fax Number

Email Address

Signature

Date

Addenda will be posted to the Town’s website. Please check the website for addenda before submitting your bid to the Town. Bidders who access the bid package from the Town’s website are responsible for checking the website periodically for any addenda that may be issued by the Town.

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Furnish & Deliver Water Meters

24DPW157G

Release Date October 19, 2023

Pre-Bid Conference

N/A

Deadline for Questions October 31, 2023 @ 5:00pm

Bids Due

November 9, 2023 @ 12:00pm Director of Finance and Administration

PSAB

500 Dedham Ave.

Needham, MA 02492

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(Advertised in the Hometown Weekly issue of Thursday, October 19, 2023) (Advertised on the MNPA’s website, Thursday, October 19, 2023)

(Published in Goods & Services issue of Monday, October 16, 2023) (Advertised in CommBuys on Thursday, October 19, 2023)

LEGAL NOTICE

Town of Needham

Invitation for Bid (IFB) Bid # 24DPW157G

The Town of Needham is accepting sealed bids to Furnish & Deliver Water Meters. Copies of the Invitation for Bid (IFB) package will be available beginning October 19, 2023 at the Administration Office of the Public Works Department, 500 Dedham Ave., Needham, MA 02492 between the hours of 8:30pm – 5:00pm, or from the Town’s web site www.needhamma.gov/bids.aspx and will be available until the submission deadline.

Sealed bids must be submitted no later than 12:00pm, November 9, 2023 to the Administration Office of the Public Works Department, Town of Needham, 500 Dedham Ave., Needham, MA 02492. LATE BIDS WILL NOT BE CONSIDERED. Bids will be publicly opened after the submission deadline via Zoom on November 9, 2023 at 1:30pm. The Town reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities.

Kate Fitzpatrick Town Manager

October 19, 2023

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IFB 24DPW157G

Procurement in Brief

Primary Procurement Contact Max Majors, Administrative Analyst 781-455-7550 x229

Contract Manager Mike Retzky, Water, Sewer, and Drain Superintendent

Bid Package Available

October 19, 2023 - Information and details of bidding requirements may be obtained at the Administration Office DPW, PSAB, 500 Dedham Ave., Needham, MA 02492, or online at the Town’s web site http://www.needhamma.gov/bids.aspx

Pre-Bid Meeting N/A

Bid Deposit N/A

Deadline for Written Questions

October 31, 2023 at 5:00pm By Mail: DPW - 500 Dedham Ave., Needham, MA 02492

By Email: dpwadmin@needhamma.gov By Fax: 781-449-9023 Questions are to be clearly labeled as:

QUESTIONS - Furnish & Deliver Water Meters, 24DPW157G

Addenda

If any changes are made to this bid, an addendum will be issued. Addenda will be posted on the Town’s webpage and emailed to all bidders on record as having received the bid package.

When and where bids are due

November 9, 2023 at 12:00pm, Administration Office DPW, PSAB, 500 Dedham Ave., Needham, MA 02492.

LATE BIDS WILL NOT BE CONSIDERED

Where bids will be opened Charles River Room, PSAB, 500 Dedham Ave., Needham, MA, 02492, after submission deadline

Contract Award Anticipated November 2023 Approval of Town Manager and Town Counsel is

REQUIRED

Contract Length

This Agreement shall be for a term commencing January 1, 2024 and ending December 31, 2024.

This agreement may be renewed or extended for up to 2 years, in one-year terms, at the sole discretion of the Town.

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Upon Award of Contract

Payment Bond Will NOT be Required

Performance Bond Will NOT be Required

Insurance Refer to Contract Terms

* Facsimile transmissions for written inquiries must be sent prior to the above date and time deadlines.

Any hand delivery or facsimile received after the due date and time will not be addressed. The time/date stamp machine located in the receiving office will govern for the date and time requirements mentioned in the table above and throughout this document. Please allow enough time for hand delivery or facsimile transmissions.

** The time for award may be extended by the Town. The Town reserves the right to change, delay, cancel, or expedite the contract award date. The Bidder agrees that the offer is effective for (a) at least ninety (90) calendar days from the opening date of the bids (b) a contract is executed, or (c) this bid is cancelled, whichever of (a), (b) or (C) occurs first. The Town reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities.

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PART 1 – GENERAL CONDITIONS AND SUBMISSION REQUIREMENTS

1.01 About Needham

The Town of Needham is located in Norfolk County, 10 miles southwest of Boston. It is bordered on the west and northwest by the Town of Wellesley, on the north and northeast by the City of Newton, on the east by the West Roxbury section of the City of Boston, on the southeast by the Town of Dedham, and on the south by the Towns of Westwood and Dover. Needham has a population of 28,886 (2010 Federal Census) and occupies a land area of approximately 12.75 square miles. Established as a town in 1711, Needham is governed by a representative form of town meeting and a five-member Board of Selectmen.

The day-to-day management is under the direction of a Town Manager. School affairs are administered by a seven-member School Committee and a Superintendent of Schools. The Town is classified as an economically developed suburb with above average wealth levels and higher education attainment. The Town has an “AAA” credit rating from Standard and Poor’s.

The Town provides a full range of governmental services including police and fire protection, emergency medical services, collection, disposal, and recycling of solid waste, sewers, streets, water services, health and human services, town library, and recreation. The Town also provides public education in grades kindergarten through twelve. The Town operates 1 pre-school, 5 elementary schools (K – 5), 1 sixth-grade center, 1 middle school (7 - 8), and a senior high school (9 – 12). Technical education is offered to grades nine through twelve by the Minuteman Regional Vocational Technical School District. The total expenditures in the most recent fiscal year exceeded $160 million.

