Claremore_Women's_Clinic_Solicitation.pdf

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

246-2016-Q-0058

2. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

3. DATE ISSUED

08/29/2016

PAGE

OF PAGES

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

IHS1290328(2)

6. PROJECT NO.

OK4CAS07H6

7. ISSUED BY CODE 8. ADDRESS OFFER TO

Indian Health Service Attn: Judy Perkins Oklahoma City Area Office 701 Market Drive Oklahoma City, OK 73114

Indian Health Service Oklahoma City Area Office 701 Market Drive Oklahoma City, OK 73114

9. FOR INFORMATION

CALL:

a. NAME

Shaun McGinnis

b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

405-951-3929

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

Request for Proposal - RFP 246-2016-Q-0058 Dated 26 August 2016

Claremore Woman’s Clinic Renovation Project: IHS Project: OK2CAS07H6

The RFP contains Instructions to Offerors, Terms and Conditions, Clauses incorporated by reference, Annual Representations and Certifications, Bid Schedule, Scope of Work and list of documents to include exhibits, drawings and other attachments.

The planned Site Visit is scheduled for:

Date: Thursday, 7 September 2016 Time: 10:30am - 11:30pm Location: Claremore Indian Hospital, 101 South Moore Avenue, Claremore, Oklahoma 74017

11. The contractor shall begin performance 7 calendar days and complete it within 180 calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See ).

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES", indicate within how many calendar days after award in Item 12b.)

YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

12b. CALENDAR DAYS

a. Sealed offers in original and 1 copies to perform the work required are due at the place specified in Item 8 by 5:00 pm (hour) local time 09/16/2016 (date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than 90 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

NSN 7540-01-155-3212 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d)

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within 90 calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

AWARD (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA

BY

31c. DATE

STANDARD FORM 1442 (REV. 4-85) BACK

AMOUNTS

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PART I

SECTION B

Claremore Women’s Clinic

BID SCHEDULE

SERVICES AND PRICES

Item # Description Total Price

Women’s Clinic Area

1 Demolition of all materials in accordance with SOW and specifically SOW Para. Section III.B.

2 Room 170, 171, 172-renovate according to SOW

3 Room 175, 176, 178-renovate according to SOW

4 Room 181/183-renovate according to SOW

5 Workstations

TOTAL Price (items 1-5) $________________

END OF SECTION

ADDITIONAL PROVISIONS/TERMS AND CONDITIONS

A.1 NOTICE LISTING CLAUSES INCORPORATED BY REFERENCE

The following clauses are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" contained in this document. FAR 52.252-2 contains the internet address for electronic access to the full text of a clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS MAY 2014

