242586TEG_PROJECT_DOCUMENTS.pdf

REQUEST FOR QUALIFICATIONS (“RFQ”) – PART I

ADDENDUM NO. 2

RFQ Template Revised 4/12/24 Page 1 of 3

RFQ #: 242586TEG

RFQ Title: Remediation & Restoration Services

1.0 PURPOSE

Sarasota County (“County”), a political subdivision of the State of Florida, will receive proposals on the date indicated in OpenGov Procurement (OpenGov), the County’s electronic procurement portal, for the purpose of creating an eligible pool of experienced and professional vendors to provide remediation and restoration services as stated herein. Proposers are required to comply with Part II, Scope of Services. OpenGov is located at https://procurement.opengov.com/portal/scgov

2.0 PROPOSER

2.1 For the purpose of this RFQ, the term “Proposer” is defined as the legal entity submitting a proposal.

2.2 Proposers intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Proposer.

3.0 QUALIFICATIONS

3.1 Required Experience

3.1.1. The Proposer must provide a minimum of three (3) project references demonstrating experience in each of the following areas.

1. Clean-up of regulated chemical or physical substances

2. Environmental remediation

3. Clean-up of contaminated debris and/or infectious biological agents

3.1.2. One reference is required for each criterion listed above. A single reference may be used to verify multiple criteria. References must have been for work completed within the past seven (7) years preceding the submission deadline in OpenGov. At least one reference must have been for a public entity.

3.2 Required Licenses and Certifications

3.2.1. Proposers must be a licensed Certified General Contractor or Certified Building Contractor, authorized to do business within the jurisdiction(s) where the project is to be performed. License(s) must be active at the time of proposal opening.

3.2.2. Failure to submit proof of required licenses or certifications within five (5) business days after request from the County may result in respondent being declared non-responsive.

RFQ Template Revised 4/12/24 Page 2 of 3

4.0 MEETINGS & SCHEDULE

An anticipated schedule is provided in the Timeline posted in OpenGov. All meetings will take place at the time, date, and location specified in the solicitation Timeline.

5.0 SUBMITTAL INSTRUCTIONS

Refer to Submittal Instructions section in OpenGov for instructions on how to submit a proposal. Proposers are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

6.0 VENDOR QUESTIONNAIRE

All proposers must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with proposer’s submittal in OpenGov. Proposers who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor Questionnaire section of OpenGov may be found non-responsive.

7.0 SELECTION PROCESS

7.1 Written Proposals

7.1.1. All timely responses meeting the criteria set forth in this RFQ shall be considered by the County.

7.1.2. Proposers will be evaluated based upon the information provided as requested in this RFQ.

7.1.3. All responsive and responsible Proposers will be recommended for award.

8.0 AWARD

8.1 It is the intent of the County to award one or more contracts to create a prequalified pool of vendors for future projects.

8.2 The County reserves the right to contract for a term less than or greater than the duration indicated in OpenGov.

8.3 The successful Proposer(s) shall be required to submit proof of licenses or certifications as required by the County.

8.4 Contract

A draft of the contract that the successful Proposer(s) will be expected to sign (a Term Contract) is posted on the Procurement website, shown below.

The County may, in its sole discretion, select a different contract type or make revisions to the one referenced above following the recommended award of this solicitation.

https://www.scgov.net/government/procurement/contract-templates

RFQ Template Revised 4/12/24 Page 3 of 3

9.0 PRICING

The Contractor shall provide a lump sum price for each project pursuant to Section 8.4 above. The lump sum price plus any contingency added by the County pursuant to Section 11.0 below constitutes the maximum price the County shall pay for any project.

10.0 COUNTY WORKPLACE POLICY COMPLIANCE

10.1 Smoking – Smoking is not permitted inside any County facility. Smoking is restricted to designated smoking areas outside a facility.

10.2 Parking – The Respondent’s representatives shall abide by all parking restrictions. The Respondent’s vehicles are subject to the same restrictions, limitations, fines and tickets as posted for any other vehicle. Where time limit restrictions exceed the required time to provide services, arrangements shall be made in advance.

10.3 Alcohol/Drugs – Service personnel under the influence of alcohol and/or non-prescription drugs are not permitted to work in County facilities. Any person known or thought to be under these influences will be escorted off County property.

