246-24-Q-0140 SS.pdf

This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. Pursuant to 48 CFR Part 326, Subpart 326.603-3 and IHM 5.5-6, Indian Health Service must use the negotiation authority of the Buy Indian Act, 25 U.S.C. 47, to give preference to Indian Economic Enterprises (IEE) whenever the use of that authority is authorized and practicable.

The Government is seeking to identify Indian Small Business Economic Enterprises (ISBEEs) capable of performing the below Indian Health Services (IHS) requirement. Any vendor responding to this notice should submit their capability statement as well as the Buy Indian Act Indian Economic Enterprise Representation Form (attached). Instructions for submission are outlined below.

Indian Small Business Economic Enterprises (ISBEEs) and other small business are highly encouraged to respond to this notice. However, firms should understand that generic capability statements are not sufficient for effective evaluation of their capacity and capability to perform the work required.

Responses must directly demonstrate the company’s capability, experience, and ability to provide AMAG Symmetry HSE Maintenance and Support Services.

The Government requests interested parties submit a written response to this notice, which includes:

a. Company Name.

b. Company Socioeconomic Status.

c. Company System for Award Management (SAM) Unique Entity Identifier (UEI) number.

d. Company point of contact, mailing address, and telephone number(s), and website address

e. Name, telephone number, and e-mail address of a company point of contact who has the authority and knowledge to clarify responses with government representatives.

f. DUNS Number:

g. Cage Code:

h. Tax ID

i. Date submitted.

j. Applicable company GSA Schedule number or other available procurement vehicle.

k. Company’s System for Award Management (SAM) registration status. All respondents must register on the SAM located at http://www.sam.gov/.

l. Submit Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form

(attached)

Disclaimer and Important Notes. This notice does not obligate the Government to award contract. Any information provided by industry to the Government as a result of this sources sought synopsis is strictly voluntary. Responses will not be returned. No entitlements to payment of direct or indirect costs or charges to the Government will arise as a result of contractor submission of responses, or the Government's use of such information or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published on a government GPE. However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

How to respond: Please include the notice IHS 246-24-Q-0140 Wewoka IHS AMAG Symmetry HSE Maintenance and Support Services in the subject line. Responses must be submitted via email to the Contract Specialist, Mary Ann Yocham at maryann.yocham@ihs.gov no later than 2:00 PM CST on June 25, 2024.

Capability statements will not be returned and will not be accepted after the due date. The maximum number of pages for this submission is five (5) pages.

mailto:maryann.yocham@ihs.gov

Department of Health and Human Services Indian Health Service

Wewoka Indian Health Center 36640 Hwy 270

Wewoka, OK 74884

Statement of Work (SOW) AMAG SYMMETRY HSE Maintenance and Support

1. PURPOSE OF THE PROJECT

The Oklahoma City Area Office (OCA), Indian Health Services (IHS) has a requirement for Wewoka Indian Health Center to provide AMAG symmetry software version pro HSE (Homeland Security Edition) and HSE control boards for our door access system. Along with providing Maintenance and support contract for the entire AMAG system that is at all three buildings of Wewoka Indian Health Center.

2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

2.1. The contractor shall remove all door access control boards M2150 DBC and BC style boards and replace them with HSE (Homeland Security Edition) style boards.

2.2. The contractor shall install Pro HSE (Homeland Security Edition) symmetry software to a virtual server at Wewoka Indian Health Center.

2.3. The contractor shall provide three (3) PIV readers to be integrated to the symmetry system to read new PIV cards and import the data off the PIV card to populate with-in Symmetry system.

2.4. The contractor shall provide a maintenance support services for all AMAG Symmetry software, and hardware associated with AMAG symmetry HSE (Homeland Security Edition).

3. PERIOD OF PERFORMANCE

The installation date of the components shall be no later than 60 days from the award date. The Maintenance and Support of the contract will be a twelve (12) month base year with four (4) twelve (12) month option years contract.

4. LEVEL OF EFFORT

4.1. The contractor shall provide and install PRO HSE (Homeland Security Edition) AMAG Symmetry software with three (3) client license to a virtual server provided by Wewoka Indian Health Center.

This shall be done prior to installing the control boards.

4.2. The contractor shall provide and install three (3) PIV card readers smart card encoders for reading new PIV cards to upload information into AMAG Symmetry software for new employees.

4.3. The contractor shall remove the following from the Wewoka Indian Health Center: clinic server room, one (1) M2150 8DBC multimode board, one (1) M2150 4DBC board, four (4) M2150 2DC boards. The contractor shall send these boards to AMAG to be updated to the HSE (Homeland Security Edition) and then returned to Wewoka Indian Health Center with the NIC and WIMS cards with the boards.

4.4. The Contractor shall install, and connect all wires associated with the controllers at Wewoka Indian Health Center clinic server room, three (3) M2150 8DBC HSE multi-Node boards and configure in Symmetry system, this will be done after hours preferable on a weekend to not to interrupt patient care. The installation of the software to the server can be done doing normal business hours before the installation of M2150 boards.

4.5. The contractor shall remove the following from the Wewoka Indian Health Center Administration building server room, one (1) M2150 8DBC board and replace with one (1) M2150 8DBC HSE board with new NIC and WIM8 cards. The contractor shall send the M2150 8DBC board to AMAG

Wewoka Indian Health Center 36640 Hwy 270

Wewoka, OK 74884 to be updated to the HSE and then returned to Wewoka Indian Health Center with NIC and WIM cards installed.

4.6. The contractor shall install a one (1) M2150 4DBC HSE board with NIC and WIM4 cards along with all components at the Wewoka Indian Health Center Warehouse building server room, and put all three doors onto the M2150 HSE board to be controlled.

4.7. The contractor shall provide new flash cards if needed and reflash the readers to make sure old PIV cards, new PIV cards, and temporary access control cards work with all readers.

4.8. The contractor shall provide maintenance and support for all software and equipment associated with AMAG Pro HSE (Homeland Security Edition) system which includes software, door readers, M2150 DBC boards, cables and connections.

4.9. The Contractor shall provide service calls during normal business hours from 8:00 am to 5:00 pm and shall respond later two (2) business days from receipt of phone call of an issue.

4.10. The Contractor shall provide all parts and labor associated with any issues with the AMAG Symmetry HSE system.

4.11. The contractor shall be responsible for all travel cost and associated expenses to and from the Wewoka Indian Health Center.

4.12. The contractor shall provide parts to fix issues during the service call with-in five (5) business days, if this can not be achieved a temporary solution must be achieved to not to have any down time with-in the AMAG Symmetry system.

4.13. Training: Contractor shall provide training on functionality and loading new employee PIV cards into the new PRO HSE AMAG Symmetry software to four Wewoka Indian Health Center employees.

5. SPECIAL REQUIREMENTS

5.1. In accordance with HHSAR 304.1301 HHS follows National Institute of Standards and Technology

(NIST) Federal Information Processing Standards (FIPS) Publication (PUB) Number 201-2, Personal Identity Verification (PIV) of Federal Employees and Contractors, and OMB implementation guidance for personal identity verification, for all affected contractor and subcontractor personnel when contract performance requires contractors to have routine physical access to a federally-controlled facility and/or routine physical and logical access to a federally-controlled information system.

5.2.The USPHS Wewoka Indian Health Center is a tobacco/smoke free environment (buildings and grounds). No tobacco/smoking use will be tolerated during service.

5.3.Security Requirements: Contractor personnel will be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by Wewoka Indian Health Center official, presenting valid identification, smoking restriction and any safety procedures.

5.4.The contractor shall not disclose or cause to disseminate any information concerning operations of Wewoka Indian Health Center. Such action(s) could result in violation of the contract and possible legal actions.

5.4.1.All inquiries, comments, or complaints arising from any matter observed, experienced or learned of as a result of or in connection with the performance of the contract, the resolution

Wewoka Indian Health Center 36640 Hwy 270

Wewoka, OK 74884 of which may require the dissemination of official information, shall be directed to the government’s designated representative.

