242540MM_Project_Documents.pdf

INVITATION FOR BIDS (“IFB”) - PART I

IFB Part I Revised 10/11/23 Page 1 of 4

IFB #: 242540MM

IFB TITLE: TRANSIT VEHICLE PAINTING

1.0 PURPOSE

Sarasota County (“County”), a political subdivision of the State of Florida, will receive bids on the date indicated in OpenGov Procurement (“OpenGov”), the County’s electronic procurement portal, for the purpose of selecting a supplier to provide transit vehicle painting as stated herein.

Bidders are required to comply with Part II, Scope of Services.

2.0 BIDDER

2.1 For the purpose of this IFB, the term “Bidder” (also identified as “Offeror”) is defined as the legal entity submitting a bid and/or identified on the electronic bid submittal.

2.2 Bidders intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their bid submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Bidder.

2.2.1. Bidders proposing to engage in construction contracting as a joint venture or partnership must apply for registration with the State of Florida, Department of Business and Professional Regulation and any other state or local licensing agencies, as required by Florida State Statute 489.119, prior to the date bids are due.

3.0 QUALIFICATIONS

3.1 Required Experience

3.1.1. Bidder must provide references demonstrating their

experience painting commercial heavy-duty and/or public transit vehicles within the past seven (7) years preceding the submission deadline in OpenGov. A minimum of two (2) references are required.

3.1.2. Only references submitted at the time of bid submittal in the format specified by the County will be used to verify qualifications have been met.

3.2 Required Licenses/Certifications

N/A

4.0 ALTERNATES

4.1 Unless otherwise specifically provided in Part II of this IFB, reference to any equipment, material, article or patented process, by trade name, brand name, make or catalog number, shall be regarded as establishing

IFB Part I Revised 10/11/23 Page 2 of 4 a minimum standard of quality and shall not be construed as limiting competition.

4.2 If a bidder wishes to make a substitution in the specifications, the bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the substitution. Any such substitution shall be subject to County approval. Substitutions shall be approved only if determined by the County to be equivalent to the prescribed specifications.

4.3 To be considered, substitutions must be submitted to the Procurement Contact listed in OpenGov no later than the Question Submission deadline listed in OpenGov. Substitutions must be identified by brand name, number, manufacturer and model, and shall include full descriptive information, brochures, and appropriate attachments. The County shall respond via addendum in OpenGov indicating whether the substitution has been approved or denied.

4.4 A bid containing a substitution that has not been approved by the County shall be disqualified

5.0 PRE-BID MEETINGS

All meetings and site visits will take place at the time, date, and location specified in the Solicitation Timeline posted in OpenGov.

6.0 SUBMITTAL INSTRUCTIONS

Refer to the Submittal Instructions section in OpenGov for instructions on how to submit a bid. Bidders are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

7.0 SUBMITTAL DOCUMENTS

7.1 Vendor Questionnaire

All bidders must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with bidder’s response in OpenGov. Bidders who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor Questionnaire section of OpenGov may be found non-responsive.

7.2 Pricing

All bidders must complete the Pricing Table provided in OpenGov.

Bidders who fail to fully complete the pricing table in OpenGov may be found non-responsive.

8.0 AWARD

8.1 It is the intent of the County to award a contract to the responsive and responsible bidder submitting the lowest total bid price. Unless otherwise noted, bidders must submit a price for every line item to be

IFB Part I Revised 10/11/23 Page 3 of 4 considered for award.

8.2 In the event of a tie, the IFB tie-breaking procedures identified in the Sarasota County Procurement Manual will apply.

8.2.1. To be considered, tied bidders will be required to provide documentation certifying they have implemented a drug-free workplace program meeting the requirements stipulated in Section 287.087, Florida Statutes. Documentation must be provided within the time specified by the County at the time of request.

8.3 Preferences

Bidders wishing to be considered for Local Business Preference or American Business Preference must complete and submit a Local & American Business Certification Form with their submittal. The Local & American Business Certification Form can be found in the Vendor Questionnaire section of OpenGov.