10.4 Security - The Respondent must adhere to all Sarasota County security procedures. The Respondent’s work force shall be made up of persons legally authorized to perform work in the United States. The Respondent shall, at the County’s request, submit the following information for each of their employees: name, date of birth, social security number and green card (if applicable).

10.5 Identification - The Respondent shall require all employees to visibly wear identification while on County property. Said identification shall contain a color photograph of the employee, the name of the employee and the name of the company. The Respondent shall require all employees to wear a company uniform, which shall include the name of the employee and the company. Persons not conforming to this requirement may be denied access to the building. Denial of access does not alleviate the Respondent’s responsibilities herein.

11.0 CONTINGENCY

Only applicable if this box is checked.

If during the performance of construction or repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% may be allowed. Any use of contingency funds is subject to the written approval of the County project manager, and any unused contingency shall not be paid out as a part of any final payment.

PART II

SCOPE OF SERVICES

ADDENDUM NO. 1

Document Prepared by General Services/General Services Department

Part II - Page 1 of 10

1. OVERVIEW

Contractor shall provide remediation and/or restoration services at various owned and/or operated facilities throughout the County. Services shall be provided on an as-needed basis as required by the County.

2. REMEDIATION SERVICES

A. Hazardous Materials

i. Contractor shall provide remediation services of hazardous materials including, but not limited to mold, asbestos, asbestos containing material, lead, and mercury.

ii. All work shall be performed in accordance with Federal and State regulations which govern the safe removal and disposal of hazardous materials.

iii. Contractor shall ensure that licensing requirements are met for removal of any hazardous materials and shall provide a copy of the current license to the County upon request.

iv. Contractor shall ensure that remediation of any hazardous materials is performed according to the standards and protocols established by that industry.

v. The County shall provide an independent inspection by a State of Florida licensed and insured inspection company for sampling and testing services to determine the type and extent of hazardous materials present. The test results shall be provided to the Contractor in writing.

vi. Upon request of the County, Contractor shall provide written recommendation to the County’s project manager addressing the proposed remediation plan and the need to remove workers and visitors from the affected areas.

vii. When mold is present, the County will provide Contractor with a written Mold Remediation Protocol. Contractor shall follow the Mold Remediation Protocol and ensure that an actively licensed Mold Remediator pursuant to Florida Administrative Code (FAC) 61-31-101 performs the appropriate service to eliminate the mold according to industry and FAC standards.

viii. Contractor shall use treatments to treat and prevent mold and bacterial growth that may include, but not be limited to, antimicrobial treatments, air scrubbers, and high-efficiency particulate air (HEPA) vacuums.

ix. The County shall provide a post-remediation verification inspection (PRVI), which is a Mold Clearance Test, to assure the mold is gone and

Part II - Page 2 of 10 to ensure mold dust has not spread to other parts of building or into mechanical systems.

x. Contractor shall perform content manipulation consisting of safely removing and relocating any County assets from an affected area to a safe location, as determined by the County. Items for removal may include, but are not limited to, office furniture, tables, chairs, appliances, cabinets and the like.

xi. The County shall provide third-party testing after remediation services have been completed by Contractor to ensure all hazardous materials have been remediated.

B. Heating, Ventilation and Air Conditioning (HVAC) Systems

i. Upon request of the County, Contractor shall inspect and assess the HVAC system in the affected building to determine if remediation procedures are necessary and shall provide a written report to the County’s project manager addressing the need to remove workers and visitors from the affected areas and the proposed remediation plan.

ii. Contractor shall ensure that the necessary HVAC remediation services are performed by a Florida licensed Mold Remediator.

iii. Contractor shall clean and sanitize registers, duct work, and blowers/VAV (Variable Air Volume).

iv. Contractor shall clean and sanitize air handler units and coils.

