242583FB_Part_I,_II,_III.pdf

INVITATION FOR BIDS (“IFB”) - PART I

IFB Part I Revised 10/11/23 Page 1 of 5

IFB #: 242583FB

IFB TITLE: LIQUID CORROSION INHIBITOR CHEMICAL - SUPPLY AND DELIVERY

1.0 PURPOSE

Sarasota County (“County”), a political subdivision of the State of Florida, will receive bids on the date indicated in OpenGov Procurement (“OpenGov”), the County’s electronic procurement portal, for the purpose of selecting a supplier to supply and deliver liquid corrosion inhibitor chemical (polyphosphate/orthophosphate blend) to the County’s Carlton Water Treatment Plant for an initial term of one (1) year, as stated herein.

Bidders are required to comply with Part II, Scope of Services/Work Specifications.

2.0 BIDDER

2.1 For the purpose of this IFB, the term “Bidder” (also identified as “Offeror”) is defined as the legal entity submitting a bid and/or identified on the electronic bid submittal.

2.2 Bidders intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their bid submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Bidder.

3.0 QUALIFICATIONS

3.1 Required Experience

3.1.1. Bidder must provide references demonstrating their

experience supplying and delivering liquid corrosion inhibitor chemical on an ongoing basis for a period of at least one (1) year, within the past five (5) years preceding the submission deadline in OpenGov. A minimum of two (2) references are required.

3.1.2. Only references submitted at the time of bid submittal in the format specified by the County will be used to verify qualifications have been met.

4.0 ALTERNATES

4.1 Unless otherwise specifically provided in Part II of this IFB, reference to any equipment, material, article or patented process, by trade name, brand name, make or catalog number, shall be regarded as establishing a minimum standard of quality and shall not be construed as limiting competition.

4.2 If a bidder wishes to make a substitution in the specifications, the bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the

IFB Part I Revised 10/11/23 Page 2 of 5

DedCounty in evaluating the substitution. Any such substitution shall be subject to County approval. Substitutions shall be approved only if determined by the County to be equivalent to the prescribed specifications.

4.3 To be considered, substitutions must be submitted to the Procurement Contact listed in OpenGov no later than the Question Submission deadline listed in OpenGov. Substitutions must be identified by brand name, number, manufacturer and model, and shall include full descriptive information, brochures, and appropriate attachments. The County shall respond via addendum in OpenGov indicating whether the substitution has been approved or denied.

4.4 A bid containing a substitution that has not been approved by the County shall be disqualified.

5.0 PRE-BID MEETINGS

All meetings and site visits will take place at the time, date, and location specified in the Solicitation Timeline posted in OpenGov.

6.0 SUBMITTAL INSTRUCTIONS

Refer to the Submittal Instructions section in OpenGov for instructions on how to submit a bid. Bidders are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

7.0 SUBMITTAL DOCUMENTS

7.1 Vendor Questionnaire

All bidders must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with bidder’s response in OpenGov. Bidders who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor Questionnaire section of OpenGov may be found non-responsive.

7.2 Pricing

All bidders must complete the Pricing Table provided in OpenGov.

Bidders who fail to fully complete the pricing table in OpenGov may be found non-responsive.

8.0 AWARD

8.1 It is the intent of the County to award a contract to the responsive and responsible bidder submitting the lowest total bid price. Unless otherwise noted, bidders must submit a price for every line item to be considered for award.

8.2 In the event of a tie, the IFB tie-breaking procedures identified in the Sarasota County Procurement Manual will apply.

IFB Part I Revised 10/11/23 Page 3 of 5

8.2.1. To be considered, tied bidders will be required to provide documentation certifying they have implemented a drug-free workplace program meeting the requirements stipulated in Section 287.087, Florida Statutes. Documentation must be provided within the time specified by the County at the time of request.

8.3 Preferences

Bidders wishing to be considered for Local Business Preference or American Business Preference must complete and submit a Local & American Business Certification Form with their submittal. The Local & American Business Certification Form can be found in the Vendor Questionnaire section of OpenGov.

In awarding this bid, preference shall be given to local businesses and American businesses in accordance with Section 2-215 of the Sarasota County Procurement Code.

Local and American business preferences do not apply in the award of this bid due to grant funding requirements.

8.4 Contract

A draft of the contract that the successful bidder(s) will be expected to sign (a Term Contract) is posted on the Procurement website shown below. The County may, at its sole discretion, select a different contract type or make revisions to the one referenced above following the recommended award of this solicitation.

https://www.scgov.net/government/procurement/contract-templates

9.0 PRICING

9.1 As applicable, all trip charges, mileage, vehicle charges, travel time and labor are to be included in the hourly rate. Only time on the job site may be charged.

