24022 Addendum No 1 20251202.pdf

PDF 6 MB Posted Oct 31, 2025

Attached to: 2026 Spray Field Vegetation Improvements
Solicitation number: PE-75450-NONST-2026-000000004
Issued by: Wilcox County, Georgia

About this file

Written by GovTribe AI · May 1, 2026

This is Addendum No. 1 to the bid documents for the 2026 Spray Field Vegetation Improvements project for the City of Helen, Georgia, issued December 2, 2025, by Engineering Management, Inc. The project encompasses reforestation, supplemental planting, select tree cutting, and invasive species removal across the city's Land Application System (spray fields). A non-mandatory pre-bid meeting was held on November 20, 2025, at Helen City Hall. The deadline for submitting technical questions is Thursday, December 4, 2025. The bid form has been updated to clarify that some bid items are lump sum while others are unit price. Select cutting is based on an assumed quantity of 10 trees per acre across approximately 35 acres of well-forested areas, totaling 350 trees, though the final number may vary and will be adjusted through change orders at the unit cost per tree. Silt fence has been added to the scope as a unit price item with an assumed quantity of 500 linear feet for erosion control during tree felling. Planting work includes reforestation with bare root stock (P1: 1,140 trees), reforestation with 1-gallon containerized stock (P2: 210 trees), and supplemental planting with bare root stock (P3: 1,830 trees). Additional planting items (P4 and P5) are available at the owner's request with unit pricing. Select cutting items are also unit priced by tree diameter classes (M1.1 for 20-25 inches diameter at breast height and M1.2 for 15-19.9 inches).

All pricing is inclusive of labor, equipment, materials, delivery, taxes, and removal or disposal costs as applicable. The bid form requires contractors to provide unit and lump sum prices for the designated items. Payment for select cutting, additional planting, and the allowance for unforeseen issues is contingent upon owner and engineer approval prior to work completion. Mobilization and de-mobilization combined shall not exceed 3 percent of the total bid price, while performance bonds, labor and material payment bonds, and insurance combined shall not exceed 2 percent of the total bid price. The bid schedule includes a $25,000 allowance for unforeseen issues at the owner's discretion. Revised plan sheets G2 and C1 have been provided with this addendum, showing revision clouds to highlight changes. The specifications have been updated to remove ambiguity regarding measurement and payment methodology, with new sections 3.07, 3.08, and 3.09 clarifying payment structures for lump sum items versus unit price items.

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ADDENDUM NO. ONE (1)

CITY OF HELEN, GEORGIA

2026 SPRAY FIELD VEGETATION IMPROVEMENTS

ISSUED DECEMBER 2, 2025

RE: 2026 SPRAY FIELD VEGETATION IMPROVEMENTS

EMI PROJECT No. 24-022

FROM: ENGINEERING MANAGEMENT, INC.

303 SWANSON DRIVE

LAWRENCEVILLE, GA 30043

WILEY HELM, P.E.

TO: PROSPECTIVE BIDDERS

This Addendum forms a part of the Contract Documents and Drawings and modifies the original bidding documents dated October 2025.

The following items of the Contract Documents are modified as part of this Addendum:

Pre-Bid Meeting:

A non-mandatory pre-bid meeting was held on November 20, 2025, at Helen City Hall. A copy of the attendance is attached.

Clarifications

1. The intent of this addendum was to update the Bid Form and to remove ambiguity in certain work items.

2. Is there a deadline for technical questions?

EMI Response: The deadline for technical questions is Thursday December 4, one week before bid opening.

3. Is this a lump sum bid because some of the bid items are notated as unit price?

EMI Response: In the bid form, some bid items are lump sum and others are unit price.

The bid form corresponds with Section 01025 Measurement and Payment in the technical specifications which provides additional detail on each bid item.

4. How do we know the quantity of trees to be select cut before field approval of marked trees during construction.?

EMI Response: Our select cut bid quantity is based on an assumed quantity of 10 trees per/acre of the “well forested areas” for a total of 350 trees to be select cut. See the Drawings for the definition of “well forested areas.” The Contractor will only be paid for the number of trees approved for select cut during construction, but for bidding purposes we are assuming 350 trees will be cut. The final number of trees may be more or less than

350. Any deviation from the total number of trees will be added to or deducted from the contract price through a change order at the unit cost per tree.

- 2 -

5. Can silt fencing be added to the scope, to be used on an as needed basis?

EMI Response: Yes, silt fence has been added to the bid form with an assumed quantity of 500 linear feet (LF) in connection with the felling and removal of trees. The final quantity of silt fence may be more or less than 500-LF. Any deviation from the bid quantity of silt fence will be added to or deducted from the contract price through a change order at the unit cost per linear foot.

Plans

Plan sheets G2 and C1 have been revised. See attached revised plan sheets. (revisions are shown with revision clouds)

Specifications

Section C-410, Bid Form

Add in its entirety bid item M1.3, 500 linear feet of silt fence.

Section 01025, Measurement and Payment

Remove in its entirety paragraph 3.07 (shown in italics below).

3.07 EQUIPMENT AND SPECIALTY ITEMS

A. CONTRACTOR shall list lump sum and unit prices for the major items of work listed in the bid schedule. Prices shall include all costs for equipment and labor for installing the equipment and all miscellaneous hardware, fittings, connections, etc. required. The prices shall include delivery, all taxes and royalties applicable, where specified, for the specialty items. The Owner and Engineer must approve of additional planting prior to the completion of any work the Contractor feels is eligible. Contractor will not be paid for additional planting without prior approval from the Owner and Engineer.

1. P1-P5

2. M1.1-M2

Add in their entirety paragraphs 3.07, 3.08, and 3.09 (shown in italics below).

3.07 LUMP SUM REFORESTATION, SUPPLEMENTAL PLANTING, AND INVASIVE

SPECIES REMOVAL WORK ITEMS

A. CONTRACTOR shall list the lump sum price for the major items of work listed in the bid schedule. Prices shall include all cost for removal and disposal of invasive species from project site. Prices shall include all costs for equipment, labor, materials, and all incidentals to perform the work. The prices shall include delivery, all taxes and royalties applicable, for the lump sum items.

