245068 Supplement Letter 1.pdf

CITY OF SALEM

FINANCE DEPARTMENT

CONTRACTS & PROCUREMENT DIVISION

SUPPLEMENTAL INFORMATION LETTER #1

October 1, 2024

RFP NO. 245068

FOR: Municipal Energy Master Plan Part A: Facilities Phase 1

CLOSING DATE: October 11, 2024 at 4:00 PM (LOCAL TIME)

The following are questions submitted by Proposers and answers from the City:

1. Q) Are there any exceptions to the 20-page limit (i.e. tab dividers, cover page, resumes, etc…)?

A) The 20-page limit does not include appendixes.

2. Q) It is stated in Section 1 that the project is funded by the EECBG program with a budget cap of $250,000. Does this budget include both Part A and Part B scopes of work, or only Part A?

A) The $250,000 is covering only Part A. Part B will be a separate RFP and separate funding source.

3. Q) Would the selected consultant for Phase 1, Part A scope be precluded from bidding on subsequent Phase 1, Part B or Phase 2 work?

A) No, the selected consultant for Phase 1: Part A will not be excluded from bidding on subsequent efforts for the Energy Master Plan.

4. Q) Can you confirm that Municipal Facility site audits are not expected within this scope to support the Municipal Energy Mater Plan development?

A) The City has 10 buildings, we would like to have rapid assessments for to create a framework to approach our entire building inventory, there is flexibility for firms to propose on an approach that meets the same needs as a rapid assessment.

5. Q) Is there a list of municipal facilities with building square footage and building use that can be shared with proposers?

A) Attached is a list of our building inventory minus sensitive information.

6. Q) In the Introduction Section, the City states it will, “…reserve the right to retain the Selected Consultant for implementation efforts of the Municipal Master

Plan.” Can you please elaborate on what you mean by “implementation efforts”? As consultants, we serve as owner’s representatives to clients seeking energy upgrades and often support them in that role through planning, procurement, oversight of the implementation, and in measurement and verification of the installed systems. By maintaining this independent role, we ensure there are no conflicts of interest where the contractor/installer is incentivized to make recommendations that are contrary to the City’s financial best interests in order to increase the monetary value of their follow-on work. Is this owner’s Rep model of interest to the City for future “implementation efforts”? If so, we recommend that the City modify the RFQ to specify that the future implementation (installation) of the work will be subject to a future procurement.

A) The intent of that clause is to specify that the consultants can propose on the implementation work resulting from the Municipal Energy Master Plan: Part A. The

City’s procurement rules still apply, and RFPs must still go out for bid on future projects. The implementation efforts depend on what is recommended in the

Municipal Energy Master Plan.

7. Q) How will respondents who have the ability to implement (ie. Furnish & install equipment) be evaluated versus respondents who do not implement (ie. furnish

& install)?

A) The ability to implement future RFPs will not be evaluated under this RFP.

Evaluation criteria for this project can be found on pages 12 and 13 of this RFP.

8. Q) Will resumes and case studies count towards the maximum page count? If so, this will greatly constrain other content such as approach to services and the firm’s past experience.

A) Resumes and case studies can be included in the Appendix.

9. Q) Will the City consider exceptions to the proposed Professional Services

Agreement? How will this be evaluated between respondents?

A) Any exceptions to the Personal Services Agreement should be submitted with your proposal.

Shawna Self, CPPB

Purchasing Manager cc: File

City of Salem

Address Site Description Construction Sq Feet

S to r ie s

Y e a r B u il t

RADIO TOWERS - 595 COTTAGE ST.

SALEM, OR 97301

Wvcc Dispatch Center -

Leased Unknown 10,200 1

WINDSTONE

SALEM, OR 97301 Windstone Equip (Contract Or Mobile) 352

440 WATER STREET

SALEM, OR 97301 Wilson-Durbin House Unknown 1,218 2

5901 N. WINDSOR IS RD

KEIZER, OR 97303

Willow Lake Waste Water

Treatment - All Buildings

Masonry Const/Non-Comb

Roof 0

395 GLEN CREEK ROAD NW

SALEM, OR 97304 West Salem Branch Library All Comb (Wood Frame) 6080 1 1995

3030 25TH ST SE

SALEM, OR 97302 Weather Service All Comb (Wood Frame) 2,125 1 1979

300 MUSGRAVE NW AMERICAN

STORAGE

SALEM, OR 97304 Volunteer Unit Rental Storage All Steel 120

VARIOUS

SALEM, OR 97303 Vehicles Vehicles 0

2640 PORTLAND ROAD NE

SALEM, OR 97301 Urban Renewal Agency All Comb (Wood Frame) 4,383 2 11989

350 COMMERCIAL NE

SALEM, OR 97301 Urban Development (Lease) All Reinforced Concrete 6,811 1 1979

TURNER

SALEM, OR 97301 Turner Equip (Contract Or Mobile) 840

RIVER FRONT PARK

KEIZER, OR 97303 Tom Mccall Statue Equip (Contract Or Mobile) 0 2008

3763-3769 MARKET ST.

