245128 Notice of Intent to Award.pdf

This document is a Notification of Intent to Award from the City of Salem's Contracts and Procurement Division for RFP No. 245128 regarding Vehicle Dismantling and Disposal services. The City of Salem intends to award the contract to Rapid Response Bio-Clean on June 10, 2025, following a competitive proposal process. The solicitation sought a contractor to dismantle and dispose of various vehicles, including recreational vehicles, campers, and other designated vehicles, with an anticipated monthly volume of 7-10 vehicles. The initial contract term is set for July 1, 2025, to June 30, 2026, with potential renewal options for up to four additional one-year periods based on satisfactory performance and mutual agreement.

The notification does not specify precise pricing terms or budget ranges, but indicates that vehicle destruction will be priced per linear foot, with optional services for debris cleaning, vehicle wrapping, and asbestos abatement. The procurement emphasizes compliance with equal opportunity and affirmative action policies, and requires vendors to possess a valid Oregon dismantler's license and asbestos testing/abatement certification. Vendors were evaluated across multiple criteria including capacity, project approach, fee proposal, and references, with a total of 100 possible evaluation points. The solicitation was electronically managed through Equity Hub's Bid Locker, with proposals due by May 16, 2025, at 4:00 PM local time, reflecting the City of Salem's preference for digital procurement processes.