1.02 Intent

The Town of Needham is circulating this Invitation for Bids (IFB) with the intention of acquiring bids to Furnish & Deliver Water Meters. All bids are subject to the provisions of M.G.L. Chapter 30B. The Town will award the contract to the lowest responsive and responsible bidder. The Town of Needham reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities. Such actions will be deemed to be in the best interests of the Town. Unless sooner rejected or accepted, all bid proposals must be firm and continue in effect for ninety calendar days (90) following the date of bid opening.

The intention of this IFB is to provide services as needed.

1.03 Quantities

Unless otherwise stated, the quantities set forth herein are ESTIMATES ONLY. Any quantities indicated on the Bid Price Form or elsewhere in the bid package are estimates only and are given solely as a basis for the comparison of bids. The Vendor shall have no claim for additional compensation, or refuse to do the work called for, or provide the requested items, by reason of the actual quantities involved being greater or lesser by any amount than those called for in the bid.

1.04 General Contract Terms

The successful Bidder must enter into the Form Agreement prepared by Town Counsel (Sample Available Online). In accordance with Massachusetts General Laws, the contract continuation beyond first year is subject to annual appropriation and/or availability of funding.

The Town may terminate the Contract at any time upon written notice for any reason including its own convenience or for cause, including but not limited to, failure to perform the work required under the contact, failure to document satisfactorily to the Town amounts being charged, failure to have any necessary local, State or Federal licenses and/or permits, failure to pay any and all required taxes, failure to comply with any local, State or Federal regulations pertaining to services to be provided, failure to promptly correct any performance or lack of performance which conflicts with the Town's use, and failure for satisfactory behavior of all staff and management. In the case of a termination for cause, the Town shall give the Contractor a written notice as provided in the Agreement.

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1.05 Questions Regarding Bid

The Bidder shall be satisfied as to the requirements to enable intelligent preparation of your bid. The Bidder shall be familiar with all the Bid material requirements and documents before submitting the bid in order that no misunderstanding shall exist. Bidders shall promptly raise the issue of any ambiguity, inconsistency, or error, which they may discover upon examination of the bid documents, specifications, services, work site or any other conditions which may apply. No allowance will be made for any claim that the bid is based on incomplete information.

Inquiries concerning any part of this Bid shall be directed to the individual(s) listed under the Procurement in Brief. Bidders should note that oral communications are not binding on the Town and only written responses by the Town will be considered. All requests/questions must be submitted in writing. Questions may be delivered by hand, fax or email as referenced under the Procurement in Brief by the deadline. Questions that may be asked during any pre-bid conference should also be sent in writing in order to receive an official response. Requests properly presented that in the opinion of the Town require interpretation, correction, or change in the Bid Documents will result in an issuance of an Addendum to the Bid Documents. Such Addendum shall subsequently become part of the contract. The Town will forward responses to all persons who are on record as receiving the bid package.

Questions received after the due date will not be responded to unless the Town determines it is necessary.

Bidders, please allow enough time for hand delivery or facsimile transmissions.

1.06 Information about Changes to the Bid (Addenda)

In the event that changes/additions are made to this bid, an addendum will be issued to every person (entity) on record as receiving the bid package. Addenda will be emailed, if an email address was not provided, then it will be faxed. If a fax number was not provided, then the addenda will be mailed.

Addenda will also be posted to the website. Please check back on the website for addendums before submitting your bid to the Town. Bidders may not be notified individually of Addendums.

1.07 Bid Deposits, Bonds, Insurance, and Indemnification

Refer to the Procurement in Brief section to see whether bid deposits, surety, payment and/or performance bonds are required.

Insurance

Bidder awarded a contract under this bid must provide proof of insurances in at least the minimum amounts required in the contract and when requested shall name the Town of Needham as an additional insured for the amounts written.

The Bidder awarded a contract shall deposit with the Town Certificates of Insurance for the coverage required, in form and substance satisfactory to the Town, and shall deliver to the Town new policies and certificates thereof for any insurance about to expire at least ten (10) days before such expiration. All such insurance policies shall contain an endorsement requiring thirty (30) days written notice to the Town prior to cancellation of change in coverage, scope, or amount of any such policy or policies. Compliance by the Bidder with the insurance requirement, however, shall not relieve the Bidder from liability under the indemnity provisions.

Indemnification

The Bidder shall indemnify, defend, and save harmless the Town and all of the Town’s officers, agents and employees from and against all suits and claims of liability of every name and nature, including costs of defending any action, for or on account of any injuries to persons or damage to property of the Town or any person, Contractor, corporation or association arising out of or resulting from any negligent act, omission, or negligence of the Bidder, its subcontractors and its and their agents or employees in the performance of the work covered by the Contract and/or failure to comply with terms and conditions of the Contract, but only in respect of such injuries or damages sustained during the performance and prior

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to the completion and acceptance of the work covered by the Contract and to the extent such injuries or damages are not covered by the Town’s insurance. The foregoing provisions shall not be deemed to be released, waived, or modified in any respect by reason of any surety or insurance provided by the Bidder under the Contract.

1.08 Prevailing Wages – RESERVED – NOT REQUIRED

1.09 Payment and Discount Terms, Adjustments for Incomplete or Unacceptable Work

1.09.01 Payment and Discount Terms

Payment terms for the Town of Needham are net 30 days. Indicate discounts, if any, for payments made less than 30 days. The Prompt Payment Discount “Clock” begins at the date of receipt of the invoice, or the date of the receipt of the product or service, whichever occurs later.