SALEM, OR 97301 Three Tenant Building - Retail

Masonry Const/Non-Comb

Roof 5,064 1 1990

2990 25TH ST SE

SALEM, OR 97302 Terminal Masonry Const/Wood Roof 13,996 1 1960

555 LIBERTY ST SE

SALEM, OR 97301 Tax Interruption Unknown 0

BLDG #32/20TH STREET

SALEM, OR 97301 Swat Vehicle Unknown 1,100 1

4730 LIBERTY RD SE SALEM, OR 9730 1Storage Warehouse Unknown 3,250 1 1970

RIVER FRONT PARK

KEIZER, OR 97303 Spray Fountain Masonry Const/Wood Roof 0 2009

5807 SUNNYSIDE RD SE

SALEM, OR 97306 Smoke Tree Equip (Contract Or Mobile) 0 1978

1505 22ND ST SE

SALEM, OR 97302 Service Station All Steel 919 1975

2615 PORTLAND RD NE

SALEM, OR 97301 Senior Center All Reinforced Concrete 30,000 2 2007

471 HIGH ST SE

SALEM, OR 97301 Salmon Run Mixed Non-Comb/Comb 11,825 2004

4100 CHERRY AVE NE

KEIZER, OR 97303 Salem/Keizer Intertie Unknown 0

200 COMMERCIAL ST SE

SALEM, OR 97301 Salem Conference Center All Reinforced Concrete 0 2 2005

154 MARION ST

SALEM, OR 97301 Rockenfield - Bean House Unknown 2,989 2

1116 MISSION ST SE

SALEM, OR 97302 Restrooms Unknown 0 1 1880

RIVER FRONT PARK

KEIZER, OR 97303 Restroom Concrete Block 0 1

2680 AERIAL WAY SE

SALEM, OR 97302 Restaurant Concrete Block 3,600 2 1967

1580 20TH ST SE

SALEM, OR 97302 Radio Bldg/Repair Shop Concrete Block 4,715 2 2003

1586 22ND ST SE

SALEM, OR 97301

Pw Storm Water Bldg -

Vehicle & Equipment Storage All Steel 11,520 1 2008

1480 22ND ST SE

SALEM, OR 97302 Public Works - Streets All Comb (Wood Frame) 3,444 1 1940

889 LIBERTY ST NE

SALEM, OR 97301

Property Control Unit

Downtown Storage &

Warehouse All Steel 6,850

1410 20TH STREET SE

SALEM, OR 97301

Property Control Unit Bicycle

Storage All Steel 144

325 HIGH ST SE

SALEM, OR 97301 Pringle Parkade All Reinforced Concrete 187,547 5 1973

325 HIGH ST SE

SALEM, OR 97301 Pringle Creek - Parking All Reinforced Concrete 187,547 1973

399 HIGH ST SE

SALEM, OR 97301 Pringle Creek - Common Area All Reinforced Concrete 24,164 1973

606 CHURCH ST SE

SALEM, OR 97301 Pringle Community Center Masonry Const/Wood Roof 42,804 1 2002

470 WATER STREET

SALEM, OR 97301 Porte Cochere (Car Port) All Comb (Wood Frame) 400 1 2000

333 DIVISION ST NE

SALEM, OR 97301 Police Station Masonry Const/Wood Roof 104,119 3 2020

333 DIVISION ST NE

SALEM, OR 97301 Police Parking Structure Masonry Const/Wood Roof 76,796 2 2020

555 LIBERTY ST SE

SALEM, OR 97301 Police Dogs Unknown 0 0

200 WATER ST NE

SALEM, OR 97301

Peter Courtney Minto Island

Bridge All Reinforced Concrete 4,270 2016

BROOKS TRAINING CENTER

SALEM, OR 97301

Personnel And Training

Rental, Chemeketa

Community

Masonry Const/Non-Comb

Roof 0 4 1990

101 FRONT ST. RIVERFRONT PARK

SALEM, OR 97301 Pavillion All Comb (Wood Frame) 0 2008

470 WATER STREET

SALEM, OR 97301 Parrish House Unknown 3,011 2

340 CHEMEKETA NE

SALEM, OR 97301 Parking Enforcement All Reinforced Concrete 2,864 1 1979

555 LIBERTY ST SE

SALEM, OR 97301 Parking All Reinforced Concrete 78,626 1972

1790 WATER STREET NE

SALEM, OR 97301 Storage building All Comb (Wood Frame) 4,844 2 1995

1580 20TH ST SE

SALEM, OR 97302 Office/Shop #24 All Comb (Wood Frame) 4,425 1 1960

400 MARION ST NE

SALEM, OR 97301 Marion Parkade Fire Resistive 383,700 4 1987

3000 NORTH RIVER ROAD

KEIZER, OR 97303 Main Plant Unknown 28,500 3 2008

585 LIBERTY ST SE

SALEM, OR 97301 Main Library Parking Structure All Reinforced Concrete 90,384 3 1991