In awarding this bid, preference shall be given to local businesses and American businesses in accordance with Section 2-215 of the Sarasota County Procurement Code.

Local and American business preferences do not apply in the award of this bid due to grant funding requirements

8.4 Contract

A draft of the contract that the successful bidder(s) will be expected to sign (a Purchase Agreement) is posted on the Procurement website shown below. The County may, at its sole discretion, select a different contract type or make revisions to the one referenced above following the recommended award of this solicitation.

https://www.scgov.net/government/procurement/contract-templates

9.0 PRICING

9.1 As applicable, all trip charges, mileage, vehicle charges, travel time and labor are to be included in the hourly rate. Only time on the job site may be charged.

9.2 As applicable, estimated usage for each item is listed in the bid. This is an estimated figure only and no guarantee is made or implied as to the actual quantities that will be acquired under resulting contracts.

Quantities listed herein are subject to increase or decrease during the term of the contract. In either occurrence, the Offeror will perform the work at the unit price as bid. The County, at its discretion, may authorize an initial contract for a greater not-to-exceed amount than that submitted by the Bidder.

https://www.scgov.net/government/procurement/contract-templates

IFB Part I Revised 10/11/23 Page 4 of 4

10.0 COUNTY WORKPLACE COMPLIANCE

10.1 Smoking – Smoking is not permitted inside any County facility. Smoking is restricted to designated smoking areas outside a facility.

10.2 Parking – The Bidder’s representatives shall abide by all parking restrictions. The Bidder’s vehicles are subject to the same restrictions, limitations, fines and tickets as posted for any other vehicle. Where time limit restrictions exceed the required time to provide services, arrangements shall be made in advance.

10.3 Alcohol/Drugs – Service personnel under the influence of alcohol and/or non-prescription drugs are not permitted to work in County facilities.

Any person known or thought to be under these influences will be escorted off County property.

10.4 Security - The Bidder must adhere to all Sarasota County security procedures. The Bidder’s work force shall be made up of persons legally authorized to perform work in the United States. The Bidder shall, at the County’s request, submit the following information for each of their employees: name, date of birth, social security number and green card (if applicable).

10.5 Identification - The Bidder shall require all employees to visibly wear identification while on County property. Said identification shall contain a color photograph of the employee, the name of the employee and the name of the company. The Bidder shall require all employees to wear a company uniform, which shall include the name of the employee and the company. Persons not conforming to this requirement may be denied access to the building. Denial of access does not alleviate the Bidder’s responsibilities herein.

11.0 CONTINGENCY

Only applicable if this box is checked

If during the performance of construction or repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% may be allowed. Any use of contingency funds is subject to the written approval of the County project manager, and any unused contingency shall not be paid out as a part of any final payment.

PART II

SCOPE OF SERVICES

Revised 10/07/20 Document prepared by Transit Admin. & Operations Part II Page 1 of 3

1. Description of Work

A. Work described herein shall apply to eleven (11) model year 2017 Gillig 35-foot buses with existing paint and decals.

B. Conceptual artwork is provided as Attachment A. Contractor shall use the conceptual artwork to develop artwork proofs and shall provide the artwork proofs to County Transit for approval prior to beginning work. Sample photographs of the buses’ existing artwork are provided as Attachment B.

C. Contractor shall provide sample spray outs for paint and, if applicable, sample decal materials demonstrating the decal colors to County Transit for approval prior to beginning work.

D. Contractor shall prepare vehicle surfaces by removing all existing decals and by removing existing paint where necessary, and shall apply the approved new design. Design will be applied with paint over the body of the bus. Decals may be used for the portions of the design that cover windows, and/or the lettered logos (the Breeze logo, the Sarasota County logo, and the bus numbers). If decals are used, Contractor shall provide the decals and ensure that the decal colors match the paint colors used for the bus body.

E. Preparation of the vehicle surface and painting of the design shall be completed by Contractor at a site within 150 driving miles of Transit Administration (5303 Pinkney Ave, Sarasota, Florida). Painting will not be performed at Transit Administration. Transportation of vehicles to and from the worksite will be determined at the sole discretion of the County when the Purchase Order (PO) is issued. County may require Contractor employees to transport the vehicles. Any Contractor employee operating a Transit vehicle, including but not limited to operation to/from/on worksite, must hold a valid Class A or Class B Commercial Driver’s License with an airbrake endorsement and be fully insured per the terms of Part III, Insurance. If the County requests Contractor to transport a vehicle, Contractor shall take the vehicle within three (3) business days of the request.

F. All materials, equipment, tools, design proofs, and labor required to complete painting services or tasks shall be furnished by Contractor and included in the per-vehicle painting rate.

G. If County requests that Contractor transport a vehicle, County shall provide one full tank of fuel (sufficient for a distance of approximately 400 miles) for the round trip between Transit Administration and the worksite. No fuel cost reimbursement will be provided to Contractor. As applicable, all trip charges, mileage, vehicle charges, travel time and transportation labor are to be included in the per-vehicle transportation rate.

H. Following approval of final production-ready artwork proofs, Contractor shall begin application of paint within fourteen (14) calendar days, unless otherwise arranged and/or requested by Transit. Contractor may take no

Revised 10/07/20 Document prepared by Transit Admin. & Operations Part II Page 2 of 3 more than two (2) vehicles at a time and shall possess each vehicle for no longer than fourteen (14) calendar days. Contractor shall complete all eleven (11) vehicles within one hundred fifty (150) days from the date the first vehicle is removed from service.

I. If decals are being used, Contractor shall be a 3M Certified Graphics Installation Company and/or ensure installers are 3M Certified Preferred Graphics Installers. Transit reserves the right to request proof of certification at any point while Agreement is active.

J. Contractor shall not deviate from the following products, colors, and fonts, unless otherwise arranged and/or requested by Transit to allow for color matching between paint and decals. If a color other than what is listed below is used, Contractor will provide the paint formulation to Transit staff.

i. Paint: automotive grade paint manufactured by PPG Industries or Sherwin Williams. Other manufacturers may be considered but must be pre-approved by Transit.

ii. Colors:

a. White: equivalent to AXALTA 828021 EW (PV-Pearl White Diamond)

b. Black: Trim Black - Used only on the upper portions of the bus doors, to match the color of the tinted glass of the windows

c. Blue and Aqua: See Attachment C, Font and Color Codes

iii. Fonts: see Attachment C, Font and Color Codes

iv. If decals are used over the windows, FLEXcon SEETHRU-SIGN product shall be used.

v. If decals are used for the logos and/or numbers, 3M Premium PSV- 180CV3 vinyl shall be used.

2. Performance Standards

A. Quality Control – Inspection and Acceptance

i. All services or tasks performed under the Agreement shall be subject to inspection and acceptance by a County Transit representative or their appointed designee while the work is in progress or after its completion. If any of the work or items described herein are determined to be unsatisfactory or are found to be otherwise not in accordance with the requirements of this Agreement, the Transit representative or appointed designee shall notify Contractor and Contractor shall take immediate steps toward corrective action and schedule re-inspection with Transit. Transit will be the sole judge as to the acceptability of the work.

ii. The County will not allow any person who appears impaired or otherwise unable to safely operate a vehicle, in the opinion of the County, to drive or transport County buses. In such instance, the

Revised 10/07/20 Document prepared by Transit Admin. & Operations Part II Page 3 of 3

County may request that the Contractor reschedule the transport or provide a substitute operator. The County will not pay a trip charge if transport of the vehicle does not occur.

iii. Contractor employee must provide proof of valid Class A or Class B Commercial Driver’s License with an airbrake endorsement at time of vehicle pick-up.

3. Invoicing

Invoices submitted by Contractor shall list the County issued PO number.

Invoices should also include the bus number that was painted.