1. P1-P3

- 3 -

2. M2

3.08 UNIT PRICE ADDITIONAL PLANTING WORK ITEMS

A. CONTRACTOR shall list unit prices for the additional planting items of work listed in the bid schedule. Prices shall include all costs for equipment, labor, materials, and all incidentals to perform the work. The prices shall include delivery, all taxes and royalties applicable, where specified, for the unit price items. The Owner and Engineer must approve of additional planting prior to the completion of any work the Contractor feels is eligible. Contractor will not be paid for additional planting without prior approval from the Owner and Engineer.

1. P4 – unit price per tree planted (bare root stock)

2. P5 – unit price per tree planted (1-gallon containerized stock)

3.09 UNIT PRICE SELECT CUTTING WORK ITEMS

A. CONTRACTOR shall list unit prices for the select cutting items of work listed in the bid schedule. Prices shall include all costs for equipment, labor, materials, and all incidentals to perform the work. Prices shall include all cost for removal and disposal of select cut trees from project site. Prices shall include all cost for erosion control to do the work. The prices shall include all taxes and royalties applicable, for the unit price items. The Owner and Engineer must approve of trees to be select cut prior to the completion of any work the Contractor feels is eligible. Contractor will not be paid for select cutting without prior approval from the Owner and Engineer.

1. M1.1 – unit price per tree select cut (20” to 25” diameter at breast height)

2. M1.2 – unit price per tree select cut (15” to 19.9” diameter at breast height)

3. M1.3 – unit price per linear foot of silt fence installed

END OF ADDENDUM NO. 1

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OWNER:

BOARD OF COMMISSIONERS

MAYOR

CLIFF HOOD

CITY OF HELEN

CITY HALL

25 ALPENROSEN STRASSE,

HELEN, GA 30545

PHONE (706) 878-2733

CITY MANAGER

DARRELL WESTMORELAND

STEVE FOWLER

MERVIN BARBREE

LEE LANDRESS

HELEN WILKINS

PUBLIC WORKS DIRECTOR

JACK MORGAN

FOR THE

CITY OF HELEN

OCTOBER 2025

WHITE COUNTY, GEORGIA

PROJECT CONTACT: WILEY HELM, P.E.

2026 SPRAY FIELD VEGETATION IMPROVEMENTS

RELEASE FOR BID10/31/25

Experience Trust Solutions

MANAGEMENT

ENGINEERING

303 Swanson Drive, Lawrenceville, GA 30043 www.eminc.biz fax # 770-962-8010phone 770-962-1387

Civil and Environmental Engineers

SHEET INDEX

SHEET NO. DESCRIPTION

G1 COVER SHEET

G2 GENERAL NOTES & LEGEND

C1 LAS VEGETATIVE MANAGEMENT PLAN

B ADDENDUM NO. 112/02/25

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D A

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ABBREVIATION

AFF, A.F.F. ABOVE FINISHED FLOOR

AL ALUMINUM

ARV AIR RELEASE VALVE

BLDG BUILDING

BM BENCHMARK

BTM BOTTOM

B/W BARBED WIRE

C&G CURB AND GUTTER

CB CATCH BASIN

CF, C.F. CUBIC FEET

C/L CENTER LINE

CLMN COLUMN

CLVT CULVERT

CMP CORRUGATED METAL PIPE

CO, C/O CLEANOUT

CONC CONCRETE

CONSTR CONSTRUCTION

CONT, CONT'D CONTINUED

CY, C.Y. CUBIC YARD

DBH DIAMETER AT BREAST HEIGHT

D.E. DRAINAGE EASEMENT

DEPT DEPARTMENT

DI DROP INLET

DIAG DIAGONAL

D.I., D.I.P. DUCTILE IRON PIPE

D/W DRIVEWAY

EL, ELEV ELEVATION

EOP EDGE OF PAVEMENT

ER EDGE OF ROAD

ESMT EASEMENT

EX, EXIST EXISTING

EQ, EQL EQUAL

FAB FABRICATED

FES FLARED END SECTION

FFE, F.F.E. FINISHED FLOOR ELEVATION

FH FIRE HYDRANT

FIN FINISHED

FM FORCEMAIN

FUT FUTURE

GDOT GEORGIA DEPARTMENT OF TRANSPORTATION

GMD GEORGIA MILITIA DISTRICT

GV GAS VALVE

GW GUY WIRE

HC HANDICAPPED

HDPE HIGH DENSITY POLYETHYLENE

HDWL HEADWALL

HORIZ HORIZONTAL

LP LIGHT POLE

ABBREVIATION

INV INVERT

I.E., IE INVERT ELEVATION

IPF IRON PIN FOUND

JB JUNCTION BOX

JT JOINT

LAS LAND APPLICATION SYSTEM

LF, L.F. LINEAR FOOT

MAX MAXIMUM

MFG, MFR MANUFACTURER

MH MANHOLE

MIN MINIMUM

MJ MECHANICAL JOINT

N.A., N/A NOT APPLICABLE

N.I.C. NOT IN THIS CONTRACT

N/F NOW OR FORMERLY

N.T.S. NOT TO SCALE

OPNG OPENING

PERM PERMANENT

PJF PRE MOLDED JOINT FILLER

P/L PROPERTY LINE

PP POWER POLE

PVC POLYVINYLCHLORIDE PIPE

PVMT PAVEMENT

RCP REINFORCED CONCRETE PIPE

REINF REINFORCE, REINFORCING

REQD REQUIRED

R/W, R.O.W. RIGHT OF WAY

SAN SANITARY

SERV SERVICE

SHT SHEET

SPG SPACING

SSE SANITARY SEWER EASEMENT

SS, SST STAINLESS STEEL

STA STATION

STRC STRUCTURE

S/W SIDEWALK

T.O. TOP OF

TBM TEMPORARY BENCHMARK

TEMP TEMPORARY

UP UTILITY POLE

UTIL UTILITY

VERT VERTICAL

WWM WELDED WIRE MESH

VCP VITRIFIED CLAY PIPE

WL WATER LINE

WM WATER METER

WS WATER STOP

WV WATER VALVE

UTILITY OWNER INFORMATION

POWER: GEORGIA POWER

HABERSHAM EMC

PHONE:

(404) 506-6539

(706) 839-4127

LOCAL TELEPHONE/

TELECOMMUNICATIONS:

AT&T

WINDSTREAM

TRAILWAVE

PHONE:

(770) 784-3972

(800) 289-1901

(800) 640-6812

WATER SYSTEM: CITY OF HELEN PHONE: (706) 778-6341

SANITARY SEWER: CITY OF HELEN PHONE: (706) 778-6341

GAS: ATLANTA GAS LIGHT PHONE: (470) 218-5996

GENERAL NOTES:

1. LOCATION OF LOT LINES, PROPERTY LINES, RIGHT-OF-WAY LINES, AND OTHER LAND DIVISION

REFERENCES WERE OBTAINED FROM RECORDED DATA, HABERSHAM COUNTY TAX MAPS,

AND LAND USE OBSERVATIONS. THE LAND DIVISIONS WERE NOT FIELD CHECKED.

THEREFORE, THEY MUST ONLY BE CONSIDERED TO APPROXIMATELY REPRESENT THE

ACTUAL LAND DIVISIONS, PROPERTY AND/OR EASEMENTS.

2. THE CONTRACTOR SHALL NOTIFY EACH INDIVIDUAL UTILITY OWNER OF HIS PLAN OF

OPERATION IN THE AREA OF WORK. PRIOR TO COMMENCING WORK, THE CONTRACTOR SHALL

CONTACT THE UTILITY LOCATION SERVICE AND REQUEST THEM TO PROPERLY LOCATE THEIR

RESPECTIVE UTILITY ON THE GROUND. THIS NOTIFICATION SHALL BE GIVEN AT LEAST THREE

BUSINESS DAYS PRIOR TO COMMENCEMENT OF WORK.

3. CONTRACTOR TO NOTIFY THE UTILITY PROTECTION AGENCY 72 HOURS PRIOR TO START OF

WORK. PHONE 811.

4. THE CONTRACTOR SHALL BE RESPONSIBLE FOR THE ADJUSTMENT OR RELOCATION OF ALL

EXISTING UTILITIES, WITH THE EXCEPTION OF POWER AND TELEPHONE. ALL COSTS AND/OR

FEES RESULTING FROM UTILITY ADJUSTMENT OR RELOCATION SHALL BE PAID FOR BY THE

CONTRACTOR.

5. CONTRACTOR SHALL VERIFY LOCATION AND ELEVATION OF ALL UTILITIES PRIOR TO

EXCAVATION OR DEMOLITION. ADDITIONAL UTILITIES MAY NOT BE SHOWN ON THESE PLANS.

THE ENGINEER ASSUMES NO RESPONSIBILITY FOR LOCATIONS SHOWN.

6. IF THE CONTRACTOR DAMAGES ANY EXISTING UTILITIES DURING CONSTRUCTION, HE SHALL, AT HIS OWN EXPENSE, HAVE REPLACED OR REPAIRED THE UTILITIES TO THEIR ORIGINAL OR

BETTER CONDITION AND QUALITY, AS APPROVED BY THE OWNER AND REPRESENTATIVE OF

THE APPROPRIATE UTILITY COMPANY. THE CONTRACTOR SHALL BE SOLELY RESPONSIBLE

FOR CONTACTING ALL AFFECTED UTILITIES PRIOR TO SUBMITTING HIS BID IN ORDER TO

DETERMINE THE EXTENT TO WHICH UTILITY RELOCATION'S AND/OR ADJUSTMENT WILL

AFFECT THE SCHEDULING OF WORK FOR THE PROJECT. SOME UTILITY FACILITIES MAY NEED

TO BE ADJUSTED CONCURRENTLY WITH THE CONTRACTOR'S OPERATIONS, WHILE SOME

WORK MAY BE REQUIRED "AROUND" UTILITY FACILITIES THAT WILL REMAIN IN PLACE. IT IS

UNDERSTOOD AND AGREED THAT THE CONTRACTOR WILL RECEIVE NO ADDITIONAL

COMPENSATION FOR ANY DELAYS OR INCONVENIENCE CAUSED BY THE UTILITY

ADJUSTMENTS.

7. CONTRACTOR SHALL MEET ALL LOCAL UTILITY COMPANY REGULATIONS IN ANY

READJUSTMENT OR RELOCATION OF EXISTING SERVICES.

8. A MINIMUM HORIZONTAL SEPARATION OF 10' SHALL BE MAINTAINED BETWEEN WATER LINES

AND SANITARY SEWER LINES UNLESS OTHERWISE SHOWN. AN 18" MINIMUM VERTICAL

SEPARATION SHALL BE MAINTAINED AT CROSSINGS OF WATER AND SEWER LINES. WHEN

CROSSING A WATER LINE OR SEWER LINE, PIPE JOINTS SHALL BE PLACED AS FAR AWAY AS

POSSIBLE FROM THE OTHER PIPE.

9. ALL CONSTRUCTION STAKING SHALL BE BY THE CONTRACTOR AT HIS EXPENSE.

10. WHEN CONSTRUCTION INVOLVES THE REMOVAL OF FENCE, POLES, SIDEWALKS, DRIVE,

TEMPORARY OR FIXED STRUCTURES; THE CONTRACTOR AT HIS EXPENSE SHALL PROVIDE

FOR TEMPORARY SERVICE OR CONTAINMENT TO THE AFFECTED PROPERTY, AND SHALL

REPLACE SUCH ITEMS WITH SIMILAR OR BETTER MATERIALS AS SOON AS PRACTICAL OR AS

DIRECTED BY THE OWNER FOLLOWING UTILITY INSTALLATION.

11. THE CONTRACTOR SHALL RESTORE OR HAVE RESTORED, AT HIS EXPENSE, ALL EXISTING

FACILITIES WHICH HAVE BEEN DAMAGED DUE TO HIS CONSTRUCTION ACTIVITIES, TO THE

ORIGINAL OR BETTER CONDITION. THE CONTRACTOR SHALL UTILIZE THE SAME MATERIAL

COMPOSITION AS EXISTING TO REPLACE THE EXISTING FACILITIES UNLESS APPROVED

OTHERWISE BY THE OWNER.

12. SEE SHEETS EC1-EC6 FOR SOIL EROSION AND SEDIMENT CONTROL INFORMATION.

13. PEDESTRIAN AND LOCAL VEHICULAR TRAFFIC SHALL BE MAINTAINED AT ALL TIMES DURING

CONSTRUCTION. SAFETY DEVICES AND FLAGMEN SHALL BE PROVIDED BY THE CONTRACTOR

AT HIS EXPENSE. WRITTEN PERMISSION TO CLOSE THE CONSTRUCTION AREA TO TRAFFIC

MUST BE OBTAINED FROM THE APPROPRIATE GOVERNMENT AGENCY PRIOR TO THE

CLOSING. ALL LOCAL EMERGENCY SERVICES SHALL BE NOTIFIED IN WRITING A MINIMUM 72

HOURS PRIOR TO ROAD CLOSINGS.

14. DURING CONSTRUCTION THE CONTRACTOR IS RESPONSIBLE FOR PROVIDING TEMPORARY

TRAFFIC CONTROL MEASURES TO ENSURE SAFETY AT ALL TIMES FOR EMPLOYEES,

RESIDENTS, AND MOTORISTS, IN ACCORDANCE WITH THE 'MANUAL ON UNIFORM TRAFFIC

CONTROL DEVICES', LATEST REVISION.

15. IN ACCORDANCE WITH THE GENERALLY ACCEPTED CONSTRUCTION PRACTICES THE

CONTRACTOR WILL BE SOLELY AND COMPLETELY RESPONSIBLE FOR THE CONDITIONS OF

THE JOB SITE, INCLUDING SAFETY OF ALL PERSONS AND PROPERTY DURING PERFORMANCE

OF THE WORK. THIS REQUIREMENT WILL APPLY CONTINUOUSLY AND NOT BE LIMITED TO

NORMAL WORKING HOURS. THE CONTRACTOR SHALL BE RESPONSIBLE FOR THE DESIGN

AND CONSTRUCTION OF PROPER SHORING OF TRENCHES IN ACCORDANCE WITH

OCCUPATIONAL SAFETY LAWS. THE DUTIES OF THE PROJECT CIVIL ENGINEER DO NOT

INCLUDE REVIEW OF THE ADEQUACY OR THE CONTRACTOR'S SAFETY IN, ON, OR NEAR THE

CONSTRUCTION SITE.

16. SURVEY AND CONTOUR INFORMATION FOR THE WATER TREATMENT PLANT IS BY LAND

DEVELOPMENT SURVEYORS. AUTOCAD FILE: 23107.dwg DATED 3/29/23.

17. CONTRACTOR IS RESPONSIBLE FOR REPLACING ALL PROPERTY PINS THAT ARE DISTURBED

DURING CONSTRUCTION ACTIVITIES.

18. DISTURBED LANDSCAPE AREAS SUCH AS TREES, SHRUBS, GRASS LAWNS, ETC. SHALL BE

RESTORED AND REPLACED WITH MATERIALS OF LIKE KIND (I.E.: SOD LAWNS SHALL BE

REPLACED WITH SOD OF SAME VARIETY AND QUALITY). THE CONTRACTOR WILL BE

RESPONSIBLE FOR REPLACING ANY EXISTING TREES, SHRUBS, GRASS LAWNS, OR OTHER

EXISTING LANDSCAPE PLANT MATERIALS THAT ARE DAMAGED OR KILLED AS A RESULT OF

CONSTRUCTION ACTIVITIES FOR ONE YEAR AFTER INSTALLATION OF WATERLINE. PLANT

MATERIAL SHALL BE REPLACED WITH LIKE SIZE AND KIND OR PROPERTY OWNER SHALL BE

APPROPRIATELY COMPENSATED. COMPENSATION WILL BE APPRAISED BY A QUALIFIED

LANDSCAPE COMPANY.

19. THE WASTEWATER TREATMENT PLANT SHALL REMAIN IN SERVICE DURING CONSTRUCTION.

OWNER MAY BE ABLE TO SUSPEND FLOWS FOR SHORT PERIODS OF TIME IF NEEDED. IF

LONGER PERIODS OF SHUT DOWN OF VARIOUS COMPONENTS ARE NECESSARY

CONTRACTOR MAY BE REQUIRED TO BYPASS THE FLOW FROM AREAS OF WORK. DETAILED

PLANS AND COORDINATION FOR BYPASSING SHALL BE APPROVED BY ENGINEER AND OWNER.

20. THE CONTRACTOR SHALL MAINTAIN ACCESS ROADS INSIDE THE PLANT DURING

CONSTRUCTION. EXCESS MUD SHALL BE REMOVED AND TEMPORARY G.A.B. OR SURGE

STONE SHALL BE INSTALLED DURING CONSTRUCTION AT THE DISCRETION OF THE OWNER SO

AS TO PERMIT CLEAN, SAFE ACCESS TO THE PLANT COMPONENTS AT ALL TIMES.

21. IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR TO LOCATE AND SECURE AN

APPROPRIATE STAGING AREA (OR AREAS) FOR THE DURATION OF THE PROJECT. THE

STAGING AREA (OR AREAS) SHALL PROVIDE A SECURE LOCATION WHERE THE CONTRACTOR

CAN STORE MATERIALS DURING THE CONSTRUCTION OF THE PROJECT. PUBLIC ROAD

RIGHT-OF-WAYS CANNOT BE USED AS STAGING AREAS. THE CONTRACTOR WILL BE SOLELY

RESPONSIBLE FOR SECURITY OF THE STAGING AREA (OR AREAS). THE OWNER WILL NOT BE

RESPONSIBLE FOR ANY THEFT OR OTHER LOSS OF MATERIALS OR EQUIPMENT FROM THE

JOB SITE OR FROM A STAGING AREA. THE CONTRACTOR SHALL BE SOLELY RESPONSIBLE

FOR ALL COSTS ASSOCIATED WITH THE STAGING AREA. NO SEPARATE PAYMENTS WILL BE

MADE TO THE CONTRACTOR FOR THE STAGING AREA.

22. CONTRACTOR SHALL PROVIDE THE SERVICES OF A GEOTECHNICAL ENGINEER FOR ALL

COMPACTION AND MATERIALS TESTING FOR THE PROJECT

MANHOLE

TREATMENT PLANT WATER LINES

(SIZE AND MATL AS NOTED ON PLANS)

UNDERGROUND POWER LINE

YARD PIPING

(TYPE, SIZE, AND MATL

AS NOTED ON PLANS)

LAS LINE W/SPRINKLER

GATE VALVE

FIRE HYDRANT

CONCRETE HEADWALL

CONCRETE JUNCTION BOX

LEGEND

UTILITY POLE

GUY WIRE

CONTOUR (MINOR)

ROAD RIGHT OF WAY

EDGE OF PAVEMENT

R/W P/L

WATER METER

EXISTING

PROPERTY LINE

CONTOUR (MAJOR)

OVERHEAD POWER LINE

LIGHT POLE

YARD HYDRANT

GAS LINE

STORM CULVERT

DROP INLET

R/W P/L

PROPOSED

C/L DRAINAGE DITCH

C/L EXISTING STREAM

N/A

STORM CULVERT METAL END SECTION

N/A

RW RW RW RAW WATER LINE RW RW

PW PW PROCESS WASTE LINE PW PW

N/A

RIPRAPN/A

FILTERED WATER LINE

UNDERGROUND TELEPHONE LINE N/A

BENCH MARK N/A

CONTROL POINTN/A

SPOT ELEVATION

FG:

679.02N/A

W15 D1

CONSTRUCTION DETAIL NO.

PLAN SHEET NO.

FW FW

BW BW BACKWASH LINE N/A

N/A

SANITARY SEWER LINE N/A

POTABLE WATER LINE

TO BE REMOVEDN/A

F O

R B

/3 1/

OBSTRUCTIONS ENCOUNTERED:

IN ADDITION TO SHOWING THE STRUCTURES TO BE BUILT FOR THIS PROJECT, THE DRAWINGS SHOW CERTAIN INFORMATION OBTAINED BY THE ENGINEER REGARDING THE PIPES, POLE LINES, CONDUITS AND OTHER STRUCTURES WHICH EXIST ALONG THE LINE OF THE WORK, BOTH AT AND BELOW THE SURFACE OF THE GROUND. THE ENGINEER AND THE OWNER EXPRESSLY DISCLAIM ANY RESPONSIBILITY FOR THE ACCURACY

OR COMPLETENESS OF THE INFORMATION GIVEN ON THE DRAWINGS WITH REGARD TO EXISTING

STRUCTURES, AND THE CONTRACTOR WILL NOT BE ENTITLED TO ANY EXTRA COMPENSATION ON ACCOUNT OF INACCURACY OR INCOMPLETENESS OF SUCH INFORMATION, SAID STRUCTURES BEING INDICATED ONLY FOR THE CONVENIENCE OF THE CONTRACTOR, WHO MUST VERIFY THE INFORMATION TO HIS OWN SATISFACTION. THE GIVING OF THIS INFORMATION UPON THE CONTRACT DRAWINGS WILL NOT RELIEVE THE CONTRACTOR OF HIS OBLIGATION TO SUPPORT AND PROTECT ALL PIPES, CONDUITS, AND OTHER STRUCTURES WHICH MAY BE ENCOUNTERED DURING THE CONSTRUCTION OF WORK, AND TO MAKE GOOD ALL

DAMAGES DONE TO SUCH PIPES, CONDUITS, AND OTHER STRUCTURES, AS PROVIDED IN THESE

SPECIFICATIONS. THE CONTRACTOR SHALL LOCATE ALL UNDERGROUND OBSTRUCTIONS PRIOR TO EXCAVATION SO AS TO PREVENT DAMAGE TO THOSE SERVICES OR OTHER UTILITIES. ANY SUCH DAMAGES MUST BE REPAIRED WITHOUT DELAY AND THE COST OF SUCH REPAIRS SHALL BE PAID FOR BY THE

CONTRACTOR.

N/A

VEGETATIVE MAINTENANCE NOTES:

1. CONTRACTOR TO INCLUDE FOLLOWING ITEMS IN THE SCOPE OF WORK:

M1 - SELECT CUTTING TREES

M2 - INVASIVE SPECIES REMOVAL - PRIVET AND KUDZU

2. SELECT CUTTING SHALL INCLUDE THE FELLING AND REMOVAL FROM SITE OF SELECT TREES THROUGHOUT THE ADEQUATELY FORESTED AREAS OF THE LAND APPLICATION SYSTEM (AREAS NOT REQUIRING REFORESTATION NOR SUPPLEMENTAL PLANTING). THE CONTRACTOR SHALL NOT CUT MORE

THAN 10 TREES PER ACRE. THE CONTRACTOR SHALL REPLANT EACH CUT TREE WITH ONE

CONTAINERIZED ROOT STOCK FROM TABLE NO 1.

3. SPECIAL CARE MUST BE TAKEN FOR TREES CUT NEAR ABOVE GROUND PIPING, SUCH THAT FELLING THE TREE DOES NOT DAMAGE THE PIPING. IF NECESSARY, TEMPORARILY DISASSEMBLE PIPING TO FELL THE TREE TO AVOID ANY DAMAGE AND THEN REASSEMBLE THE PIPING ONCE THE TREE IS REMOVED.

COORDINATE ANY PIPE DISASSEMBLY AND REASSEMBLY WITH THE OWNER AND ENGINEER.