C. Water, Wastewater, Fire and Smoke Damage

i. Contractor shall properly address water damage in the indoor environment and follow effective loss mitigation procedures after a water incursion, including, but not limited to inspection and damage assessment from water and/or wastewater intrusion, fire and/or smoke damage, mold growth, and the like.

ii. Contractor shall remove drywall and/or vinyl wall covering (walls, soffits, ceiling plenum) by stripping damaged sections from the affected area.

iii. Contractor shall remove damaged flooring materials, such as carpeting, padding, mastic and/or adhesives, and vinyl tile from the affected area, unless directed otherwise by the County’s project manager.

iv. Contractor shall remove damaged ceiling tile and/or grid from the affected area.

v. In cases of wastewater intrusion, Contractor shall carefully monitor the remediation progress using moisture meters until the area has returned to acceptable conditions. Contractor shall use treatments to prevent mold and bacterial growth that may include, but be not limited to, antimicrobial treatments, air scrubbers, and HEPA vacuums.

Part II - Page 3 of 10

vi. Contractor shall perform complete decontamination of the affected areas which includes disinfection, cleaning and water extraction to lessen potential health risk, as required.

3. RESTORATION SERVICES

A. Restoration projects may involve minor repairs such as replacing drywall or installing new carpet. Major repair projects could involve the reconstruction of various areas or rooms. Examples of services may include but are not limited to the following:

i. Drywall replacement

ii. Carpet installation

iii. Hardwood floor repair

iv. Painting of walls and ceilings

v. Tile floor repairs

vi. Electrical repairs – all repairs must be completed by a Florida licensed electrical contractor.

vii. Removal, replacement, or installation of cabinetry, stationary furniture, light fixtures, in-floor circuitry and receptacles, office furniture, tables, chairs, appliances, and cabinets.

4. TRANSPORT AND DISPOSAL OF DEBRIS

A. Contractor shall be responsible for the hauling and disposing of all debris in compliance with all applicable regulations including the Florida Department of Environmental Protection (FDEP).

B. Contractor shall ensure that disposal of all hazardous waste is sent to a permitted hazardous waste facility.

5. COMPLIANCE REGULATIONS

A. Contractor shall perform all services within compliance of all applicable State, Federal, County, City and local codes, regulations and guidelines, including but not limited to the following:

i. Occupational Safety and Health Administration (OSHA):

a. Hazardous Waste Operations and Emergency Response, Title 29, Part 1910, Section 120 of the Code of Federal Regulations

b. Respiratory Protection, Title 29, part 1910, Section 134 of the Code of Federal Regulations

c. Construction Industry, Title 29, Part 1926 of the Code of Federal Regulations

Part II - Page 4 of 10

d. Hazard Communication, Title 29, Part 1910, Section 1200 of the Code of Federal Regulations

e. Specifications for Accident Prevention Signs and Tags, Title 29, Part 1910, Section 145 of the Code of Federal Regulations

ii. U.S. Environmental Protection Agency (EPA):

https://www.epa.gov/hw

iii. Center for Disease Control (CDC): air Pollution and Respiratory Health:

https://www.cdc.gov/nceh

iv. Board for Global Environmental Health and Safety (EHS) Credentialing:

www.gobgc.org

6. CONTRACTOR RESPONSIBILITIES

A. Contractor shall be responsible for notifying Florida Environmental Protection Agency (EPA), if required, before beginning any abatement process.

B. Contractor shall follow all current best practice procedures as determined by industry standards or as directed by the County.

C. Contractor shall provide all personnel and equipment necessary to perform the services described herein.

D. Every Contractor crew must have at least one employee on site that can effectively communicate in English with the County staff and with the public.

E. Contractor shall provide a qualified employee who shall be present during the course of work, who can make on-site decisions. The qualified employee shall be knowledgeable about all procedures and practices applicable to the contracted service requirements and conditions.

F. All Contractor’s personnel shall have access to cell phone or radio to communicate with each other, any subcontractors and the County.

G. Contractor’s employees shall have identification, including a uniform or lanyard with badges for the staff identifying the company name.

H. Contractor’s vehicles shall have identification (i.e., a sign affixed to the vehicle) and be equipped with proper safety equipment as required by transportation authorities.

I. Contractor shall coordinate work so that there is minimal to no interruption to daily work at any location and shall notify the County whenever on County property to perform requested work.

J. Mandatory Kick-Off Meeting: Upon approval of the contract, Contractor shall attend a mandatory kick-off meeting with County representatives to discuss important information related to the contract and scope of work.

Additional performance meetings may be required during the term of the

Part II - Page 5 of 10 contract. The County shall not be responsible for payment to Contractor for any briefings or meetings held between the County and Contractor, as these meetings are to the mutual benefit of both parties.

