Vacuum System Spec Sheet_v2.pdf

Department of Health and Human Services Indian Health Service Oklahoma City Area

Specifications PowerVac Vacuum for Dental Department

1. PURPOSE OF THE PROJECT

The Pawnee Indian Health Center (PIHC), Indian Health Services (IHS) has a need for a new PowerVac Vacuum for the dental department to be used during dental procedures. The current vacuum system has reached end of life and needs to be replaced. This will allow Dental to continue to provide services daily for Native American and Alaskan Natives of the PIHC.

2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

The contractor shall provide the following for the Pawnee Indian Health Center Dental Department:

(1) PowerVac G14 Twin, 14-20 User, 2 Vacuum, Part# 1163-G14 No. Users: 14- 20 No. Vacuums: 2 Total HP: 6 Vacuum (“Hg): Up to 18 Voltage: 208-230/60Hz Total Amps: 20 x 2 On demand suction Energy Savings Quiet Operation Warranty: 5 yr/10,000 hr full-product; 10-yr/20,000 hr pump warranty

(2) Contractor shall provide installation of the PowerVac and all components.

PERIOD OF PERFORMANCE

30 days from date of award

3. LEVEL OF EFFORT

3.1. The contractor shall provide warranty:

3.1.1. Warranty for 60 months or 10,000 hours full product; 10-yr/20,000 hr pump.

3.2. The Contractor shall provide installation of the PowerVac and all components.

4. SPECIAL REQUIREMENTS

4.2. In accordance with HHSAR 304.1300(b) non-routine contractor employees shall comply with OPDIV

DHHS/SE Region – Human Resources, Security Clearance Guidance – Visitors (3/29/12) policy for contract performance period. Contractor employees will be required to obtain a visitor’s pass upon arrival for services from Facilities Management.

Oklahoma City Area

4.3. The US PHS Pawnee Indian Health Center is a tobacco/smoke free environment (buildings and grounds). No tobacco/smoking use will be tolerated during service.

4.4. Security Requirements: Contractor personnel will be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by Pawnee Indian Health Center official, presenting valid identification, smoking restriction and any safety procedures.

4.5. The contractor shall not disclose or cause to disseminate any information concerning operations of Pawnee Indian Health Center. Such action(s) could result in violation of the contract and possible legal actions.

4.5.1. All inquiries, comments, or complaints arising from any matter observed, experienced or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the government’s designated representative.

4.6. Termination Amortization Schedule: A termination amortization schedule shall be included as an attachment of the awarded contract. If the Government does not exercise any of the options listed in the price / cost schedule, the Government’s not exercising the options will have the same effect as if the Government terminated for convenience. All remedies afforded to contractor in regards to a termination for convenience shall be available to the contractor.

5. DELIVERABLES AND REPORTING REQUIREMENTS

5.2. Delivery: The contractor will coordinate the delivery with the designated government employee. The government will provide the contractor with dock access and building access for this sole purpose. The designated government employee will work with the pertinent government agency to secure the needed dock access. No deliveries can be made after 4:15pm. Driver needs a valid ID.

5.3. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of supplies, delivery, and/or maintenance. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of this contract.

5.4. Contractor’s Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight working hours, between 8:00 am and 4:30 pm, Monday through Friday.

6. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES

Oklahoma City Area

6.2. The Government shall make no supply of property, facilities, and services.

7. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES

7.2. Required personnel, materials, supplies and equipment: The contractor shall furnish all personnel, materials, supplies and equipment required to perform work under the contract, to include but not limited to: equipment, and shipping.

8. CHANGES TO THE SPECIFICATIONS

Any changes to these specifications shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

Department Supervisor

Bio-Med

Administrative Officer

Robert G.

Springer -S

Digitally signed by Robert G.

Springer -S Date: 2024.06.24 09:45:10 -05'00'

Joyce G.

Oberly -S

Digitally signed by Joyce G.

Oberly -S Date: 2024.06.24 13:54:08 -05'00'

Ronald D.

Harrison -S

Digitally signed by Ronald D.

Harrison -S Date: 2024.06.24 13:26:49 -05'00'