4. STUMPS FROM FELLED TREES SHALL NOT BE TALLER THAN 24" FROM GRADE.

5. CONTRACTOR SHALL TAKE CARE TO MINIMIZE ANY GROUND DISTURBANCE FROM FELLING AND

REMOVAL OF TREES. WHEN NECESSARY, THE CONTRACTOR SHALL USE SILT FENCE TO PROVIDE

EROSION AND SEDIMENTATION CONTROL WHEN FELLING AND REMOVING TREES FROM SITE. NECESSITY OF SILT FENCE SHALL BE DETERMINED BY THE ENGINEER AND COMMUNICATED TO THE CONTRACTOR.

6. CONTRACTOR TO MARK AND ENGINEER TO APPROVE TREES AND SHRUBS SELECTED FOR CUTTING

PRIOR TO CONTRACTOR PERFORMING THE MAINTENANCE WORK.

7. SELECT CUTTING SHALL ONLY OCCUR IN AREAS WHERE SLOPES ARE CONDUSIVE TO THE SAFE

PERFORMANCE OF THE WORK.

8. ALL PRIVET AND KUDZU SHALL BE REMOVED FROM THE LAND APPLICATION SYSTEM. SEE SPECIFICATION

02961 - INVASIVE SPECIES REMOVAL FOR APPROVED REMOVAL PROCEDURES.

9. INVASIVE SPECIES HAVE BEEN IDENTIFIED IN FIELDS 1, 2, AND 3. CONTRACTOR TO VERIFY LOCATION AND QUANTITY OF KUDZU AND PRIVET ACROSS THE LAND APPLICATION SYSTEM. INVASIVE SPECIES LOCATION AND QUANTITY SHALL BE VERIFIED OUTSIDE OF WINTER, WHEN THE SPECIES ARE MORE

VISIBLE.

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TABLE NO. 1

REFORESTATION, ONGOING HARVEST & SUPPLEMENTAL PLANTING

SCIENTIFIC NAME COMMON NAME

CEPHALANTHUS ACCIDENTALIS BUTTONBUSH

SALIX SERICEA SILKY WILLOW

SALIX NIGRA BLACK WILLOW

SAMBUCUS CANADENSIS ELBERBERRY

CORNUS AMOMUM SILKY DOGWOOD

VIBURNUM DENTATUM ARROWWOOD VIBURNUM

PHYSOCARPUS OPULIFOLIUS ATLANTIC NINEBARK

TABLE NO. 2

REFORESTATION, NO HARVEST & SUPPLEMENTAL PLANTING

SCIENTIFIC NAME COMMON NAME

ACER FLORIDANUM SOUTHERN SUGAR MAPLE

LIRIODENDRON TULIPIFERA TULIP POPLAR

ACER RUNBRUM RED MAPLE

LIQUIDAMBAR STYRACIFLUA SWEETGUM

PINUS ECHINATA SHORTLEAF PINE

PRUNUS SEROTINA BLACK CHERRY

PLATANUS ACCIDENTALIS SYCAMORE

QUERCUS NIGRA WATER OAK

REFORESTATION, ONGOING HARVEST

SUPPLEMENTAL PLANTING

REFORESTATION, NO HARVEST

PLANTING ZONE

WORK ITEM AREA (AC.) TREES PER ACRE ROW SPACING QUANTITY STOCK

P1 - REFORESTATION, ONGOING HARVEST 3.9 290 15FT BY 10FT 1140 BAREROOT

P2 - REFORESTATION, NO HARVEST 0.7 303 12FT BY 12FT 210 1-GALLON

P3 - SUPPLEMENTAL PLANTING 16.8 109 20FT RADIUS 1830 BAREROOT

PLANTING ZONE LEGEND

STAMP

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Z :\P

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H el en L as V eg et at io n Pl an \D es ig n St ag e\

Ba se

S pr ay F ie ld

V eg et at io n

Im pr ov em en ts

Ex pe rie nc e Tr us t So lu tio ns

Sw an so n

Dr iv e, L aw re nc ev ill e, G A w

.e m in c.

bi z fa x

2-ph on e

Ci vi l a nd

E nv iro nm en ta l E ng in ee rs

APPROX. 0.67 AC OF

REFORESTATION,

ONGOING HARVEST

APPROX. 0.08 AC OF

REFORESTATION,

ONGOING HARVEST

APPROX. 3.17 AC OF

SUPPLEMENTAL PLANTING

APPROX. 1.88 AC OF

SUPPLEMENTAL PLANTING

APPROX. 4.86 AC OF

SUPPLEMENTAL PLANTING

APPROX. 0.40 AC OF

REFORESTATION,

ONGOING HARVEST

APPROX. 0.98 AC OF

REFORESTATION,

ONGOING HARVEST

APPROX. 4.40 AC OF

SUPPLEMENTAL PLANTING

APPROX. 0.42 AC OF

SUPPLEMENTAL PLANTING

APPROX. 0.21 AC OF

REFORESTATION,

NO HARVEST

APPROX. 1.00 AC OF

REFORESTATION,

ONGOING HARVEST

APPROX. 2.03 AC OF

SUPPLEMENTAL PLANTING

APPROX. 0.43 AC OF

REFORESTATION,

NO HARVEST

APPROX. 0.09 AC OF

REFORESTATION,

NO HARVEST

APPROX. 0.80 AC OF

REFORESTATION,

ONGOING HARVEST

WATER TANK

CITY OF HELEN, GA

LAY-DOWN

YARD

D-2

TEST WELL

D-3

TEST WELL

D-1

TEST WELL

NARR WEG

EDELWEISS STRASSE

CHATTAHOOCHEE STRASSE

NORBA WEG

PRIVATE DRIVE

D R

INTERNATIONAL

VILLAGE DRIVE

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WILK STRASSE

ZEPPELIN STRASSE

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ACCESS

ROAD

ACCESS

ROAD

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CHATTAHOOCHEE RIVER

CONSTRUCTION NOTES:

1. WORK TO TAKE PLACE ON AN ACTIVE LAND APPLICATION SYSTEM. ALL

WORK SHALL BE COORDINATED WITH THE OWNER TO MINIMIZE ANY

IMPACT TO SPRAY SYSTEM OPERATION.

2. OWNER ROTATES SPRAY FIELD APPLICATION. CONTRACTOR NOT TO

PERFORM WORK ON ANY FIELD BEING ACTIVELY SPRAYED.

3. CONTRACTOR TO COORDINATE WITH OWNER SUCH THAT NEW PLANTINGS

ARE SPRAYED WITHIN 1-3 DAYS AFTER PLANTING.

4. CONTRACTOR TO PLANT AN EVEN MIX OF LISTED SPECIES, BARRING

PRICING AND NURSERY AVAILABILITY.

5. NO SHRUBS TO BE PLANTED WITHIN 10 FEET OF ANY ABOVE GROUND

PIPING.

6. NO TREES TO BE PLANTED WITH 20 FEET OF ANY ABOVE GROUND PIPING.

7. PLANTING ZONES ARE APPROXIMATE AND BOUNDARIES ARE TO BE FIELD

MARKED BY EMI STAFF PRIOR TO CONSTRUCTION.

8. PLANTING SHALL FOLLOW PRESCRIBED DETAIL D-1.

D-1 TREE ON SLOPE 5% (20:1) TO 50% (2:1) - UNMODIFIED SOIL

Existing soil.

Trunk caliper shall meet ANSI Z60 current edition for root ball size.

Round-topped soil berm 4" high x 8" wide above root ball surface shall be centered on the downhill side of the root ball for 240°.

Berm shall begin at root ball periphery.

Original grade.

Bottom of root ball rests on existing or recompacted soil.

Central leader.

SECTION VIEW

Original slope should pass through the point where the trunk base meets substrate/soil.

Prior to mulching, tamp soil adjacent to root ball to stabilize root ball and ensure that irrigation flows through the root ball.

Loosened soil. Dig and turn the soil to reduce the compaction to the area and depth shown.

Root ball modified as required.

4" layer of mulch. No more than 1" of mulch on top of root ball. (See specifications for mulch).

Slope sides of loosened soil.

Notes:

1- Trees shall be of quality prescribed in specifications.

2- See specifications for further requirements related to this detail.

3x widest dimension of root ball

OPEN SOURCE FREE TO USE

SPRAY FIELD NUMBER

(TYPICAL 1A-5B) B

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24-022/10-25 (Bid Form) 00300-1

BID FORM

2026 Spray Field Vegetation Improvements City of Helen, Georgia

THIS BID IS SUBMITTED TO:

City of Helen City Hall 25 Aplenrosen Strasse Helen, GA 30545 (Hereinafter called "Owner")

THIS BID IS SUBMITTED BY:

(Name) (Address)

(Telephone) (Hereinafter called "Bidder")

BIDDER, in compliance with the Advertisement for Bids for the construction of this project, having examined the Drawings and Specifications with related documents and the site of the proposed work, and being familiar with all of the conditions surrounding the construction of the proposed project, including the availability of materials and labor, hereby proposes to furnish all labor, materials and supplies, and to construct the project in accordance with the CONTRACT DOCUMENTS, within the time set forth therein, and at the price(s) stated below. This price(s) is to cover all expenses including overhead and profit incurred in performing the Work required under the CONTRACT DOCUMENTS, of which this proposal is a part.

BID SCHEDULE

TITLE

The Contractor is directed to Section 01025 “Measurement and Payment” for the methods and limits for payments to the Contractor for the pay items listed below.

24-022/12-25 (Bid Form) 00300-2

Item No.

Description

Unit

Est. No.

of Units

Unit Price Bid Total for Item

00001.00

Allowance for Unforeseen Issues to be Used at the OWNER’S discretion.

_$25,000.00_____$25,000.00 Dollars and Cents Twenty-Five Thousand and 00/100 (Unit Price in Words)

00002.00

Mobilization – The total of Mobilization & De-Mobilization shall not to exceed 3% of the total bid price.

00003.00

De-Mobilization – The total of Mobilization & De-Mobilization shall not to exceed 3% of the total bid price.

00520.00

Performance Bond – The total of bods and Insurance shall not exceed 2% of the total bid price.

00530.00

Labor & Material Payment Bond – The total of bods and Insurance shall not exceed 2% of the total bid price.

00700.00

Insurance – The total of bods and Insurance shall not exceed 2% of the total bid price.

24-022/12-25 (Bid Form) 00300-3

Reforestation (Bare Root Stock)

Reforestation, No Harvest (1-Gallon Containerized Stock)

Supplemental Planting (Bare Root Stock)

Additional Planting at Owners Request (Bare Root Stock)

(trees)

Additional Planting at Owners Request (1-Gallon Containerized Stock)

24-022/12-25 (Bid Form) 00300-4

M1.1

Select Cutting – 20 to 25” DBH

M1.2

Select Cutting – 15-19.9” DBH

M1.3

Silt Fence

Invasive Species Removal - Privet and Kudzu

24-022/12-25 (Bid Form) 00300-5

Total Amount Base Bid: $

(Price in Words)

NOTE: Amounts shall be shown in words and figures; the amount written in words shall take precedence.

24-022/12-25 (Bid Form) 00300-6

BIDDER hereby agrees to commence work under this contract on or before a date to be specified in a written "Notice to Proceed" from the OWNER and to fully complete WORK within a total construction time of _______________(____) consecutive calendar days of the date specified in this "Notice to Proceed".

BIDDER acknowledges receipt of the following addenda:

Addendum No.

Date Received

BIDDER agrees to perform all of the construction of the project complete with appurtenances and accessory work described in the Specifications and shown on the Drawings for the above scheduled price(s).

The above scheduled price(s) shall include all labor, materials, bailing, shoring, removal, overhead, profit, insurance, etc., to cover the finished work of the several kinds called for.

BIDDER understands that OWNER reserves the right to reject any or all bids and to waive any informalities in the bidding.

BIDDER agrees that his bid shall be good and may not be withdrawn for a period of ( ) calendar days after the scheduled closing time for receiving bids.

24-022/12-25 (Bid Form) 00300-7

Upon receipt of the written notice of the acceptance of this bid, BIDDER will execute the formal Contract attached within ten (10) days and deliver a surety bond or bonds, as required by the General Conditions. The bid security attached in the sum of five (5%) percent of the total bid is to become the property of the OWNER in the event the Contract and bond are not executed within the time set forth, as liquidated damages for the delay and additional expense to the OWNER caused thereby.

