24-SHELLEGG SPC.doc

SPECIAL INSTRUCTIONS AND CONDITIONSPRIVATE

SHELL EGGS

1. BIDDING PROCEDURES: Eggs are to be bid cents above or below market price or at straight market price. Price shall be based on the top price to retailers for Grade A eggs in cartons, New York market, published in the USDA EGG MARKET NEWS REPORT. The price published in this report for the nearest day preceding the specified delivery date shall be used as a base for establishing the price for that delivery. The EGG MARKET NEWS REPORT is published by the U.S. Department of Agriculture, 103 Metroplex Place, Edison, New Jersey 08817.

2. GRADING: Eggs shall be inspected and graded at point of shipment by a duly authorized agent of the U.S. Department of Agriculture or the Pennsylvania Department of Agriculture. An official USDA or PA DA Certificate must accompany deliveries and every case must bear an official Grade Stamp. In lieu of a PA DA Certificate, each master case must bear the USDA shield/seal that includes the USDA Grade A and date of pack. Inspection shall be made not more than 10 days prior to delivery. Cost of inspection and grading to be borne by the vendor.

3. LABELING: Shipping containers shall be legibly labeled, printed or stenciled with product identification (name), and date of pack. Date of pack will either be identified by a straightforward calendar date or other coding method. If another coding method is used, explanation will be sent to each facility Director of Dietetic Services by the vendor.

4. DELIVERY TIME LIMITATIONS: Eggs must be delivered within 7 days of the date of pack.

5. PRODUCT CONDITION AT DELIVERY: Eggs are to be delivered in a clean refrigerated truck with an ambient temperature of truck not to exceed 40( F (4.4C)

6. PACKAGING AND PACKING: Eggs shall be delivered in clean, rigid, standard cases with clean, dry fillers and flats.

7. CONTENTS: Eggs shall be delivered intact with no evidence of breaking/cracking.

8. DELIVERY DATES: Delivery must be made on dates and during the hours as specified in contract. Non-compliance will be cause for rejection unless prior approval for change is granted by the Director of Dietary Services.

9. CANCELLATION CLAUSE: Quantities listed are estimates only and may be increased or decreased in accordance with the actual requirements of the facility. With notification ten days prior to delivery the facility reserves the right to cancel any quantity of the order and agrees to pay the vendor only for products actually accepted by the Department.

10. REJECTION, FINAL ACCEPTANCE & PAYMENT OF COMMODITIES:

Commodities received by the Commonwealth shall be deemed acceptable until the State has had a reasonable opportunity to inspect the commodities.

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Any commodity which is discovered to be defective or fails to conform to the specifications may be rejected upon initial inspection or at any later time if the defects contained in the material were not reasonably ascertainable upon the initial inspection. It shall, thereupon, become the duty of the vendor to remove the rejected commodities from the premises without expense to the Commonwealth within 5 business days after phone notification followed by the complaint/rejection form - 516 C (faxed) of the rejection. Rejected items left longer than 5 business days following phone notification will be regarded as abandoned and the State shall have the right to dispose of them as its own property. The vendor shall replace all such rejected items immediately with product conforming to the specifications.

If the vendor fails, neglects or refuses to do so, the Commonwealth shall then have the right to purchase on the open market and charge the defaulting vendor any increase in price plus $100.00 for liquidated damages. No further awards will be made to any firm with an unpaid surcharge/liquidation assessment or laboratory bill.

The Commonwealth will accept and pay only for actual net weight or count determined at the time of delivery. Any discrepancy between actual net weight or count and the weight/count indicated by the vendor will be recorded on the delivery slips. Payments will be made upon receipt of invoices after commodities have been delivered and accepted.

Commonwealth of Pennsylvania - Department of Human Services

COMMODITY LISTING FOR LOCAL PURCHASE PROPOSAL

PRIVATE

DATE:

COMMODITY CLASS

SHELL EGGS

NAME OF FACILITY

PROPOSAL NUMBER

PA Specification E-10, Eff. 5/1/74

EGGS, SHELL - Grade A, Medium, Class 1 Doz

Natural or Class 2 Shell Protected.

Minimum net weight per case (30 dozen)

39 ½ lbs.

Eggs are to be bid cents above or below market price, or straight market price.

Price shall be based on the top price to retailers for Grade A eggs, New York market, published in the USDA EGG MARKET

REPORT. The price published in this report for the nearest day preceding the specified delivery date shall be used as the base for determining the price for that delivery.

Vendor is to bid one monetary figure above or below market price, or insert MP if bidding straight market price.

Bid: $ Above market price

Or

$ Below market price

Delivery hours:

Delivery dates and quantities: