242642AMS_Project_Documents_revised_11-15-24.pdf

INVITATION FOR BIDS (“IFB”) - PART I

IFB #: 242642AMS

IFB TITLE: REINFORCED CONCRETE PIPE

1.0 PURPOSE

Sarasota County (“County”), a political subdivision of the State of Florida, will receive bids on the date indicated in OpenGov Procurement (“OpenGov”), the County’s electronic procurement portal, for the purpose of selecting a supplier to provide reinforced concrete pipe.

Bidders are required to comply with Part II, Specifications.

2.0 BIDDER

2.1 For the purpose of this IFB, the term “Bidder” (also identified as “Offeror”) is defined as the legal entity submitting a bid and/or identified on the electronic bid submittal.

2.2 Bidders intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their bid submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Bidder.

3.0 QUALIFICATIONS

3.1 Required Experience

3.1.1. Bidders must provide references demonstrating their

experience providing and delivering reinforced concrete pipe products within the past seven (7) years preceding the submittal due date. A minimum of two (2) references are required.

3.1.2. Only references submitted at the time of bid submittal in the format specified by the County will be used to verify qualifications have been met.

4.0 ALTERNATES

4.1 Unless otherwise specifically provided in Part II of this IFB, reference to any equipment, material, article or patented process, by trade name, brand name, make or catalog number, shall be regarded as establishing a minimum standard of quality and shall not be construed as limiting competition.

4.2 If a bidder wishes to make a substitution in the specifications, the bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the substitution. Any such substitution shall be subject to County approval. Substitutions shall be approved only if determined by the County to be equivalent to the prescribed specifications.

4.3 To be considered, substitutions must be submitted to the Procurement Contact listed in OpenGov no later than the Question Submission deadline listed in OpenGov. Substitutions must be identified by brand name, number, manufacturer and model, and shall include full descriptive information, brochures, and appropriate attachments. The County shall respond via addendum in OpenGov indicating whether the substitution has been approved or denied.

4.4 A bid containing a substitution that has not been approved by the County shall be disqualified

5.0 PRE-BID MEETINGS

All meetings and site visits will take place at the time, date, and location specified in the Solicitation Timeline posted in OpenGov.

6.0 SUBMITTAL INSTRUCTIONS

Refer to the Submittal Instructions section in OpenGov for instructions on how to submit a bid. Bidders are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

7.0 SUBMITTAL DOCUMENTS

7.1 Vendor Questionnaire

All bidders must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with bidder’s response in OpenGov. Bidders who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor Questionnaire section of OpenGov may be found non-responsive.

7.2 Pricing

All bidders must complete the Pricing Table provided in OpenGov.

Bidders who fail to fully complete the pricing table in OpenGov may be found non-responsive.

8.0 AWARD

8.1 It is the intent of the County to award a contract to the responsive and responsible bidder submitting the lowest total bid price. Unless otherwise noted, bidders must submit a price for every line item to be considered for award.

8.2 In the event of a tie, the IFB tie-breaking procedures identified in the Sarasota County Procurement Manual will apply.

8.2.1. To be considered, tied bidders will be required to provide documentation certifying they have implemented a drug-free workplace program meeting the requirements stipulated in Section 287.087, Florida Statutes. Documentation must be provided within the time specified by the County at the time of request.

8.3 Preferences

Bidders wishing to be considered for Local Business Preference or American Business Preference must complete and submit a Local & American Business Certification Form with their submittal. The Local & American Business Certification Form can be found in the Vendor Questionnaire section of OpenGov.

In awarding this bid, preference shall be given to local businesses and American businesses in accordance with Section 2-215 of the Sarasota County Procurement Code.

Local and American business preferences do not apply in the award of this bid due to grant funding requirements

8.4 Contract

A draft of the contract that the successful bidder(s) will be expected to sign (a Term Contract) is posted on the Procurement website shown below. The County may, at its sole discretion, select a different contract type or make revisions to the one referenced above following the recommended award of this solicitation.

https://www.scgov.net/government/procurement/contract-templates

9.0 PRICING

9.1 As applicable, all trip charges, mileage, vehicle charges, travel time and labor are to be included in the hourly rate. Only time on the job site may be charged.

9.2 As applicable, estimated usage for each item is listed in the bid. This is an estimated figure only and no guarantee is made or implied as to the actual quantities that will be acquired under resulting contracts.