Respectfully Submitted: Name:

Address:

Phone No.:

Fax No.:

Email Address.:

Dun & Bradstreet Data Universal Numbering System (DUNS) No:

FEDERAL TAX NO. OR

SOCIAL SECURITY NO.:

Signature of Principal:

Title:

Date:

Telephone:

ATTEST:

Signature:

Corporate Secretary/Partner/Notary

(SEAL)

Name:

(Please type)

NOTE: Attest for a corporation must be by the corporate secretary; for a partnership by another partner; for an individual by a Notary.

END OF SECTION

24-022/10-25 (Measurement and Payment) 01025-1

SECTION 01025

MEASUREMENT AND PAYMENT

PART 1 GENERAL

1.01 SCOPE OF WORK

A. This Section describes the methods by which measurement will be made of the quantities for which payment will be made for the PROJECT.

B. The project is to be bid as one (1) contract:

1.02 MEASUREMENT OF WORK

A. WORK shall be measured by the ENGINEER or his representative, with assistance from the CONTRACTOR prior to preparation of a payment request by the CONTRACTOR.

B. Unit quantities that are measured in place shall be measured monthly. The

CONTRACTOR shall give the ENGINEER a minimum of two days notice for making all required measurements.

C. Materials that must be measured as delivered shall be measured at the time of delivery by the ENGINEER or his representative; the CONTRACTOR shall provide sufficient advance notice so that such measurements can be made.

D. WORK completed shall be measured for completion against the schedule of values provided by the CONTRACTOR in accordance with the General Conditions. Related work necessary for a complete and operational job, such as relocation of mail boxes removal of trees, relocation of utilities, field engineering, clearing and grubbing, traffic control, etc., not specifically identified as a pay item shall be included in the unit price bid. No additional payments will be made for such activities.

1.03 PROGRESS PAYMENTS

A. Progress payments shall be based on the quantity of units installed.

B. All items of WORK not specifically listed in the Bid Schedule shall be considered incidental to the construction, and the cost of all such work and material shall be included in the prices bid for various items listed.

C. All items listed for measurement and payment shall include all machinery, plant, materials and labor, etc., to successfully and satisfactorily complete WORK specified.

D. Payment: The CONTRACTOR will receive payment only for the items listed in the Bid Schedule of his contract, and no separate payments will be made for the work under any section of the CONTRACT DOCUMENTS except as provided for in the Bid Form.

Where measurements are required to be made by the ENGINEER, for the payment of a pay item, the failure of the CONTRACTOR to give the adequate notification or failure of the CONTRACTOR to give the ENGINEER assistance for the measurement shall result in the forfeiture of payment for the work or item which was not measured.

24-022/10-25 (Measurement and Payment) 01025-2 ure of payment for the work or item which was not measured.

re of payment for the work or item which was not measured.

E. WORK to be paid for as a "Lump Sum" shall be measured for completion against the

"Schedule of Values" provided by the CONTRACTOR. The "Schedule of Values" shall be submitted at the preconstruction conference and shall include quantities and prices of items aggregating the total "Lump Sum" and will subdivide the work into component parts in sufficient detail to serve as the basis for progress payments during construction.

PART 2 PRODUCTS

2.01 STORED MATERIALS

Partial payment shall be made for approved materials stored at the project site, provided invoices for said materials are furnished in accordance with payment request submittal.

PART 3 EXECUTION

CONTRACT NO. 1

3.01 ALLOWANCE FOR UNFORESEEN ISSUES TO BE USED AT THE DISCRETION OF

THE OWNER

This line item refers to the additional costs for labor and/or materials necessary to address unforeseen issues during construction which are out of the scope of work and not included in any other measurement and payment item or included in any specification section for any item.

The Owner and Engineer must approve use of this allowance prior to the completion of any work the Contractor feels is eligible. Contractor will not be paid under this allowance without prior approval from the Owner and Engineer.

3.02 MOBILIZATION AND SET-UP

Payment for this item shall be lump sum and shall include all labor, equipment and materials required to mobilize and set-up or install all necessary equipment to the site for the purpose of the project.

3.03 DE-MOBILIZATION

Payment for this item shall be lump sum and shall include all labor, equipment and materials required to disassemble as necessary, all equipment for the purpose of re-moving all equipment and materials from the site.

3.04 PERFORMANCE BOND (Section 00520)

This bid item shall be paid lump sum and shall cover all costs to provide and execute the performance bond as required in Section 00520 of the Contract Documents. The total of bonds and insurance shall not exceed 2% of the total bid price.

24-022/10-25 (Measurement and Payment) 01025-3

3.05 LABOR & MATERIAL PAYMENT BOND (Section 00530)

This bid item shall be paid lump sum and shall cover all costs to provide and execute labor & material bond as required in Section 00530 of the Contract Documents. The total of bonds and insurance shall not exceed 2% of the total bid price.

3.06 INSURANCE (Section 00700 & Section 800)

This bid item shall be paid lump sum and shall cover all costs to provide for all insurance as required by the Contract Documents. The total of bonds and insurance shall not exceed 2% of the total bid price.

3.07 LUMP SUM REFORESTATION, SUPPLEMENTAL PLANTING, AND INVASIVE SPECIES

REMOVAL WORK ITEMS

1. P1-P3

2. M2

3.08 UNIT PRICE ADDITIONAL PLANTING WORK ITEMS

1. P4 – unit price per tree planted (bare root stock)

2. P5 – unit price per tree planted (1-gallon containerized stock)

3.09 UNIT PRICE SELECT CUTTING WORK ITEMS

1. M1.1 – unit price per tree select cut (20” to 25” diameter at breast height)

24-022/10-25 (Measurement and Payment) 01025-4

2. M1.2 – unit price per tree select cut (15” to 19.9” diameter at breast height)

3. M1.3 – unit price per linear foot of silt fence installed

END OF CONTRACT NO. 1 - MEASUREMENT AND PAYMENT

END OF SECTION

File details come from the government source that posted it. Updated May 1, 2026.