--SECONDARY SITE OF THE

WORK

52.222-6 CONSTRUCTION WAGE RATE REQUIREMENTS MAY 2014

52.222-7 WITHHOLDING OF FUNDS MAY 2014

52.222-8 PAYROLLS AND BASIC RECORDS MAY 2014

52.222-9 APPRENTICES AND TRAINEES JUL 2005

52.222-10 COMPLIANCE WITH COPELAND ACT FEB 1988

REQUIREMENTS

52.222-11 SUBCONTRACTS (LABOR STANDARDS) MAY 2014

52.222-12 CONTRACT TERMINATION - DEBARMENT MAY 2014

52.222-13 COMPLIANCE WITH WAGE RATE REQUIREMENTS MAY 2014

AND RELATED REGULATIONS

52.222-14 DISPUTES CONCERNING LABOR STANDARDS FEB 1988

52.222-15 CERTIFICATION OF ELIGIBILITY MAY 2014

52.222-27 AFFIRMATIVE ACTION COMPLIANCE APR 2015

REQUIREMENTS FOR CONSTRUCTION

52.222-42 STATEMENT OF EQUIVALENT RATES FOR MAY 2014

FEDERAL HIRES

52.222-50 COMBATING TRAFFICKING IN PERSONS MAR 2015

52.225-2 BUY AMERICAN ACT CERTIFICATE MAY 2014

52.225-13 RESTRICTIONS ON CERTAIN FOREIGN JUN 2008

PURCHASES

52.228-5 INSURANCE-WORK ON A GOVERNMENT JAN 1997

INSTALLATION

52.232-27 PROMPT PAYMENT FOR CONSTRUCTION MAY 2014

CONTRACTS

52.233-4 APPLICABLE LAW FOR BREACH OF OCT 2004

CONTRACT CLAIM

52.236-5 MATERIAL AND WORKMANSHIP APR 1984

52.236-7 PERMITS AND RESPONSIBILITIES NOV 1991

52.236-8 OTHER CONTRACTS APR 1984

52.236-9 PROTECTION OF EXISTING VEGETATION, APR 1984

STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS

52.236-10 OPERATIONS AND STORAGE AREAS APR 1984

52.236-11 USE AND POSSESSION PRIOR TO COMPLETION APR 1984

52.236-26 PRECONSTRUCTION CONFERENCE FEB 1995

52.237-1 SITE VISIT APR 1984

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, APR 1984

EQUIPMENT, AND VEGETATION

52.242-14 SUSPENSION OF WORK APR 1984

52.242-17 GOVERNMENT DELAY OF WORK APR 1984

52.243-1 CHANGES--FIXED-PRICE AUG 1987

52.246-12 INSPECTION OF CONSTRUCTION AUG 1996

52.246-21 WARRANTY OF CONSTRUCTION MAR 1994

352.270-2 INDIAN PREFERENCE APR 1984

A.2 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (APR 2016)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 238210.

(2) The small business size standard is $15M

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7 is not included in this solicitation, and the offeror is currently registered in the System for Award Management (SAM), and has completed the Representations and Certifications section of SAM electronically, the offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certification in the solicitation. The offeror shall indicate which option applies by checking one of the following boxes:

[_] (i) Paragraph (d) applies.

[_] (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c) (1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(iv) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(v) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations—Representation.

(vi) 52.209-5; Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(vii) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(viii) 52.214-14, Place of Performance--Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(ix) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(x) 52.219-1, Small Business Program Representations (Basic & Alternate I). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas.

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(xi) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas.

(xii) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xiii) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xiv) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items.

(xv) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA-designated items; or include the clause at 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

(xvi) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA- designated items.

(xvii) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xviii) 52.225-4, Buy American--Free Trade Agreements--Israeli Trade Act Certificate. (Basic, Alternates I, II, and III.)

This provision applies to solicitations containing the clause at 52.225- 3.

(A) If the acquisition value is less than $25,000, the basic provision applies.

(B) If the acquisition value is $25,000 or more but is less than $50,000, the provision with its Alternate I applies.

(C) If the acquisition value is $50,000 or more but is less than $77,533, the provision with its Alternate II applies.

(D) If the acquisition value is $79,507 or more but is less than $100,000, the provision with its Alternate III applies.

(xix) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xx) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan--Certification. This provision applies to all solicitations.

(xxi) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certification. This provision applies to all solicitations.

(xxii) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

(2) The following representations or certifications are applicable as indicated by the Contracting Officer:

[Contracting Officer check as appropriate.]

___ (i) 52.204-17, Ownership or Control of Offeror.

___ (ii) 52.204-20, Predecessor of Offeror.

___ (iii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

___ (iv) 52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Certification.

___ (v) 52.222-52 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services- -Certification.

___ (vi) 52.223-9, with its Alternate I, Estimate of Percentage of Recovered Material Content for EPA-Designated Products (Alternate I only).

___ (vii) 52.227-6, Royalty Information.

___ (A) Basic.

___ (B) Alternate I.

___ (viii) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

(d) The offeror has completed the annual representations and certifications electronically via the SAM Web site accessed through https://www.acquisition.gov . After reviewing the SAM database information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR Clause Title Date Change

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on SAM.

(End of Provision)

A.3. 52.213-4 Terms and Conditions, Simplified Acquisitions (Other Than Commercial Items) (Jun 2016)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses that are incorporated by reference:

(1) The clauses listed below implement provisions of law or Executive order:

(i) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

(ii) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(iii) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

(iv) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

(v) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(vi) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Pub. L. 108-77, 108-78 (19 U.S.C. 3805 note)).

(2) Listed below are additional clauses that apply:

(i) 52.232-1, Payments (Apr 1984).

(ii) 52.232-8, Discounts for Prompt Payment (Feb 2002).

(iii) 52.232-11, Extras (Apr 1984).