Quantities listed herein are subject to increase or decrease during the term of the contract. In either occurrence, the Offeror will perform the work at the unit price as bid. The County, at its discretion, may authorize an initial contract for a greater not-to-exceed amount than that submitted by the Bidder.

10.0 COUNTY WORKPLACE COMPLIANCE

10.1 Smoking – Smoking is not permitted inside any County facility. Smoking is restricted to designated smoking areas outside a facility.

10.2 Parking – The Bidder’s representatives shall abide by all parking restrictions. The Bidder’s vehicles are subject to the same restrictions, limitations, fines and tickets as posted for any other vehicle. Where time limit restrictions exceed the required time to provide services, arrangements shall be made in advance.

https://www.scgov.net/government/procurement/contract-templates

10.3 Alcohol/Drugs – Service personnel under the influence of alcohol and/or non-prescription drugs are not permitted to work in County facilities.

Any person known or thought to be under these influences will be escorted off County property.

10.4 Security - The Bidder must adhere to all Sarasota County security procedures. The Bidder’s work force shall be made up of persons legally authorized to perform work in the United States. The Bidder shall, at the County’s request, submit the following information for each of their employees: name, date of birth, social security number and green card (if applicable).

10.5 Identification - The Bidder shall require all employees to visibly wear identification while on County property. Said identification shall contain a color photograph of the employee, the name of the employee and the name of the company. The Bidder shall require all employees to wear a company uniform, which shall include the name of the employee and the company. Persons not conforming to this requirement may be denied access to the building. Denial of access does not alleviate the Bidder’s responsibilities herein.

PART II—Revised 11/15/24

SPECIFICATIONS

Scope developed by Public Works Part II - Page 1 of 3

1. PRODUCT REQUIREMENTS

A. The Contractor will supply reinforced concrete pipe with all products supplied as specified herein. Unless otherwise specified, products shall be new and of the most current product version/model. Sarasota County will not accept used, refurbished, or anything other than high-quality products.

B. The Contractor shall supply products that comply with Section 449 - Florida Department of Transportation (FDOT) Standard Specifications for Road and Bridge Construction 2019 or as modified from year to year. This state-referenced standard shall be referred to herein as the FDOT Design Standard in effect.

C. All materials used for the construction of precast drainage products shall have a certification statement from the manufacturer showing that they meet the applicable requirements of this state standard. The certification statement shall be provided to the County within five business days upon request.

2. PRODUCT SPECIFICATIONS

A. All reinforced concrete pipe, round or elliptical, shall be inclusive of the appropriate profile-shaped gasket.

B. Round reinforced concrete pipe:

i. Round reinforced concrete pipes must conform to the requirements of the American Society for Testing and Materials (ASTM) C78-19, inclusive of the exceptions and modifications as specified below in:

a. ASTM C78-19, Table 1, for standard reinforced concrete pipe.

b. ASTM C78-19, Class HE-III and Class HE-IV, Table I, for standard reinforced pipe and specially reinforced pipe; and

c. ASTM C443 Article 7, joint design requirements.

ii. Gaskets for reinforced concrete pipe shall conform to either

FDOT Design Standard, Section 942, or to ASTM C-443 for pre-formed rubber gaskets.

Scope developed by Public Works Part II - Page 2 of 3

C. Elliptical reinforced concrete pipe:

i. Elliptical reinforced concrete pipes must conform to the requirements of ASTM C507, inclusive of the exceptions and modifications as specified below:

a. ASTM C507, Table 1, Class HE-III and Class HE-IV for standard elliptical pipe and special elliptical pipe; and

b. ASTM C443, Article 7 joint design requirements.

ii. Gaskets for elliptical reinforced concrete pipe shall conform to either FDOT Design Standard, Section 942, or to ASTM C-443 for pre-formed rubber gaskets.

3. PRODUCT PURCHASES

A. Requests for product quotes will be issued to the Contractor in writing through email addressed to the Contractor’s representative.

B. The Contractor shall respond to the County’s request by the date specified in the email. The Contractor’s response shall include the Contractor’s cost invoice for verification of percentage markup.

C. If the County finds the quote acceptable, the County will issue a purchase order for the purchase. The purchase order number must be referenced on all correspondence, including invoices.