K. Contractor shall provide the County’s Administrative Agent with either:

i. The phone number of their answering service that is monitored 24-hours per day for emergency response, or

ii. Two points of contact (a primary and a secondary) along with each contact’s phone number.

iii. If the phone number or points of contact change during the duration of the contract, Contractor shall immediately notify the County’s Administrative Agent of the change and provide updated information.

L. All correspondence between the County and Contractor concerning services within the scope of this agreement shall contain the contract number, work order (WO) number (if provided) and purchase order (PO) number.

M. Contractor is responsible for any damage to County or third-party property caused by Contractor or their employees. Restoration shall be made to the County’s satisfaction.

N. Contractor shall ensure conditions on the work site always reflect good housekeeping and safety practices. Contractor shall be responsible for all trash and debris disposal from the work site.

O. Contractor shall document and report all safety-related incidents on the project site immediately to the County’s Project Manager or the County’s Administrative Agent.

P. All material stored at a County facility by Contractor or subcontractors working for Contractor to be used in work performed at that facility must be stored in an approved area, authorized by the County representative in charge of the project.

i. Stored tools, equipment and materials (all parts and pieces), belonging to Contractor or a representative (subcontractor) of Contractor, and stored at a County site, will be the sole responsibility of Contractor.

The County shall not be held liable for missing or stolen items.

Q. Contractor shall be responsible for any and all permitting and must send a copy of the permit to the County’s project manager, as listed on the County’s PO, prior to commencing work. Contractor shall be reimbursed for permit fees in accordance with Section 11.

R. Contractor shall, under no circumstances, remove any equipment containing a County asset sticker. Contractor shall request that, when replacing equipment, the asset sticker be removed by an appropriate County staff member authorized to adjust equipment inventory records.

Part II - Page 6 of 10

7. PRICING

The Contractor shall provide a lump sum price for each project pursuant to Section 8.4 above. The lump sum price plus any contingency added by the County pursuant to Section 11.0 below constitutes the maximum price the County shall pay for any project.

8. ASSIGNMENT OF WORK

A. Requests for quotes for remediation and/or restoration service projects shall be issued through OpenGov to all awarded Contractors.

B. All work performed under this contract must be performed by a licensed Contractor (prime) or subcontractor. Licenses and/or Certifications required for specific types of Remediation and/or Restoration work will be required at the time of project quote through OpenGov.

C. Contractor shall be required to attend a mandatory site visit each time services are needed within as few as two calendar days of bid notification, or as determined by the project manager and specified in OpenGov.

D. Contractor shall submit an all-inclusive lump-sum price for each project, including but not limited to, labor, equipment, transport and disposal fees.

Contractor shall submit copies of transport fee receipts and dumping fee receipts with invoices to the County on a per project basis.

E. The County will provide a line item for each project with a permit fee allowance, if applicable.

F. The Contractor submitting the lowest lump-sum quote for any given project shall be awarded that project.

G. The County may, at its discretion, add a contingency amount to the Contractor's quote. The Contingency shall not exceed 10% of the lump sum quoted for the project and shall only be invoked upon written authorization by the County.

H. If a Contractor declines to provide a quote for three projects within a twelve-month period, their contract may be terminated at the sole discretion of the County.

9. RESPONSE TIME

Contractor shall be available to commence services within two (2) days after receipt of a County PO, unless instructed otherwise by the County.

10. UNCOVERING OF WORK

A. If any portion of the work should be covered contrary to the request from County or to the requirements specifically expressed in the quoted project, Part II - Page 7 of 10 it shall, if requested in writing, be uncovered for observation and shall be replaced at Contractor’s expense.

B. If any other portions of the work have been covered which the County has not specifically requested to observe prior to being covered, the County may request to see such work and it shall be uncovered by Contractor.

C. If such work is found in accordance with the contract documents, the cost of uncovering and replacement shall be charged to the County.

D. If such work is found to not be in accordance with the contract documents, Contractor shall pay such cost unless it is found that this condition was caused by the County or a separate contractor, in which case the County shall be responsible for payment of cost.

11. DISCOVERY OF ADDITIONAL HAZARDOUS MATERIALS

A. If it is determined that previously undiscovered hazardous materials are still present, Contractor shall cease all work and contact the County immediately.

B. The County will provide for sampling and testing to determine the extent and type of hazardous materials that are present.

C. Based on the extent of the impact and/or intrusion of the undiscovered hazardous materials, the County shall meet with Contractor to determine whether they can remove the undiscovered hazardous materials and the additional cost for removal. Contractor shall not provide any services until agreement on cost and a revised PO is received.

D. In the event the additional cost for removal exceeds 10% of the project cost or Contractor cannot provide the services required for the removal of the undiscovered hazardous materials, the County shall reissue the work for the removal of undiscovered hazardous materials through OpenGov and award to the lowest Contractor. Upon completion of said removal and authorization from the County in writing, the Contractor providing the original remediation and/or restoration services can resume services with the project.

E. The County will conduct additional testing to ensure the hazardous materials have been remediated and provide a written report to the Contractor once the area is safe for re-entry.

F. The County will issue written notification to resume restoration activities to Contractor.

12. CODES AND PERMITS

A. Contractor shall determine whether construction and building permits are required and shall obtaining the permits for each project.

Part II - Page 8 of 10

B. Contractor shall comply with all applicable Federal, State, County, City, and local laws, regulations, and fire and building codes as they apply to the scope of work for each project.

C. Contractor shall be responsible for ensuring all installations meet applicable building ordinances and electrical codes. All construction and design documents shall be produced in accordance with all national, state, and local codes and standards.

13. FINAL INSPECTION AND CORRECTION OF WORK

A. Contractor shall notify the County when the work is complete and ready for inspection.

B. Contractor shall perform a joint inspection with the County upon the completion of all work for each project. The County’s project manager will accept the work if Contractor has satisfactorily completed all work.

C. The County reserves the right to reject, in writing, any work not conforming to the requirements in the bid.

D. Contractor shall correct work rejected by the County or work failing to conform to the requirements of the contract. This shall occur within three

(3) business days of written notice to Contractor. Contractor bears the costs of correcting such rejected work, including, but not limited to, additional testing and inspections.

E. Contractor shall notify the County when the work is complete and ready for re-inspection. After re-inspection, the County’s project manager will accept the work if Contractor has corrected all deficiencies observed during the prior inspection and no new deficiencies are observed.

14. BACKGROUND CHECKS

A. Contractor’s personnel may be required to have unescorted access to County and Judicial offices and other areas containing certain criminal justice records and is now required by federal and state law to submit to an electronic criminal background check, fingerprinting and a biannual short training program provided by the Florida Department of Law Enforcement (FDLE). An authorization and consent for release of personal information form must be completed and acknowledges that Sarasota County Government and the Sarasota County Sheriff’s Office may conduct an investigation of criminal history information on file in local, state or federal agencies. A Secure Criminal Justice Information Services (CJIS) Facilities Addendum is attached hereto and incorporated herein and details the security requirements.

B. All Contractor personnel who will perform services in designated Sarasota County facilities must pass FDLE’s CJIS background checks. Sarasota County will provide the forms to Contractor for completion. Said forms will be forwarded to the County to perform the background checks for

Part II - Page 9 of 10 acceptance or rejection before Contractor’s personnel may enter County facilities to provide the services herein described.

C. The County reserves the right, in its sole discretion, to preclude or deny access to any person known to be or thought to be a security risk. Failure of Contractor’s personnel who will perform services in Sarasota County facilities to pass the CJIS clearance may result in termination of the Contract.

D. Contractor shall ensure that unauthorized persons cannot gain access to rooms, areas, or buildings under the control of their personnel. At no time shall Contractor violate building and/or room security by propping doors or gates open and leaving them unattended unless the County has provided its own security door monitor. All gates, entrance and exit doors shall be secured at all times.

E. Contractor staff working in the 12th Judicial Circuit Court buildings will also be required to complete an “Authorization and Consent for Release of Personal Information and Criminal Background Check” form provided by the Court.

F. All work performed at the County’s jail facilities shall require Contractor’s employees to provide a Vendor Tool Inventory pursuant to the rules and regulations of the Sarasota County Sheriff’s Office. The County’s jail facilities shall provide Contractor’s employees with the Vendor Tool Inventory form to complete as directed by County Jail staff. The Vendor Tool Inventory form requires Contractor to list all inventory brought into the jail and out of the jail, which shall be verified by County jail staff.