(iv) 52.232-25, Prompt Payment (Jul 2013).

(v) 52.232-39, Unenforceability of Unauthorized Obligations (Jun 2013).

(vi) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

(vii) 52.233-1, Disputes (May 2014).

(viii) 52.244-6, Subcontracts for Commercial Items (Jun 2016).

(ix) 52.253-1, Computer Generated Forms (Jan 1991).

(b) The Contractor shall comply with the following FAR clauses, incorporated by reference, unless the circumstances do not apply:

(1) The clauses listed below implement provisions of law or Executive order:

(i) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2015) (Pub. L. 109-282) (31 U.S.C. 6101 note) (Applies to contracts valued at $30,000 or more).

(ii) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Feb 2016) (E.O.

13126). (Applies to contracts for supplies exceeding the micro-purchase threshold).

(iii) 52.222-20, Contracts for Materials, Supplies, Articles, and Equipment Exceeding $15,000 (May 2014) (41 U.S.C. chapter 65) (Applies to supply contracts over $15,000 in the United States, Puerto Rico, or the U.S. Virgin Islands).

(iv) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212) (Applies to contracts of $150,000 or more).

(v) 52.222-36, Equal Employment for Workers with Disabilities (Jul 2014) (29 U.S.C. 793) (Applies to contracts over $15,000, unless the work is to be performed outside the United States by employees recruited outside the United States.) (For purposes of this clause, “United States” includes the 50 States, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, and Wake Island.)

(vi) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212) (Applies to contracts of $150,000 or more).

(vii) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67) (Applies to service contracts over $2,500 that are subject to the Service Contract Labor Standards statute and will be performed in the United States, District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, Johnston Island, Wake Island, or the outer Continental Shelf.)

(viii)(A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627) (Applies to all solicitations and contracts).

(B) Alternate I (Mar 2015) (Applies if the Contracting Officer has filled in the following information with regard to applicable directives or notices: Document title(s), source for obtaining document(s), and contract performance location outside the United States to which the document applies).

(ix) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (Applies when 52.222-6 or 52.222-41 are in the contract and performance in whole or in part is in the United States (the 50 States and the District of Columbia)).

(x) 52.223-5, Pollution Prevention and Right-to-Know Information (May 2011) (E.O. 13423) (Applies to services performed on Federal facilities).

(xi) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693) (Applies to contracts for products as prescribed at FAR 23.804(a)).

(xii) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693) (Applies to maintenance, service, repair, or disposal of refrigeration equipment and air conditioners).

(xiii) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C.

8259b) (Unless exempt pursuant to 23.204, applies to contracts when energy-consuming products listed in the ENERGY STAR® Program or Federal Energy Management Program (FEMP) will be—

(A) Delivered;

(B) Acquired by the Contractor for use in performing services at a Federally-controlled facility;

(C) Furnished by the Contractor for use by the Government; or

(D) Specified in the design of a building or work, or incorporated during its construction, renovation, or maintenance).

(xiv) 52.223-20, Aerosols (Jun 2016) (E.O. 13693) (Applies to contracts for products that may contain high global warming potential hydrofluorocarbons as a propellant or as a solvent; or contracts for maintenance or repair of electronic or mechanical devices).

(xv) 52.223-21, Foams (Jun 2016) (E.O. 13693) (Applies to contracts for products that may contain high global warming potential hydrofluorocarbons or refrigerant blends containing hydrofluorocarbons as a foam blowing agent; or contracts for construction of buildings or facilities).

(xvi) 52.225-1, Buy American —Supplies (May 2014) (41 U.S.C. chapter 83) (Applies to contracts for supplies, and to contracts for services involving the furnishing of supplies, for use in the United States or its outlying areas, if the value of the supply contract or supply portion of a service contract exceeds the micro-purchase threshold and the acquisition--

(A) Is set aside for small business concerns; or

(B) Cannot be set aside for small business concerns (see 19.502-2), and does not exceed $25,000).

(xvii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792) (Applies to contracts greater than $25,000 that provide for the provision, the service, or the sale of food in the United States).

(xviii) 52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013) (Applies when the payment will be made by electronic funds transfer (EFT) and the payment office uses the System for Award Management (SAM) database as its source of EFT information.)