9.2 As applicable, estimated usage for each item is listed in the bid. This is an estimated figure only and no guarantee is made or implied as to the actual quantities that will be acquired under resulting contracts.

Quantities listed herein are subject to increase or decrease during the term of the contract. In either occurrence, the Offeror will perform the work at the unit price as bid. The County, at its discretion, may authorize an initial contract for a greater not-to-exceed amount than that submitted by the Bidder.

10.0 COUNTY WORKPLACE COMPLIANCE

10.1 Smoking – Smoking is not permitted inside any County facility. Smoking is restricted to designated smoking areas outside a facility.

https://www.scgov.net/government/procurement/contract-templates

IFB Part I Revised 10/11/23 Page 4 of 5

10.2 Parking – The Bidder’s representatives shall abide by all parking restrictions. The Bidder’s vehicles are subject to the same restrictions, limitations, fines and tickets as posted for any other vehicle. Where time limit restrictions exceed the required time to provide services, arrangements shall be made in advance.

10.3 Alcohol/Drugs – Service personnel under the influence of alcohol and/or non-prescription drugs are not permitted to work in County facilities.

Any person known or thought to be under these influences will be escorted off County property.

10.4 Security - The Bidder must adhere to all Sarasota County security procedures. The Bidder’s work force shall be made up of persons legally authorized to perform work in the United States. The Bidder shall, at the County’s request, submit the following information for each of their employees: name, date of birth, social security number and green card (if applicable).

10.5 Identification - The Bidder shall require all employees to visibly wear identification while on County property. Said identification shall contain a color photograph of the employee, the name of the employee and the name of the company. The Bidder shall require all employees to wear a company uniform, which shall include the name of the employee and the company. Persons not conforming to this requirement may be denied access to the building. Denial of access does not alleviate the Bidder’s responsibilities herein.

11.0 CONTINGENCY

Only applicable if this box is checked.

If during the performance of construction or repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% may be allowed. Any use of contingency funds is subject to the written approval of the County project manager, and any unused contingency shall not be paid out as a part of any final payment.

12.0 PERFORMANCE AND PAYMENT BOND

Only applicable if this box is checked.

12.1 The awarded bidder will be required to obtain a performance and payment bond equal to (NA). Any bonding company submitting a performance and payment bond to Sarasota County Government must be licensed to transact a fidelity and surety business in the State of Florida, and shall have an A.M. Best rating of: if bond is under $500,000 “B+” (very good) or better, and over $500,000 “A-” (excellent) or better, and a “T” Underwriting Limitation not exceeded by this project’s bond.

IFB Part I Revised 10/11/23 Page 5 of 5

12.2 Execution of Bonds and Power of Attorney

12.2.1. If the successful Bidder is a partnership, each bond should be signed by each of the individuals who are partners; if a corporation, the bonds should be signed in the correct corporate name by a duly authorized officer, agent or attorney-in-fact. The appropriate number of bonds should be executed to correspond to the number of signatories to the contract. Each executed bond should be accompanied by (a) appropriate acknowledgment of the respective parties; (b) appropriate duly certified copy of power-of-attorney or other certification of authority where bond is executed by agent, officer or other representative of successful Bidder or surety;

(c) duly certified extract from by-laws or resolutions of Surety under which power-of-attorney or other certificate of authority of its agent, officer or representative was issued.

12.2.2. Attorneys-in-fact who sign bid bonds or performance and payment bonds must file with such bond a certified copy of their power-of-attorney to sign such bonds. Attorneys-in-fact must place name, address, and telephone number on this certificate.

(End of Part I)

PART II

SCOPE OF SERVICES

Revised 10/07/20 Prepared by Public Utilities/Water Part II - Page 1 of 6

1. OVERVIEW

Sarasota County (County) seeks a qualified contractor to supply and deliver liquid corrosion inhibitor chemical (polyphosphate/orthophosphate blend) to the County’s Carlton Water Treatment Plant. Contractor shall comply with all applicable federal, state, and local laws and regulations.

2. BACKGROUND

The County’s water customers use approximately eighty (80) gallons of drinking water per person, per day. The County gets its drinking water from several sources, including five (5) wells at the Jacaranda site in Venice, and sixteen (16) wells on the T. Mabry Carlton, Jr. Memorial Reserve where the Carlton Water Treatment Plant is located.

The Carlton Water Treatment Plant alone provides six million gallons of treated drinking water a day to county residents and businesses through 1,420 miles of drinking water pipes. The County also purchases drinking water from Manatee County and the Peace River/Manasota Regional Water Supply Authority.

