BPA.docx

BPA TERMS AND CONDITIONS

Pursuant to the Federal Acquisition Regulation (FAR) 13.303, Blanket Purchase Agreements (BPAs), the Contractor agrees to the following terms of a BPA exclusively with Claremore Indian Hospital:

(1) Description of Agreement: The supplier shall furnish supplies or services if and when requested by the Contracting Officer or authorized representative of the Contracting Officer during the term of this agreement. The following contract services can be ordered under this BPA.

Any subsequent pricing changes must be agreed upon by both parties.

All orders placed against this BPA are subject to the terms and conditions, as noted.

(2) The government is obligated only to the extent of authorized purchases actually made under this BPA.

(3) The dollar limitation for each individual purchase under this BPA shall not exceed the simplified acquisition threshold ($150,000.00).

(4) The following individuals are hereby authorized to place orders under this BPA within the dollar limitations specified: WILL BE PROVIDED AT TIME OF AWARD.

(5) All shipments under this agreement shall be accompanied by delivery tickets or sales slips that contain the following minimum information:

1. Contractor Name, Address, Phone Number, billing contact name and e-mail address

1. BPA Number

1. Date of Purchase

1. Date of Delivery or Shipment

1. Unique invoice number

1. Itemized list of supplies or services furnished

1. Quantity, Unit Price, and Extension of each item, Less applicable discounts

1. Contractor Name, Address, Phone Number, billing contact name and e-mail address

1. BPA Number

1. Invoice Date

1. Unique invoice number

1. Tax Identification Number (TIN)

1. Call Number or Order Number (if applicable) as shown on the award document

1. Discount Terms (if applicable)

1. Banking information: Bank Routing Transit Number (nine digits) and last 4 digits of bank account number (for verification)

1. Specific description of Work relating to invoice, including service period dates (if applicable)

1. Invoice Amount The Vendor shall submit their original invoice to Oklahoma City Area Office, 701 Market Drive, Oklahoma City, Oklahoma 73114.

The Vendor agrees to submit a copy of the invoice each time an invoice is generated to Claremore Indian Hospital, with Attn:

Vicki Hall, Accounting Tech 101 South Moore Avenue Claremore, Oklahoma 74017-5047

(12) The terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this BPA and the Contractor's invoice, the provisions of this BPA will take precedence.

(13) Tax Exemption: Claremore Indian Hospital is a Government entity with the U.S. Department of Health and Human Services; therefore, all purchases are tax exempt.

DOCUMENTS, EXHIBITS AND ATTACHMENTS

END OF SECTION

Attachment 1:

BOTTLED MEDICAL GAS SUPPLIES, RENTALS, & DELIVERIES

I. PURPOSE

1. Vendor to provide medical-grade bottled gas supplies, rentals, and deliveries for the Claremore Indian Hospital, Claremore, Oklahoma. The hospital is 110,000 ft2 and provides outpatient and inpatient services including dental, OB/GYN, OB inpatient, Surgical, Radiology, Pediatrics,

2. Purpose of this contract is to provide Medical Gases, Cylinder Rentals, and any shipping, fuel, and surcharges to the hospital to provide patient care with no interruptions in service.

II. STATEMENT OF WORK:

A. CLAREMORE INDIAN HOSPITAL MEDICAL GAS CYLINDER REQUIREMENTS:

· OTHER GASES NOT LISTED, such as lung diffusion bottled gases, calibration gases, etc. for medical equipment.

· All E-size medical gas bottles provided shall be aluminum (no steel allowed).

· All other bottles that are steel shall be kept rust-free in order to lower infection control/respiratory risks to patient care. Vendor is to keep bottles in good condition.

· Bottles provided shall have caps installed, no missing parts, and in good operating order (and free of rust).

· E-size bottles with built-in regulators shall be provided as needed.

· An annual inventory shall be performed and documented with a copy provided to Facilities.

· Vendor shall provide large

B. CYLINDERS AND OTHER CONTAINERS:

1. Laws and Regulations Cylinders and other containers for gaseous and liquid forms of gases shall comply with the Department of Transportation specifications and shall be maintained, filled, marked, labeled, and shipped to comply with current DOT regulations (Title 49-Transporation, Code of Federal Regulations.) Filling, packaging, labeling, etc., for medical gases shall also comply with the Federal Food, Drug and Cosmetic Act.

2. Material Safety Data Sheets (MSDS’s):

Contractor shall provide all SDS’s to the Facility Manager within receipt of Contract and on an annual basis.

C. Vendor Responsibility:

1. Contractor shall submit a copy of service report and/or invoice to Claremore Indian Hospital, Maintenance Department, 101 South Moore, Claremore, OK 74017. Service report and/or invoice shall list any unusual site conditions (leaks, debris, damaged components at the bulk site pad, etc.).

2. Contractor shall report to Facility Management upon completion of work daily.

3. Contractor shall discuss with the contact person if there are any questions regarding this work statement prior to performing any services. Otherwise any performance will be considered an acceptance of terms herein.

4. Contractor shall provide bulk oxygen and bottled medical gas services in a timely manner to avoid running the hospital out of vital medical gases.

III. PERIOD OF PERFORMANCE:

Base year: September 20, 2018 through September 19, 2019 Option Year 1, Year 2: September 20, 2019 through September 19, 2020.

Option Year 1, Year 2: September 20, 2020 through September 19, 2021.

Option Year 1, Year 2: September 20, 2021 through September 19, 2022.

Option Year 1, Year 2: September 20, 2022 through September 19, 2023.

IV. INVOICE:

The Vendor shall submit their original invoice to Oklahoma City Area Office, 701 Market Drive, Oklahoma City, Oklahoma 73114.

The Vendor agrees to submit a copy of the invoice to Claremore Indian Hospital, Attn: Vicki Hall, Accounting Tech, Facilities Department, 101 S. Moore, Claremore, Oklahoma 74017-5047 each time an invoice is generated.

The Vendor agrees to include the following information on each invoice:

1. Vendor name

2. Invoice date

3. Purchase order number

4. Description of service

5. Date of service

6. Cost

7. Payment terms

8. Where practicable, name, title, phone number, duns number and complete mailing address or responsible official to whom payment is to be sent.

INVOICE PAYMENT:

Payment will be made on this contract as close as possible to, not later than thirty (30) calendar days after an invoice containing the information set forth in the invoice submission article of this contract is received in the payment office designated in this contract. An invoice will be deemed received on the latter of:

The date the invoice is actually received in the designated payment office, or the date on which the Government accepts the property of services required under this contract.

Unless a different time period is stated elsewhere in this contract, inspection/acceptance required by this contract will be completed by the Government not later than five (5) Government working days after the services are rendered. Payment shall be made within thirty (30) days after the last day of the month during which this invoice covers.

V. SAFETY COMPLIANCE:

Vendor shall comply with hospital's safety regulations. Vendor is not to restrict or compromise fire safety emergency egress or patient flow entry/exit of the building. Any restrictions or compromise for safety must be coordinated with the Facility Manager and an interim life safety measure established. Vendor shall provide SDS, to Facility Management, for any chemicals or products brought into the hospital for use on the project.

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