(xix) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (Jul 2013) (Applies when the payment will be made by EFT and the payment office does not use the SAM database as its source of EFT information.)

(xx) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. App.1241) (Applies to supplies transported by ocean vessels (except for the types of subcontracts listed at 47.504(d).)

(2) Listed below are additional clauses that may apply:

(i) 52.204-21, Basic Safeguarding of Covered Contractor Information Systems (Jun 2016) (Applies to contracts when the contractor of a subcontractor at any tier may have Federal contract information residing in or transiting through its information system.)

(ii) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (Applies to contracts over $35,000).

(iii) 52.211-17, Delivery of Excess Quantities (Sep 1989) (Applies to fixed-price supplies).

(iv) 52.247-29, F.o.b. Origin (Feb 2006) (Applies to supplies if delivery is f.o.b. origin).

(v) 52.247-34, F.o.b. Destination (Nov 1991) (Applies to supplies if delivery is f.o.b.

destination).

(c) FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/vffara.htm

(d) Inspection/Acceptance. The Contractor shall tender for acceptance only those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. The Government must exercise its postacceptance rights --

(1) Within a reasonable period of time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(e) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence, such as acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(f) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges http://farsite.hill.af.mil/vffara.htm that the Contractor can demonstrate to the satisfaction of the Government, using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred that reasonably could have been avoided.

(g) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance.

In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(h) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

End of Clause

A.4 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions affecting the work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) A site visit is scheduled for 7 September 2016 at 10:30 am and will be the only site visit.

Please coordinate with Shaun McGinnis at shaun.mcginnis@ihs.gov and Cc Judy Perkins at judy.perkins@ihs.gov.

mailto:shaun.mcginnis@ihs.gov mailto:judy.perkins@ihs.gov

Claremore Indian Hospital

Indian Health Service US PHS Indian Hospital

101 South Moore Avenue

Claremore, Oklahoma 74017 Phone: (918) 342-6020 Fax: (918) 342-6217

SCOPE OF WORK

Women’s Clinic Renovation Project

Project # OK4CAS07H6 Revised August 12, 2016

I. Objective:

The objective of this project is to remodel multiple rooms in the Women’s Clinic area at the US PHS Indian Hospital located in Claremore, Oklahoma. The hospital is a 110,000+ ft2 hospital building that consists of outpatient services such as OB/GYN, Behavioral Health, Pediatrics, Medical/Urgent Clinics, Contract Health, Dental, WIC, Pharmacy, Diabetes Education, and Public Health, as well as in-patient services that includes ER, OB, in-patient, OR, and ICU.

II. Background:

A. Women’s Clinic:

The Women’s Clinic is in the original Administration area of the hospital built circa 1977.

The area is not designed for out-patient use. Renovation is needed to provide additional space for out-patient services and offices.

1. The existing breakroom 181 is an old janitor’s closet. This room is too small for breakroom use and will be expanded into a small office for the Benefit Coordinator by using floor space in room 183.

2. The existing Benefit Coordinator office in room 172 is an old exam room and needs to have the sink reinstalled and used as an exam room.

3. The current Women’s Clinic Waiting Room 153 is under-utilized with waiting mostly occurring in the hallway seating. This area will be converted into an employee break room for the Women’s Clinic and for a small Administrative Office.

4. The nursing staffing location in the large open area in room 178 requires staff facing the wall and leaving computers exposed to patients and other staff, creating a HIPPA issue with privacy concerns. In order to correct this problem, additional room will be taken from exam rooms 175 & 176 in order to provide a proper nurses’ station in the center of the large open room 178.

5. Room 171 does not have a sink currently installed in the room in order to convert the room into an exam room.

6. The existing Surgery Clinic layout is shown in the following attachments:

A. Current Women’s Clinic Layout

III. Scope of Work:

A. General:

1. The contractor shall be responsible for all aspects of verifying the layout and design of the proposed renovations, including the material to be installed in the Women’s Clinic. Any photos and/or sketches are for reference use only. If any clarification or additional information is required, the IHS contracting officer shall be notified with a written Request for Information (RFI).

2. Contractor shall provide all labor, materials, supplies, tools and equipment, transportation, supervision and all other necessary items for remodeling the Surgery Clinic and Women’s Clinic.

3. The Claremore Indian Hospital is a tobacco free campus. No smoking is permitted on the campus grounds.

4. The Contractor shall provide their own Personal Protective Equipment (PPE), LOTO equipment, infection control barriers, vehicles barriers, and any other safety related supplies, materials, and equipment.

5. The Contractor shall be responsible for furnishing to the Government an access roster with the names of all employees performing work on the project and shall be responsible for ensuring the access roster is current throughout the contract performance period.

6. Contractor shall reuse data drops where possible and install new data drops in the required locations in the renovated areas shown on the layouts. All new data outlet locations shall have ¾” EMT installed and protrude out of the same side of the wall 1’ above the 9’0”H drop-in ceiling. Data connections and drops are to be coordinated with the IT department.

7. As-built prints for plumbing, sewer, electrical outlets, building construction, etc. are available for review.

8. Signing in/out and scheduling of contractors and sub-contractors shall be coordinated with the Project Manager or his designee in his absence in order to maintain efficient use of traffic-flow, parking, access to building and locked areas.

9. The Contractor shall, at all times on the hospital campus including storage areas and work sites, keep the work area and public access areas free from accumulations of waste materials. The Contractor shall remove from the work and premises any rubbish, tools, equipment, and materials that are not the property of the Government. Upon completing the work, the Contractor shall leave the work area in a clean, neat, and orderly condition satisfactory according to IHS Facilities Management.

10. Work performed shall minimize interruptions to the hospital by performing work after normal business hours or weekends when required.

11. Contractor shall abide by all following codes (latest editions) concerning work performed on-site:

a. International Building Code

b. FGI 2014 Guidelines for Design & Construction of Healthcare Facilities

c. NPFA 13 Standard for the Installation of Sprinkler Systems

d. NFPA 70 National Electrical Code

e. NFPA 99 Healthcare Facilities

f. ASHRAE

g. Medical Gas Codes & References

h. NFPA 72 National Fire Alarm Code

i. NFPA 80 Standard for Fire Doors and Other Opening Protectives

j. NFPA 101 Life Safety Code 2012 edition, new healthcare occupancy

k. NFPA 105 Standard for Smoke Door Assemblies and Other Opening

Protectives

l. OSHA and EPA regulations

m. Other associated or referred NFPA and building guidelines for healthcare construction as noted in the IHS 2013 A/E Design Guide http://www.ihs.gov/des/includes/themes/newihstheme/display_objects/docum ents/AEDesignGuide2013.pdf

12. Contractor shall provide a dumpster for the removal of debris, material, and waste for the duration of the project and dispose of according to State, Federal, and EPA regulations. All recyclable materials shall be recycled. Location of the dumpster(s) shall be coordinated with the Facility Engineer/Manager.

B. Women’s Clinic Area Installation (see Attachment B. Proposed Women’s Clinic Layout and Attachment D. Women’s Clinic Remodel Project Area)

1. Split Room 153 into Room 153 and New Room 154 - Room 171, Room 172

a. Install new wall at the specified location in current room 153 to split room into two rooms, 153 north side 5’6” x 9’7”, and 154 south side (8’8” x 9’7”). Move sprinkler heads/lines affected by the new wall and provide proper sprinkler coverage for both rooms if required.

b. New wall shall have two duplex receptacles installed on each side of the wall.

c. Install two data outlets and ¾” EMT conduits for data stubbed up 1’ above 9’ ceiling in the following locations in rooms 153 and 154:

1. One data port on the new shared wall on the 153 side.

http://www.ihs.gov/des/includes/themes/newihstheme/display_objects/documents/AEDesignGuide2013.pdf http://www.ihs.gov/des/includes/themes/newihstheme/display_objects/documents/AEDesignGuide2013.pdf

2. One data port next to the relocated light switch by the existing door in new room 154.

Data outlets can be reused from adjoining room 159 where there are extra data cables available.

d. Install one 3’0”W x 7’0”H LH in-swing 20 minute smoke-rated wood door, door frame, and ADA compliant lever lock door hardware at the specified location on the North side of new room 153 in the corridor wall.

e. Install one light switch by the new door on the inside of room 153 and split off the North light from the South end light and light switch.

f. In new room 154, move light switch on the south wall to a location next to the existing door to room 154 on the West wall.

g. Install four 3-tiered standard lockers, 1’W x 15”D x 2’H/locker, on the East wall in room 154.

h. Install a 3’6” wide upper and lower custom laminated cabinetry with swing doors and drawers, sink on left side (18”x18” or smaller), and manually operated faucet. Countertop with backsplashes shall be 24”D solid-surface type 24” deep, lower cabinet 23” deep, and upper cabinetry 16” deep. Cabinetry shall match the same layout as the Radiology Room 326 cabinetry. Cabinetry to be mounted to the wall.

i. Install two new receptacles on the South wall in new room 154. One GFCI shall be above the counter for the new cabinetry and the other shall be at a similar height allowed by code for the refrigerator.

j. Install a new sink in room 171 on the opposite side of the new sink in room 154.

Install hot and cold water supply lines, and sewer lines for both sinks. Run sewer drain in wall over to the sink area in room 172 if possible.

k. Install 3’ wide, 16”deep laminated upper cabinetry with doors and center shelving above new sink in room 171.

l. Install sink and manually-operated faucet in room 172 where existing plumbing is available at the wall on the East side wall.

2. Room 170

a. Install an exhaust grill and ductwork to connect to existing exhaust ductwork above room 181. Exhaust grill to be install at the 8’ Height and 1’ away from the wall where it exits and turns down.

3. Room 175 & 176, New Room 176A

a. Demolish and remove existing shared wall, electrical outlets, switches, thermostat, and wiring, doors, and door frames with the large open area 178 for rooms 175 and 176 to the corner of room 177. Save master clocks and thermostats in both rooms for reinstallation.

b. Remove return grills and sprinkler heads/lines that will interfere with the new wall to be built for rooms 175 and 176 entrances.

c. Install a new wall in front of rooms 175 and 176 that is aligned with the West wall of room 174 straight South to where it intersects room 201 North wall. Move light fixtures to the East to accommodate the new wall.

d. Install new return grill and ductwork inside rooms 175 and 176.

e. Install a ceiling mounted curtain track for the new room 176A.

f. Electrical:

1. Install new light switches by each new door in rooms 175 and 176.

2. Install one new duplex receptacle on the new wall in room 175.

3. Install two new duplex receptacles and one data outlet (reuse existing data line) on the new wall in room 176.

4. Install one new duplex receptacle on the new wall on the open area room

178 and in new room 176A.

g. Move sink and plumbing in room 176 east to clear new door swing.

h. Patch all existing walls where necessary and provide a smooth mud-and-tape finish for walls inside rooms 175 & 176, then primer and paint. Paint door frame with two coats of zero-VOC latex enamel. Wall on the room 178 side and new room 176A shall have matching vinyl wallpaper applied and painted.

i. Install proper sprinkler coverage with new sprinkler heads and lines on both sides of the new wall for rooms 175, 176, and the large open area 178.

j. Reinstall master clocks, wiring, and related electrical items in both rooms on the new wall. Reinstall thermostats on new walls at the specified locations.

4. Room 178

a. Run three data cables and two 120VAC cables to the proposed Nursing Station and Appointment Clerk areas in the middle of the large open room 178. This can be run in the floor or to the ceiling above. Intent is to provide data and electrical to three staff positions that will use three computers and phones. The ceiling above is a recessed lighting ceiling around 12’ from the floor.

b. Install a new custom 16’W x 30”H lower, 42”H upper, 30”D reception workstation for three staff members with 2”H pencil drawers at each staff station. Station shall have an upper countertop for customer/staff use and lower countertop for staff use with an inset in-between with for staff computers/work stations and storage. Area underneath lower countertop shall have two separate drawer sections 16” wide and equidistant from the edge of the 16’ wide workstation.

Electrical (3 quadplex boxes) and data (3 existing) shall be mounted underneath the lower countertop. Anchor workstation to floor.

c. Install two data outlets and cabling and one duplex receptacle in the middle of the outer wall of room 179 shared with room 178 at standard height for a printer and fax machine. Use existing data drops out of room 159 and 178.

5. Rooms 179

a. Install three duplex receptacles on the West wall and one duplex receptacle on the East wall above the new countertops.

b. Install five data outlets: four on the West wall by electrical outlets and one on the

East side to be installed with the one existing data outlet, in gangs of two. Install above new countertops.

c. Install 2’ deep laminated countertops with backsplashes with no rolled-edge 32”H on the West and East walls using wall support brackets.

6. Room 181 and 183

a. Demolish and remove South wall in room 181 up to the 9’ ceiling, electrical, and any plumbing found in the South wall. Patch floor where needed and install matching VCT.

b. Remove doors and door frames for rooms 181 and 183. Install wider 3’0”W x 7’0”H LH out-swing wood door for room 181 with vision panel and install the same size door LH in-swing to room 183.

c. Remove light, light switch, and wiring from West wall location in room 181; patch holes in drywall, then primer and paint.

d. Disconnect exhaust duct grill from exhaust duct in room 181 and reconnect to air handler return duct in room 179. Exhaust ductwork to be extended to room 170 new exhaust grill to be suspended at the 8’ height and 1’ away from the wall where the ductwork comes through the wall.

e. Relocate supply vent in room 183 further South to avoid being placed over the new shared wall with rooms 181/183.

f. Install new wall protruding from 181 into room 183 according to the layout.

Expanded room 181 shall be 5’3 x 9’0” on the inside. Mud and tape for a smooth finish before painting. Prime and paint all new drywall inside and outside of room 181.

g. Install one new data outlet on the East wall, three duplex receptacles centered on the West, South, and East walls at the standard height required by code, one new light switch by the new East door on the inside of room 181, and one duplex receptacle centered on the South side of the new wall in room 183. Move existing light switch and thermostat over a few inches if needed by the North door in room 183.

h. Install new supply grill for room 181 and branch off of room 183 supply duct.

Reposition existing light fixture by North door in room 183 and turn to a North/South position.

i. Install a new 2’x4’ LED edge-to-edge light fixture in room 181.

j. Install matching cove base for all new walls.

k. Relocate and provide proper sprinkler coverage inside rooms 181 and 183.

C. Women’s Clinic Phasing:

1. Phase 1:

a. Rooms 181 and 183 to be renovated before room 153 is started.

2. Phase 2: Room 151/153 can be done anytime with Rooms 171, 172 plumbing done after hours to reduce impact to these rooms.

3. Phase 3: Rooms 178 and 179 to be done before rooms 175 & 176 are started.

4. Phase 4: Room 175 & 176 to be done last.

Contractor to perform all demolition after hours.

D. Materials

1. All commercial vinyl wall material shall be Koroseal “Desert Sand” texture, “Oyster” #5821-10 vinyl wall covering or equivalent, and shall apply the manufacturer’s recommended wallpaper adhesive. Walls to be covered shall be primered before covering with vinyl wallpaper.

2. All cove base shall be Roppe 100 black rubber cove base in matching heights or equivalent.

3. All paint shall be Sherwin Williams low or zero VOC, satin/eggshell for walls, semi-gloss latex enamel for metal door frames with colors selected by COR/project officer. New drywall installed shall have primer applied before painting.

4. All electrical duplex receptacles and light switches shall be hospital grade, 120 VAC, 20 amp rated, and shall have red cover plates installed. Receptacles within 6’ of wet location areas shall be of the same type but GFCI.

5. All drywall installed shall be 5/8” Type X fire-rated.

6. All applied joint compound and taping shall be provided with a smooth finish for painting or applying commercial vinyl wall paper.

7. All 2’x4’ lighting installed shall be brand name (GE, Sylvania, Lithonia, Philips, etc.)

flat-panel troffer, edge-to-edge, 3500K, 36 to 40 watt equivalent, 120 VAC, LED light fixture.

8. All door frames installed shall have the joints fill in with the appropriate material, sanded smooth, and painted two coats with zero-VOC latex enamel Sherwin Williams paint.

9. All commercial vinyl composition tile (VCT) flooring shall be Armstrong Standard Exelon 12”x12”x1/8” and match existing.

10. All new data cabling shall be CAT-6 and contractor shall verify availability of space in the data closets. Hubs are permissible with approval from the IT Department.

Data cabling in the data cabling in the Women’s Clinic area run to IT room 151A across the corridor. See Attachment C. IT Room 151A & Electrical Room 152 Locations.

11. All commercial rubber flooring replaced or installed in the corridor shall match existing Armstrong commercial homogenous sheet rubber flooring with roll up flash cove base.

IV. General Requirements A. Point of Contacts:

All applicable documents shall be distributed as follows:

Contracting Officer:

Judy Perkins, Contract Specialist Oklahoma City Area Indian Health Service Office of Environmental Health and Engineering 701 Market Drive Oklahoma City, Oklahoma 73114 Phone: (405) 951-6023 Fax: (405) 951-3932 Judy.Perkins@ihs.gov

Facility Manager, IHS COR, & Project Officer Shawn Chopper, Facility Engineer/Manager Facilities Management US PHS Indian Hospital-Claremore 101 S. Moore Avenue Claremore, OK 74017 Phone: (918) 342-6020 Shawn.Chopper@ihs.gov

B. Contractor Work Hours:

Monday through Friday, normal business hours of 7:45 am to 4:30 pm, after normal business hours of 4:30 p.m. to 10 pm, and weekends from 7:00 am to 7 pm. Work identified in this scope of work shall be accomplished while the hospital is occupied and fully operational. Coordination and scheduling of work is shall be coordinated with the IHS COR. Work performed shall be planned to minimize the impact to services to the hospital by working after-hours and weekends when needed.

C. Safety Requirements:

1. Contractor shall abide by all Safety, Security and Infection Control Policies and Procedures of the Claremore Indian Hospital.

2. Before any construction or services are to be performed within an IHS healthcare facility, The Contractor is 100% responsible for implementing and maintaining all Safety and Infection Control mailto:Judy.Perkins@ihs.gov mailto:Shawn.Chopper@ihs.gov

Measures during performance of their contract. Initial and periodic inspection will be conducted by the IHS COR, Safety Officer, and Infection Control Officer and any deficiencies will have to be immediately corrected by Contractor. The implementing of all Safety and Infection Control Measures is the sole responsibility of the Contractor to ensure these measures meet OSHA & NFPA Codes and ASHRE & The Joint Commission Standards.

3. All trades must comply with all typical laws and standards. The contractor shall review procedures with respect to Life Safety and Infection Control measures prior to beginning inspection job. A film video will be made available to the contractor to view prior to starting inspection to comply with infection control procedures during hospital construction.

a. Video on “Infection Control during Construction”.

b. OSHA standard 1926.28 Personal Protective Equipment (PPE).

c. ILSM (Interim Life Safety Hospital Measure) Policy-Part A, Chapter 10, Section 4.

d. Guideline for environmental infection control in Health Care Facility 2003.

4. Contractor must read and agree to all of the health safety regulations needed for this job.

a. Control risk assessment per type of project of activity per matrix of precaution for construction and renovation-Type 1-5. Attached policy “Infection Control during Construction and Renovation (Part H, Chapter 4, Section 7.0).

D. Quality of Workmanship:

1. Contractor shall perform high quality trade & craft workmanship. All work must conform to, and comply with, the latest edition & version of ALL applicable codes including, but not limited to, OSHA, NFPA, IBC, FGI Guidelines for Design and Construction of Health Care Facilities 2014 edition, and The Joint Commission Codes, Standards and Guidelines for Hospitals (CAMH).

E. Project Review, Coordination, Meetings and Submittals:

1. After Contractor receives the Notice to Proceed (NTP) from IHS Contracting Officer, Contractor shall coordinate with the IHS Contracting Officer to schedule a date and time to have a Pre-Construction Conference project review meeting.

The Contractor is responsible to provide meeting minutes to the IHS CO and IHS COR within five business days after this meeting.

2. The Pre-Construction project review meeting shall be conducted prior to start of any construction work to ensure that all communication and documentation is in order and approved. At this meeting the Contractor shall also provide the following additional information:

Gantt Chart Progress Schedule;

List of Contractor’s on-site staff and, if any, sub-contractor listing;

Submittal Register for items that will be submitted for this project;

3. Prior to the start of any work, Contractor shall have items above reviewed and approved by the IHS COR and IHS Contracting Officer.

4. Contractor shall provide submittals for IHS COR review and approval. IHS COR shall respond within seven business days with either an approval, return for correction, or disapproval.

5. Contractor shall provide all warranties for installation, craftsmanship, and material to the IHS COR and IHS CO at the completion of…