6. DELIVERABLES AND REPORTING REQUIREMENTS

6.1. Delivery: The contractor will coordinate the delivery, installation and training date with the designated government employee. The government will provide the contractor with dock access and building access for this sole purpose. The designated government employee will work with the pertinent government agency(ies) to secure the needed dock access. No deliveries can be made after 4:15pm. Driver needs a valid ID.

6.2. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of supplies, delivery, and/or maintenance. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of this contract.

6.3. Contractor’s Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight working hours, between 8:00 am and 4:30 pm, Monday through Friday.

6.4. Personnel Qualifications:

Contractor shall be an AMAG Symmetry dealer and experienced with AMAG symmetry maintenance and support.

7. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES

7.1. The Government shall supply M2150 boards to be upgraded, along with a virtual server to install the Pro HSE (Homeland Security Edition) of AMAG symmetry software be installed on.

8. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES

8.1. Required personnel, materials, supplies and equipment: The contractor shall furnish all personnel, materials, supplies and equipment required to perform work under the contract.

9. CHANGES TO THE STATEMENT OF WORK (SOW)

Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

10. DELIVERABLES/PERFORMANCE MATRIX

Performance Matrix Performance Standard AQL Installation date Contractor shall install components no later than 60 days from award 95%

Response Time Contractor responds to service call with-in two (2) business days

100%

Parts Contractor shall provide parts to fix issues with-in five

(5) business days

95%

Wewoka Indian Health Center 36640 Hwy 270

Wewoka, OK 74884

Department Supervisor Signature:_________________________

Chief Operating Officer Signature:_________________________

Zachary Griffith -S

Digitally signed by Zachary Griffith -S Date: 2024.06.10 14:23:30 -05'00'

Scott W.

Robison -S

Digitally signed by Scott W.

Robison -S Date: 2024.06.11 09:19:36 -05'00'

DEPARTMENT OF HEALTH & HUMAN SERVICES

Office of Management Services Division of Acquisition Policy (DAP)

5600 Fishers Lane Rockville, MD 20857

INDIAN HEALTH SERVICE

BUY INDIAN ACT

INDIAN ECONOMIC ENTERPRISE

REPRESENTATION FORM

SOLICITATION/SOURCES SOUGHT/RFI #: _________________________________________________

PROJECT TITLE: ________________________________________________________

DATE: ___________________________________________________________________

In accordance with 25 U.S.C. 47 the Buy Indian Act, the signature below constitutes self-certification that the Offeror meets the definition of an “Indian Economic Enterprise” (HHSAR 326.601) in response to this Sources Sought Notice, Request for Information (RFI) or Solicitation and resultant contract.

The enterprise must meet the definition of “Indian Economic Enterprise” throughout the following time periods:

(1) At the time an offer is made in response to this solicitation;

(2) At the time of contract award; and

(3) During the full term of the contract performance period. At any point during these periods, if the Contractor no longer meets the eligibility requirements, the contractor must provide immediate written notification to the Contracting Officer.

Individual Contracting Officers may require documentation of eligibility before awarding a set-aside or sole source contracts under the Buy Indian Act and awards may be subject to protest if the eligibility of the successful Offeror is in question. In addition to the self-certification requirements, successful Offerors must also be registered with the System of Award Management (SAM).

Any false or misleading information submitted by an enterprise when submitting an offer in consideration of an award set-aside under the authority of the Buy Indian Act is a violation of the law and punishable under 18 U.S.C. 1001.

False claims submitted as part of contract performance are subject to the penalties enumerated in 31 U.S.C. 3729 to 3731 and 18 U.S.C. 287.

REPRESENTATION

The Offeror represents as part of its offer that it does _____, does not _____ meet the definition of an “Indian Economic Enterprise” with “Indian Ownership” under the authority of the Buy Indian Act.

Name of the 51% owner of IEE Firm

Certifying Signature

Print Name

Name of Federally Recognized Tribal Entity

Business Name

UEI Number