SOW Entry-Level Short-Term Tasks.docx

STATEMENT OF WORK

Hanford Workforce Management 2025 Entry-Level Short-Term Tasks

Title: 2025 Entry-Level Short-Term Tasks Organization Supporting: Hanford Workforce Management (HWFM) BPA Call Type: Time & Materials

Contracting Officers: Brenda Valadez, Lead; Megan Harrison; Susan Hiller Contract Specialist: Nadine Johnson Program Official/Technical Monitor: Shannon Ortiz

The Department of Energy (DOE) Hanford Site requires general support services for the recruitment and administration of Entry-Level Short-Term Tasks. The contractor shall provide support in the following areas:

· Provide recruitment and administration services for up to 20 College/University Students or recent graduates for 8-12 week tasks.

· Establish criteria and guidelines for short term tasks, including payroll, timesheets, training and stipends;

· Communicate this information to DOE-RL POC;

· Recruit applicants in the following fields of study/majors: (Engineering) architectural, chemical, civil/structural, computer, electrical, environmental, fire protection, mechanical, nuclear and safety; (Physical Science) archeology, bio-chemical, biology, chemistry, environmental, geology, hydrology, material science, mathematics, occupational safety/health, and physics; (Business Administration) accounting, economics finance, human resources, project management, project controls, procurement/contracting, and marketing; (Humanities/Social Science) communications, history, philosophy, political science, psychology, public administration, computer science, cyber security, criminal justice, urban planning, cultural resources, and sociology; (Law) contract, environmental.

· Establish an application process for recruits in the above targeted fields of study;

· Establish a qualified applicant pool that includes diverse candidates in the targeted fields of study;

· Pre-screen, Evaluate and Interview applicants for referral to DOE-RL selecting official(s);

· Issue referral lists to DOE-RL POC;

· Coordinate selections with DOE-RL POC;

· Issue offer letters to selected candidates;

· Assist in the placement of the students including basic orientations and security requirements;

· Establish monitoring/evaluation forms and reports for each task placed.

· Report time and attendance into DOE Invoice system: https://vipers.doe.gov/

QUALIFICATION REQUIREMENTS

Contractor personnel shall possess the following minimum qualifications:

· 8 years’ recruiting experience.

· Experience in recruiting for short term tasks for Federal Agencies and/or Federal Contractors that includes: establishing eligibility requirements, developing recruitment processes/procedures, establishing & maintaining an applicant pool, evaluating & placing of students, and administering financial systems for payroll/stipends and administrative reports as required.

PREFERRED EXPERIENCE & CAPABILITIES

· Working level knowledge of Hanford Site mission and activities .

· Excellent communication responsiveness and customer service skills.

· Proficiency in Microsoft 365.

· Excellent knowledge of MS Word and Excel.

OTHER REQUIREMENTS

· Non-Disclosure/Conflict of Interest form signed by both the general support contractor and authorized contractor representative must be submitted to procurement before any work/support can start.

· Identification of any conflicts, potential conflicts, or perceived conflicts of interest with any Hanford Site contractors.

· Compliance with site specific safety and security requirements, including badging and office protocols.

· U.S. Citizenship

LOCATION

· Work shall be conducted at the Department of Energy, The Hanford Site, and in Richland, WA. This position may be situational telework eligible at the discretion of the Technical Monitor (TM) in consultation with the Contracting Officer (CO).

· Contractor: A local presence during the task timeframe is preferred.

INVOICE REQUIREMENTS:

The invoice document must include:

· Contractor Name

· Master BPA number and BPA Call number.

· The name of each GSSC personnel associated with the BPA Call and their hourly rate.

· Period of Performance for the current invoice.

The following backup documentation is required with the monthly invoice submittal.

· Timecard for each contractor employee clearly identifying days and hours worked.

· Completed Monthly Hours Report signed by both the GSSC and the technical monitor (required template attached).

· Monthly Progress Report. This report will be a combination of the weekly status reports and shall be submitted with the monthly invoice. The report shall also include:

· Deliverable progress and date(s) submitted if applicable, dates and titles of meetings attended, and detailed activities.

Attachment:

Monthly Hours Report Template

TRAVEL

Travel as coordinated with the technical point of contact and approved in writing by the Contracting Officer in advance, is allowed, in accordance with Federal Travel Regulations.