240318 127EAV24Q00 Canjilon Ranger District Carson National Forest Janitorial Services.pdf

SOLICITATION (VENDOR KEEPS THIS DOCUMENT FOR THEIR REFERENCE):

This is a combined synopsis/solicitation for commercial products and services prepared in accordance with the format prescribed in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitaion 127EAV24Q0032 is issued as a request for quote (RFQ). This procurement is being issued as a 100% SMALL BUSINESS SET-ASIDE. Location of project: Canjilon Ranger District Carson National Forest located in New Mexico has a requirement for Janitorial Services. The applicable NAICS is 561720 Janitorial Services, for which the small business size standard in millions of dollars is $22.0(PSC: S201). This solicitation document incorporates provisions and clauses of those in effect through Federal Acquisition Regulation Circular 2024-03 dated February 23, 2024. The result of this requirement will be a Firm Fixed Priced (FFP) contract. The right to make multiple or no award is reserved in the event it is advantageous to the Government to do so.

The contractor shall provide pricing in accordance with the Schedule of Items.

1. Questions and Answers. All questions regarding this solicitation must be submitted no later than 1700 Mountain Time March 21, 2024. Questions will only be accepted via email. Emails should be addressed to the attention of the Contract Specialist, Shavera Leveille at shavera.leveille@usda.gov. All answers will be posted to SAM.gov by 1700 Mountain Time March 25, 2024.

2. Period of Performance: 04/01/2024-03/31/2025 with four (4) option years. The government reserves the right not to exercise the option years(s).

3. Basis for Award: Basis for award will be Lowest Price Technically Acceptable (LPTA). In order to be technically acceptable, the contractor must be registered in SAM.gov under NAICS: 561720 Janitorial Services.

127EAV24Q0032 Canjilon Ranger District Janitorial Carson National Forest FY2024 Page 1 of 51

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

7EAV

ALBUQUERQUE NM 87102-3498

333 BROADWAY BLVD SE

USDA-FS CSA SOUTHWEST 5

83B2 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR7EAV

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

03/27/2024 1700 MT

03/18/2024

912-463-3328SHAVERA LEVEILLE

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

127EAV24Q0032

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1121273OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

CANJILON NM 87515

PO BOX 469

CANJILON DISTRICT RANGER

USDA FS

15. DELIVER TO

ALBUQUERQUE NM 87102-3498

333 BROADWAY BLVD SE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$22

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA SOUTHWEST 5

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Canjilon Ranger District Carson National Forest Janitorial Services FY2024

Please send all quotes by email only to shavera.leveille@usda.gov. Quotes must be received on or before 1700 Mountain Time March 27, 2024. If you have questions regarding this requirement, please email the questions to shavera.leveille@usda.gov no later than 1700 Mountain Time on March 21, 2024. All answers will be posted to SAM.gov on March 25, 2024, and any

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

BRANDON M. JONES

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

127EAV24Q0032 Canjilon Ranger District Janitorial Carson National Forest FY2024 Page 2 of 51

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

questions submitted after this date will not be accepted.

Note: Please include all applicable taxes in your quote. Contractor must be registered/active in

SAM.gov on RFQ due date/time.

Description:

Project: Canjilon Ranger District Carson National

Forest NM Janitorial with four (4) option years.

Period of Performance: April 01, 2024, to March

31, 2025, with four (4) option years. The government reserves the right not to exercise the option year(s).

Janitorial Services per Scope of Work, specifications, attachments, terms, and conditions. The Contractor shall provide

Janitorial Services as defined in this

Performance Work Statement (PWS) at the frequencies identified in the Task/Frequency

List. The Contractor shall provide all personnel, labor, supervision, transportation, (including safety), and all other incidentals necessary to provide janitorial and related services as described herein. Janitorial services will be performed for the US Department of Agriculture, Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

127EAV24Q0032 Canjilon Ranger District Janitorial Carson National Forest FY2024 Page 3 of 51

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

127EAV24Q0032

Carson National Forest, Canjilon Ranger District, State Road 115, Building 358, Canjilon, NM 87515.

This is a one-story building with approximately

2,400 square feet, (2 restrooms). Fire office, approximately 450 square feet, (1 restroom).

Shop workout area, approximately 300 square feet, (1 restroom).

The "Submit Invoice-to address for USDA orders is the Department of Treasury's Invoice Processing

Platform (IPP).

The contractor must follow the instructions on how to register and submit invoices via IPP as prescribed in the previous communications from

USDA and Treasury.

