242641FB_BID_DOCUMENT_ADDENDUM_1.pdf

INVITATION FOR BIDS (“IFB”) - PART I

ADDENDUM No. 1

IFB Part I Revised 10/11/23 Page 1 of 6

IFB #: 242641FB

IFB TITLE: FIREFIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE) INSPECTION,

CLEANING, REPAIR, AND RENTAL

1.0 PURPOSE

Sarasota County (“County”), a political subdivision of the State of Florida, will receive bids on the date indicated in OpenGov Procurement (“OpenGov”), the County’s electronic procurement portal, for the purpose of selecting a supplier to provide National Fire Protection Association (NFPA) Compliant Personal Protective Equipment (PPE) inspection, cleaning, repair, and rental services for Sarasota County Fire Department, as stated herein.

Bidders are required to comply with Part II, Scope of Services.

2.0 BIDDER

2.1 For the purpose of this IFB, the term “Bidder” (also identified as “Offeror”) is defined as the legal entity submitting a bid and/or identified on the electronic bid submittal.

2.2 Bidders intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their bid submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Bidder.

2.2.1. Bidders proposing to engage in construction contracting as a joint venture or partnership must apply for registration with the State of Florida, Department of Business and Professional Regulation and any other state or local licensing agencies, as required by Florida State Statute 489.119, prior to the date bids are due.

3.0 QUALIFICATIONS

3.1 Required Experience

3.1.1. Category 1 – Advanced Inspection and Advanced

Cleaning (Addendum No. 1)

To qualify for award of Category 1 (Addendum No. 1) Bidder must provide references demonstrating their experience performing inspection, cleaning, and repair of firefighter PPE within the past seven (7) years preceding the submission deadline in OpenGov. A minimum of two (2) references are required.

3.1.2. Category 2 – Rental Gear

To qualify for award of Category 2 Bidder must provide references demonstrating their experience providing

IFB Part I Revised 10/11/23 Page 2 of 6 rental of Firefighter Personal Protective Equipment (PPE) within the past seven (7) years preceding the submission deadline in OpenGov. A minimum of two (2) references are required. (Addendum No. 1)

3.1.3. A single reference may be used to verify multiple

requirements. (Addendum No. 1) Only references submitted at the time of bid submittal in the format specified by the County will be used to verify qualifications have been met.

4.0 ALTERNATES

4.1 Unless otherwise specifically provided in Part II of this IFB, reference to any equipment, material, article or patented process, by trade name, brand name, make or catalog number, shall be regarded as establishing a minimum standard of quality and shall not be construed as limiting competition.

4.2 If a bidder wishes to make a substitution in the specifications, the bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the substitution. Any such substitution shall be subject to County approval. Substitutions shall be approved only if determined by the County to be equivalent to the prescribed specifications.

4.3 To be considered, substitutions must be submitted to the Procurement Contact listed in OpenGov no later than the Question Submission deadline listed in OpenGov. Substitutions must be identified by brand name, number, manufacturer and model, and shall include full descriptive information, brochures, and appropriate attachments. The County shall respond via addendum in OpenGov indicating whether the substitution has been approved or denied.

4.4 A bid containing a substitution that has not been approved by the County shall be disqualified

5.0 PRE-BID MEETINGS

All meetings and site visits will take place at the time, date, and location specified in the Solicitation Timeline posted in OpenGov.

6.0 SUBMITTAL INSTRUCTIONS

Refer to the Submittal Instructions section in OpenGov for instructions on how to submit a bid. Bidders are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

IFB Part I Revised 10/11/23 Page 3 of 6

7.0 SUBMITTAL DOCUMENTS

7.1 Vendor Questionnaire

All bidders must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with bidder’s response in OpenGov. Bidders who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor Questionnaire section of OpenGov may be found non-responsive.

7.2 Pricing

All bidders must complete the Pricing Table attached to this solicitation as an Excel file. Bidders who fail to fully complete the Pricing Table, in the format provided, and submit the completed Pricing Table with their bid may be found non-responsive.

8.0 AWARD

8.1 It is the intent of the County to award a contract to the responsive and responsible bidder submitting the lowest price per category. Unless otherwise noted, bidders must submit a price for every line item in a category to be considered for award of that category. The County reserves the right to make multiple awards per category.

8.2 In the event of a tie, the IFB tie-breaking procedures identified in the Sarasota County Procurement Manual will apply.

8.2.1. To be considered, tied bidders will be required to provide documentation certifying they have implemented a drug-free workplace program meeting the requirements stipulated in Section 287.087, Florida Statutes. Documentation must be provided within the time specified by the County at the time of request.

8.3 Preferences

Bidders wishing to be considered for Local Business Preference or American Business Preference must complete and submit a Local & American Business Certification Form with their submittal. The Local & American Business Certification Form can be found in the Vendor Questionnaire section of OpenGov.

In awarding this bid, preference shall be given to local businesses and American businesses in accordance with Section 2-215 of the Sarasota County Procurement Code.

Local and American business preferences do not apply in the award of this bid due to grant funding requirements

IFB Part I Revised 10/11/23 Page 4 of 6

8.4 Contract

A draft of the contract that the successful bidder(s) will be expected to sign (a Term Contract) is posted on the Procurement website shown below. The County may, at its sole discretion, select a different contract type or make revisions to the one referenced above following the recommended award of this solicitation.

https://www.scgov.net/government/procurement/contract-templates

9.0 PRICING

9.1 As applicable, all trip charges, mileage, vehicle charges, travel time and labor are to be included in the hourly rate. Only time on the job site may be charged.

9.2 As applicable, estimated usage for each item is listed in the bid. This is an estimated figure only and no guarantee is made or implied as to the actual quantities that will be acquired under resulting contracts.

Quantities listed herein are subject to increase or decrease during the term of the contract. In either occurrence, the Offeror will perform the work at the unit price as bid. The County, at its discretion, may authorize an initial contract for a greater not-to-exceed amount than that submitted by the Bidder.

10.0 COUNTY WORKPLACE COMPLIANCE

10.1 Smoking – Smoking is not permitted inside any County facility. Smoking is restricted to designated smoking areas outside a facility.

10.2 Parking – The Bidder’s representatives shall abide by all parking restrictions. The Bidder’s vehicles are subject to the same restrictions, limitations, fines and tickets as posted for any other vehicle. Where time limit restrictions exceed the required time to provide services, arrangements shall be made in advance.

10.3 Alcohol/Drugs – Service personnel under the influence of alcohol and/or non-prescription drugs are not permitted to work in County facilities.

Any person known or thought to be under these influences will be escorted off County property.

10.4 Security - The Bidder must adhere to all Sarasota County security procedures. The Bidder’s work force shall be made up of persons legally authorized to perform work in the United States. The Bidder shall, at the County’s request, submit the following information for each of their employees: name, date of birth, social security number and green card (if applicable).

https://www.scgov.net/government/procurement/contract-templates

IFB Part I Revised 10/11/23 Page 5 of 6

10.5 Identification - The Bidder shall require all employees to visibly wear identification while on County property. Said identification shall contain a color photograph of the employee, the name of the employee and the name of the company. The Bidder shall require all employees to wear a company uniform, which shall include the name of the employee and the company. Persons not conforming to this requirement may be denied access to the building. Denial of access does not alleviate the Bidder’s responsibilities herein.

11.0 CONTINGENCY

Only applicable if this box is checked

If during the performance of construction or repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% may be allowed. Any use of contingency funds is subject to the written approval of the County project manager, and any unused contingency shall not be paid out as a part of any final payment.

12.0 PERFORMANCE AND PAYMENT BOND

Only applicable if this box is checked

12.1 The awarded bidder will be required to obtain a performance and payment bond equal to INSERT AMOUNT. Any bonding company submitting a performance and payment bond to Sarasota County Government must be licensed to transact a fidelity and surety business in the State of Florida, and shall have an A.M. Best rating of: if bond is under $500,000 “B+” (very good) or better, and over $500,000 “A-” (excellent) or better, and a “T” Underwriting Limitation not exceeded by this project’s bond.

12.2 Execution of Bonds and Power of Attorney

12.2.1. If the successful Bidder is a partnership, each bond should be signed by each of the individuals who are partners; if a corporation, the bonds should be signed in the correct corporate name by a duly authorized officer, agent or attorney-in-fact. The appropriate number of bonds should be executed to correspond to the number of signatories to the contract. Each executed bond should be accompanied by (a) appropriate acknowledgment of the respective parties; (b) appropriate duly certified copy of power-of-attorney or other certification of authority where bond is executed by agent, officer or other representative of successful Bidder or surety;

(c) duly certified extract from by-laws or resolutions of Surety under which power-of-attorney or other certificate of authority of its agent, officer or representative was issued.

IFB Part I Revised 10/11/23 Page 6 of 6

12.2.2. Attorneys-in-fact who sign bid bonds or performance and payment bonds must file with such bond a certified copy of their power-of-attorney to sign such bonds. Attorneys-in-fact must place name, address, and telephone number on this certificate.

(End of Part I)

Changes to this exhibit are indicated using underlined text to show additions and strikethrough text to show deletions. Changes made pursuant to this Addendum No. 1 are in bold.

PART II

SCOPE OF SERVICES

Revised 10/07/20 Prepared by Emergency Services Part II - Page 1 of 9

1. OVERVIEW

A. Contractor shall provide National Fire Protection Association (NFPA) Compliant Personal Protective Equipment (PPE) inspection, cleaning, repair, and rental services for Sarasota County Fire Department (SCFD).

B. SCFD has issued each firefighter two (2) complete sets of Personal Protective Equipment (PPE) except for wildland gear. Each set of PPE consists of the following equipment:

i. Helmet

ii. Hood

iii. Bunker Coat

iv. Bunker Pants

v. Boots

vi. Gloves

vii. Wildland Coat one (1)

viii. Wildland Pants one (1) pair

2. CATEGORY 1 - ADVANCED INSPECTION AND ADVANCED CLEANING

A. Contractor shall provide pricing for advanced inspection and advanced cleaning for structural firefighting PPE in accordance with the NFPA 1851, 2020 edition Standard on Selection, Care, and Maintenance of Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting or successor standard. The need for repairs may be discovered during the advanced inspection and/or advanced cleaning. Repairs shall be made in accordance with Section 6 of this Scope of Service. All gear shall be dry and ready to wear when returned.

B. The current PPE manufacturers and models used by SCFD are as follows:

i. Helmets:

a. Cairns 1044 w/full shield, leather liner, eagle and Nomex flaps

b. Cairns 1044 w/Defender

c. Cairns 1044 w/Bourkes and Defender

d. Bullard Model R721 Tech Rescue Helmet

e. Bullard UST-LW with Re-Trak

ii. Hoods:

a. Lion Firefighter Hood with Particulate Protection

b. King Cobra

c. Fire-Dex

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d. Lifeliner Nomex

e. American Firewear Nomex Hood (HD-300-22007FNF)

f. Innotex Grey Hood 25

iii. Coats:

a. Globe G-Xcel Advanced Ultra Outer Shell, Defender M non-camo SL thermal liner, Crosstech black moisture barrier, lime trim with trim track-with DRD strap

b. Globe G-Xcel PBI Max Outer shell Glide Gold PBI G2 thermal liner Stedfast Stedair Gold Moisture Barrier NYC Brilliance trim with stripe

c. Fire-Dex FXR PBI Max Outer Shell, Glide Ice 2-layer Thermal Barrier, Crosstech Black Moisture Barrier, Brilliance Trim

iv. Pants:

a. Globe IH Trousers and suspenders, Advanced Ultra Outer Shell, Defender M non-camo SL thermal liner, Crosstech black moisture barrier and dragon hide knees, lime trim with trim track including Globe series 2 Kevlar A Frame-internal harness/with carabineer

b. Globe IH Pant PBI Max Outer shell Glide Gold PBI G2 thermal liner Stedfast Stedair Gold Moisture Barrier NYC Brilliance Trim with stripe Dragonhide knee replacements A-Frame internal harness w/ carabineer

c. Fire-Dex FXR PBI Max Outer Shell, Glide Ice 2-layer Thermal Barrier, Crosstech Black Moisture Barrier, Brilliance Trim internal harness w/ carabiner

v. Boots:

a. Haix leather fire flash extreme

b. Haix leather fire flash

c. Globe Supreme Pull Up Boot

d. Fire-Dex FDXL200 leather boots

vi. Gloves:

Vanguard MK-1 Ultra Structure Gloves

vii. Wildland coat and pants:

Six (6) oz. unlined Nomex (Lion Verso Pro/Verso Pro Plus)

3. ANNUAL INSPECTION AND CLEANING

A. SCFD will tag all individual pieces of PPE prior to shipment and place it in reusable laundry bags. The Contractor shall return all PPE with the original tags intact in clean reusable laundry bags.

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B. PPE sent for advanced inspection and/or advance cleaning shall be delivered to the SCFD within seven (7) business days after the pickup date.

C. If during the Annual Advanced Inspection and/or Advanced Cleaning the Contractor identifies the need for repairs, the Contractor shall make repairs in accordance with Section 6 of this Scope of Services.

D. Contractor shall input the Annual Advanced Inspections, Advanced Cleaning, and Repairs into an inspection tracking system within 24 hours.

E. Contractor shall provide access to records of inspections, cleaning and repairs and provide export of data in Microsoft Excel or CSV format upon request.

F. Alternative methods of packaging clean gear can be proposed by the Contractor but final approval from SCFD is required prior to implementation.

4. INTERIM INSPECTION AND CLEANING

A. SCFD may send PPE to the Contractor at intervals between the annual advanced inspection and advanced cleaning. All PPE sent for interim inspection and cleaning shall receive advanced inspection and advanced cleaning as directed by the SCFD in accordance with NFPA 1851, 2020 edition or successor standard.

B. PPE that is sent for interim inspection and cleaning may be shipped by the SCFD at SCFD’s discretion and expense and, after cleaning, returned by the Contractor with the next weekly delivery, as defined in Section 9. The need for repairs may be discovered during the interim inspection and/or advanced cleaning. Repairs shall be made in accordance with Section 6 of this Scope of Service. All gear shall be dry and ready to wear when returned.

C. SCFD will tag all individual pieces of PPE prior to shipment and place it in reusable laundry bags. The Contractor shall return all PPE with the original tags intact in clean reusable laundry bags.

D. PPE sent for interim inspection and cleaning shall be delivered to the SCFD within seven (7) business days after the pickup date.

E. If during the Interim Inspection and/or Cleaning the Contractor identifies the need for repairs, the Contractor shall make repairs in accordance with Section 6 of this Scope of Services.

F. Contractor shall input all interim inspections, cleaning and repairs into an inspection tracking system within 24 hours.

G. Contractor shall provide access to records of inspections, cleaning and repairs and provide export of data in Microsoft Excel or CSV format upon request.

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H. Alternative methods of packaging clean gear can be proposed by the Contractor but final approval from SCFD is required prior to implementation.

5. SPECIALIZED CLEANING AND DECONTAMINATION

A. Contractor shall have the capability for specialized cleaning and decontamination for all components of hazardous materials or body fluids in accordance with NFPA 1851, 2020 edition or successor standard. PPE found to be contaminated by Chemical, Biological, Radiological, and Nuclear (CBRN) terrorism agents shall not be cleaned or decontaminated and shall be disposed of in accordance with Section 7 of this Scope of Services.

B. PPE that is sent for specialized cleaning and decontamination may be shipped by the SCFD at SCFD’s discretion and expense and returned to the SCFD by the Contractor with the next weekly delivery, as defined in Section

9. All gear shall be dry and ready to wear when returned.

C. SCFD will tag all individual pieces of PPE prior to shipment and place it in reusable laundry bags. The Contractor shall return all PPE with the original tags intact in clean reusable laundry bags.

D. PPE sent for specialized cleaning and decontamination shall be delivered to the SCFD within twelve (12) business days after the pickup date.

E. Contractor shall input all specialized cleaning and decontamination into the inspection tracking program within 24 hours.

F. Contractor shall provide access to records of inspections, cleaning and repairs and provide export of data in Microsoft Excel or CSV format upon request.

G. Alternative methods of packaging clean gear can be proposed by the Contractor but final approval from SCFD is required prior to implementation.

6. REPAIRS

A. All repairs shall comply with Chapter 8 of NFPA 1851, 2020 edition or successor standard.

B. Contractor shall make any repairs noted during the annual advanced inspection and advanced cleaning while the PPE is in their possession provided the cost of the repair does not exceed 25% of the cost of a new PPE item. Any repairs exceeding 25% of the cost of a new PPE item shall require written approval from SCFD prior to the repair. Supporting documentation showing best available replacement cost at time of service shall be provided with the repair estimate by Contractor.

C. SCFD may send PPE items to the Contractor for repair at intervals between the annual advanced inspection and advanced cleaning. Contractor shall repair the PPE provided the cost of the repair does not exceed 25% of the cost of a new PPE item. Any repairs exceeding 25% of the cost of a new

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PPE item shall require written approval from SCFD prior to the repair.

Supporting documentation showing best available replacement cost at time of service shall be provided with the repair estimate by Contractor.

D. PPE that is sent to the Contractor for repair may be shipped by the SCFD at SCFD’s expense and returned to the SCFD by the Contractor with the next weekly delivery.

E. SCFD will tag all individual pieces of PPE prior to shipment and place it in reusable laundry bags. Contractor shall return all PPE with the original tags intact in clean reusable laundry bags.

F. PPE sent for repairs shall be delivered to the SCFD within twelve (12) business days after the pickup date.

G. Contractor shall input all repairs into the inspection tracking program within 24 hours.

H. Alternative methods of packaging clean gear can be proposed by the Contractor, but final approval from SCFD is required prior to implementation.

7. DISPOSAL

A. SCFD shall be notified in writing of any PPE that is not repairable or is contaminated with Chemical, Biological, Radiological, and Nuclear (CBRN) terrorism agents and shall not be decontaminated. Upon written approval of the SCFD, the contaminated PPE shall be disposed of by the Contractor in accordance with NFPA 1851, Chapter 10, and any applicable safety and environmental standards, rules, regulations or laws.

B. Contractor shall input the disposal into the inspection tracking program and notify the SCFD in writing within 24 hours to allow for the replacement of the PPE.

8. RECORD KEEPING

A. Contractor shall complete and provide documentation of inspection, cleaning, decontamination, and repairs with all PPE. Vendor documentation subject to County approval.

B. SCFD currently uses the Gear Wash Application as its inspection tracking system for tracking the inspection, cleaning, maintenance, repair and disposal of all PPE.

C. Contractor shall maintain an inspection records system and provide SCFD access to the system for at least three users. The system should allow the upload of previous records and allow the export of all records from the system in Excel or CSV format.

D. Contractor shall enter all PPE activity in the inspection records system within 24 hours of the activity. All records and information shall comply with the requirements of NFPA 1851, 2020 edition or successor standard.

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9. PICKUP AND DELIVERY

A. Contractor shall pick up all PPE for inspection, cleaning, maintenance, repair, and disposal weekly on predetermined mutually agreeable days/dates during normal County working times. The schedule may be modified with the mutual consent of the Contractor and the SCFD. The cost of this service shall be factored into the unit costs for individual items on the Pricing Table. No additional costs for pick up and/or delivery shall be allowed.

B. Any PPE that requires immediate attention and cannot wait for the standard one-week pickup/delivery may be shipped to the Contractor at the SCFD’s expense and shall be returned by the Contractor to the SCFD with the next delivery. Any items shipped by the Contractor to the SCFD shall be Freight On Board (FOB) Destination.

C. Contractor shall perform pick-up/delivery of PPE at 1805 Apex Road, Sarasota, FL 34240. All pick-ups and deliveries shall be made during normal business hours.

D. Contractor shall deliver all PPE to the designated County facility upon completion of the PPE inspection, cleaning, maintenance or repair within the established time limits. Delivery shall be considered complete when the PPE is in the possession of the SCFD.

10. LOST/DAMAGED PPE

A. Any PPE damaged by the Contractor shall be repaired to NFPA 1851, 2020 (or most current) edition or successor standard at no cost to the SCFD and returned within twelve (12) business days of the pickup.

B. Any PPE damaged by the Contractor that cannot be repaired to NFPA 1851 standards or PPE that is lost by the Contractor shall be replaced with identical PPE at no cost to the SCFD and delivered within sixty (60) business days of the pickup or written notification of missing PPE.

11. CATEGORY 2 - RENTAL GEAR

Contractor shall provide rental gear for SCFD use at the unit price(s) provided on the Fee Schedule.

A. Rental gear may be new or used and shall be the current PPE manufacturers and models used by SCFD, (Section 2.B. of this Scope of Services), or approved alternate (Part I, Section 4.1. and 4.2.).

i. Rental gear shall be compliant with NFPA 1071 – 2018 edition.

(Addendum No. 1)

B. Contractor shall perform delivery/pick-up of PPE at 1805 Apex Road, Sarasota, FL 34240. All deliveries and pick-ups shall be made during normal business hours. The cost of this service shall be factored into the unit costs for individual items on the Pricing Table. No additional costs for pick up and/or delivery shall be allowed.

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C. Contractor shall deliver/pick-up rental gear within 48 hours of request for service from the County.

D. Contractor shall ship rental gear, utilizing two (2) day shipping, within one (1) business day of request from the County.

(Addendum No. 1)

12. CONTRACTOR REQUIREMENTS

A. All policies, procedures, and actions related to these services shall comply with NFPA 1851, 2020 edition or successor standard.

B. Contractor shall comply with all applicable federal, state and local laws and regulations.

C. Contractor shall meet all requirements of the NFPA 1851, 2020 edition or successor standard regarding the proper handling of PPE.

D. Contractor is responsible for any damage to County or third-party property caused by the Contractor, subcontractor(s) or their employees. Restoration shall be made to the County’s satisfaction.

E. Contractor shall provide all personnel and equipment necessary to perform the services described herein.

F. A third-party certification organization shall verify that advanced inspection, advanced cleaning, and repairs are performed to NFPA 1851 Standard on Selection, Care, and Maintenance of Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting 2020 Edition Chapter 11 or successor standard.

G. Contractor shall furnish current proof of Verification of Conformity from a third-party certification organization within five (5) business days after written request from the County.

H. Contractor shall ensure that unauthorized persons cannot gain access to rooms, areas, or building while under the control of its personnel. At no time shall the Contractor violate building and/or room security by propping doors open and leaving them unattended, unless the County has provided its own security door monitor. All entrance and exit doors shall be secured at all times.

13. ASSIGNMENT OF WORK

Service requests will be dispatched by the County by means of a telephone call or email, and a work order number will be issued. This work order number must be referenced on all correspondence, including purchase orders and invoicing.

14. HOURS OF WORK / INVOICING

Normal Business Hours are defined as Monday through Friday 7:00 a.m. – 4:00 p.m., except County observed Holidays.

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15. INVOICING

A. PPE shall be picked up for advanced inspection and advanced cleaning during normal business hours and invoiced at the advanced inspection and advanced cleaning unit price(s) provided on the Fee Schedule.

B. PPE sent by the County for interim inspection and cleaning shall be invoiced at the advanced inspection and advanced cleaning unit price(s) provided on the Fee Schedule.

C. PPE sent for specialized cleaning and decontamination shall be invoiced at the specialized cleaning and decontamination unit price(s) provided on the Fee Schedule. Specialized cleaning and decontamination shall be provided inclusive of any soap, chemicals or other supplies. No other specialized cleaning and decontamination costs shall be paid by the County.

D. PPE sent for repairs shall be invoiced at the repair unit price(s) provided on the Fee Schedule. Repair items not listed in the Fee Schedule shall be charged to the County at an hourly cost for labor plus a markup percentage for materials used. Documentation of material costs from the Contractor’s materials vendor shall be required with all invoices that include repairs

E. Contractor’s invoices for parts and equipment shall include documentation clearly showing the total cost paid by the Contractor for the parts/materials and show the percent markup, as listed on the Fee Schedule.

F. Contractor’s invoices for subcontracted services shall include a copy of the subcontractor’s invoice to the Contractor and show the percent markup, as listed on the Fee Schedule.

G. Contractor’s invoices shall be clearly marked with the Purchase Order number and date of service.

16. RESPONSE TIME

Contractor shall verbally respond to each request for service within 24 hours of notification.

17. WARRANTY

All work and materials provided by the Contractor shall be fully warrantied from the date of County’s acceptance of the work for a period of one year, or for the standard warranty period provided by the Contractor or by the materials manufacturer, whichever is greater.

18. SUBCONTRACTING

A. Any use of subcontractors shall be approved in writing, in advance by the County.

i. Contractor shall furnish current proof of Verification of Conformity, for County approved subcontractor, from a third-party certification organization within five (5) business days after written request from the County. (Addendum No. 1)

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B. The contractor shall be reimbursed at the bid line-item price for the work of the subcontractor. In the event there is no line item for such work, the Contractor will be reimbursed for the actual cost of the subcontractor’s work plus the percent markup listed on the contract Fee schedule.

(End of Part II)

Changes to this exhibit are indicated using underlined text to show additions and strikethrough text to show deletions. Changes made pursuant to this Addendum No. 1 are in bold.

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 1 of 2

CONTRACTOR’S INSURANCE

Contractor shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of this Contract, insurance coverage (including endorsements) and limits as described herein. These requirements, as well as the County’s review or acceptance of insurance maintained by Contractor, are not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Insurance requirements itemized in this Contract and required of the Contractor shall extend to all subcontractors to cover their operations performed under this Contract.

The Contractor shall be responsible for any modifications, deviations, or omissions in these insurance requirements as they apply to subcontractors.

Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial Strength Rating of A- Class VII or better.

Each insurance policy required by this Contract shall apply separately to each insured against whom claim is made and suit is brought, except with respect to limits of the insurer’s liability.

The Contractor shall be solely responsible for payment of all premiums for insurance contributing to the satisfaction of this Contract and shall be solely responsible for the payment of all deductibles and retentions to which such policies are subject.

Contractor shall furnish Certificates of Insurance to the County Administrative Agent evidencing the types and amounts of coverage, including endorsements, required by this Contract prior to commencement of work and prior to expiration of the insurance contract, when applicable. Such Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day notice of cancellation (10 days for non-payment of premium) or non-renewal of coverage. Notwithstanding these notification requirements, the Contractor will be required to provide County with 5-day prior written notice of any policy cancellation or non-renewal.

The County reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements, herein from time to time throughout the term of this Contract. County reserves the right, but not the obligation, to review and reject any insurer providing coverage due to its poor financial condition or failure to operate legally.

A. WORKERS’ COMPENSATION: Contractor agrees to maintain Workers’ Compensation insurance in accordance with Florida Statutes, Chapter 440.

Employers Liability to be included with a minimum limit of $500,000.00 per accident/per disease/per employee. If work is to be performed over or adjacent to navigable water and involves maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be included.

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 2 of 2

In the event the Contractor has “leased” employees, the Contractor or the employee leasing company must provide evidence of a Workers’ Compensation policy for all personnel on the worksite.

Contractors who are exempt from Florida’s Workers’ Compensation law must provide proof of such exemption issued by the Florida Department of Financial Services, Bureau of Workers’ Compensation.

B. COMMERCIAL GENERAL LIABILITY: Contractor agrees to maintain Commercial General Liability per ISO form CG0001 or its equivalent, including but not limited to coverage for premises and operations, personal injury, products & completed operations, liability assumed under an insured contract, and independent contractors with limits of not less than $1,000,000.00 each occurrence, $2,000,000.00 aggregate covering all work performed under this Contract. Contractor agrees to endorse Sarasota County Government as an additional insured on the Commercial General Liability coverage.

C. BUSINESS AUTOMOBILE LIABILITY: Contractor agrees to maintain Business Automobile Liability with limits not less than $1,000,000.00 combined single limit for each accident covering all Owned, Non-Owned & Hired automobiles used in the performance of this Contract. In the event Contractor does not own automobiles, Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

If the Contractor is shipping a product via common carrier, the contractor shall be responsible for any loss or damage sustained in delivery/transit.

(End of Part III)