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I. DEFINITIONS
The following definitions are only for the purpose of this Request for Proposal, and its attachments and appendices.
| Adopting Employer |
| The Executive Branch of the Federal Government. Adopting Employer also means an Employer that signs an adoption agreement, accepted by OPM, to participate in this Plan. An Employer remains an Adopting Employer until the Plan terminates, the Adopting Employer withdraws from the Plan, or OPM terminates the Adopting Employer’s participation in the Plan. |
| Agency(ies) |
| Departments and independent agencies of the Federal Government, including the Tennessee Valley Authority, but not including the D.C. Government. |
| Allotment |
| Also called an election. The total amount of pre-tax gross income a participant puts into their FSAFEDS flexible spending account for the benefit period. |
| Annuitants |
| Federal retirees (who retired on an immediate annuity), and survivors (of those retired on an immediate annuity) receiving annuity compensation. Also includes those receiving compensation from the Department of Labor. Sometimes called retirees. |
| BC |
| Benefits Counselor. Also called a Customer Service Representative or CSR. |
| BENEFEDS |
| An enrollment and premium administration portal contracted by OPM |
| Contractor |
| Depending on context may refer to any entity that is part of the bid on this request for proposal, or it may refer to the “winning” entity that we sign a contract with. Same as carrier, offerror, or offeror. |
| Contracting Officer | Comment by Belanger, Shireen M.: These are defined by FAR and we will use the FAR definitions |
| The OPM employee who has the authority to bind the Government under the resulting contract with the Contractor. | |
| Covered Employee |
| Under FedFlex, means an individual who is an employee under Section 2.9, is employed by an executive branch or Adopting Employer, and satisfies coverage requirements under Article 3. |
| CSR |
| Customer Service Representative. Also called BC. |
| DCFSA |
| Dependent Care Flexible Spending Account |
| EFT |
| Electronic Funds Transfer. |
| Election |
| Also called an allotment. The total amount of pre-tax gross income a participant puts into their FSAFEDS flexible spending account for the benefit period. |
| Employee |
| Under FedFlex, for purposes of the Health Care Flexible Spending Account, and no other purpose, an employee is as defined in 5 USC section 8901(1); except that Employee does not include: employees of the judicial branch; employees of the District of Columbia government; or employees not eligible to participate in the FEHB Program in accordance with applicable statutes and regulations; or a Reemployed Annuitant. |
For purposes of the Dependent Care Flexible Spending Account, and no other purpose, an employee as defined in 5 USC section 8901(1); except that Employee does not include: employees of the judicial branch; employees of the District of Columbia government; or a Reemployed Annuitant.
| Employee Express |
| A portal used by some agencies that allow employees to initiate the processing of their discretionary personnel-payroll transactions electronically. |
| Employer |
| Any Agency whose employees are eligible to elect a health care and/or dependent care FSA under the Federal Flexible Benefits Plan (FedFlex). In the case of an employee whose payroll office is not an Executive Branch payroll office, the employer is the entity that issues pay on behalf of the Employee. |
| FEDVIP |
| Federal Employees Dental and Vision Insurance Program |
| FEGLI |
| Federal Employees' Group Life Insurance |
| FEHB |
| Federal Employees Health Benefits |
| FLTCIP |
| Federal Long Term Care Insurance Program |
| FSA |
| A health care or dependent care Flexible Spending Account, as allowed by Internal Revenue Code Section 125. |
| FSAFEDS |
| The Federal Flexible Spending Account Program offered to eligible employees of an employer, as determined by OPM. |
| GAO |
| United States Government Accountability Office |
| Grace Period |
| An additional 2 ½ months (January 1 through March 15) during which FSAFEDS participants can incur eligible expenses that can be reimbursed from the prior year balance. |
| HCFSA |
| Health Care Flexible Spending Account |
| HIPAA |
| Health Insurance Portability and Accountability Act |
| IPAC |
| Intra-Governmental Payment and Collection |
| IVR |
| Interactive Voice Response System |
| LEX HCFSA |
| Limited Expense HCFSA. A LEX HCFSA is considered to be an HCFSA. |
| OPM |
| United States Office of Personnel Management. Also referred to as ‘we’. |
| Paperless Reimbursement (PR) |
| The process by which participating FEHB and FEDVIP carriers regularly submit claims data to the Contractor on behalf of their FSAFEDS-participating members. The data includes all information required by the Contractor to process a health care FSA claim, including date of service, type of service, and patient out-of-pocket liability. The Contractor uses this data to automatically adjudicate claims and reimburse health care FSA participants for eligible expenses without the need for the participant to submit a manual claim. |
| Plan Agent |
| A third party administrator under contract to OPM to provide designated administrative services with regard to the Plan. |
| Plan Year |
| A 12-month period ending on each December 31. The plan year may be extended 2 ½ months by a grace period in some situations. |
| PMPM |
| Per Member Per Month |
| Qualifying Life Event |
| Also called a QLE. An event defined by the Internal Revenue Service in Internal Revenue Code, Section 125 that allows participants to change their flexible spending account election outside of the annual Open Season. |
| Reemployed Annuitant |
| An individual who is retired from the Federal Government, is reemployed as an employee as defined in 5 USC 8901(1), and who continued to receive an annuity. |
| Risk Reserve |
| OPM’s FSAFEDS funds |
| We |
| United States Office of Personnel Management |
| You |
| The Contractor or Offeror |
Office of Personnel Management