242633MN_Project_Documents.pdf

REQUEST FOR PROFESSIONAL SERVICES (“RPS”) – PART I

RPS Part I Rev. 10/11/23 Page 1 of 6

RPS #: 242633MN

RPS TITLE: Design Build of Knights Trail Fuel Site

PURPOSE

In accordance with Section 287.055, Florida Statutes, Sarasota County, a political subdivision of the State of Florida, will receive proposals on the date indicated in OpenGov Procurement (OpenGov), the County’s electronic procurement portal for the purpose of selecting Design Build Services to provide a Central County fuel site that supports current and future County operations in that area and increases the fuel storage capacity for emergency operations as needed throughout the County and specifically for General Services emergency activation operations at the new County Support Services facility.

Proposers are required to comply with Part II, Design Technical Memorandum.

OpenGov is located at https://procurement.opengov.com/portal/scgov

PROPOSER

2.1 For the purposes of this RPS, the term “Proposer” is defined as the legal entity submitting a proposal.

2.2 Proposers intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Proposer.

QUALIFICATIONS

3.1 The Proposer must be a Certified General Contractor, or a Certified Building Contractor, licensed from the State of Florida, Department of Business and Professional Regulations at the time of submittal.

3.2 The Proposer or at least one key personnel must possess a State of Florida Pollutant Storage System Contractor license at the time of submittal.

3.3 At least one key personnel listed in the Proposal must be an Engineer, licensed by the Florida Board of Professional Engineers at the time of submittal.

3.4 Proposals should demonstrate experience in providing Design-Build services.

RPS Part I Rev. 10/11/23 Page 2 of 6

3.5 Preferred Qualifications

3.5.1 Key personnel includes a registered Engineer licensed by the Florida Board of Professional Engineers at the time of submittal, possessing a minimum of seven (7) years of experience in the design of vehicle fueling facilities.

3.5.2 The Proposer demonstrates experience in complete design, permitting and construction of vehicle fueling facilities including site civil design engineering, fueling systems design, permitting, construction, project closeout and turnover to operations.

3.5.3 Proposal demonstrates that the Proposer, or their proposed subcontractor responsible for the removal of the existing fuel tanks and fueling equipment, and the installation of new fuel tanks and fueling equipment have experience in the removal, disposal, and installation of petroleum storage tanks.

3.5.4 Proposer demonstrates experience with fuel management

systems.

3.5.5 Proposer demonstrates experience working with public project owners.

MEETINGS & SCHEDULE

An anticipated schedule is provided in the Timeline posted in OpenGov. All meetings will take place at the time, date, and location specified in the solicitation Timeline. Short-listed Proposers should be prepared to attend presentations and/or interviews either in Sarasota, Florida or virtually, at the County’s discretion.

SUBMITTAL INSTRUCTIONS

Refer to the Submittal Instructions section in OpenGov for instructions on how to submit a proposal. Proposers are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

VENDOR QUESTIONNAIRE

6.1 All proposers must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with proposer’s submittal in OpenGov. Proposers who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor Questionnaire section of OpenGov may be found non-responsive.

RPS Part I Rev. 10/11/23 Page 3 of 6

WRITTEN PROPOSALS

The information requested in each section below will be used by the evaluation committee to evaluate and score written proposals. All proposal documents must be submitted in the Vendor Questionnaire section in OpenGov in the format requested.

7.1 Ability of Professional Personnel

7.1.1 Single page letter of interest summarizing Proposer’s

qualifications.

7.1.2 Required and preferred licenses and certifications.

7.1.3 Resumes of key personnel, including subconsultants, demonstrating individual qualifications and experience.

7.2 Proposer’s Past Performance & Experience

7.2.1 Complete the Summary of Professional Experience & Capabilities Form in the Vendor Questionnaire section of OpenGov). Projects submitted should demonstrate the experience of the Proposer, subcontractor(s), and current team members who may have worked for other firms on similar projects and provide detailed information regarding the Proposer’s capabilities, project management techniques, and project controls.

7.3 Approach

7.3.1 Project Approach – Provide a detailed project approach that includes, but is not limited to the following:

a. Project management techniques, controls, program and technologies to be employed to meet project schedule and budget requirements.

b. Assignment of personnel to provide the most efficient service.

c. Where elements of the work will be performed, and who in the organizational chart will oversee performance of the work to provide the most efficient services.

d. Anticipated impacts of the Proposer’s current and projected workload on the project.

e. Detailed information explaining how location of the firm, key personnel and sub-contractors will affect project, including how impact of any physical distance will be

RPS Part I Rev. 10/11/23 Page 4 of 6 mitigated through the use of technology, processes or other means.