4. Warranty

A. All paint work and materials provided by Contractor shall be fully warrantied from the date of County’s acceptance of the work for a period of seven years, or for the standard warranty period provided by Contractor or by the materials manufacturer, whichever is greater.

B. All decal work and materials provided by Contractor shall be fully warrantied from the date of County’s acceptance of the work for a period of two years, or for the standard warranty period provided by Contractor or by the materials manufacturer, whichever is greater.

5. Subcontracting

Any use of subcontractors shall be approved in writing, in advance by the County. Contractor shall be reimbursed at the bid line item price for the work of the subcontractor.

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 1 of 2

CONTRACTOR’S INSURANCE

Contractor shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of this Contract, insurance coverage (including endorsements) and limits as described herein. These requirements, as well as the County’s review or acceptance of insurance maintained by Contractor, are not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Insurance requirements itemized in this Contract and required of the Contractor shall extend to all subcontractors to cover their operations performed under this Contract.

The Contractor shall be responsible for any modifications, deviations, or omissions in these insurance requirements as they apply to subcontractors.

Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial Strength Rating of A- Class VII or better.

Each insurance policy required by this Contract shall apply separately to each insured against whom claim is made and suit is brought, except with respect to limits of the insurer’s liability.

The Contractor shall be solely responsible for payment of all premiums for insurance contributing to the satisfaction of this Contract and shall be solely responsible for the payment of all deductibles and retentions to which such policies are subject.

Contractor shall furnish Certificates of Insurance to the County Administrative Agent evidencing the types and amounts of coverage, including endorsements, required by this Contract prior to commencement of work and prior to expiration of the insurance contract, when applicable. Such Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day notice of cancellation (10 days for non-payment of premium) or non-renewal of coverage. Notwithstanding these notification requirements, the Contractor will be required to provide County with 5-day prior written notice of any policy cancellation or non-renewal.

The County reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements, herein from time to time throughout the term of this Contract. County reserves the right, but not the obligation, to review and reject any insurer providing coverage due to its poor financial condition or failure to operate legally.

A. WORKERS’ COMPENSATION: Contractor agrees to maintain Workers’ Compensation insurance in accordance with Florida Statutes, Chapter 440.

Employers Liability to be included with a minimum limit of $500,000 per accident/per disease/per employee. If work is to be performed over or adjacent to navigable water and involves maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be included.

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 2 of 2

In the event the Contractor has “leased” employees, the Contractor or the employee leasing company must provide evidence of a Workers’ Compensation policy for all personnel on the worksite.

Contractors who are exempt from Florida’s Workers’ Compensation law must provide proof of such exemption issued by the Florida Department of Financial Services, Bureau of Workers’ Compensation.

B. COMMERCIAL GENERAL LIABILITY: Contractor agrees to maintain Commercial General Liability per ISO form CG0001 or its equivalent, including but not limited to coverage for premises and operations, personal injury, products & completed operations, liability assumed under an insured contract, and independent contractors with limits of not less than $1,000,000.00 each occurrence, $2,000,000.00 aggregate covering all work performed under this Contract. Contractor agrees to endorse Sarasota County Government as an additional insured on the Commercial General Liability coverage.

C. BUSINESS AUTOMOBILE LIABILITY: Contractor agrees to maintain Business Automobile Liability with limits not less than $1,000,000 combined single limit for each accident covering all Owned, Non-Owned & Hired automobiles used in the performance of this Contract. In the event Contractor does not own automobiles, Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

If the Contractor is shipping a product via common carrier, the contractor shall be responsible for any loss or damage sustained in delivery/transit.

D. GARAGEKEEPER’S LEGAL LIABILITY: Contractor agrees to maintain Garagekeeper’s Legal Liability, or equivalent Garage Liability coverage at a limit of not less than $500,000 per occurrence against Comprehensive and Collision/Upset causes of loss. An “on-hook liability” endorsement, or equivalent coverage, is required for the above limits in the event Contractor is responsible for towing any County vehicles.