All invoices are to be submitted via the electronic Invoice Processing Platform. This is a mandatory requirement initiated by the U.S.

Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm.

Please make sure that your company has registered at https://www.ipp.gov/vendors/enrollment-vendo rs.htm to establish your account.

Period of Performance: 04/01/2024 to 03/31/2029

0001 FY24 Canjilon Janitorial services to include

Monthly (performed 3 times per week/Surface cleaning), every six months, and annual deep cleanings in accordance with the Performance Work

Statement (PWS).

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 03/31/2025

Period of Performance: 04/01/2024 to 03/31/2025

0002 FY24 Canjilon Janitorial services Option Year 1 to include Monthly (performed 3 times per week/Surface cleaning), every six months, and annual deep cleanings in accordance with the

Performance Work Statement (PWS).

***PENDING THE AVAILABILITY OF FUNDING***

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

127EAV24Q0032 Canjilon Ranger District Janitorial Carson National Forest FY2024 Page 4 of 51

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

127EAV24Q0032

*** THE GOVERNMENT RESERVES THE RIGHT NOT TO

AWARD OPTION YEARS***

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 03/31/2026

Period of Performance: 04/01/2025 to 03/31/2026

0003 FY24 Canjilon Janitorial services Option Year 2 to include Monthly (performed 3 times per week/Surface cleaning), every six months, and annual deep cleanings in accordance with the

Performance Work Statement (PWS).

***PENDING THE AVAILABILITY OF FUNDING***

*** THE GOVERNMENT RESERVES THE RIGHT NOT TO

AWARD OPTION YEARS***

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 03/31/2027

Period of Performance: 04/01/2026 to 03/31/2027

0004 FY24 Canjilon Janitorial services Option Year 3 to include Monthly (performed 3 times per week/Surface cleaning), every six months, and annual deep cleanings in accordance with the

Performance Work Statement (PWS).

***PENDING THE AVAILABILITY OF FUNDING***

*** THE GOVERNMENT RESERVES THE RIGHT NOT TO

AWARD OPTION YEARS***

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 03/31/2028

Period of Performance: 04/01/2027 to 03/31/2028

0005 FY24 Canjilon Janitorial services Option Year 4 to include Monthly (performed 3 times per week/Surface cleaning), every six months, and annual deep cleanings in accordance with the

Performance Work Statement (PWS).

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

127EAV24Q0032 Canjilon Ranger District Janitorial Carson National Forest FY2024 Page 5 of 51

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

127EAV24Q0032

***PENDING THE AVAILABILITY OF FUNDING***

*** THE GOVERNMENT RESERVES THE RIGHT NOT TO

AWARD OPTION YEARS***

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 03/31/2029

Period of Performance: 04/01/2028 to 03/31/2029

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

127EAV24Q0032 Canjilon Ranger District Janitorial Carson National Forest FY2024 Page 6 of 51

Line Item 0001 Task/Description Quantity Unit of Measure Unit Price Total

Monthly Janitorial Services- Main Office, 12 Months

Once a Month - Surface 12 Each Every Six Months - 2 Each Annually - Deep 1 Each

Line Item 0002 Task/Description Quantity Unit of Measure Unit Price Total

Monthly Janitorial Services- Main Office, 12 Months

Once a Month - Surface 12 Each Every Six Months - 2 Each Annually - Deep 1 Each

Line Item 0003 Task/Description Quantity Unit of Measure Unit Price Total

Monthly Janitorial Services- Main Office, 12 Months

Once a Month - Surface 12 Each Every Six Months - 2 Each Annually - Deep 1 Each

Line Item 0004 Task/Description Quantity Unit of Measure Unit Price Total

Monthly Janitorial Services- Main Office, 12 Months

Once a Month - Surface 12 Each Every Six Months - 2 Each Annually - Deep 1 Each

Line Item 0005 Task/Description Quantity Unit of Measure Unit Price Total

Monthly Janitorial Services- Main Office, 12 Months

Once a Month - Surface 12 Each Every Six Months - 2 Each Annually - Deep 1 Each

Option Year 4: April 01, 2028, through March 31, 2029

***All Quotes must include all applicable taxes***

Contractor Name & SAM Unique ID#:_____________________________________

Contractor Authorized Signature:_________________________________________

SCHEDULE OF ITEMS

Canjilon/Carson National Forest/Janitorial

PROJECT TITLE: Janitorial Contract with Four Option Years

WORKPLAN ACQUISITION PLAN/REQUISITION NO: 673727

Schedule of Items: Canjilon Ranger District Janitorial Services-Base Plus 4 Option Periods Base Year: April 01, 2024, through March 31, 2025

Option Year 1: April 01, 2025, through March 31, 2026

Option Year 2: April 01, 2026, through March 31, 2027

Option Year 3: April 01, 2027, through March 31, 2028

Forest FY2024 Page 7 of 51

***QUOTES MUST INCLUDE ALL APPLICABLE TAXES***

BASIS OF AWARD: Award will be made based on Lowest Price Technically Acceptable (LPTA). Quote price is assumed to be best and final offer.

This Procurement requires the use of biobased products to the extent that such products are reasonably available, meets agency or relevant industry performance standards, are reasonably priced. Where available, these products should first be acquired from among qualified products that fall under the umbrella of items designated through the Federal Biobased Products Preferred Procurement Program (FB4P). For more information on the biobased program: https://www.biopreferred.gov/BioPreferred/.

To locate biobased products:

https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml.

***PRE- AWARD SITE VISIT***- There will not be a formally scheduled site visit for this solicitation.

If you have questions regarding this requirement, please email the questions to shavera.leveille@usda.gov no later than 1700 Mountain Time on March 21, 2024. Any questions submitted after this date will not be accepted. All answers will be posted to SAM.gov no later than 1700 Mountain time on March 25, 2024.

CONTRACT TIME – 60 MONTHS

Signature Date

FED TAX ID #: UEI #:

All offerors must be currently registered in SAM in order to be considered for award. Offerors and Contractors may obtain information on registration and annual confirmation requirements via the Internet at http://www.sam.gov or by calling 1-866-606-8220.

Forest FY2024 Page 8 of 51

Section C: Canjilon Ranger District Janitorial Service – Performance Work Statement

Project Title

Canjilon Ranger District Janitorial Service Performance Work Statement with four (4) option years.

1.0 General Information

1.1 Scope of Work

Provide Janitorial Services as defined in this Performance Work Statement (PWS) at the frequencies identified in the Task/Frequency List. The Contractor shall perform in accordance with the standards defined in this contract. The Contractor shall provide all personnel, labor, supervision, transportation, (including safety), and all other incidentals necessary to provide janitorial and related services as described herein. Janitorial services will be performed for the US Department of Agriculture, Carson National Forest, Canjilon Ranger District, State Road 115, Building 358, Canjilon, NM 87515. This is a one story building with approximately 2,400 square feet, (2 restrooms). Fire office, approximately 450 square feet, (1 restroom). Shop workout area, approximately 300 square feet, (1 restroom).

2.0 Background and Purpose

General: This is a non-personal services contract to provide commercial custodial services at the Canjilon Ranger District facility. The Government shall not exercise any supervision or control over the Contractor’s employees. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

Background: The Canjilon Ranger District office building hosts seven year-round employees, three seasonal employees, and approximately 1,000 visitors per year. The Ranger District consists of the Main office, a Fire office, and a Shop. Also, located on the property is a Ranger House, and a Crew Bunkhouse which can typically house up to an additional six seasonal employees per year.

Accessibility: Canjilon is a small mountain community situated in central Northern New Mexico within the Carson National Forest. Three campgrounds, the Canjilon Lakes, Trout Lakes and Echo Amphitheater are all located nearby and provide camping, fishing and hiking opportunities.

Canjilon Ranger District office is located approximately 3 miles east of US Hwy 84 on State Road 115 in the village of Canjilon. We are located approximately 55 miles North of Espanola, New Mexico and approximately 33 miles South of Chama, New Mexico.

Purpose: The purpose of this service contract is to provide a clean, attractive workplace that presents a professional appearance, and provide cleaning services between the Main office, Fire office and workout area within the Shop, in accordance with this Performance Work Statement (PWS) and the Performance Requirements Measures (PRM).

Description of Services: The Contractor shall provide all personnel, supplies, supervision, tools, materials, equipment, transportation and other items and non-personal services necessary to provide custodial services in accordance with this Performance Work Statement (PWS) except those items specified as Government furnished property and services. The Contractor shall perform to the standards in the contract as well as all local, state, and federal regulations.

127EAV24Q0032 Canjilon Ranger District Janitorial Carson National Forest FY2024 Page 9 of 51

Contract Type: The Government will award a firm fixed Contract with up to a four-year option.

The quantities of services specified in the Schedule of Items are estimates only.

Period of Performance: Tasks may be ordered within the following timeframe:

Base year shall be: April 1st, 2024 through March 31st 2025.

Option year 1: April 1st, 2025 through March 31st 2026.

Option year 2: April 1st, 2026 through March 31st 2027.

Option year 3: April 1st, 2027 through March 31st 2028.

Option year 4: April 1st, 2028 through March 31st 2029.

2.1 Place of Performance:

The Canjilon Ranger District office is located at 358 State Road 115, Canjilon, New Mexico.

Canjilon Ranger District Fire office and Shop are located on the same property, within walking distance of the main office.

Government Regular Working Hours:

The Government’s regular working hours are Monday through Friday from 0800-1630 except federal observed holidays.

2.2 Federal Observed Holidays:

New Year’s Day Martin Luther King Jr.’s Birthday President’s Day Memorial Day

Juneteenth Independence Day Labor Day Columbus Day / Indigenous Peoples’ Day

Veteran’s Day Thanksgiving Day Christmas Day

When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday will be observed as a legal holiday. If a holiday falls on a scheduled Contractor workday, the following or proceeding workday will be used to schedule the work to be accomplished.

Service Interruptions: If any services must be interrupted (even temporarily) due to maintenance of contract work, the Contractor shall notify the CO, and COR at least three working days in advance. If the service is due to an emergency the Contractor shall notify the CO and COR as soon as practicable.

Bio-based Materials: Contractor shall utilize products made from bio-based materials (e.g., bio-based cleaners, degreasers and toilet bowl cleaners) to the maximum extent practical without jeopardizing the intended use or detracting from the overall quality delivered to the end user or potential harm to surfaces. The Contractor shall submit a list indicating the name of the manufacturer, brand name, Safety Data Sheets (SDS), and intended use of each product used in the performance of this contract in accordance with 29 CFR 1910.1200.

Conservation of Utilities: The Contractor shall instruct employees in utility conservation practices. The Contractor shall be responsible for operating under conditions which preclude

Forest FY2024 Page 10 of 51 the waste of utilities, including but not limited to the following activities: lights shall be used only in areas where and at a time when work is being performed; heating, ventilation, and air conditioning controls shall not be adjusted by the Contractor’s employees; water faucets and valves shall be turned off after use.

Quality Assurance: The Contractor shall comply with the quality assurance program as defined in the Performance Requirement Measures. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum Acceptable Quality Level(s) (AQL). Government surveillance of Contractor performance is not limited to the Performance Objectives as outlined in this PWS. The Government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition.

Postaward conference/periodic progress meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The CO and/or COR shall meet periodically with the Contractor to review the Contractor's performance. At these meetings the CO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

Contracting Officer’s Representative (COR): A COR may be assigned to this contract to monitor all technical aspects and assist in contract administration. The COR may be authorized to perform the following functions: ensure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communication with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements (without increasing or decreasing contract scope), including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the CO and Contractor of deficiencies; and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract.

Contractor’s Key Personnel: The following personnel are considered key personnel by the Government: Contract Manager and Quality Control Representative.

Contract Manager: The Contractor shall provide a Contract Manager and designated alternate, as applicable, who has full authority to act for the Contractor on all contract matters relating to this contract. The Contract Manager or alternate shall be available during the Government's regular working hours and shall be available on site within one hour after the Government's regular working hours.

Quality Control Representative: The Quality Control Representative shall implement and maintain full compliance with the Quality Control Plan throughout the contract period.

Special Qualifications: The Contractor shall ensure bio-hazard cleaning and disposal of bio-hazard materials is performed by qualified and certified personnel, as per OSHA Code of Federal Regulations, 29 CFR 1910.1030 (a thru i and Appendix A).

Conduct of Personnel: The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or if they are found to be or suspected to be under the influence of alcohol, drugs, or other

Forest FY2024 Page 11 of 51 incapacitating agents. Contractor employee shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is in the best interests of the Government. Such removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS.

Security Requirements: Contractor personnel or any representative of the Contractor entering the Government facilities shall abide by all security regulations. At the close of each work period, Government facilities, equipment, and materials shall be secured.

Key Control: If the Contractor is provided with keys or a door access code to allow access to buildings and rooms requiring cleaning, they shall ensure they are not lost or misplaced and are not used by unauthorized personnel. The Contractor shall not duplicate keys. All keys that are provided to the Contractor will require a logged entry, signed signature, and date. Keys shall be retained in possession of the janitorial staff while performing services and returned to the COR prior to contract end date. All keys lost by Contractor’s personnel shall be reported to the COR immediately and shall be replaced at the Contractor’s expense. In the event that keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the CO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or replacement of the lock or locks shall be deducted from the monthly payment due to the Contractor. In the event that a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and total costs deducted from the monthly payment due to the Contractor.

