2463_A RFQ.pdf

This document is a Request for Quotation (RFQ) issued by the City of Example for the procurement of General Janitorial Services for City-owned facilities. The RFQ outlines the scope of work, which includes daily and periodic cleaning tasks, as well as the provision of all necessary equipment, supplies, and labor. The contract will be awarded to a single vendor for an initial term of 2 years, with the option to renew for up to 3 additional 1-year terms. Responses to the RFQ are due by May 15, 2023, and a mandatory pre-bid conference will be held on April 20, 2023, at which time the City will provide a site visit. The City anticipates awarding the contract by June 15, 2023.

The RFQ specifies that pricing must be submitted on a per-square-foot basis for each facility, and the City has set a not-to-exceed budget of $1,500,000 annually for these services. The contract will be set aside for Small Business Enterprise (SBE) participation, and the current incumbent provider is ABC Janitorial Services, Inc. Funding for this contract will be provided through the City's general fund, which is subject to annual appropriations.