RFQ_246-19-Q0090_Amendment_A-03.pdf

Wewoka Indian Health Center Indian Health Service

Service Unit of the Oklahoma City IHS Area Office 36640 Highway 270

Wewoka, Oklahoma 74884

SCOPE OF WORK

ACCESS CONTROL

July 25, 2019

I.PURPOSE:

The purpose of this project is to comply with Homeland Presidential Security Directive-12 (HPSD-12) for Physical Access Control Systems (PACS) at the Wewoka Indian Health Center in Wewoka, Oklahoma.

PACS shall be compliant with Federal Information Processing Standards (FIPS) Publication 201-2 and associated documents.

II.ON-SITE VISIT FOR BIDDING:

A. Contractor shall be fully responsible for verifying and validating the design requirements, existing conditions, control room requirements, reader location, door access type for security access controls according to the HPSD-12 directive, Card/Reader Interoperability Requirement Guidelines Document Version 5.0 from the General Services Administration (GSA), and FIPS 201-2. If any of the recommended doors require modifications beyond this scope of work, the contractor shall notify the Contracting Officer immediately.

III. SERVICES TO BE PERFORMED BY THE CONTRACTOR:

A. Period of Performance is for 120 calendar days from the Notice to Proceed date.

B. Contractor shall install an HPSD-12 compliant physical/security access control door readers at the Wewoka Indian Health Center Clinic. Contractor shall ensure that the system maintains compliance with the HPSD-12 directive, FIPS 201-2 and the National Institute of Standards and Technology.

Clinic Building:

1. Provide three (3) doors with HID Keypad/Card Lclass/Proximity reader and Electric Strike Lock with hard wired release button. The Reader shall include the Strike Lock, Strike Pack, Surface Mounted Door Status Contact, Motion Detector, and Single Door Controller. The Controller shall be installed in the IT server room, and integrated into the new software that shall be provided by the contractor which will be utilized to manage readers and/or users. Onsite visit is required to confirm existing equipment.

a. One of the (3) doors is a Dutch door for pharmacy that shall require both halves of the door to be controlled with one (1) key pad.

2. Contractor shall relocate existing hard wired release button in dental lobby entrance door from east wall to south wall.

a) Contractor is required to patch, paint, and repair existing wall after relocation is complete.

Warehouse Building:

1. Remove existing Maglocks from two entry doors, and install a strike system that matches the existing south exterior door, that automatically locks when loss of power.

2. Provide the two doors with a lockable commercial grade stainless steel door knob for each door with core on the exterior door knob and blank on interior of door knob.

3. The locking strikes shall integrate into the existing system.

C. Contractor shall install all necessary software AMAG Symmetry Software Version 8.1 SP1 or Equal:

Symmetry Professional 32 Reader Software – Database (SQL Express) and 1 Client to include license.

a) Wewoka Indian Health Center shall provide Windows 2016 server for the software to be installed on.

b) The maintenance agreement shall include software updates to stay in compliance with HSPD-

12, and FIPS 201-2 as needed.

c) Contractor shall move all current door readers, and card holders from the existing software program to the new software system.

D. Contractor shall coordinate server setup and installation information with the COR.

E. Contractor shall be responsible for all door modifications deemed necessary for installing the security access system to the recommended doors. Existing door latching hardware are okay to be used as currently configured except where identified as not allowed in this scope of work.

F. Door hardware applied to any fire-rated door shall meet the requirements for fire-rated doors according to NFPA 101 Life Safety Code, NFPA 80 Standard for Fire Doors and other Protective Openings, and IBC code requirements.

G. Contractor shall provide all labor, materials, supplies, tools, equipment, transportation, supervision and other items necessary to complete the work as described in the scope of work while performing all work in a professional manner in complete compliance with all applicable laws, rules, regulations, codes, and standards. Common trades which shall be needed include: carpentry, electrical, laborers, power equipment operators, painters, including trades identified in the Davis Bacon Wage Determination, and other trades common to the construction industry.

H. Contractor shall use U.L. Listed or Classified, 2 hour fire-rating or higher fire stop sealant for commercial use (no residential-rated fire sealant allowed) when penetrating fire and smoke barriers in the hospital, as approved by the Contracting Officer Representative. Contractor shall also keep track of all fire/smoke wall penetrations on a map provided by the Contracting Officer Representative which shall be inspected during the project and at the end of the project.