Safety: The Contractor shall instruct employees in appropriate measures as specified by applicable provisions of the Occupational Safety and Health Act, 1970, PL 91-596 (84 Stat 1590). The Contractor shall provide a copy of the Safety Data Sheet (SDS) for each of the products used to perform services to the CO and COR within ten (10) days from the date of award, to be approved by the CO. Once products are approved for use on site, the Contractor shall furnish a copy of the SDS at each location where products are stored.

Fire Protection and Prevention: All sweeping compounds, dust cloths and mop treating materials, floor oils and floor treatment materials (exclusive of waxes) shall be products which are free of any spontaneous heating capability. Listings of these products as free of this capability by the Underwriters’ Laboratory Inc. or other qualified nationally recognized testing organization shall be considered as meeting these requirements. The Contractor shall not store combustible supplies including rags, paper, and other like items near possible sources of combustion such as steam pipes, high wattage lamp bulbs, and other like items.

2.3 Definitions

Acceptable Quality Level (AQL). The allowable leeway or variance from a standard before the Government will reject the specific service. An AQL does not say that the Contractor may knowingly offer defective service. It implies that the Government recognizes that defective performance sometimes happens unintentionally. As long as the percent of defective performance does not exceed the AQL, the service will not be rejected by the Government.

The Contractor, however, must re-perform the defective service when possible.

Forest FY2024 Page 12 of 51

Clean. “Clean” shall be defined as free of dirt, dust, odors, spots, streaks, stains, smudges, film, discoloration, litter, debris, foreign matter, and other residue or evidence of soil. Any maintenance solution or cleaning product residue that is not an air-dry product shall be removed.

Contracting Officer (CO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

Contractor. The term Contractor as used herein refers to both the prime Contractor and any sub-contractors. The prime Contractor shall ensure that his/her sub-contractors comply with the provisions of the contract. The term in this contract refers to the prime.

Contracting Officer’s Representative (COR). The Government employee designated by the Contracting Officer to be responsible for monitoring of Contractor performance.

Disinfect. Cleaning in order to destroy any harmful micro-organisms by application of an approved chemical agent.

Facility. An establishment, structure, or assembly of equipment designated for a specific function.

2.4 Frequency of Service: Apply the following definitions as applicable –

Weekly. Services performed 52 times during each 12-month period of the contract at intervals of six to eight calendar days.

Monthly. Services performed 3 times per week, Tuesdays, Thursdays and 1 day during the weekend.

Semi-Annual. Services performed twice during each 12-month period of the contract. These services are to be conducted in accordance with the specified schedule unless change is scheduled in writing.

Annual. Services performed once during each 12-month period of the contract. These services are to be conducted in accordance with the specified schedule unless change is scheduled in writing.

Moveable Item. Items that are fifty (50) pounds or less such as chairs, trash receptacles, and any easily movable item.

Non-Personal Services. The person rendering services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

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Performance Requirements Measures (PRM). Identifies the key performance indicators of the contract that will be evaluated by the Government to ensure the Contractor meets standards.

Quality Assurance (QA). A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

Quality Control (QC). A method used by the Contractor to control the quality of goods and services provided.

Random Sampling. A method of looking at a few individual items in a lot to determine the quality of that lot against a standard.

Space. An area to receive custodial services, which may or may not be considered a room by common definition. Examples of space are definable sections of hallways, stairwells, lobbies, offices, entrances, and elevators.

Sub-Contractor. One that enters into a contract with a prime Contractor. The Government does not have privy of contract with the sub-contractor.

3.0 Contractor Requirements

3.1 Technical Requirements

The quantities and dates of each task(s) required will be specified on the Statement of Work. All work performed under this contract shall be accomplished outside of regular business hours.

3.2 Table of Technical Tasks

Task Required Service Minimum Acceptable Quality Level

1.0 TASK 1: BASIC JANITORIAL SERVICES:

Duties to be performed three times weekly as defined by the Statement of Work.

1.1 Remove Trash

All trash containers shall be emptied, and trash disposed of at the nearest outside trash collection container. Boxes, cans, and paper placed near trash receptacles and marked “TRASH” shall be removed. The Contractor shall provide appropriately sized liners for trash receptacles and replace any obviously soiled or torn liners. Trash receptacles shall be returned to their initial location and left clean, free of foreign matter, and free of odors.

Contractor shall not remove contents of recycling bins or boxes.