4. DELIVERY REQUIREMENTS

A. Products shall be delivered to Sarasota County Field Operations, 8781 Bee Ridge Road, Sarasota, FL 34241.

B. Delivery shall be Free On Board (FOB) destination.

C. The Contractor shall coordinate with the County to determine the date and time of delivery at the time the order is placed.

5. PRODUCT ACCEPTANCE

A. Before acceptance of delivery, the County will inspect and determine if the product and delivery are acceptable and as specified.

B. If the product or delivery does not meet specifications, the

County will reject and communicate any deficiencies with the Contractor.

C. Rejection of reinforced concrete pipe:

i. The County reserves the right to reject any reinforced concrete pipe that arrives damaged, has exposed reinforcement or chipped joint surfaces, or does not meet the requirements of these Specifications.

Scope developed by Public Works Part II - Page 3 of 3

6. CONTRACTOR RESPONSIBILITIES

A. Every Contractor crew must have at least one employee on-site who can effectively communicate in English with the County staff or with the general public.

B. Contractor will coordinate delivery so that there is minimal to no interruption to daily work at any location.

C. Contractor is responsible for any damage to County or third-party property caused by the Contractor or its employees.

Restoration shall be made to the County's satisfaction.

7. WARRANTY

All materials provided by the Contractor shall be fully warrantied from the date of the County's acceptance for a period of one year or for the standard warranty period provided by the Contractor or product manufacturer, whichever is greater.

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 1 of 2

CONTRACTOR’S INSURANCE

Contractor shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of this Contract, insurance coverage (including endorsements) and limits as described herein. These requirements, as well as the County’s review or acceptance of insurance maintained by Contractor, are not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Insurance requirements itemized in this Contract and required of the Contractor shall extend to all subcontractors to cover their operations performed under this Contract.

The Contractor shall be responsible for any modifications, deviations, or omissions in these insurance requirements as they apply to subcontractors.

Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial Strength Rating of A- Class VII or better.

Each insurance policy required by this Contract shall apply separately to each insured against whom claim is made and suit is brought, except with respect to limits of the insurer’s liability.

The Contractor shall be solely responsible for payment of all premiums for insurance contributing to the satisfaction of this Contract and shall be solely responsible for the payment of all deductibles and retentions to which such policies are subject.

Contractor shall furnish Certificates of Insurance to the County Administrative Agent evidencing the types and amounts of coverage, including endorsements, required by this Contract prior to commencement of work and prior to expiration of the insurance contract, when applicable. Such Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day notice of cancellation (10 days for non-payment of premium) or non-renewal of coverage. Notwithstanding these notification requirements, the Contractor will be required to provide County with 5-day prior written notice of any policy cancellation or non-renewal.

The County reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements, herein from time to time throughout the term of this Contract. County reserves the right, but not the obligation, to review and reject any insurer providing coverage due to its poor financial condition or failure to operate legally.

A. WORKERS’ COMPENSATION: Contractor agrees to maintain Workers’ Compensation insurance in accordance with Florida Statutes, Chapter 440.

Employers Liability to be included with a minimum limit of $500,000.00 per accident/per disease/per employee. If work is to be performed over or adjacent to navigable water and involves maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be included.

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 2 of 2

In the event the Contractor has “leased” employees, the Contractor or the employee leasing company must provide evidence of a Workers’ Compensation policy for all personnel on the worksite.

Contractors who are exempt from Florida’s Workers’ Compensation law must provide proof of such exemption issued by the Florida Department of Financial Services, Bureau of Workers’ Compensation.

B. COMMERCIAL GENERAL LIABILITY: Contractor agrees to maintain Commercial General Liability per ISO form CG0001 or its equivalent, including but not limited to coverage for premises and operations, personal injury, products & completed operations, liability assumed under an insured contract, and independent contractors with limits of not less than $1,000,000.00 each occurrence, $2,000,000.00 aggregate covering all work performed under this Contract. Contractor agrees to endorse Sarasota County Government as an additional insured on the Commercial General Liability coverage.

C. BUSINESS AUTOMOBILE LIABILITY: Contractor agrees to maintain Business Automobile Liability with limits not less than $1,000,000.00 combined single limit for each accident covering all Owned, Non-Owned & Hired automobiles used in the performance of this Contract. In the event Contractor does not own automobiles, Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

If the Contractor is shipping a product via common carrier, the contractor shall be responsible for any loss or damage sustained in delivery/transit.

PART III Insurance Template - SR 2642REINFORCED CONCRETE PIPE -