I. Contractor shall provide the following:

1. All operator, installation, and technical manuals for all equipment, modules and units installed.

2. On-line or tech support by phone shall be provided for a period of one year from the date of acceptance.

3. Wires, cables, switches, indicators, boxes, units, and other peripheral devices are to be permanently labeled and/or marked in accordance with industry installation standards.

4. A drawing/schematic of the system in its entirety and individual units as well as a parts list as is applicable are to be supplied to facilitate future updates, troubleshooting and repair of the system.

5. Only new cables, wires and equipment are to be installed. No wire runs from any door access or any junction box are to be utilized for the purpose of splicing unless it is in the schematic documentation and allocated as to have no definable drop in signal level or any distortion of signal information and is to be documented on the wiring diagram and schematics to be supplied and approved prior to utilizing a splice.

6. Cabling installed above the ceiling shall be installed three feet or higher where practical using J-hooks with plastic keepers or other cable management hardware approved by the Contracting Officer Representative.

7. All wiring and installations are to be in concordance with the NEC and the NFPA, as is applicable, latest updated edition.

8. All smoke/fire wall penetrations shall be sealed with the appropriate fire-rated sealant and proper fire-rated material enclosure for larger penetrations. No PVC is allowed. Use of existing penetrations is preferred when possible. Penetrations shall be inspected by Facilities Management before acceptance of work performed. No cables or other items shall be connected/hung from the sprinkler piping.

J. The door readers shall be HPSD-12 compliant and operational according to new FIPS-201-2 PIV badge requirements for U.S. Federal Government agencies. Also, badge systems for this installation shall be in accordance with Federal Vendor Bearing Point/Deloitte Systems as contracted out by the Department of Homeland Security and as accepted and approved by the HHS and IHS departments.

The keypad card readers and card readers shall abide by the following:

a. Card reader with key pad, HID pivCLASS RPKCL40

• Shall work with authentication and other related software installed.

• Shall read government-issued PIV cards using both the contact and contactless card interface

• Shall read proximity cards using a contactless interface. IHS currently uses HID proximity cards.

• Shall meet FIPS 201-2 and NIST SP 800-116 requirements for strong PIV card authentication capability.

• IHS does not require use of HID PAMs at this time; however, reader shall require capability of PAM use/configuration in the future.

• Reader shall currently use a PACS PIN, Wiegand Mode

• Reader shall be in black housing.

K. All open frequencies used shall be in a frequency band that is approved by the FCC for that particular item and shall be a band that shall not interfere with any other medical device used in the facility now or later as is used in in other health facilities. Equipment used includes, telemetry, radiographic DR, two way radios, pagers, remote controls, cell phones, and wireless computer frequencies, frequencies emitted by the use of fluorescent lights used throughout the clinic and used in medical treatment/therapy.

L. All door readers are to be within normal door proximity with COR having final approval of location.

It is mandatory that these be multi-card type and fully FIPS-201-2 compliant for use with the Government ID card systems.

M. Space shall be made available for all controls and equipment by the facility, within reason, as required by the contractor.

N. All security systems and doors shall be fully protected from power surges by surge protectors and loss of nominal city power by a UPS system that shall allow the system to remain online for a minimum of two hours.

O. Contract Specialist shall coordinate a tour with the Contracting Officer Representative and

Contractor with a punch list towards the end of the project or when deemed necessary by the Contracting Officer Representative to correct any and all issues found before the acceptance of the work is made by the facility.

P. Contractor shall provide training for facility staff that shall be in charge of operating the system.

Q. The Contractor shall warrant all materials and workmanship under this contract in accordance with

FAR Clause 52.246-21 “Warranty of Construction” (Mar 1994). This warranty shall continue for a period of one year from the date of final acceptance of the work. If the hospital takes possession of any part of the work before final acceptance, this warranty shall continue for a period of one year from the date the hospital takes possession.

SAFETY COMPLIANCE:

1. Contractor shall abide by all Safety, Security, and Infection Control Policies and Procedures of the Wewoka Indian Health Center. The contractor shall be responsible for all means and methods as they relate to safety and shall comply with all applicable local, state, and federal requirements that are safety related. Safety shall be the responsibility of the contractor. All related personnel shall be instructed daily to be mindful of the full time requirement to maintain a safe environment for themselves (including wearing proper PPE), the facility’s occupants including staff, visitors, and the other contractors on or near the site.

2. Contractor shall not restrict or compromise fire safety emergency egress or patient flow entry/exit of the building without coordination from Facility Management. Any restrictions or compromise for safety shall be coordinated with the Facility Operations Specialist.

3. Contractor shall clean up the work area daily. SDS shall be provided before work begins for approval by the COR, for any applicable products used during the project.

4. Contractor shall comply with Federal laws and standards for all trades. Contractor shall conform to, and comply with, the latest edition/version of ALL applicable federal, state, and local laws, rules, regulations, codes, and standards, including applicable NFPA 101 Life Safety Codes, International Building Code, NFPA 99 Health Care Facilities, NFPA 70 National Electrical Code, and NFPA 72 Fire Alarm Codes.

5. Government shall provide:

a. Onsite Access System Server and installation for software installation.

b. Current backup of the system to be loaded onto the new server.

c. The data backup for the vendor to load the server and test before coming on site to cut over the new system.

d. Programming of the access cards.

e. Door names and security clearance levels.

f. Any schedules to be input in the system.

g. Supply 110vac where required.

h. Supply a network address and connection to the data gathering panel and server.

SPECIAL CONDITIONS:

1. All trades shall comply with all applicable laws and standards. The contractor shall review procedures with respect to Life Safety and Infection Control measures prior to beginning inspection job.

a. OSHA standard 1926.28 Personal Protective Equipment (PPE).

b. ILSM (Interim Life Safety Hospital Measures) Policy-Part A, Chapter 10, Section 14.

c. Guideline for environmental and infection control for Health Care Facilities 2003.

d. Infection Control Risk Assessment (ICRA) Policy-Part A, Chapter 10, Section 14.1.

2. Contractor shall comply with all of the health safety regulations required for this job.

a. Control risk assessment per type of project of activity per matrix of precaution for construction and renovation-Type 1-5 according to the policy on “Infection Control during Construction and Renovation.”

3. Contractor shall obtain and abide by any special permits needed to complete the contract. This includes Hot Work permits, Above-the-ceiling permits, etc. Permit applications shall be submitted to Contracting Officer Representative.

SUBMITTALS:

1. Submittals may be drawings, sketches, manufacturer’s literature, catalog descriptions, or other descriptions in sufficient detail to allow a decision. Submittals shall be required as follows:

a. Submittals shall be provided where called for in the Scope of Work or on the drawings.

b. For any item the contractor proposes to substitute for a specified item as same “or equal”.

c. For any proposed design change or deviation from the Scope of Work or the drawings.

d. For anything in the plans or Scope of Work found to conflict with applicable codes and standards.

e. Contractor shall provide electronic submittals and any MFG signed & dated warranties

2. Contractor shall provide submittals for IHS COR review and approval. IHS COR shall respond within 7 work days with either an approval, return for correction, or disapproval.

GENERAL:

1. The Contractor shall have access to the Clinic Building Server room only Monday thru Friday, 8:00

A.M. – 7:30 P.M., to install, configure, and test equipment and/or software. Access to the building and parking shall be controlled by the Facility Management Department.

2. The Contractor shall have access to the Warehouse Building only Monday thru Friday, 8:00 A.M.

– 7:30 P.M., to install equipment. Access to the building, and parking shall be controlled by the Facility Management Department.

3. The Contractor shall run all cabling, electrical, data cables, and equipment located outside the server room after normal business hours. Monday thru Friday 5:30 P.M. to 10:00 P.M.

4. After award, contractor shall complete the Pre-Employment Clearance and Background Investigation Requirement for all individuals that shall be working on this project.

5. Contractor shall be responsible for furnishing to the Government an access roster with the names off all employees performing work on the project and shall be responsible for ensuring the access roster is current throughout the contract performance period.

6. Contractor shall sign in, obtain a contractor ID badge before beginning work at the facility, and sign out and return badge at the end of each day.

7. All applicable documents shall be distributed to the Contracting Officer and COR.

8. The Wewoka Indian Health Center is a United States Federal government facility that is a tobacco/smoke free environment (building and grounds). No tobacco/smoking shall be tolerated during the construction.

9. The public restroom facilities may be used by the Contractors.