1.2 Clean Floors

All non-carpeted floor surfaces including stairways, landings, vestibules, lobbies, and all walking surfaces shall be cleaned to ensure they have a uniform, glossy appearance. Moveable items shall be tilted or moved to access the floor underneath those items and shall be returned to their original position after cleaning.

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1.3 Vacuum Carpets

All carpeted areas including area and throw rugs, corners, and edges shall be vacuumed to ensure a clean, uniform surface. All tears, burns, and raveling shall be brought to the attention of the COR as soon as practicable. Moveable items shall be tilted or moved to access the floor underneath those items and shall be returned to their original position after cleaning.

1.4 Vacuum and Clean

Floor Mats

Interior and exterior floor mats shall be vacuumed and cleaned.

Soil and moisture underneath mats shall be removed, and mats returned to their original location.

1.5 Clean and Disinfect

Kitchen

All kitchen surfaces including sink, faucet, drain, counter, and backwall shall be cleaned and disinfected. Microwave shall be cleaned inside and out. Oven and dishwasher shall be cleaned inside and out if applicable. The outside of fridge and walls by trash receptacles shall be wiped down. The Government shall be responsible for cleaning inside the fridge.

1.6 Clean and Disinfect

Drinking Fountains

All porcelain and polished metal surfaces including drain and exterior surfaces of fountain shall be cleaned and disinfected.

1.7

Clean Interior Plexiglass/Glass/Mirrors

Main Entrance: Clean Interior and Exterior Door Glass

All interior glass and plexiglass including glass in doors, partitions, walls, display cases, directory boards, etc. with an edge lower than seven (7) feet from floor shall be cleaned. This does not include exterior windows.

Main entrance: interior and exterior windows of all door’s areas shall be cleaned.

1.8 Dust Furniture and

Equipment

Furniture and equipment up to seven (7) feet in height shall be dusted or cleaned to eliminate dust collection.

Furniture includes but is not limited to counters, tabletops, desks, computer stands, filing cabinets, fans and shelving, light fixtures as applicable.

Equipment includes but is not limited to phones, fax machines, printers, computer towers, and screens.

Contractor shall not remove paperwork from desks or other work areas to dust or clean; if surfaces are not clear then it is not necessary to dust or clean.

1.9 Spot Clean

Spot cleaning shall be performed on a continual basis. Spot cleaning includes but is not limited to removing or cleaning smudges, fingerprints, marks, streaks, spills, etc. from washable surfaces of all walls, partitions, vents, grillwork, doors, door guards, door handles, push-bars, kick-plates, light switches, temperature controls, and fixtures.

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All carpeted and non-carpeted areas shall be free of spots and stains in accordance with carpet/flooring manufacturers’ approved methods.

2.0

TASK 2: BASIC JANITORIAL SERVICES – RESTROOMS:

Duties to be performed three times weekly as defined by the Statement of Work.

Required Service Minimum Acceptable Quality

2.1 Sweep and Mop Floors

Floors shall be swept, scrubbed and mopped to ensure they have a clean, sanitary, and uniform appearance. Grout on wall and floor tiles shall be clean. Moveable items shall be tilted or moved to access the floor underneath those items and shall be returned to their original position after cleaning.

2.2 Clean and Disinfect

Surfaces

All surfaces of sinks, toilets, urinals, lavatories, dispensers, plumbing fixtures, partitions, walls, stall doors, entry doors (including kick plates, handle, ventilation grates, metal guards), and other such surfaces shall be cleaned and disinfected using a germicidal agent. Vents within seven (7) feet of the floor shall be cleaned.

2.3 De-scale

Toilets/Urinals/Sinks

De-scaling shall be performed as necessary to keep areas free of water spots, scale buildup, soap scum, rust, odor, and any other deposits.

2.4 Provide and Stock

Restroom Supplies

Contractor shall provide and stock restroom supplies in dispensers to ensure supplies do not run out before the next scheduled cleaning. Supplies include toilet paper minimum 2ply, urinal cakes, paper towels, and liquid hand soap. No overstocking shall be allowed.

3.0

TASK 3: MONTHLY JANITORIAL SERVICES:

Duties to be performed monthly, generally during the second week of each month as defined by the Statement of Work.

Required Service Minimum Acceptable Quality Levels

3.1 Clean Surfaces

Baseboards, corners, and wall/floor edges shall be scrubbed to ensure a clean, uniform appearance.

3.2 Clean Exhibits

Exhibit walls, ledges, panels, and fixtures shall be cleaned and dusted. All graphic panels shall be cleaned according to manufacturer recommendations.