585 LIBERTY ST SE

SALEM, OR 97301 Main Library All Reinforced Concrete 105,000 3 1991

2700 EAST SANTIAM STREET

STAYTON, OR 97383 Main Building Mixed Non-Comb/Comb 12,901 1 1967

450 WATER STREET

SALEM, OR 97301 Little Gem Grocery Unknown 950 1

225 WEST OLIVE STREET

NEWPORT, OR 97365 Lincoln County Jail Office

Masonry Const/Non-Comb

Roof 500 1 1953

815 SW LEE STREET

NEWPORT, OR 97365

Lincoln County

Communications Agency -

Leased Space All Comb (Wood Frame) 2,536 3 2008

195 LIBERTY

SALEM, OR 97301

Liberty Square

Retail/Common Area All Reinforced Concrete 16,409 1980

199 LIBERTY SE

SALEM, OR 97301 Liberty Square - Parking All Reinforced Concrete 121,811 4 1980

270-360 COMMERCIAL ST NE

SALEM, OR 97301 Leased Retail All Reinforced Concrete 32,121 1 1979

295 CHURCH ST

SALEM, OR 97301

It Dept (2nd Floor) & Cctv (1st

Floor) All Reinforced Concrete 63,000 5 2008

295 CHURCH ST

SALEM, OR 97301

It Department And Marion

County Unit C-1 And C-2 All Reinforced Concrete 1,717 1 2008

1116 MISSION ST SE

SALEM, OR 97302 Greenhouse Unknown 400 1 1894

116 MARION STREET

SALEM, OR 97301

Gilbert House - Childrens

Museum Unknown 3,200 2 1880

2378 GIBSON WOODS CT NW

SALEM, OR 97304 Gibson Woods Equip (Contract Or Mobile) 0 1998

2700 E. SANTIAM ST

STAYTON, OR 97383

Geren Island Ozone

Facility - Bldg 50 Concrete Reinforced 16800 2 2021

2700 E. SANTIAM ST

STAYTON, OR 97383

Geren Island Electrical

Building - Bldg 40A Concrete Reinforced 1178 1 2021

1504 22ND ST SE

SALEM, OR 97302 General Store Supplies All Reinforced Concrete 8,000 1 1987

2605 STATE STREET

SALEM, OR 97310

Geer Park Yard Prop &

Fencing - Soccer & Baseball Equip (Contract Or Mobile) 0

2605 STATE STREET

SALEM, OR 97310

Geer Park Restroom &

Maintenance All Reinforced Concrete 0 1

RIVER FRONT PARK

KEIZER, OR 97303 Gazebo Concrete Block 0 1

5080 BATTLE CREEK DR

SALEM, OR 97306 Fire Station #9 Masonry Const/Wood Roof 4,100 2 1983

4000 LANCASTER DR

SALEM, OR 97305 Fire Station #8 Unknown 0

5021 LIBERTY ROAD S

SALEM, OR 97306 Fire Station #7 Masonry Const/Wood Roof 10,475 1 2008

2742 25TH STREET

SALEM, OR 97302 Fire Station #6 Ems Office All Steel 6,505 1 1960

1520 GLEN CREEK NW

SALEM, OR 97304 Fire Station #5 Masonry Const/Wood Roof 10,475 1 2008

200 ALICE ST

SALEM, OR 97302 Fire Station #4 Mixed Non-Comb/Comb 5,878 1 1976

1884 LANSING AVE NE

SALEM, OR 97301 Fire Station #3 All Comb (Wood Frame) 4,887 1 1960

875 MADISON ST NE

SALEM, OR 97301 Fire Station #2 All Comb (Wood Frame) 5,878 1 1960

1970 ORCHARD HEIGHTS ROAD NW

SALEM, OR 97304 Fire Station #11 Masonry Const/Wood Roof 10,475 1 2008

3611 STATE STREET

SALEM, OR 97301 Fire Station #10 Masonry Const/Wood Roof 10,475 1 2008

370 TRADE ST SE