The unit bid price shall be the basis for payment for purchased items or services. Payment shall be based on the items or services purchased. Invoicing may be performed after delivery, work has been completed, or monthly, for items or services that have been fulfilled.

Invoices are to itemize charges for labor, equipment, and supplies. The Town will not be responsible for payment of any charges not itemized to the Town’s satisfaction. Pre-payment is NOT allowed. Invoices must include the Town’s purchase order number. The Purchase Order number will change with each fiscal year.

Invoices for additional services must include the date and times of the work, the type of the services performed, the number of hours or units to be charged, and the name of the person who authorized the work. They are to be sent in duplicate directly to the Town’s designee for processing and are not to be included on the regular monthly invoice.

1.09.02 Adjustments for Incomplete or Unacceptable Work

The Town reserves the right to withhold payment for incomplete or unacceptable work, as outlined in this IFB. The Town shall provide notice of any work that is deemed to be incomplete or unacceptable, for which the Vendor shall rectify that condition to the satisfaction of Town. The Town will also reduce the bill for any services deemed unsatisfactory. At no time will penalty assessment be recoverable by the Vendor.

The Vendor shall take all proper precautions to protect Town and private property from damage and/or loss. Should any damage to, and/or loss of, property be caused by the Vendor, the Vendor will be required to make repairs and/or restitution immediately at its expense.

1.10 Bid Modifications or Withdrawals

Bids may be corrected, modified, or withdrawn prior to the submission deadline; requests to do so must be received in writing to the Town Manager. After the submission deadline, bids may not be changed.

Minor mistakes may be waived by the Town.

1.11 Premature Opening of a Bid

The Town will not be responsible for the premature opening of any bid not properly identified. The Town may reject bids which are incomplete, not properly endorsed, or signed, or which otherwise are contrary to these instructions.

1.12 Unexpected Closure or Delays

If, at the time of the scheduled bid submission deadline, the designated location for delivery of the bid is closed due to uncontrolled events such as fire, snow, ice, wind, building evacuation or other the deadline will be postponed until the same time on the next normal business day. Bids will be accepted at the same location until that date and time.

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1.13 Late Submissions

The Town assumes no responsibility for late submissions due to mail, courier, or delivery problems. LATE

BIDS WILL NOT BE CONSIDERED.

1.14 Rejection of Bids

The bid must satisfy all the requirements in order to be considered for award. Failure to complete the required forms, answer any questions, or provide the required documentation will be deemed NON- RESPONSIVE and result in rejection of the bid unless the Town determines that such failure constitutes a minor informality that can be corrected without prejudice to other Bidders. A bid may be rejected if the Bidder:

Fails to adhere to one or more of the provisions established in the bid package Fails to submit its bid by the time or in the format specified herein or to supply the minimum information requested herein Fails to submit its bid to the required address on or before the specified submission deadline Misrepresents its service or provides demonstrably false information in its bid or fails to provide material information.

1.15 Taxes

Purchases made by the Town are exempt from the payment of all Federal excise tax and the payment of Commonwealth of Massachusetts sales tax and any such taxes must not be included in the bid prices. If requested, the Town will provide the awarded bidder with a copy of the Certificate of Exemption.

1.16 Public Records

Under the Massachusetts General Laws, the Town cannot assure the confidentiality of any materials or information that may be submitted by a contractor in response to this Bid. Thus, contractors who choose to submit confidential information do so at their own risk. All bids or other materials submitted by the contractor in response to this Bid will be open for inspection by any person and in accordance with Massachusetts General Laws, Chapter 66 (Public Records Law). Any statements reserving any confidentiality or privacy rights in the submitted responses or otherwise inconsistent with these statues will be void and disregarded.

1.17 Conflict of Interest

By execution of a contract with the Town of Needham, the Bidder acknowledges that the Town of Needham is a municipality for the purposes of Massachusetts General Laws, Chapter 268A (the Massachusetts conflict of interest statute), and agrees, as circumstances require, to take actions and to forbear from taking actions so as to be in compliance at all times with the obligations of the contractor based on said statute.

1.18 Other Notices

The consideration of all bids and subsequent selection of the successful applicant shall be made without regard to race, color, sex, age, handicap, religion, political affiliation, or national origin.

The Bidder shall adhere to the provisions of the Fair Employment Practices Law of the Commonwealth (Massachusetts General Laws, Chapter 151B).

The provisions relating to non-discrimination and affirmative action in employment shall flow through all contracts and subcontracts that the successful Bidder may receive or award as a result of this contract.

Any services provided by the Bidder shall be rendered through a professional services contract; the Bidder will not be considered an employee of the Town and will not receive any benefits of an employee.

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The Bidder shall comply with Massachusetts General Laws, Chapter 66A if the Bidder becomes a "holder" of "personal data". The Bidder shall also protect the physical security and restrict any access to personal or other Town data in the Bidder's possession, or used by the Bidder in the performance of the Contract, which shall include, but is not limited to the Town's public records, documents, files, software, equipment or systems.

1.19 Pre-Bid Conference

Refer to Procurement in Brief for details, if any.

1.20 Tie Bid

In the event that there is a tie bid between two (2) responsive and responsible bidders, the award of the contract will be determined by a coin toss. The bidder’s whose submission was received earliest shall be assigned “Heads” in the coin toss. In the event that there is a tie bid with three (3) or more responsive and responsible bidders, the award shall be made by a draw by lot limited to those bidders. The coin toss/draw by lot shall be scheduled within two (2) business days from when it was determined by the Town to be a tie bid. The bidders involved shall be given an opportunity to attend. The coin toss/drawing shall be witnessed by at least three (3) Town officials. The tie breaker event shall be held at the Needham Town Hall during regular business hours.