3.3 Dust Monthly

Horizontal and vertical surfaces up to seven (7) feet in height shall be dusted or cleaned to eliminate dust collection. Surfaces include but is not limited to window ledges, windowsills, molding, wainscoting, heater registers, fire extinguisher boxes, thermostats, wall hangings, signs, picture frames, benches, information desks, and other items throughout the building.

Cobwebs shall be removed.

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4.0

TASK 4: SEMI-ANNUAL CLEANING – WINDOWS AND FLOORS:

Duties to be performed twice annually, generally in April and September as defined by the Statement of Work. Schedule with the COR 72 hours prior to services.

Required Service Minimum Acceptable Quality Levels

4.1 Strip, Scrub, Seal, and

Wax Floors

Floors shall be stripped, scrubbed, sealed, and waxed to maintain a uniform glossy appearance. Contractor shall meet the requirements of commercial practices to include the application of a non-skid commercial wax. A uniform glossy appearance is free of scuff marks, heel marks, wax build-up, air bubbles and other stains and discoloration.

4.2 Clean Interior Windows

Interior of all windows shall be cleaned. Window frames, casings, sills, and glass shall have a clean, uniform appearance.

Windows are present on the ground level of the district office building.

4.3 Clean Exterior Windows

Exterior of all windows shall be cleaned. Window frames, casings, sills, and glass shall have a clean, uniform appearance. Windows are present on the ground level of the district office building.

5.0

TASK 5: ANNUAL DEEP CLEANING:

Duties to be performed once annually, generally in April as defined by the Statement of Work. Schedule with COR 1 week prior to performing services.

Required Service Minimum Acceptable Quality Levels

5.1 Shampoo Carpets and Upholstered Chairs

All carpets and upholstered chairs shall be cleaned in accordance with standard commercial practices. A heavy-duty spot remover may be required in heavily soiled areas. Moveable items shall be moved to access the floor underneath those items and shall be returned to their original position after cleaning.

This task may be done in partial segments due to size of the building, ensuring that all carpeted areas and upholstered chairs are completed by September 30th each year.

5.2 Clean Light Fixtures Apply Tasks 1.8 and 1.9 above

5.3 Clean Window Blinds Apply Tasks 1.8 and 1.9 above

4.0 Key Deliverables/Submittals

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Item No. Deliverable Objective Due

1 Quality Control Program

To ensure the Contractor has limited or no deficiencies in performance By service start date

2 Contract Manager

Designate firm’s Contract Manager and Quality Control Representative. At the Post award meeting

3 Safety Data Sheets

To ensure products are in compliance by approval of the CO and to provide a copy in the location where products are stored

No later than ten (10) business days after contract award or as needed ten (10) days following the approval of additional products

4 Person Model

To identify all employees, including sub-contractors, required to have routine physical access to a Federally controlled facility

No later than ten (10) business days after contract award or as needed ten (10) days prior to replacing any employees performing services in the facilities

5.0 Government Furnished

5.1 Government Furnished Property

The Government will provide the following item(s) of Government property to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor per provisions of FAR 52.245-1 Government Property and FAR 52.245-9 Use and Charges as incorporated by reference as per FAR 52.252-2. There shall be no charges to the Contractor for water, electric, garbage disposal, or for use of the storage closet.

Item No. Property Description Qty Location Date Available

001 Water and electrical power As needed Canjilon Ranger District (CRD)

As needed

002 Dumpster for trash disposal As needed CRD As needed

003 Keys to access building and dispensers

As needed CRD As needed

004 Storage, janitor closet on site As needed CRD As needed

6.0 Contractor Furnished Equipment and Supplies

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The Contractor shall supply ALL supplies, equipment (ex. steam cleaner, vacuum cleaner, cleaning supplies, etc.), labor, and supervision not furnished by the Government that are necessary to satisfactorily meet or exceed the performance standards of this contract.

7.0 Performance Requirement Measures

7.1 Performance Objectives – refer to Table of Technical Tasks section 3.2.

Performance Objective

Table of Technical Tasks

Performance Standard

Method of Surveillance

Corrective Action

Meet the minimum acceptable quality levels listed for

BASIC

JANITORIAL

SERVICES

TASK 1 –

All

95% of requirement satisfied and/or no more than two valid customer complaints per month

Random Sampling, Periodic Surveillance and/or Validated Customer Complaint

Rework within 24 hours

Full invoice payment upon acceptance.