SALEM, OR 97301 Fire Station #1 All Reinforced Concrete 12,204 2 1971

1455 22ND ST SE

SALEM, OR 97302 Fleet Services

Concrete Block / Non-Comb

Roof 15,383 1 1945

2290 25TH ST

SALEM, OR 97302 Electronic Dist Center All Comb (Wood Frame) 576 1 1960

101 FRONT ST. RIVERFRONT PARK

SALEM, OR 97301

Eco Earth (Ceramic Tile

Globe) Unknown 0 2005

6526 DORAL DR SE

SALEM, OR 97306 Dwelling - Lro All Comb (Wood Frame) 1,670 1 1978

300 MUSGRAVE NW AMERICAN

STORAGE

SALEM, OR 97304

Drug Enforcement Unit Rental

Storage All Steel 300

300 MUSGRAVE NW AMERICAN

STORAGE

SALEM, OR 97304

Drug Enforcement Unit Rental

Storage All Steel 250

2601 25TH SE

SALEM, OR 97302

Drug Enforcement Admin

(Dea) Dea Shared Office

Masonry Const/Non-Comb

Roof 0

101 FRONT ST. RIVERFRONT PARK

SALEM, OR 97301

Dock 226x10 & Gangway

85x5 All Steel 0 2005

1116 MISSION ST SE

SALEM, OR 97302 Deepwood House Unknown 8,194 2 1880

555 LIBERTY ST SE

SALEM, OR 97301 City Hall - Civic Center All Reinforced Concrete 82,413 3 1972

440 WATER STREET

SALEM, OR 97301

Childrens Playground

Equipment Equip (Contract Or Mobile) 0

300 COMMERCIAL ST NE

SALEM, OR 97301 Chemeketa Parkade - Retail All Reinforced Concrete 22,270

300 COMMERCIAL ST NE

SALEM, OR 97301 Chemeketa Parkade - Parking All Reinforced Concrete 224,418 4 1979

2100 TURNER RD SE

SALEM, OR 97302

Cascade Gateway Pk -

Bathhouse Masonry Const/Wood Roof 0 1 1968

1116 MISSION ST SE

SALEM, OR 97302 Carriage House Unknown 2,289 1 1880

101 FRONT ST. RIVERFRONT PARK

SALEM, OR 97301 Carousel Mixed Non-Comb/Comb 15,000 2002

1501 HAWTHORNE AVE NE U-STORE

SALEM, OR 97301 Cadets Rental Storage All Steel 35

600 MISSION ST SE

SALEM, OR 97302 Bush House Museum Unknown 10,557 2 1880

600 MISSION ST SE

SALEM, OR 97302 Bush Ecoscene/Greenhouse All Comb (Wood Frame) 425

600 MISSION ST SE

SALEM, OR 97302 Bush Barn - Art Center All Comb (Wood Frame) 5,669

600 MISSION ST SE

SALEM, OR 97302

Bush Artist Residence Barn

Annex All Comb (Wood Frame) 1,534 1 1910

1525 22ND ST NE

SALEM, OR 97301 Bus Washing Building All Steel 3,449 1 1966

NORTH BANK BRIDGE

SALEM, OR 97301 Bridge Mixed Non-Comb/Comb 0

555 LIBERTY ST SE

SALEM, OR 97301 Blanket Business Interruption Unknown 0

164 MARION STREET

SALEM, OR 97301 Arch Structure Equip (Contract Or Mobile) 252

101 FRONT ST. RIVERFRONT PARK SALEM, OR 97301Amphitheatre Mixed Non-Comb/Comb 0 2021

SHOPS COMPLEX BETWEEN 20TH &

22ND STREETS

SALEM, OR 97302

Shops Complex:#s

1,2,2A,2B,4,5,7,8,9,10,1

1,12,13,14,15,16,20,22, 23,25,26,27,28,29,31,3

2,33,34,35,37,38,39,40

Mixed Non-

Comb/Comb 99414

1394 20TH ST SE

SALEM, OR 97302 Airport Material Shed All Comb (Wood Frame) 2,010 1930

4000 FAIRVIEW INDUSTRIAL DR

SALEM, OR 97302 Airport Diversion Structure Equip (Contract Or Mobile) 0 2008