7.3.2 Workload

Complete the Current & Projected Workload Form (in the Vendor Questionnaire section of OpenGov) to identify active and awarded projects.

7.3.3 Organization

a. Provide an organizational chart delineating personnel assigned to the project (including subconsultants).

b. Provide an organizational chart showing the corporate management structure of the Proposer.

7.3.4 Schedule/Timeline

Provide a graphical representation of the proposed project schedule/timeline indicating major milestones and deliverables.

SELECTION PROCESS

8.1 Written Proposals

8.1.1 All timely responses meeting the criteria set forth in this RPS will be considered by the County.

8.1.2 Written proposals will be evaluated and scored by the Professional Services Review Committee (PSRC) using the evaluation criteria in the Evaluation Criteria section of OpenGov.

8.1.3 When evaluating written proposals, the PSRC will use the scale below to score each criterion. Only whole numbers are to be used when scoring. Scores will be given weight as indicated in the evaluation criteria in OpenGov.

Score Description

5 Excellent

4 Very Good

3 Good

2 Satisfactory

1 Unsatisfactory

RPS Part I Rev. 10/11/23 Page 5 of 6

8.2 Presentations

The PSRC will conduct discussions with, and may require public presentations by, no fewer than the three (3) highest scoring Proposer

8.3 Ranking

Following discussions or presentations, the PSRC will rank the short-listed Proposers. When ranking short-listed Proposers, the PSRC will consider information contained in the written proposals, clarifications (if any), and information provided during discussions or presentations.

Ranking shall be determined without regard to the score established as a result of the evaluation of written proposals.

8.4 Recommendation of Award

The Proposer ranked first by the PSRC will be recommended for award.

AWARD

9.1 It is the intent of the County to award a contract to the Proposer(s) who, in the sole opinion of the County, is most qualified to perform the scope of services required.

9.2 In the event of a tie the tie-breaking procedures identified in the Sarasota County Procurement Manual will apply.

9.3 Local preference as defined in the Procurement Code section 2-215 is not applicable to this solicitation.

9.4 Contract

A draft of the contract that the successful Proposer(s) will be expected to sign (a Design Build Agreement) is posted on the Procurement website, shown below. The County may, in its sole discretion, select a different contract type or make revisions to the one referenced above following the recommended award of this solicitation.

https://www.scgov.net/government/procurement/contract-templates

CONFLICT OF INTEREST

10.1 Any Proposer who has drafted any portion of a scope of work or specifications for a project, or any entity which provides material assistance to such Proposer in such work, shall be ineligible to compete for the contract for design or construction of that project.

10.2 Selected Proposers, either directly or through an affiliate, may not have a business relationship with any entity to perform work related to a work assignment issued under any resulting contract

RPS Part I Rev. 10/11/23 Page 6 of 6

CHANGES IN PROJECT TEAM

11.1 A change in the project team of a Proposer after the submission of a proposal could result in reconsideration of the scoring of applicable evaluation criteria, at the sole discretion of the County.

11.2 Any changes in the Proposer’s Key Personnel must be brought to the attention of Procurement as soon as possible after the change is made.

The changes, the reasons for the changes, and resumes for the individuals being substituted for an original project team member, must be submitted to the Procurement Analyst identified in the Solicitation Summary prior to the scheduled evaluation committee meeting.

11.3 Decreases in scoring may result from the reconsideration of changes in the project team of a Proposer. No increases in scoring will result from the reconsideration of changes in the project team of a Proposer.

11.4 After recommendation of award, the successful Proposer shall not be allowed to substitute project team members named in this proposal without the prior written permission of the County. Substitution may, in the sole opinion of the County, be grounds for cancellation of a recommended award, or termination of agreement.

REUSE OF EXISTING PLANS

12.1 The plans on this project are subject to reuse in accordance with Section

287.055 (10), Florida Statutes.

(END PART I)

DESIGN TECHNICAL MEMORANDUM

TO: Sarasota County General Services Department FROM: Brad Gaubatz, AIA, Facilities/PRNR Ops. Manager, Capital Projects DATE: July 21, 2024

SUBJECT: Knights Trail Fuel Site Design Criteria

BACKGROUND

Design and Construction of a fuel site to service central and south county dispensing unleaded and diesel fuel, including Diesel Exhaust Fluid (DEF). Site will have 2 dispensers for each fuel and 2 dispensers for DEF. Storage capacity is anticipated to be a minimum of 15,000 gallons each, with 500 gallons minimum for DEF using aboveground tanks. It is anticipated design will also include Fuel Focus and Assetworks fuel management and monitoring systems, although the County may change systems requirements without invalidating this solicitation.

This Project will provide a central county fuel site that supports current and future County operations in that area, including the new Regi nal Fire Training Facility. It will also increase fuel storage capacity for emergency operations as needed throughout the County and specifically General Services emergency activation operations at the new Sarasota County Support Services facility.

SERVICES

Sarasota County will require a qualified Design-Builder to provide complete Design-Build services in accordance with the terms of the agreement which generally include, but are not limited to, the following:

1. Project management services as required to ensure design and construction activities comply with the established scope, budget and schedule.

2. Pre-design report confirming the scope of work and basis of design including:

A. Review of site conditions and Project requirements.

B. Identification of permitting requirements with all Agencies Having Jurisdiction (AHJ).

C. Initial estimate of probable cost.

3. Complete professional design and engineering services for the proposed site and facility.

4. Survey, Subsurface Utility Engineering study and geotechnical investigations as needed to support design, engineering and construction.

5. Permitting applications and approvals for all required AHJs including construction components and fueling systems.

DESIGN TECHNICAL MEMORANDUM July 21, 2024 DESIGN CRITERIA PACKAGE Page 2 of 4

6. Complete construction services, as General Contractor, to furnish, construct, install, inspect, permit/license, configure and initiate for operation the entire facility anticipated for this Project.

A. The awarded design-build firm must possess a Pollutant Storage Systems Contractor

License for this type of project.

7. Transfer to operations, provide instructions for equipment operations, provide warranties and project close-out documentation.

8. Supply General Contractor’s one-year warranty to include on-site corrections of warranty items.

9. Provide a Professional Engineered Certified Spill Prevention, Control, and

Countermeasure (SPCC) Plan per Environmental Protection Agency (EPA) requirements.

DESIGN CRITERIA PACKAGE

LEGAL DESCRIPTION OF THE SITE

Knights Trail Rd, Nokomis, FL 34275 (street number to be determined)

BEING A PART OF THE NORTH 1/2 OF SECTION 21, TOWNSHIP 38 SOUTH, RANGE 19

EAST., LESS THE EASTERLY 30 FEET AND THE SOUTHERLY 30 FEET THEREOF, LESS PARCEL

DESCRIBED IN OFFICIAL RECORD BOOK 3099, PAGE 579, SUBJECT TO 146,098 SQUARE

FEET ACCESS EASEMENT AS DESCRIBED IN OFFICIAL RECORD INSTRUMENT 2015018527,

SUBJECT TO 157,676 SQUARE FEET UTILITY EASEMENT AS DESCRIBED IN OFFICIAL

RECORD INSTRUMENT 2015018526 & 2000116737, ALL LYING IN SARASOTA COUNTY,

FLORIDA.

SURVEY INFORMATION CONCERNING THE SITE

The general site location is graphically identified on Attachment 2 - Fuel Station Existing Conditions.

INTERIOR SPACE REQUIREMENTS

Not Applicable

MATERIAL QUALITY STANDARDS

All equipment, materials and articles incorporated in the work covered by any resulting contract shall be new and of the most suitable grade for the purpose intended.

The selected Design Builder shall develop Project technical specifications identifying material quality standards for County approval including, but not limited to, the following:

Division 3 – Concrete Division 09 – Finishes Division 26 – Electrical Division 27 – Communications Division 31 – Earthwork Division 32 – Exterior Improvements Division 33 – Utilities (Fueling Systems)

DESIGN TECHNICAL MEMORANDUM July 21, 2024 DESIGN CRITERIA PACKAGE Page 3 of 4

SCHEMATIC LAYOUTS AND CONCEPTUAL DESIGN CRITERIA OF THE PROJECT

Attachments 3 and 4:

Fuel Station Site Plan dated July 21, 2024 Fuel Station Site Plan with Aerial dated July 21, 2024

COST OR BUDGET ESTIMATES

The County’s current Project design and construction budget is approximately $2,500,000.

DESIGN AND CONSTRUCTION SCHEDULES

Design from Notice to Proceed: 6 months County Approvals & Permitting: To Be Determined (TBD) Construction from Notice to Proceed: 8 months (dependent on long lead time materials)

SITE DEVELOPMENT REQUIREMENTS

The Project construction includes the following main elements:

1. New 15,000-gallon aboveground diesel fuel storage tank. Size of tank may be adjusted by the County in the Design Phase.

2. New 15,000-gallon aboveground unleaded fuel storage tank. Size of tank may be adjusted by the County in the Design Phase.

3. New 500-gallon above ground DEF fluid tank and dispenser. Size of tank may be adjusted by the County in the Design Phase.

4. Assetworks and Fuel Focus fuel management systems with pedestals.

5. All above and below ground piping, distribution, electrical, low voltage and on-site internet connectivity required for operational systems.

6. Electrical and Mechanical systems including lightning surge protection.

7. Complete Oil/Water separator and containment systems (if required).

8. Cast in place concrete drive lane(s) with two islands -1 diesel and 1 unleaded dispenser per island.

9. New canopy structure to accommodate tall vehicles, including lighting and fire suppression systems

10. Asphalt installation with limited site grading.

11. Camera and Information Technology (IT) infrastructure to be coordinated with Sarasota

County Enterprise Information Technology (EIT).

PROVISIONS FOR UTILITIES

Potable Water, Sanitary sewer (not required for project), electrical and communications utilities will be available near the site. Design Builder shall coordinate electrical services modifications, if required, with FPL. County’s fiber optic network will be connected to the site.

PART III – INSURANCE REQUIREMENTS

Insurance Template Adopted 04/19/19 Page 1 of 2

CONTRACTOR’S INSURANCE

Contractor shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of this Contract, insurance coverage (including endorsements) and limits as described herein. These requirements, as well as the County’s review or acceptance of insurance maintained by Contractor, are not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Insurance requirements itemized in this Contract and required of the Contractor shall extend to all subcontractors to cover their operations performed under this Contract.

The Contractor shall be responsible for any modifications, deviations, or omissions in these insurance requirements as they apply to subcontractors.

Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial Strength Rating of A- Class VII or better.

Each insurance policy required by this Contract shall apply separately to each insured against whom claim is made and suit is brought, except with respect to limits of the insurer’s liability.

The Contractor shall be solely responsible for payment of all premiums for insurance contributing to the satisfaction of this Contract and shall be solely responsible for the payment of all deductibles and retentions to which such policies are subject.

Contractor shall furnish Certificates of Insurance to the County Administrative Agent evidencing the types and amounts of coverage, including endorsements, required by this Contract prior to commencement of work and prior to expiration of the insurance contract, when applicable. Such Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day notice of cancellation (10 days for non-payment of premium) or non-renewal of coverage. Notwithstanding these notification requirements, the Contractor will be required to provide County with 5-day prior written notice of any policy cancellation or non-renewal.

The County reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements, herein from time to time throughout the term of this Contract. County reserves the right, but not the obligation, to review and reject any insurer providing coverage due to its poor financial condition or failure to operate legally.

A. WORKERS’ COMPENSATION: Contractor shall maintain Workers’ Compensation insurance in accordance with Florida Statutes, Chapter 440. Employers Liability to be included with a minimum limit of $500,000.00 per accident/per disease/per employee. If work is to be performed over or adjacent to navigable water and involves maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be included.

PART III – INSURANCE REQUIREMENTS

Insurance Template Adopted 04/19/19 Page 2 of 2

In the event the Contractor has “leased” employees, the Contractor or the employee leasing company must provide evidence of a Workers’ Compensation policy for all personnel on the worksite.

B. COMMERCIAL GENERAL LIABILITY: Contractor shall maintain Commercial General Liability per ISO form CG0001 or its equivalent, including but not limited to coverage for premises and operations, personal injury, products & completed operations, liability assumed under an insured contract, and independent contractors with limits of not less than $1,000,000.00 each occurrence, $2,000,000.00 aggregate covering all work performed under this Contract.

Contractor agrees to endorse Sarasota County Government as an additional insured on the Commercial General Liability coverage.

C. BUSINESS AUTOMOBILE LIABILITY: Contractor agrees to maintain Business Automobile Liability with limits not less than $1,000,000.00 combined single limit for each accident covering all Owned, Non-Owned & Hired automobiles used in the performance of this Contract. In the event Contractor does not own automobiles, Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

If the Contractor is shipping a product via common carrier, the contractor shall be responsible for any loss or damage sustained in delivery/transit.

D. UMBRELLA/EXCESS LIABILITY: Contractor agrees to maintain Umbrella or Excess Liability with limits not less than $2,000,000.00 each occurrence and in the aggregate. Coverage shall follow the terms of the underlying insurance, including the additional insured provisions.

SPECIALIZED REQUIREMENTS (LIABILITY EXPOSURES)

E. PROFESSIONAL LIABILITY: Contractor shall maintain Professional Liability, or equivalent Errors & Omissions Liability, with limits not less than $1,000,000.00 per claim/occurrence for professional services rendered under this Contract. If coverage is written on a claims-made basis: a. Any retroactive date shall precede the effective date of this Contract; b. Contractor shall provide certificates of insurance evidencing the required coverage for a period of two years after final payment under this Contract is made, or provide evidence showing Contractor has obtained a two-year extended reporting period endorsement.

(END PART III)