15. HOURS OF WORK

Normal Business Hours are defined as Monday through Friday 7:00 a.m. – 5:00 p.m., except County observed Holidays.

16. INVOICING

A. Contractor shall submit an invoice for each project within two (2) weeks after final inspection and acceptance by the County’s project manager. No interim invoicing is allowed.

B. Line one of Contractor’s invoice shall list the all-inclusive cost that was submitted to the County in OpenGov.

C. Any County-approved contingency costs shall be listed on line two of the invoice. Any use of contingency funds is subject to the written approval of the County, and any unused contingency shall not be paid out as part of any final payment.

D. Permit fees shall be listed on line three of the invoice. Permit fees shall be reimbursed at actual cost and Contractor shall provide a copy of their receipt with the invoice.

Part II - Page 10 of 10

E. Contractor shall include copies of transport fee receipts and dumping fee receipts with their invoice, so the County has record of the disposal.

17. WARRANTY

All work and materials provided by Contractor shall be fully warrantied from the date of County’s acceptance of the work for a period of one year, or for the standard warranty period provided by Contractor or by the materials manufacturer, whichever is greater.

18. SUBCONTRACTING

A. Use of subcontractors is allowed; however, Contractor is responsible for providing qualified subcontractors which are appropriately licensed when legally required by statute or code. Proof of licensure shall be provided with the Contractor’s quote submittal in OpenGov.

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SECURE CJIS FACILITIES ADDENDUM

Physical and logical access to secure facilities

I. BACKGROUND

The FBI Criminal Justice Information Services (hereinafter referred to as “CJIS”) Security Policy Version 5.6 mandates all agencies connected to the FBI CJIS systems adhere to regulation set forth within the CJIS Security Policy (hereinafter referred to as CSP). Part of the Security Policy outlines directives dealing with personnel security. Included within the term “personnel” are all individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the computers and/or networks of the criminal justice agency which are used to access FBI CJIS systems. These individuals include city/County IT personnel, and private contractors.

The subject of non-criminal justice governmental personnel and private contractors is addressed in Sections 5.1.1.4 of the CJIS Security Policy and in the Security Addendum, which can be found in Appendix H. These sections include information on documentation which should be maintained in order to remain in compliance with the Security Policy.

II. PURPOSE

This Addendum establishes procedures and policies that will guide the parties to comply and adhere to the CJIS Security Policy pertaining to non-governmental personnel and private contractors.

These procedures will include the incorporation of the latest Security Addendums, fingerprint based background check, and the appropriate level of Security Awareness Training.

III. BACKGROUND CHECKS

It may at times be necessary for contracted personnel to have unescorted access to judicial offices and other area containing certain criminal justice records/information.

Before access is allowed, contracted personnel must complete a fingerprint passed back ground check as stated in CSP.

An authorization and consent for criminal background check form will be provided by the Sheriff/County. All contracted personnel who will provide the services herein described are required to complete, sign and return the authorization form. By signing the authorization and consent for release of personal information form, the contractor’s personnel acknowledge that Sarasota County Government and the Sarasota County Sheriff’s Office may conduct an investigation of criminal history information on file in local, state and national databases. The contractor shall forward the completed forms to Sarasota County Sheriff’s Office Local Agency Security Officer (LASO) to perform the background checks for acceptance or rejection.

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IV. APPROVAL AND REPLACEMENT OF PERSONNEL

The Sheriff/County shall have the right to approve all contractor personnel assigned to provide services to secure CJIS facilities. Prior to providing services, the contractor shall provide at least 10 days written notice of the names and qualifications of the contractor personnel assigned to perform the services pursuant to the agreement.

The contractor and any subcontractor being used by the contractor will be required to comply with the Criminal Justice Information Security Policy (CSP).

The Sheriff/County, on a reasonable basis, shall have the right to require the removal or replacement of any of the contracted personnel performing services, at any time during the term of the agreement. The Sheriff/County will notify the contractor in writing in the event the Sheriff/County requires such action. The contractor shall accomplish removal within forty-eight (48) hours after receipt of the notice from the Sheriff/County and shall promptly and within a time framed agreed by both parties replace such person with another person, acceptable to the Sheriff/County. The Sheriff’s Office LASO and/or County shall be notified as soon as possible if any contracted employee is no longer employed by the contractor or providing further service to the Sheriff/County.

V. REMOTE ACCESS

Any contractor requiring remote access will be provided with administrative level unique log-in credentials to all servers, networks, databases and work stations that will be involved in the specific project. The remote connection will be secured via an approved FIPS 140-2 encrypted method. Contractors/vendors shall not disclose to any third parties any information contained in the Sheriff/County servers, networks, databases and workstations and shall not disclose any information to other employees of the contractor unless directly related to the services provided.

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 1 of 2

CONTRACTOR’S INSURANCE

Contractor shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of this Contract, insurance coverage (including endorsements) and limits as described herein. These requirements, as well as the County’s review or acceptance of insurance maintained by Contractor, are not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Insurance requirements itemized in this Contract and required of the Contractor shall extend to all subcontractors to cover their operations performed under this Contract.

The Contractor shall be responsible for any modifications, deviations, or omissions in these insurance requirements as they apply to subcontractors.

Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial Strength Rating of A- Class VII or better.

Each insurance policy required by this Contract shall apply separately to each insured against whom claim is made and suit is brought, except with respect to limits of the insurer’s liability.

The Contractor shall be solely responsible for payment of all premiums for insurance contributing to the satisfaction of this Contract and shall be solely responsible for the payment of all deductibles and retentions to which such policies are subject.

Contractor shall furnish Certificates of Insurance to the County Administrative Agent evidencing the types and amounts of coverage, including endorsements, required by this Contract prior to commencement of work and prior to expiration of the insurance contract, when applicable. Such Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day notice of cancellation (10 days for non-payment of premium) or non-renewal of coverage. Notwithstanding these notification requirements, the Contractor will be required to provide County with 5-day prior written notice of any policy cancellation or non-renewal.

The County reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements, herein from time to time throughout the term of this Contract. County reserves the right, but not the obligation, to review and reject any insurer providing coverage due to its poor financial condition or failure to operate legally.

A. WORKERS’ COMPENSATION: Contractor agrees to maintain Workers’ Compensation insurance in accordance with Florida Statutes, Chapter 440.

Employers Liability to be included with a minimum limit of $500,000.00 per accident/per disease/per employee. If work is to be performed over or adjacent to navigable water and involves maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be included.

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 2 of 2

In the event the Contractor has “leased” employees, the Contractor or the employee leasing company must provide evidence of a Workers’ Compensation policy for all personnel on the worksite.

Contractors who are exempt from Florida’s Workers’ Compensation law must provide proof of such exemption issued by the Florida Department of Financial Services, Bureau of Workers’ Compensation.

B. COMMERCIAL GENERAL LIABILITY: Contractor agrees to maintain Commercial General Liability per ISO form CG0001 or its equivalent, including but not limited to coverage for premises and operations, personal injury, products & completed operations, liability assumed under an insured contract, and independent contractors with limits of not less than $1,000,000.00 each occurrence, $2,000,000.00 aggregate covering all work performed under this Contract. Contractor agrees to endorse Sarasota County Government as an additional insured on the Commercial General Liability coverage.

C. BUSINESS AUTOMOBILE LIABILITY: Contractor agrees to maintain Business Automobile Liability with limits not less than $1,000,000.00 combined single limit for each accident covering all Owned, Non-Owned & Hired automobiles used in the performance of this Contract. In the event Contractor does not own automobiles, Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

If the Contractor is shipping a product via common carrier, the contractor shall be responsible for any loss or damage sustained in delivery/transit.

D. POLLUTION LIABILITY: Contractor agrees to maintain Pollution Liability coverage with limits not less than $1,000,000 per claim/occurrence for bodily injury, property damage and environmental damage from sudden and gradual occurrences resulting from pollution conditions arising out of the work or services performed under this contract (including any transportation and disposal of hazardous materials or pollutants). Coverage shall include, but not be limited to, third party liability, clean up, corrective action including assessment, remediation and defense costs. If coverage is written on a claims-made basis: a. Any retroactive date shall precede the effective date of this contract; b. Contractor shall provide certificates of insurance evidencing the required coverage for a period of two years after final payment under this contract is made, or provide evidence showing Contractor has obtained a two year extended reporting period endorsement.