Meet the minimum acceptable quality levels listed for

BASIC

JANITORIAL

SERVICES –

RESTROOMS

TASK 2 –

All

95% of requirement satisfied and/or no more than two valid customer complaints per month

Random Sampling, Periodic Surveillance and/or Validated Customer Complaint

Rework within 24 hours

Full invoice payment upon acceptance.

Meet the minimum acceptable quality levels listed for

MONTHLY

JANITORIAL

SERVICES

TASK 3 –

All

95% of requirement satisfied

COR acceptance Contractor shall complete all work that is not within compliance prior to invoice payment

Meet the minimum acceptable quality levels listed for

SEMI-ANNUAL

CLEANING –

WINDOWS AND

FLOORS within the specified timeframe for scheduled services.

TASK 4 –

All

95% of requirement satisfied

COR acceptance Contractor shall complete all work that is not within compliance prior to invoice payment

Meet the minimum acceptable quality listed levels for

ANNUAL DEEP

TASK 5 –

All

95% of requirement satisfied

COR acceptance Contractor shall complete all work that is not within compliance prior

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CLEANING within the specified timeframe for scheduled services.

to invoice payment

8.0 Performance Standard

Customer complaints will be substantiated by the COR for validity. Should the COR determine that the complaint is valid, the COR will inform the Contractor orally or in writing and give the Contractor additional time to correct the defect, if additional time is available.

Should the Contractor disagree with the complaint after investigation of the site, the Contractor shall notify the COR. The COR will review the matter to re-examine the validity of the complaint.

The Government will visually inspect the services for compliance prior to acceptance and issuing any payments. Inspections will consist of direct observations.

Any Government personnel or visiting public may observe unacceptable services, incomplete work, or required services not performed and they may contact the COR to communicate a complaint.

9.0 Attachments

APPENDIX 1 Canjilon District Office building layout APPENDIX 2 Fire Office building layout APPENDIX 3 Shop building layout

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ENTRY / FOYER

CUSTOMER SERVICE AREA

RESOURCE CLERK / SUPPORT

SERVICES SPECIALIST

PARTNERSHIP

COORDINATOR

DEPUTY DISTRICT RANGER

JANITOR

WOMEN'S

BATHROOM

MEN'S

BATHROOM

RANGE BREAK

ROOM

UTILITY MECHANICAL

SUPPLY ROOM

CONFERENCE ROOM

RECREATION

Closets

APPENDIX 1

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APPENDIX 2

ENGINE CAPTAIN &

SENIOR FIREFIGHTER

OFFICE

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APPENDIX 3

SHOP

BATHROOM

WORKOUT AREA

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Section D-Packaging and Marking {For this Solicitation there are NO clauses in this section}

Section E-Inspection and Acceptance

52.246-4 Inspection of Services - Fixed-Price. (Aug 1996)

(a) Definition."Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may-

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may-

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of clause)

452.246-70 Inspection and Acceptance (Feb 1988)

(a) The Contracting Officer or the Contracting Officer's duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract.

(b) The COR or a designated inspector will make periodic inspections as work progresses. The contractor may observe the inspection while it is being made.

(c) Acceptance of the work will be determined by 100% visual inspection and will be based on adherence to the specifications.

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(d) Non-conformance with any of the specifications will classify the work as unsatisfactory and rework may be required to bring the work up to standard. (End of clause)

(End of clause)

Section F-Deliveries and Performance

AGAR 452.211-74 Period of Performance (FEB 1998)

The period of performance for this Base year is from (estimated) 04/01/2024 to 03/31/2025. There are four option years that, if exercised, will have a performance of one year.

BASE YEAR – FY 2024 April 01, 2024, through March 31, 2025 OPTION YEAR ONE – FY 2025 April 01, 2025, through March 31, 2026 OPTION YEAR TWO – FY 2026 April 01, 2026, through March 31, 2027 OPTION YEAR THREE – FY 2027 April 01, 2027, through March 31, 2028 OPTION YEAR FOUR – FY 2028 April 01, 2028, through March 31, 2029

Section G-Contract Administration

AGAR 452.215-73 Post Award Conference (NOV 1996) A post award conference with the successful offeror is required. It will be scheduled at a mutually agreed upon time and date. The conference will be held VIA Teleconference with the Contracting Officer, the COR, and the successful offeror.

G-1 Designation of Contracting Officer’s Representative The Contracting Officer upon award will designate in writing a Contracting Officer’s Representative (COR).

The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract is effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government, which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract.)

On all matters that pertain to the contract terms the Contractor shall communicate with the Contracting Officer.

Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits.