242639AMS_Project_Documents.pdf

INVITATION FOR BIDS (“IFB”) - PART I

IFB Part I Revised 10/11/23 Page 1 of 4

IFB #: 242639AMS

IFB TITLE: TRAFFIC CONTROL SIGN MATERIAL AND POSTS

1.0 PURPOSE

Sarasota County (“County”), a political subdivision of the State of Florida, will receive bids on the date indicated in OpenGov Procurement (“OpenGov”), the County’s electronic procurement portal, for the purpose of selecting a supplier to provide Traffic Control Sign Material and Posts as stated herein.

Bidders are required to comply with Part II, Product Specifications.

2.0 BIDDER

2.1 For the purpose of this IFB, the term “Bidder” (also identified as “Offeror”) is defined as the legal entity submitting a bid and/or identified on the electronic bid submittal.

2.2 Bidders intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their bid submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Bidder.

2.2.1. Bidders proposing to engage in construction contracting as a joint venture or partnership must apply for registration with the State of Florida, Department of Business and Professional Regulation and any other state or local licensing agencies, as required by Florida State Statute 489.119, prior to the date bids are due.

3.0 QUALIFICATIONS

3.1 Required Experience

3.1.1. Bidder must provide a minimum of one (1) reference

demonstrating their experience providing traffic control sign material to commercial, industrial or government entities within the past seven (7) years preceding the submission deadline in OpenGov.

3.1.2. Only references submitted at the time of bid submittal in the format specified by the County will be used to verify qualifications have been met.

4.0 ALTERNATES

4.1 Unless otherwise specifically provided in Part II of this IFB, reference to any equipment, material, article or patented process, by trade name, brand name, make or catalog number, shall be regarded as establishing a minimum standard of quality and shall not be construed as limiting competition.

IFB Part I Revised 10/11/23 Page 2 of 4

4.2 If a bidder wishes to make a substitution in the specifications, the bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the substitution. Any such substitution shall be subject to County approval. Substitutions shall be approved only if determined by the County to be equivalent to the prescribed specifications.

4.3 To be considered, substitutions must be submitted to the Procurement Contact listed in OpenGov no later than the Question Submission deadline listed in OpenGov. Substitutions must be identified by brand name, number, manufacturer and model, and shall include full descriptive information, brochures, and appropriate attachments. The County shall respond via addendum in OpenGov indicating whether the substitution has been approved or denied.

4.4 A bid containing a substitution that has not been approved by the County shall be disqualified.

5.0 PRE-BID MEETINGS

All meetings and site visits will take place at the time, date, and location specified in the Solicitation Timeline posted in OpenGov.

6.0 SUBMITTAL INSTRUCTIONS

Refer to the Submittal Instructions section in OpenGov for instructions on how to submit a bid. Bidders are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

7.0 SUBMITTAL DOCUMENTS

7.1 Vendor Questionnaire

All bidders must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with bidder’s response in OpenGov. Bidders who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor Questionnaire section of OpenGov may be found non-responsive.

7.2 Pricing

All bidders must complete the Pricing Table provided in OpenGov.

Bidders who fail to fully complete the pricing table in OpenGov may be found non-responsive.

8.0 AWARD

8.1 It is the intent of the County to award a one-year contract with four (4) one-year renewals to the responsive and responsible bidder submitting the lowest total bid price. Unless otherwise noted, bidders must submit a price for every line item to be considered for award.

8.2 In the event of a tie, the IFB tie-breaking procedures identified in the

IFB Part I Revised 10/11/23 Page 3 of 4

Sarasota County Procurement Manual will apply.

8.2.1. To be considered, tied bidders will be required to provide documentation certifying they have implemented a drug-free workplace program meeting the requirements stipulated in Section 287.087, Florida Statutes. Documentation must be provided within the time specified by the County at the time of request.

8.3 Preferences

Bidders wishing to be considered for Local Business Preference or American Business Preference must complete and submit a Local & American Business Certification Form with their submittal. The Local & American Business Certification Form can be found in the Vendor Questionnaire section of OpenGov.

In awarding this bid, preference shall be given to local businesses and American businesses in accordance with Section 2-215 of the Sarasota County Procurement Code.

Local and American business preferences do not apply in the award of this bid due to grant funding requirements

8.4 Contract

A draft of the contract that the successful bidder will be expected to sign (a Term Contract) is posted on the Procurement website shown below.

The County may, at its sole discretion, select a different contract type or make revisions to the one referenced above following the recommended award of this solicitation.

https://www.scgov.net/government/procurement/contract-templates

9.0 PRICING

9.1 As applicable, all trip charges, mileage, vehicle charges, travel time and labor are to be included in the hourly rate. Only time on the job site may be charged.

9.2 As applicable, estimated usage for each item is listed in the bid. This is an estimated figure only and no guarantee is made or implied as to the actual quantities that will be acquired under resulting contracts.

Quantities listed herein are subject to increase or decrease during the term of the contract. In either occurrence, the Offeror will perform the work at the unit price as bid. The County, at its discretion, may authorize an initial contract for a greater not-to-exceed amount than that submitted by the Bidder.

10.0 COUNTY WORKPLACE COMPLIANCE

10.1 Smoking – Smoking is not permitted inside any County facility. Smoking is restricted to designated smoking areas outside a facility.

https://www.scgov.net/government/procurement/contract-templates

IFB Part I Revised 10/11/23 Page 4 of 4

10.2 Parking – The Bidder’s representatives shall abide by all parking restrictions. The Bidder’s vehicles are subject to the same restrictions, limitations, fines and tickets as posted for any other vehicle. Where time limit restrictions exceed the required time to provide services, arrangements shall be made in advance.

10.3 Alcohol/Drugs – Service personnel under the influence of alcohol and/or non-prescription drugs are not permitted to work in County facilities.

Any person known or thought to be under these influences will be escorted off County property.

10.4 Security - The Bidder must adhere to all Sarasota County security procedures. The Bidder’s work force shall be made up of persons legally authorized to perform work in the United States. The Bidder shall, at the County’s request, submit the following information for each of their employees: name, date of birth, social security number and green card (if applicable).

10.5 Identification - The Bidder shall require all employees to visibly wear identification while on County property. Said identification shall contain a color photograph of the employee, the name of the employee and the name of the company. The Bidder shall require all employees to wear a company uniform, which shall include the name of the employee and the company. Persons not conforming to this requirement may be denied access to the building. Denial of access does not alleviate the Bidder’s responsibilities herein.

11.0 CONTINGENCY

Only applicable if this box is checked

If during the performance of construction or repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% may be allowed. Any use of contingency funds is subject to the written approval of the County project manager, and any unused contingency shall not be paid out as a part of any final payment.

PART II

PRODUCT SPECIFICATIONS

Revised 10/07/20 Part II - Page 1 of 4

1. PURPOSE

Vendor shall provide traffic sign material and posts in compliance with the product specifications specified herein.

2. DELINEATOR POSTS

Posts shall be Carsonite® Curv-Flex (CFR) Model - 4 delineator post or approved equal (in the sole judgment of the County) and resistant to impact, constructed of a durable, ultraviolet (UV)-resistant, reinforced fiberglass. The post color shall be white, without reflective sheeting. Each post shall be permanently identified with the manufacturer’s name and the month and year of fabrication. The three colors are white, yellow and red. The minimum requirement for the reflective material on both delineator posts is High Intensity Prismatic (HIP) material.

The posts shall be as follows:

A. Posts shall be resistant to impact, constructed of a durable, ultraviolet (UV)-resistant, reinforced fiberglass, 4" wide, .125” thick, and 72" long for in-ground mounting, with a curved surface. The post color shall be white, without reflective sheeting.

B. Posts shall be 48” flexible white (round) ground-mounted with base, 4" wide, .125" thick and with the bottom end pointed for ease of installation.

The base needs to be fixed, the top long, and the cap black.

3. ROLL STOCK SIGN FILM, SHEETING, AND APPLICATION TAPE

MATERIALS

A. Electronic Cuttable (EC) film shall consist of highly durable, transparent, acrylic-colored films coated with a transparent, pressure-sensitive adhesive protected by a removable translucent, synthetic release liner. The film shall be ElectroCut™ film Series 1170 or County-approved equivalent. The film shall be available in pre-punched roll goods for use on a Summagraphics T1010 PLUS electronic cutting machine. The film is intended for use over 3M™ 3930 series high-intensity sheeting and 3M™ Diamond Grade™ sheeting 4090 series.