A water analysis for the Carlton Water Treatment Plant is listed below:

A. PH Range: 8.0 - 8.4

B. Temperature: 78 - 84°F

C. Chlorides: 45.5 mg/L (milligrams per liter)

D. Alkalinity: 43.0 mg/L

E. Calcium Hardness: 99.4 mg/L

3. SPECIFICATIONS

A. Liquid corrosion inhibitor chemical shall meet the following specifications:

i. Form: Liquid (dry granules or powders are not acceptable)

ii. Chemical Reactivity: non-reactive

iii. Shelf Life > 12 months

iv. Solubility: 100% (percent) in water

v. Specific Gravity @ 20°c or 68°F: 1.3 to 1.4

vi. Boiling Point: > 100°c (degree) or 212°F

vii. Weight: Minimum 10.84 lb/gal (pounds per gallon)

viii. Percent Phosphate (PO4) Concentration: 35% by weight

ix. Polyphosphate to Orthophosphates ratio: 50:50

x. Solution shall be 35% active ingredients

B. Chemical shall be manufactured within the domestic US (no imported chemicals are acceptable); Safety Data Sheets (SDS) verifying the US made polyphosphate from the manufacturer shall accompany each

Revised 10/07/20 Prepared by Public Utilities/Water Part II - Page 2 of 6 delivery and shall additionally be provided within five (5) business days of County’s request. Failure to provide this documentation with each delivery may result in rejection of the load.

C. A Certificate of Analysis (COA) shall accompany each delivery and shall additionally be provided within five (5) business days of County’s request. The COA shall contain, at minimum, the total phosphate as a percentage by weight, orthophosphate as a percentage by weight, and the bulk density. Failure to provide this documentation with each delivery may result in rejection of the load.

D. All toxic substances must be labeled for identification, in accordance with Occupational Safety and Health Administration (OSHA) standards and 40 CFR Part. 372.

E. Any proposed product that contains a blend of polyphosphates and/or orthophosphates with zinc, silicates or other compounds shall be rejected. The product corrosion rate shall average less than or equal to 5.0 mils per year for mild steel and less than or equal to 0.5 mils per year for copper.

F. The product shall be capable of reacting to perform the desired corrosion control function in treated potable water with a pH range of

7.3 - 8.5 after treatment. The product supplied shall not increase chlorine demand in the water system.

G. The product and manufacturer shall be registered with NSF International (NSF) meeting NSF/ANSI/CAN 60 Drinking Water Treatment Chemicals – Health Effects throughout the duration of the contract, verified through https://info.nsf.org/certified/pwschemicals.

H. Chemical shall be approved and authorized for use in potable water systems by the United States Food and Drug Administration (USFDA), the United States Department of Agriculture (USDA), Florida Department of Environmental Protection (FDEP) and the United States Environmental Protection Agency (USEPA). Contractor shall provide proof of authorization, issued from the appropriate agency, within five

(5) business days of the County's request. Contractor shall inform the County should any certification(s) or authorizations be revoked or lapse within twenty-four (24) hours of the time Contractor receives verbal or written notification of revocation.

4. PERFORMANCE MONITORING / TESTING

A. Contractor shall be responsible for supplying recommended dosing levels of the chemicals supplied to the County. Contractor shall provide its recommended dosage in milligrams per liter and calculate the cost for treatment with the product to be furnished in accordance with these specifications per million gallons at the time of delivery. Contractor is responsible for providing the County with any updates to the product or the recommended dosage.

https://info.nsf.org/certified/pwschemicals

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B. Upon request of the County, bi-annually, but not within 60 days of each other, the Contractor shall analyze produced water to verify effectiveness and provide recommendations for mixing and dosage to achieve optimal corrosion control.

C. Distribution system performance will also be measured by copper and lead analysis, microbiological analysis, system tests for Orthophosphate (PO4 3-), and total phosphate. These tests will be performed by the County and results evaluated by the County to determine acceptable product performance. General system conditions such as discolored water, plumbing failure rates, customer complaints, and other reports indicating system conditions will also be considered.

D. The County reserves the right to have every product shipment tested by an approved laboratory or by in-house evaluation (at the County's expense) for confirmation the product being delivered meets specifications. If the product fails testing, the County will reject the shipment.

E. If a shipment is rejected, it shall be the Contractor's responsibility to remove the product from the County's location, at no expense to the County, ship a replacement delivery to the site within 24 hours from the time of notification. Failure to provide a satisfactory replacement shipment may result in corrective action.

5. CONTRACTOR RESPONSIBILITIES

A. Contractor or manufacturer shall, upon request by the County, provide one (1) full day of training annually for operators on corrosion control fundamentals, best practices, chemical mixing, dosing, and safety at no additional cost to the County. The first training shall occur within sixty

(60) days of contract initiation.

B. Contractor or manufacturer shall provide engineering and technical or safety assistance, as needed, regarding the application of its product and disposal and handling of residues and sludges produced by the application. Contractor or manufacturer’s representative shall contact the County within four (4) hours of request by the County.

C. Contractor shall provide all resources necessary to supply and deliver the product described herein.

D. Every Contractor crew must have at least one (1) employee on site that can effectively communicate in English with the County staff and with the public.

E. All Contractor vehicles shall clearly show Contractor identification.

F. Contractor shall coordinate work so that there is minimal to no interruption to daily work at any location.

G. Where applicable, Contractor shall sign in and sign out of job sites.

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H. Contractor is responsible for any damage to County or third-party property caused by the Contractor or their employees. Restoration shall be made to the County’s satisfaction.

I. Contractor is required to participate in performance and project report meetings as deemed necessary by the County.

J. Contractor shall ensure conditions on the work site reflect good housekeeping and safety practices at all times. Contractor shall be responsible for all trash and debris disposal from the work site.

K. Contractor shall maintain a safe and clean work zone complying with all Federal, State, local laws, ordinances, codes, and regulations.

6. DELIVERY REQUIREMENTS

A. Product shall be delivered by the Contractor to the following location:

Carlton Water Treatment Facility 1255 Mabry Carlton Parkway Venice, FL 34292

B. Delivery Hours: Monday - Friday, 7:00 a.m. - 3:00 p.m. Eastern time, excluding deliveries on weekends or County observed holidays.

C. Estimated Delivery Schedule: Approximately one (1) delivery per month.

D. Packaging and delivery of all water/wastewater treatment chemicals listed herein shall conform to all current regulations of the State of Florida, the United States Department of Transportation, and all other applicable regulatory agencies.

E. Product will be shipped and delivered in lots of approximately 4,000 gallons each. Contractor must be able to transfer contents using a self-contained compressor system on a tanker truck. Tanker truck shall also carry a minimum of two (2) sections of 211 transfer hose for hook-up to 211 fill line with male cam-lock fittings. Tanker trucks shall comply with applicable U.S. Department of Transportation (DOT) specifications.

F. A Bill of Lading, itemizing the delivered quantity, shall be provided at the time of delivery and quantity of pounds (lbs.) and gallons (gal) referenced on the tickets.

G. Contractor shall be responsible for ascertaining the correct storage tanks and fill point locations to prevent discharge of product into wrong storage tank(s).

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H. Contractor assumes all risks, responsibilities, and costs that may arise and are incidental to handling, transportation, delivery, and unloading of the product until proper unloading of the product has been completed and accepted by the County at the delivery point.

I. Contractor's delivery trucks shall be sealed (hatch covers, watertight bodies) and be properly equipped and fitted with seals and covers to prevent spillage or drainage.

7. SAFETY

A. Contractor's delivery truck shall be equipped to safely handle and unload liquid corrosion inhibitor chemical. Contractor's trucks shall be equipped with proper safety equipment and identification as applicable by transportation laws and regulations.

B. Contractor shall maintain accurate records of all accidents and incidents on the delivery site.

i. All accidents such as injuries, must immediately be reported to the County;

ii. All incidents, such as altercations, shall be documented, and the completed report must be submitted to the County's Administrative Agent or designee.

C. SPILL: In the event a spill or leak occurs on County property caused by the Contractor’s personnel, equipment, or method of delivery, Contractor shall immediately comply with all applicable terms and conditions of the current version of Title III, Superfund Amendments and Reauthorization Act of 1986, 42 U.S.C. §11001, et seq. (SARA) and the Florida Hazardous Materials Emergency Response and Community Right to Know Act of 1988, Chapter 252, Part II, Florida Statutes.

i. The bill of lading, manifest, or invoice will not be accepted by the County until spillage is contained, neutralized, and removed from the site according to industry standards and Florida Department of Environmental Protection (FDEP) rules & regulations.

ii. Contractor shall be responsible for providing containers or materials for cleanup.

iii. Contractor delivery staff shall be trained in the containment and removal of chemicals in accordance with FDEP protocols.

8. ASSIGNMENT OF WORK

A. Service requests will be dispatched by the County by means of a telephone call or email.

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B. Contractor shall respond to each phone call or email request for product in writing within two (2) business days of notification by the County.

C. Because sites are highly secured, Contractor shall contact the County contact listed on the Purchase Order a minimum of 24 hours prior to delivery.

9. RESPONSE TIME

A. Contractor shall complete product delivery within ten (10) business days after responding to a request for product.

B. Any need for an extension shall be approved in writing (via email is acceptable) by the County's Administrative Agent.

10. PRICING AND INVOICING

A. Contractor's pricing shall be inclusive of all costs, including delivery. No additional costs/fees will be paid by the County.

B. Invoices shall include:

i. Address of County location where product was delivered.

ii. Purchase order number.

iii. Manifest or bill of lading from point of origin.

11. WARRANTY

All products provided by the Contractor shall be fully warranted from the delivery date to the County for a period of one (1) year, or for the standard manufacturer warranty period provided by the Contractor or by the materials manufacturer, whichever is greater.

(End of Part II)

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 1 of 2

CONTRACTOR’S INSURANCE

Contractor shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of this Contract, insurance coverage (including endorsements) and limits as described herein. These requirements, as well as the County’s review or acceptance of insurance maintained by Contractor, are not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Insurance requirements itemized in this Contract and required of the Contractor shall extend to all subcontractors to cover their operations performed under this Contract.

The Contractor shall be responsible for any modifications, deviations, or omissions in these insurance requirements as they apply to subcontractors.

Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial Strength Rating of A- Class VII or better.

Each insurance policy required by this Contract shall apply separately to each insured against whom claim is made and suit is brought, except with respect to limits of the insurer’s liability.

The Contractor shall be solely responsible for payment of all premiums for insurance contributing to the satisfaction of this Contract and shall be solely responsible for the payment of all deductibles and retentions to which such policies are subject.

Contractor shall furnish Certificates of Insurance to the County Administrative Agent evidencing the types and amounts of coverage, including endorsements, required by this Contract prior to commencement of work and prior to expiration of the insurance contract, when applicable. Such Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day notice of cancellation (10 days for non-payment of premium) or non-renewal of coverage. Notwithstanding these notification requirements, the Contractor will be required to provide County with 5-day prior written notice of any policy cancellation or non-renewal.

The County reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements, herein from time to time throughout the term of this Contract. County reserves the right, but not the obligation, to review and reject any insurer providing coverage due to its poor financial condition or failure to operate legally.

A. WORKERS’ COMPENSATION: Contractor agrees to maintain Workers’ Compensation insurance in accordance with Florida Statutes, Chapter 440.

Employers Liability to be included with a minimum limit of $500,000.00 per accident/per disease/per employee. If work is to be performed over or adjacent to navigable water and involves maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be included.

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 2 of 2

In the event the Contractor has “leased” employees, the Contractor or the employee leasing company must provide evidence of a Workers’ Compensation policy for all personnel on the worksite.

Contractors who are exempt from Florida’s Workers’ Compensation law must provide proof of such exemption issued by the Florida Department of Financial Services, Bureau of Workers’ Compensation.

B. COMMERCIAL GENERAL LIABILITY: Contractor agrees to maintain Commercial General Liability per ISO form CG0001 or its equivalent, including but not limited to coverage for premises and operations, personal injury, products & completed operations, liability assumed under an insured contract, and independent contractors with limits of not less than $1,000,000.00 each occurrence, $2,000,000.00 aggregate covering all work performed under this Contract. Contractor agrees to endorse Sarasota County Government as an additional insured on the Commercial General Liability coverage.

C. BUSINESS AUTOMOBILE LIABILITY: Contractor agrees to maintain Business Automobile Liability with limits not less than $1,000,000.00 combined single limit for each accident covering all Owned, Non-Owned & Hired automobiles used in the performance of this Contract. In the event Contractor does not own automobiles, Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

If the Contractor is shipping a product via common carrier, the contractor shall be responsible for any loss or damage sustained in delivery/transit.

D. POLLUTION LIABILITY: Contractor agrees to maintain Pollution Liability coverage with limits not less than $1,000,000 per claim/occurrence for bodily injury, property damage and environmental damage from sudden and gradual occurrences resulting from pollution conditions arising out of the work or services performed under this contract (including any transportation and disposal of hazardous materials or pollutants). Coverage shall include, but not be limited to, third party liability, clean up, corrective action including assessment, remediation and defense costs. If coverage is written on a claims-made basis: a. Any retroactive date shall precede the effective date of this contract; b. Contractor shall provide certificates of insurance evidencingthe required coverage for a period of two years after final payment under this contract is made, or provide evidence showing Contractor has obtained a two year extended reporting period endorsement.

(End of Part III)