1.21 Contract Award

The Town reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities.

The contract will be awarded to the responsive and responsible bidder offering the lowest price for Year One. There will be only one contract awarded under this bid.

The Town herein declares its express purpose not to award the contract to any Bidder unable to furnish evidence, satisfactory to the Town, that it has sufficient ability, experience, and capital to execute and complete the work in accordance with the contract. If requested, any Bidder may be required to demonstrate financial stability satisfactory to the Town.

The Town Manager is the awarding authority for the contract. Further the contract will not be binding until it has been approved as to form by Town Counsel. Award, payment, and performance obligations shall depend on the availability and appropriation of funds.

The Town reserves a period up to ninety (90) calendar days following the opening of the bids in which to evaluate and award the contract.

Upon bidder selection, the Town of Needham will mail or email the contract to be executed by the Bidder, who will return the required number of copies with the required insurances and bonds. The Town of Needham will then counter-sign the contracts and will return one complete contract to the Bidder. Unless otherwise noted by the Town, the terms and conditions contained therein are NOT negotiable.

1.22 Submission Requirements

Quality Requirements

All bidders must furnish proof of a minimum of three (3) continuous years in business.

All bidders must provide owner contact information for five (5) customers to whom they have provided products of similar nature and scope within the last five (5) years.

The bidder shall submit their proposal upon the bid forms supplied within these specifications. The bidder shall specify the unit prices as requested for each bid item. All bids shall be signed correctly with ink; in order to qualify, the bidder must provide bids for each required item within a section.

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Submission Requirements

1. The bid is to be submitted and addressed as follows: Director of Finance and Administration, PSAB, 500 Dedham Ave., Needham, MA 02492.

2. The bid is to be clearly marked IFB 24DPW157G, Furnish & Deliver Water Meters.

3. Bidder must acknowledge all addenda related to this IFB, if any.

4. Bidder must submit a completed Bid Form A: Bid Form or an exact copy, signed by an individual authorized to negotiate for and contractually bind the Bidder. All prices must be reflective of all costs for delivery. No price adjustments will be allowed. Fuel surcharges or vehicle surcharges or adjustments will not be allowed.

5. Bidder must submit a completed Bid Form B: Bidder Information Response form.

6. Bidder must submit a completed Bid Form C: Authentication Form.

7. Bidder must submit a signed Bid Form D: Certificate of Good Faith.

8. Bidder must submit a completed Bid Form E: Certificate of Compliance with Massachusetts Tax Laws or Certificate of Good Standing issued by the Massachusetts Department of Revenue.

9. Bidder must provide the required number of references. For each, provide the following: a contact person and title, customer’s name, address, telephone number, email, and a brief description of the actual services provided (sample format included in bid package as Bid Form F).

10. Bidder must submit a completed Bid Form G: Certificate of Authority or Corporate Resolution; if applicable.

11. Bids must be received and time stamped no later than the deadline stated in the Procurement Schedule (Where and When Bids are Due). LATE BIDS WILL NOT BE CONSIDERED.

12. A Bid Deposit is NOT required.

13. Delivery will be at the expense of the Bidder. Any and all damages that may occur due to packaging or shipping will be at the sole responsibility of the Bidder.

14. Any additional requirements as required in the Scope of Service.

The Town reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities.

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PART 2 – SCOPE OF SERVICES/PRODUCT SPECIFICATIONS

2.01 General

The Town of Needham invites bids to furnish and supply components for an existing advanced encoder-based remote metering system.

2.02 Compatibility

The existing Automatic Meter Reading System consists of reading equipment, meters, RF transmitters, and software provided by the Neptune Meter Company. The meters, RF transmitters and software supplied for this bid shall, in all ways, be compatible with the existing system.

2.03 Delivery

Delivery of meters must be made within ten (10) days of an order being placed. All delivery is FOD and no additional charges for shipping, gas, or other items may be added to the price.

2.04 Item 1: Meter Interface Units (MIUs)

Meter Interface Units (MIUs) shall collect meter usage from an encoder meter register and transmit the meter reading and a unique ID number to the data collection device. They shall integrate the encoder register and transmit the meter reading and other information to Needham’s existing remote reading device. MIUs shall be compatible with Neptune and Sensus-protocol (UI-1203) absolute encoder registers.

MIUs shall feature “auto detect” functionality to detect the type of encoder connected and shall not require reprogramming in the field. MIUs must be capable of being read by a walk-by handheld computer equipped with a RF receiver, a mobile system with an RF receiver mounted in a vehicle, and a fixed network data collection system.

The MIU shall be capable of logging 96 days of hourly consumption data, available for retrieval via RF activation from the handheld data collection device.

The MIUs shall be attached to new meters, or they shall be retrofitted to existing meters in the field. The MIUs shall be manufactured in both wall and pit models. The wall MIU shall have the ability to be mounted in a basement or on the outside of a house. The pit MIU shall have the ability to function when mounted in a pit or an underground vault. The wall and pit MIUs shall have a fully potted, submersible design.

The MIU shall operate within FCC Part 15.247 regulations for devices operating in the 902 MHz to 928 MHz unlicensed band. The output power of the devices will be governed by their conformance to these relevant FCC standards. The MIU shall transmit using the frequency hopping, spread spectrum technique comprised of alternating pseudo-random frequencies within the 902 MHz to 928 MHz unlicensed band. The System shall not require any special licensing, including licenses from the FCC, and must be expandable at any time without getting authorization from the FCC.

No wake-up tone shall be necessary. No MIU programming shall be necessary for installation. The MIU shall be able to provide 8-digit reading resolution from absolute encoders using Sensus UI-1203 protocol in mobile as well as fixed network data collection applications, simultaneously, without need for programming.

The MIU shall read the encoded register at 15-minute intervals to provide accurate leak and reverse flow detection using 8-digit resolution reads. The MIU shall transmit readings from the encoder that are not older than 15 minutes. The MIU shall transmit the meter reading continuously at a predetermined

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transmission interval. The MIU shall transmit fixed network messages every 7½ minutes – standard. No programming shall be necessary to activate transmission of fixed network messages. The fixed network message shall include multiple meter readings for redundancy to improve read success rates. The MIU shall transmit mobile messages every 14 seconds – standard. No programming shall be necessary to activate or revert to transmission of mobile messages.

Power shall be supplied to the MIU by a lithium battery with capacitor. The number of radio-based meter reads performed must not affect the battery life. The battery life shall not be affected by outside erroneous wake-up tones (e.g., other water, gas, or electric utilities reading and therefore sending out a wake-up tone).The battery shall be a fully potted component of the MIU with no external wires.

Tamper – If wiring has been disconnected, a “non-reading” shall be provided indicating wire tamper; a reading that gives the last available reading is an incorrect reading.

Each device shall have unique preprogrammed identification numbers of ten (10) characters. ID numbers will be permanent and shall not be altered. Each device shall be labeled with the ID number in numeric and barcode form. The label shall also display FCC approval information, manufacturer’s designation, and date of manufacture.

The MIU shall transmit the encoder meter reading and a unique MIU ID number.

The MIU shall interface to Neptune ARB® V, ProRead™ E-Coder or Sensus UI- 1203 communication protocol absolute encoder registers via a 3-conductor wire without need for special configuration to the

MIU.

Wall Unit

The MIU housing shall be capable of mounting both indoors and outdoors on a wall or pole or attached directly to the meter. The device must be water resistant and capable of exposure to spray and splash. The device must be able to withstand a 200-hour salt fog test as specified in NEMA 4 standard.

The device shall provide a location for a tamper-deterrent seal. Tampering with the device functions or connections shall not be possible without causing visible damage to the device exterior or to the seal.

The device shall be capable of operating at temperatures of -22°F to +149°F (-30°C to +65°C) with operating humidity of 0 to 100% condensing.

The circuit board and the battery will be protected by a potting material.

The unit must retrofit to existing installations.

The MIU device must be protected against static discharge without loss of data per IEC 801-2, issue 2.

Pit Unit

For pit or vault applications, the MIU antenna shall be designed to be installed through the industry standard 1¾” hole in the pit lid with no degradation of transmission range. The MIU antenna unit will be capable of mounting to various thicknesses of pit lids from ½” to 2½”.

The device shall be capable of operating at temperatures of -22°F to +149°F (-30°C to +65°C) and operating humidity of 0 to 100% condensing.

The range will not be affected when the pit is flooded.

The circuit board and the battery will be protected by a potting material.

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The antenna shall be made of a metallic and polymer material to withstand traffic and shall have a dual seal connection to the MIU housing.

The MIU device must be protected against static discharge without loss of data per IEC 801-2, issue 2.

2.05 Item 2: Displacement Type Magnetic Drive Cold Water Meters

Meters shall be displacement type - magnetic drive 5/8” - 2”. Meters must be manufactured in an ISO 9001 manufacturing facility and conform to the “Standard Specifications for Cold Water Meters” AWWA Standard C700 (latest revision) or as otherwise stated. Multi jet and single jet meters will not be accepted.

All meters are to be measuring flow in cubic feet.

Type

Only magnetic driven, positive displacement meters of the flat nutating disc type will be accepted.

Size, Capacity, and Length

The size, capacity, and meter lengths shall be as specified in AWWA Standard C700 (latest revision). The maximum number of disc nutations is not to exceed those specified in AWWA C700 latest revision.

All meter maincases shall be made of a no-lead high copper alloy brass containing a minimum of 85% copper that meets the ANSI/NSF 61 standard. The serial number should be stamped between the outlet port of the maincase and the register. Maincase markings shall be cast raised and shall indicate size, model, direction of flow, and NSF 61 certification. Plastic maincases are not acceptable.

Maincases for 5/8”, 3/4” and 1” meters shall be of the removable bottom cap type with the bottom cap secured by four (4) bolts on 5/8” and 3/4” sizes and six (6) bolts on the 1” size. Intermediate meter maincases shall also be made of the same lead-free brass material in sizes 1-1/2” and 2” with a cover secured to the maincase with eight (8) bolts. Meters with a frost plug, a screw-on design or no bottom cap shall not be accepted in 5/8”-1” sizes. The 5/8” meters shall have a synthetic polymer or cast-iron bottom cap option.

All no-lead maincases shall be guaranteed free from manufacturing defects in workmanship and material for the life of the meter.

Bolts

All maincase bolts shall be of 300 series non-magnetic stainless steel to prevent corrosion.

Measuring Chamber

The measuring chamber shall be of a 2-piece snap-joint type with no fasteners allowed. The chamber shall be made of a non-hydrolyzing synthetic polymer.

The control block shall be the same material as the measuring chamber and shall be located on the top of the chamber. The control block shall be located after the strainer.

The measuring chamber outlet port shall be sealed to the maincase outlet port by means of an “O” ring gasket.

The flat nutating disc shall be a single piece made from non-hydrolyzing synthetic polymer and shall contain a type 316 stainless steel spindle. The nutating disc shall be equipped with a synthetic

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polymer thrust roller located within the disc slot. The thrust roller head shall roll on the buttressed track provided by the diaphragm.

The chamber shall be warranted for 10 years against freeze damage if the meter has been equipped with a frost proof cast iron or synthetic polymer bottom cap.

Strainers

All meters shall contain a removable polypropylene plastic strainer screen. The strainer shall be located near the maincase inlet port before the measuring chamber. The strainer shall also function as the device that holds the measuring chamber in place within the maincase. Straps or other types of fasteners shall not be accepted.

Performance

Each meter must be accompanied by a factory test tag certifying the accuracy at the flows required by

AWWA C700.

All meters shall be warranted as follows:

Size Low Flow Low Flow

New Meter Accuracy Low Flow

Repaired Meter Accuracy 5/8” 1/8 gpm @ 95% 5 Yrs or 500,000 gallons 15 Yrs or 1,500,000 gallons 3/4” 1/4 gpm @ 95% 5 Yrs or 750,000 gallons 15 Yrs or 2,250,000 gallons 1” 3/8 gpm @ 95% 5 Yrs or 1,000,000 gallons 15 Yrs or 3,000,000 gallons

1 ½” 3/4 gpm @ 95% 2 Yrs or 1,600,000 gallons 12 Yrs or 5,000,000 gallons 2” 1 gpm @ 95% 2 Yrs or 2,700,00 gallons 12 Yrs or 8,000,000 gallons

Normal meter operating range shall be as follows:

Size Accuracy Range ± 1.5% 5/8” 1/2 - 20 gpm 3/4” 3/4 - 30 gpm 1” 1 - 50 gpm

1 ½” 2 - 100 gpm 2” 2 ½” - 160 gpm

2.06 Item 3: Turbine Type Cold Water Meter

All meters furnished shall be manufactured by a registered ISO 9001 quality standard facility. All specifications meet or exceed the latest revision of AWWA C701. All meters are to be measuring flow in cubic feet. Meters shall be of the in-line horizontal-axis type per AWWA Class II. The capacity of the meters in terms of normal operating range, maximum continuous flow, maximum loss of head, and maximum intermittent flow shall be as shown below:

Size Normal

Operating Range (gpm)

Maximum Continuous Flow (gpm)

Maximum Loss of Head at Max.

Cont. Flow (psi)

Maximum Intermittent Flow (gpm)

1 ½” 4 - 160 160 4 200

2” 4 - 200 200 4.5 250

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3” 5 - 450 450 5 560

4” 10 - 1200 1200 5.5 1500

8” 35 - 4000 4000 5 5000

The size of the meters shall be determined by the nominal size (in inches) of the opening in the inlet and outlet flanges. Overall lengths of the meters shall be as follows:

Size Laying Length Meter/Strainer Combined Length

1 ½” 10” (13” w/test spool) -

2” 10” 17”

3” 12” 18”

4” 14” 21 ½”

8” 20” 30”

Case and Cover

The maincase and cover shall be cast from an ANSI/NSF 61 certified no-lead alloy containing a minimum of 85% copper. The size, model, and arrows indicating direction of flow shall be cast in raised characters on the maincase or cover. The cover shall contain a calibration vane for the purpose of calibrating the turbine measuring element while the meter is in-line and under pressure. The calibration vane shall be mounted under the register or shall be covered by a protective cap that is attached in a tamper-resistant device.

External Bolts

Casing bolts shall be made of AISI Type 316 stainless steel.

Connections

Main cases shall be flanged. 1.5” and 2” sizes shall be oval flanged and 3” through 10” sizes shall be round flanged per Table 3, AWWA C701.

Registers

Registers shall be permanently rolled-sealed, straight reading, indicating in cubic feet.

Registers shall include a center-sweep test hand, a low flow indicator and a glass lens.

Registers shall be serviceable without interruption of the meter’s operation.

Register Box

Register boxes and covers shall be of bronze composition. The name of the manufacturer and the meter serial number shall be clearly identifiable and located on the register box cover.

Register Box Sealing

The register box shall be affixed to the top cover by means of a plastic tamper-proof seal pin that must be destroyed in order to remove the register.

24DPW157G 17

Meter Serial Number

The meter serial number shall be imprinted on the meter main case or cover, as well as on the register box cover.

Measuring Chamber

The turbine measuring chamber shall be a self-contained unit attached to the cover for easy removal.

The turbine spindles shall be stainless steel; turbine shafts shall be tungsten carbide.

Unitized Measuring Element

A UME is a complete assembly, factory calibrated to AWWA standards, that includes the cover, registers, and both a turbine measuring element assembly. It shall be easily field removable from the meter body without the requirement of unbolting flanges.

Intermediate Gear Train

The intermediate gear train shall be directly coupled to the turbine rotor and magnetically coupled to the register through the meter cover. All moving parts of the gear train shall be made of a self-lubricating polymer or stainless steel for operation in water.

Registration Accuracy

Registration accuracy over the normal operating range shall be 98.5% to 101.5%.

Remote Capability Options

Type A — All meters shall be equipped with encoder remote registers per AWWA C707 and meet all AWWA C701 performance standards.

2.07 Item 4: Compound Type Cold Water Meters

All meters furnished shall be manufactured by a registered ISO 9001 quality standard facility. Acceptable meters shall have a minimum of five years of successful field use. All specifications shall meet or exceed the latest revision of AWWA C702. All compound meters must be NSF-61 certified. All meters are to be measuring flow in cubic feet.

Type

Compound meters shall consist of a combination of an AWWA Class II turbine meter for measuring high rates of flow and a nutating disc type positive displacement meter for measuring low rates of flow enclosed in a single maincase. An automatic valve shall direct flows through the disc meter at low flow rates and through the turbine meter at high flow rates. At high flow rates, the automatic valve shall also serve to restrict the flow through the disc meter to minimize wear.

24DPW157G 18

Operating Characteristics

The meters shall comply with the operating characteristics shown below:

Normal Operating

Range (gpm)

Maximum Continuous

Flow (gpm)

Maximum Loss of Head at Max. Cont.

Maximum Intermittent Flow (gpm)

Low Flow (gpm)

2” 1/2 - 200 160 8 200 1/8

3” 1/2 - 450 350 8 450 1/8

4” 1 - 1000 700 8 1000 1/2

6” x 8” 1 ½” – 2000 2000 10.5 2000 3/4

The size of meters shall be determined by the nominal size (in inches) of the opening in the inlet and outlet flanges. Overall lengths of the meters shall be as follows:

Size Laying Length

2” 15 1/4”

3” 17”

4” 20”

6” x 8” 55 3/8”

Case and Cover

The maincase and cover shall be cast from no-lead brass containing a minimum of 85% copper such as Envirobrass II. The size, model, and arrows indicating direction of flow shall be cast in raised characters on the maincase and cover. The covers all contain a stainless-steel calibration vane for the purpose of calibrating the turbine measuring element while the meter is in-line and under pressure. A test plug shall be located in the maincase or the cover for the purpose of field testing of the meter.

External Bolts

Casing bolts shall be made of AISI Type 316 stainless steel.

Connections

Maincases shall be flanged. The 2” meters shall be oval flanged and 3” through 6” sizes shall be round flanged per Table 4, AWWA C702.

Registers

The flow of the turbine and disc meters and their total will be the registration of the compound meter. All meters shall be provided with solid-state absolute encoder registers. The registers shall be serviceable without interruption of the meter’s operation.

24DPW157G 19

Measuring Chambers

The turbine-measuring chamber shall be a self-contained unit, attached to the cover for easy removal. The turbine shaft shall be tungsten carbide with tungsten carbide inserts and shall rotate in removable graphite bushings. Thrust bearings shall be tungsten carbide.

The nutating disc chamber shall be a self-contained unit mounted on the cover and easily removable from the cover. It shall conform to AWWA Standard C700 for the following sizes: 2” and 3”-5/8” disc, 4”-3/4” disc, 6”-1” disc.

Unitized Measuring Element

A UME is a complete assembly, factory calibrated to AWWA standards, that includes the cover, registers, and both a turbine measuring element and a nutating disc chamber assembly. It shall be easily field removable from the meter body without the requirement of unbolting flanges.

Intermediate Gear Train – Turbine Section

The intermediate gear train shall be directly coupled from the turbine rotor and magnetically coupled to the register through the meter cover. The gear train shall be housed in the turbine measuring chamber. All moving parts of the gear train shall be made of a self-lubricating polymer or stainless steel for operation in water.

Automatic Valve

The automatic valve shall be of the spring-loaded, poppet type. All valve parts shall be made of no-lead brass containing a minimum of 85% copper such as Envirobrass II, stainless steel, or a suitable polymer with a replaceable semi-hard EPDM rubber seat.

Only the cover must be removed to gain access to the valve for inspection or service. The disc meter shall include a self-actuated valve that directs flow through the disc meter at low flow rates and through the turbine meter at high flow rates. At high flow rates, the self-actuated throttle valve shall restrict the flow through the disc meter to minimize wear.

Strainer

A strainer shall be provided for the disc meter. It shall be easily removable and have an effective straining area of double the disc meter inlet.

2.08 Item 5: Meter Accessories

GROUND

CLAMPS

1-Inch Ground Clamp manufactured of bronze alloy. Sigma Electric 41309 ½-Inch or equivalent.

LEATHER

GASKETS

Leather gaskets for water meters. 1/8” thickness in various diameters.

METER

WIRE

22/3-gauge wire. Shielded. Red, green, and black in.

24DPW157G 20

LACING

WIRE

27 gauge, 3-ply copper wire. Manufactured by United Security Seals, part number WS-1000C27CO or equivalent.

LEAD SEALS

7/16” diameter lead seal. Manufactured by United Security Seals, part number 716LEADS-PL or equivalent.

TEFLON

PASTE

Thread Sealant with Teflon® is a smooth, white paste with added lubricity of Teflon® for general purpose metal pipe sealing. Product recommended temperatures range from -60ºF to 300ºF (-51ºC to 149ºC).

24DPW157G 21

PART 3 – CHECKLIST AND REQUIRED FORMS FOR SUBMISSION

Company Name: __________________________________________________

Bidder has completed and returned the Acknowledgment of Receipt form (via fax or email).

Bidder has completed, signed, and enclosed the Bid Form A: Bid Price Form or an exact copy.

Bidder has completed, signed, and enclosed the Bid Form B: Bidder Information Response form.

Bidder has completed, signed, and enclosed the Bid Form C: Authentication Form.

Bidder has completed, signed, and enclosed the Bid Form D: Certificate of Good Faith.

Bidder has completed, signed, and enclosed the Bid Form E: Certificate of Compliance with Massachusetts Tax Laws or Certificate of Good Standing issued by the Massachusetts Department of Revenue.

Bidder has provided at least five (5) references on the Bid Form F: Professional Reference

Form of which at least two (2) are governmental units (municipal/county/regional district/state agency/special district).

If the bid submission is signed by someone other than the Owner/President of the company, a completed Bid Form G: Certificate of Authority of Corporate Resolution for the person who signed the proposal or a valid Corporate Resolution stating the individual has the authority to submit the proposal on behalf of the Company and can bind the Company to the contract if awarded.

Bidder acknowledged all addenda, if any

Addendum Number 1 dated ____________________ Addendum Number 2 dated ____________________ Addendum Number 3 dated ____________________ Addendum Number 4 dated ____________________ Addendum Number 5 dated ____________________

This form must be completed and filed with bid submission

24DPW157G 22

Bid Form A: Bid Sheet (1 of 15)

Item 1: Meter Interface Units (MIUs)

Description Unit Price Unit Type

Estimated Quantity

Total Anticipated Cost

Year One (January 1, 2024 – December 31, 2024)

1A Manufacturer & Part No.

1B MIU - Wall Unit $ EA X 1,476 $

1C MIU - Pit Unit $ EA X 10 $

1D Item 1 Year One Subtotal (1B:1C) $

Item 2: Displacement Type Magnetic Drive Cold Water Meters

Description Unit Price Unit Type

Estimated Quantity

Total Anticipated Cost

Year One (January 1, 2024 – December 31, 2024)

2A Manufacturer & Part No.

2B Displacement Type Meter 5/8" $ EA X 800 $

2C Displacement Type Meter 3/4" $ EA X 600 $

2D Displacement Type Meter 1" $ EA X 60 $

2E Displacement Type Meter 1 1/2"

$ EA X 6 $

2F Displacement Type Meter 2" $ EA X 10 $

2G Item 2 Year One Subtotal (2B:2F) $

Company Name: _________________________________________

24DPW157G 23

Bid Form A: Bid Sheet (2 of 15)

Item 3: Turbine Type Cold Water Meters

Type

Estimated Quantity

Total Anticipated Cost

Year One (January 1, 2024 – December 31, 2024)

3A Manufacturer & Part No.

3B Turbine Type Meter 1 ½” $ EA X 1 $

3C Turbine Type Meter 2" $ EA X 4 $

3D Unitized Measuring Element

(UME) 2"

$ EA X 6 $

3E Turbine Type Meter 3" $ EA X 4 $

3F Unitized Measuring Element

(UME) 3" $ EA X 6 $

3G Turbine Type Meter 4" $ EA X 1 $

3H Unitized Measuring Element

(UME) 4"

$ EA X 2 $

3I Turbine Type Meter 8" $ EA X 1 $

3J Unitized Measuring Element

(UME) 8"

$ EA X 1 $

3K Item 3 Year One Subtotal (3B:3J) $

24DPW157G 24

Bid Form A: Bid Sheet (3 of 15)

Item 4: Compound Type Cold Water Meters

Estimated Quantity

Total Anticipated Cost

Year One (January 1, 2024 – December 31, 2024)

4A Manufacturer & Part No.

4B Compound Type Meter 2" $ EA X 3 $

4C Unitized Measuring Element

(UME) 2" $ EA X 6 $

4D 2” Strainer (Lead-Free, High Copper Alloy)

$ EA X 3 $

4E Compound Type Meter 3" $ EA X 3 $

4F Unitized Measuring Element

(UME) 3" $ EA X 6 $

4G 3” Strainer (Lead-Free, High Copper Alloy)

$ EA X 3 $

4H Compound Type Meter 4" $ EA X 1 $

4I Unitized Measuring Element

(UME) 4" $ EA X 2 $

4J 4” Strainer (Lead-Free, High Copper Alloy)

$ EA X 1 $

4K Compound Type Meter 6” x 8" $ EA X 1 $

4L Unitized Measuring Element (UME) 6” x 8" $ EA X 2 $

4M 6” X 8” Strainer (Lead-Free, High Copper Alloy)

$ EA X 1 $

4N Item 4 Year One Subtotal (4B:4M) $

24DPW157G 25

Bid Form A: Bid Sheet (4 of 15)

Item 5: Meter Accessories

Unit Type

Estimated Quantity

Total Anticipated Cost

Year One (January 1, 2024 – December 31, 2024)

5A Ground Clamp 1" $ EA X 15 $

5B Leather Washer (4170G/70) 5/8"

$ EA X 1,400 $

5C Leather Washer (4171G/70)

3/4" $ EA X 1,200 $

5D Leather Washer 1" $ EA X 120 $

5E Leather Washer 1.5" (Coupling)

$ EA X 20 $

5F Leather Washer 1.5" (Flange) $ EA X 20 $

5G Leather Washer 2" (Coupling) $ EA X 20 $

5H Leather Washer 2" (Flange) $ EA X 20 $

5I Meter Couplings 1.5” Straight $ EA X 20 $

5J Meter Couplings 2” Straight $ EA X 20 $

5K 3” Flange Kit (Including Gasket, Nuts & Bolts)

$ EA X 6 $

5L 4” Flange Kit (Including Gasket, Nuts & Bolts) $ EA X 6 $

5M Meter Adapters (TA47-NL Style) 1” Meter To 2” Tapped

$ EA X 10 $

5N Meter Adapters (TA46-NL Style) 1” Meter To 1.5” Tapped

$ EA X 10 $

5O Meter Adapters (AXX-NL Swivel Nut…