The film colors shall conform to federal specification FP-85, Section 178.01(a), and ASTM D4956 when applied over 3M™ High Intensity 3930 sheeting. The film shall be available in the following five (5) colors: yellow, blue, green, black (opaque), and brown.

The sizes shall be as shown below:

i. EC Film Roll Size 24 IN. X 50 YD

ii. EC Film Roll Size 30 IN. X 50 YD

iii. EC Film Roll Size 36 IN. X 50 YD

iv. EC Film Roll Size 48 IN. X 50 YD

Revised 10/07/20 Part II - Page 2 of 4

B. Premium Protective Overlay Film with or without premask shall consist of a premium, transparent, UV-protective top layer, including a fluoropolymer film, and a graffiti-resistant overlay film. The film shall be 3M™ Premium Protective Overlay Film 1160 and 1160A with translucent opacity and transparent product color or County-approved equivalent. The film shall be available in pre-punched roll goods for use on a Summagraphics T1010 PLUS electronic cutting machine. The film is intended for use over 3M™® Diamond Grade sheeting (3M™® DG³ 3 4090) or equal.

The sizes shall be as shown below:

i. Premium Protective Overlay Film Premask Size 24 IN. X 50 YD

ii. Premium Protective Overlay Film Premask Size SIZE 30 IN. X 50 YD

iii. Premium Protective Overlay Film Premask Size 36 IN. X 50 YD

iv. Premium Protective Overlay Film Premask Size 48 IN. X 50 YD

v. Premium Protective Overlay Film Size Without Premask Size 24 IN. X

50 YD

vi. Premium Protective Overlay Film Size Without Premask Size 30 IN. X

50 YD

vii. Premium Protective Overlay Film Size Without Premask Size 36 IN. X

50 YD

viii. Premium Protective Overlay Film Size Without Premask Size 48 IN. X

50 YD

C. Diamond Grade (DG) Reflective Sheeting shall consist of a solvent-free, pressure-sensitive, full-cube prismatic, microprismatic, reflective sheeting for short and long distances. The sheeting shall be 3M™ Diamond Grade™ DG³ Reflective Sheeting Series 4090 or County-approved equivalent. Goods available should be in pre-punched rolled goods.

The sheeting conforms to all current performance requirements of ASTM D4956 Type XI, ASTM D4956 Type IX, ASTM D4956 Type XI CWZ, and All ETA Class 3 Tables.

The sheeting shall be available in the following ten (10) colors: white, yellow, red, blue, green, brown, translucent white, fluorescent yellow, fluorescent yellow-green, and fluorescent orange.

The DG shall be as described below:

i. DG Reflective Sheeting Roll Size 30 IN. X 50 YD

ii. DG Reflective Sheeting Roll Size 36 IN. X 50 YD

iii. DG Reflective Sheeting Roll Size 48 IN. X 50 YD

D. Application Tape shall be transparent tape, specifically designed for use with the traffic control sign film. The tape shall be equal to 3M™ Clear transfer TPM-5 compatible with the 3M™ ElectroCut™ Series 1170 electronic cuttable film.

Revised 10/07/20 Part II - Page 3 of 4

The Application Tape shall be as described below:

i. Application Tape Roll 12 IN. X 100 YD

ii. Application Tape Roll 18 IN. X 100 YD

iii. Application Tape Roll 24 IN. X 100 YD

iv. Application Tape Roll 30 IN. X 100 YD

v. Application Tape Roll 36 IN. X 100 YD

4. SQUARE SIGNPOST

Square signpost shall be a steel post conforming to the standard specifications for hot rolled, carbon sheet steel, structural quality ASTM designation A715- 60.

The square post shall be given a protective coating (conforming to ASTM A-

525) of hot-dipped zinc galvanization, both interior and exterior.

The hole diameter shall be 7/16" plus or minus 1/64" on one (1) inch center, on all four sides for the entire post length. Holes shall be on the centerline of each side in proper alignment and opposite each other.

The cross-section of the post shall be square tubing formed of 14-gauge steel, and the sizes shall be as described below:

A. Square Post - 14 Gauge 1 3/4 IN. X 1 3/4 IN. X 2 FT.

B. Square Post - 14 Gauge 2 IN. X 2 IN. X 12 FT.

C. Square Post - 14 Gauge 2 IN. X 2 IN. X 10 FT.

5. ORDERING AND DELIVERY REQUIREMENTS

A. The County will schedule standard service requests via telephone, email, and/or a Work Order (WO). The WO number shall be referenced in all correspondence, including invoicing.

B. All materials shall be delivered within sixty (60) calendar days after receipt of a service request, or upon such other time frame as mutually agreed between the County’s Administrative Agent and the Vendor.

C. Packages are to be wrapped or bound to prevent damage and chafing in shipment and storage. If palletized, packages shall not exceed 2,500 pounds in total weight per pallet.

D. Sign material shipments should be in a covered truck or trailer to prevent water entry into packaged rolled stock sign film/sheeting.

E. Shipments must meet the above specifications to be accepted. The Vendor must pick up rejected shipments within thirty (30) days at the Vendor’s expense. All costs associated with packaging and delivery shall be included

Revised 10/07/20 Part II - Page 4 of 4 in the Fee Schedule pricing. The County will not pay for packaging or delivery separately.

6. INVOICING

A. Fees shall include all costs, including delivery. The County will pay no additional costs/fees.

B. Invoicing and payment shall be as described in the General Terms and Conditions of Purchase Orders.

7. WARRANTY

Film and sheeting shall have a minimum replacement life warranty of ten (10) years. This warranty shall be separate from the warranty covering the material to which the film and sheeting is applied.

(END PART II – PRODUCT SPECIFICATIONS)

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 1 of 2

CONTRACTOR’S INSURANCE

Contractor shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of this Contract, insurance coverage (including endorsements) and limits as described herein. These requirements, as well as the County’s review or acceptance of insurance maintained by Contractor, are not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Insurance requirements itemized in this Contract and required of the Contractor shall extend to all subcontractors to cover their operations performed under this Contract.

The Contractor shall be responsible for any modifications, deviations, or omissions in these insurance requirements as they apply to subcontractors.

Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial Strength Rating of A- Class VII or better.

Each insurance policy required by this Contract shall apply separately to each insured against whom claim is made and suit is brought, except with respect to limits of the insurer’s liability.

The Contractor shall be solely responsible for payment of all premiums for insurance contributing to the satisfaction of this Contract and shall be solely responsible for the payment of all deductibles and retentions to which such policies are subject.

Contractor shall furnish Certificates of Insurance to the County Administrative Agent evidencing the types and amounts of coverage, including endorsements, required by this Contract prior to commencement of work and prior to expiration of the insurance contract, when applicable. Such Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day notice of cancellation (10 days for non-payment of premium) or non-renewal of coverage. Notwithstanding these notification requirements, the Contractor will be required to provide County with 5-day prior written notice of any policy cancellation or non-renewal.

The County reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements, herein from time to time throughout the term of this Contract. County reserves the right, but not the obligation, to review and reject any insurer providing coverage due to its poor financial condition or failure to operate legally.

A. WORKERS’ COMPENSATION: Contractor agrees to maintain Workers’ Compensation insurance in accordance with Florida Statutes, Chapter 440.

Employers Liability to be included with a minimum limit of $500,000.00 per accident/per disease/per employee. If work is to be performed over or adjacent to navigable water and involves maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be included.

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 2 of 2

In the event the Contractor has “leased” employees, the Contractor or the employee leasing company must provide evidence of a Workers’ Compensation policy for all personnel on the worksite.

Contractors who are exempt from Florida’s Workers’ Compensation law must provide proof of such exemption issued by the Florida Department of Financial Services, Bureau of Workers’ Compensation.

B. COMMERCIAL GENERAL LIABILITY: Contractor agrees to maintain Commercial General Liability per ISO form CG0001 or its equivalent, including but not limited to coverage for premises and operations, personal injury, products & completed operations, liability assumed under an insured contract, and independent contractors with limits of not less than $1,000,000.00 each occurrence, $2,000,000.00 aggregate covering all work performed under this Contract. Contractor agrees to endorse Sarasota County Government as an additional insured on the Commercial General Liability coverage.

C. BUSINESS AUTOMOBILE LIABILITY: Contractor agrees to maintain Business Automobile Liability with limits not less than $1,000,000.00 combined single limit for each accident covering all Owned, Non-Owned & Hired automobiles used in the performance of this Contract. In the event Contractor does not own automobiles, Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

If the Contractor is shipping a product via common carrier, the contractor shall be responsible for any loss or damage sustained in delivery/transit.