24-Q-0093 Pre-Solicitation Synopsis MHE Forklifts.pdf

Pre-Solicitation Only. This is for informational purposes. No Solicitation is currently provided.

The Mission and Installation Contracting Command (MICC) - Fort Bliss, Texas anticipates issuing a Request for Quote (RFQ) for a Contractor to provide Rental/Lease services for Eighteen (18) Material Handling Equipment (MHE) 10K Forklifts in support of the United States Army located at Fort Bliss, Texas (79916), Fort Cavazos, Texas (76544) and Fort Liberty, North Carolina (28314).

General Information: The Contractor shall provide all equipment, tools, materials, and other items and non-personal services necessary to perform rental/leasing of 10K MHE Forklifts. The Contractor will be responsible for maintenance service and provide service package for every 500 hours to include lubrication check list for equipment with operation manual. The Forklifts must be delivered throughout; Fort Bliss, Texas (10 ea), Fort Cavazos, Texas (4 ea), and Fort Liberty, North Carolina (4 ea) to load / download containers, combat vehicles, and equipment in support of deployment & redeployment operations.

Procurement will be solicited as one hundred percent (100%) Small Business set-aside. The Government shall award a Firm-Fixed Price (FFP) contract. The anticipated period of performance is 30 September 2024 through 29 September 2025. The North American Industry Classification System (NAICS) code is 532490- Other Commercial and Industry Machinery and Equipment Rental and Leasing, with a size standard of $40M.

Prospective contractors shall be registered in the System for Award Management (SAM) in order to be eligible to receive an award from solicitation. For more information, visit the website at https://www.sam.gov/index.html/.

Release Date: The anticipated posting date of the solicitation is no later than 15 days after the publication of this notice. Upon release to the public, the solicitation as well as any amendments will be available at the System for Award Management (SAM) website at:

https://www.sam.gov/index.html/. The solicitation will specify the actual date and time for proposal receipt.

Contact Information:

Contract Officer: Jenny Cisneros at jenny.a.cisneros.mil@army.mil

Contract Specialist: Hasan Williams at hasan.j.williams.mil@army.mil https://www.sam.gov/index.html/ https://www.sam.gov/index.html/ mailto:jenny.a.cisneros.mil@army.mil mailto:hasan.j.williams.mil@army.mil

Specification Sheet

Performance Work Statement (PWS) For

Material Handling Equipment

1.0 GENERAL INFORMATION

1.0 This is a non-personnel services for Rental/ Lease of eighteen (18) MHE Forklift capable of lifting 10,000-pound. contractor will shall responsible for maintenance services; vendor will provide service package for every 500 hours to include lubrication check list for equipment with operation manual. The Forklifts shall be delivered throughout 32nd AAMDC's footprint locations; Fort Bliss, TX, Fort Cavazos, TX, and Fort Liberty NC. Equipment will be used to load / download containers, combat vehicles, and equipment in support of deployment & redeployment operations. The Contractor shall comply with federal, state, and local public health regulations and will comply with DOD and Army Public Health Regulations and Guidance.

Location Quantity

Fort Bliss, TX 79916 2

Fort Bliss, TX 79916 2

Fort Bliss, TX 79916 1

Fort Bliss, TX 79916 1

Fort Bliss, TX 79916 2

Fort Bliss, TX 79916 1

Fort Bliss, TX 79916 1

Fort Cavazos, TX 76544 2

Fort Cavazos, TX 76544 2

Fort Liberty, NC 28314 2

Fort Liberty, NC 2

Description of Services/Introduction: The Contractor shall provide all equipment, tools, materials, and other items in support of non-personal services necessary to operate and maintain 10k Material Handling Equipment (MHE) support and services as defined in this PWS at Fort Bliss, TX, Fort Cavazos, TX, and Fort Liberty NC. The Contractor shall perform to the standards in this contract to cover 12 Months of operation. There will be a joint inspection with the vendor and the unit once equipment arrives

1.1 Background: The Unit conducts tough, realistic, combined arms and joint operational training events in an environment that prepares them for deployment to combat operations and other situations.

IAW 735-5 chapter 12, the Department of the Army and U.S. Army Tank-Automotive and Armaments Command (TACOM), is required to fill units’ shortage of forklifts for mission critical items to support mission. The Unit requests a simplified method of filling quired MHE shortage on a by need bases as needed to support anticipated mission requirement and to improve the readiness rate. Units have a shortage of Forty-Four (44), 10,000lb all-terrain lifter army system (ATLAS). Currently there is a plan for U.S. Army Tank-Automotive and Armaments Command (TACOM), to fill this shortage during FY26. The Unit supported multiple MHE requirements involving deployment & redeployment operations. With a lack of sufficient MHE’s is likely to cause delays to mission(s), and potentially increasing risk to the US Government in the form of fees / fines from commercial carriers for missing scheduled equipment movements. This applies to rail, air, and line/local haul operations.

1.2 Scope: The Contractor shall provide 10,000lb MHE equipment (without operator) to be delivered to various locations on Fort Bliss, TX, Fort Cavazos, TX, and Fort Liberty NC to be used to load/download containers, vehicles, and equipment in support of future deployment & redeployment operations. The contractor is responsible for maintenance issues, and in the event of an emergency maintenance requirement, lasting more than eight (8) hours to repair shall be prepared to swap out the vehicle.

1.3 Objectives: The Contractor shall provide 10,000lb MHE forklift equipment delivered to the various locations on Fort Bliss, TX, Fort Cavazos, TX, and Fort Liberty, NC to be used to load/download containers, vehicles, and equipment in support of future deployment & redeployment operations.

1.4 Period of Performance (PoP): The period of performance shall be a period of 12 months. The period of performance reads as follows:

PoP: 30 September 2024- 29 September 2025

1.1.1 Quality Control: Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality and serviceable equipment to the Government in accordance with (IAW) the terms and conditions contained in Federal Acquisition Regulation (FAR) 52.246-1 entitled, “Contractor Inspection Requirements” and applicable sub-clauses pertaining to quality control. The Contractor shall develop and maintain an effective quality control plan which includes a written Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS.

The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control plan is how the Contractor assures themself that their work complies with the requirement of the contract. As a minimum, the Contractor shall develop quality control procedures that address the areas identified in Attachment A, “Performance Requirements Summary.” After acceptance of the quality control plan the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to their Quality Control Plan. The Contractor shall provide to the Government their quality control documentation within five (5) calendar days after contract award (or with the Contractor’s proposal if it is an evaluation factor); changes to the QCP after award shall be submitted to the Contracting Officer (KO) and Contracting Officer’s Representative (COR) within five (5) working days prior to the proposed changes thereafter.

1.1.2 Corrective Actions: At any time, it is determined by the KO that the quality control plan, personnel, instructions, controls, tests, or records are not providing results which conform to contract requirements, action shall be taken by the Contractor to correct the deficiency. If a Corrective Action Request (CAR) is issued the Contractor shall develop a Corrective Action Plan (CAP) which identifies the root cause, Corrective Action (CA) for the root cause, CA for the specific non-conformance and CA to the root cause to prevent recurrence and a timeline for completion.

1.1.3 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan (QASP). This plan is a government only document primarily focused on what the Government must do to assure that the Contractor has performed IAW the requirements of the PWS of this contract. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable deficiency rate(s) as illustrated within the PWS and Performance Requirements Summary (PRS).

1.1.4 Recognized Holidays: Contractor will provide equipment and/or services on recognized federal holidays as mission requirements dictate.

Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day New Year’s Day Martin Luther King Jr.’s Birthday

President’s Day Memorial Day

When one of the above designated federal holidays falls on a Sunday, the following Monday will be observed as a federal holiday. When a federal holiday falls on a Saturday, the proceeding Friday is observed as a federal holiday.

1.1.5 Type of Contract: Firm Fixed Priced Contract.

1.2 Security Requirements: N/A

1.2.1 For contractors that do not require CAC but require access to a DoD facility or installation.

Contractor and all associated sub-contractor’s employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative).

1.3 Safety & Personnel:

1.3.1 Contractor’s personnel whose tasks involve operation of any vehicles shall possess a valid U.S.

State driver’s license, certificates and permits applicable for the type and class of vehicle being operated.

1.3.2 Contractor’s personnel shall either be a United States Citizen or authorized to work in the United States or possess a valid U.S. Immigration T-151 or I-94, Alien Registration Card.

1.3.3 Speaking, Reading, and Understanding English: Contractor shall hire and staff personnel who can communicate with Government representatives and where reading, understanding, and discussing environmental, health, and safety warnings are an integral part of an employee’s duties. Contractor’s employee shall be able to understand, read, write, and speak the English language fluently. English shall be the only language used with regard to this contract for written correspondence, discussions and other business transactions.

1.3.4 Conflict of Interest & Employment of Government Personnel: The Contractor shall not knowingly employ any person who is a U.S. Government employee if employing that person would create a conflict of interest. Additionally, the Contractor shall not knowingly employ any person who is an employee of the Government, either military or civilian, unless such person seeks and receives written approval according to DOD 5500.7-R, Joint Ethics Regulations (JER) by the individual’s commander or director. A copy of the authorization will be provided to the COR. In addition, the Contractor is prohibited from employing Government Quality Assurance Representatives (QAR) whom the Contractor knows or should have known are responsible for monitoring any contracts/subcontracts awarded to the service provider.

1.3.5 Conduct of Employees: Contractor employees shall conduct themselves IAW installation policies concerning conduct and DOD 5500.7-R, Joint Ethics Regulation. The KO may require the Contractor to remove from the job site any employee working under this contract for reason of misconduct, security, found to be, or suspected to be under the influence of alcohol, drugs, or other incapacitating agents. Contractor employees shall be subject to dismissal from the premises if such action is necessary in the best interests of the Government. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS. Contractor personnel will not get in a confrontational situation with Government or Government personnel. KO and COR will be responsible for providing a resolution to all disputes and disagreements.

1.3.6 Contractor Vehicles:

a. All Contractor vehicles shall be readily identifiable. Identification shall include displaying Contractor’s name in a clear and unobstructed location on the vehicle.

b. Motor vehicles entering Fort Bliss, TX Operational Area shall be properly licensed, insured, and registered with the Installation Access Pass Office on Fort Bliss at the Buffalo Soldier Visitor Control Center, Bldg. 5400, 24 hours a day, or the Chaffee Visitor Control Center, 2527 Chaffee Rd, El Paso, TX 79916 Bldg. 2616, Monday-Friday, 5 a.m.-9 p.m.

Visitors may apply online for a pass from their computer or mobile device at pass.aie.army.mil.

c. Motor vehicles entering Fort Cavazos, TX shall be properly licensed, insured, and registered with the Installation Access Pass Office. Vehicles can obtain passes at the Marvin Leath Visitor Center at, 69012 T J Mills Blvd, Fort Cavazos, TX 76544. Visitors may apply online for a pass from their computer or mobile device at pass.aie.army.mil. The Marvin Leath Visitors Welcome Center can be contacted at (254) 287-9909.

d. Motor vehicles entering Fort Liberty, NC shall be properly licensed, insured, and registered with the Installation Access Pass Office. Vehicles can obtain passes at the Truck Plaza Visitor Control Center located off Cook Street in Building K-1153 outside Access Control Point 16 which is open 0500-2100 Monday – Friday. Visitors may apply online for a pass from their computer or mobile device at pass.aie.army.mil

1.3.7 Contractor Advertising: The Contractor shall not place or display advertising of any kind on Government property.

1.4 Special Qualifications: The Contractor is responsible for ensuring all employees possess all required licenses for operation or maintenance of any equipment required in order for the contractor to perform all task in fulfillment of this requirement. The Contractor shall maintain records of training qualifications, certifications, and licenses and provide them to the KO upon request. The Contractor shall ensure that the employees remain fully qualified to perform work under this contract. The Contractor shall maintain the work force in such a manner as to ensure that the employees remain fully qualified. Contractor personnel shall be physically capable of performing work under all climatic conditions.

1.5 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance.

Performance from the contractor will be limited to delivering on time, responding to a maintenance call. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6 Contracting Officer’s Representative (COR): The (COR) is identified below:

The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications:

monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies;

coordinate availability of Government furnished property; and provide site entry of Contractor personnel. A letter of appointment issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

2.0 DEFINITIONS & ACRONYMS

2.0 DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CALL AUTHORITY: Any person authorized by the KO to request services outlined in this contract.

2.1.2 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.9 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.13 WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.14 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence

CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer MHE Material Handling Equipment OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT & SERVICES

3.0 GOVERNMENT FURNISHED SERVICES; FACILITIES; UTILITIES, ETC.

3.1 Services: None

3.2 Facilities: None

3.3 Utilities: None

3.4 Equipment: None

3.5 Materials: None

CONTRACTOR FURNISHED ITEMS & SERVICES

4.0 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall provide transportation, vehicles, supplies, equipment, materials, and services required to perform work under this contract that are not listed under Section 3 of this

PWS.

4.2 Materials: The Contractor shall provide all supplies (to include manuals and components) necessary to safely operate provided Material Handling Equipment to meet requirements in this

PWS.

4.3 Equipment: The Contractor shall furnish forklifts, and transportation assets required to move furnished equipment to and from designated delivery and pick up sites to meet the requirements under this PWS. The forklifts will be dropped off at the designated location and picked up from that same location unless the forklift is inoperable and cannot be moved back to the original drop off location. The contractor will not come back to any installation and move furnished equipment to alternate locations.

4.4 Responsibilities of the Contractor:

a. Contractor shall exercise extreme caution to protect building finishes, private property, military property, etc., from damage during the performance of these contract requirements. Upon the delivery and pickup of forklifts on the installations, if the contractor damages any Government property during transport of the forklifts, then the contractor shall be liable. Contractor shall be responsible for all loss or damage or whatsoever kind and nature to all Government property, while in the performance of these contract requirements, which result in whole or in part from the negligence or omissions of Contractor, any of his Subcontractors or any employee, agent or any representative of the Contractor or Subcontractor(s).

b. The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and Municipal laws, codes, and regulations applicable to the performance of the work in the transportation and maintenance of the forklifts. The Contractor agrees to comply with federal, state, and local public health regulations and will comply with DoD and Army Public Health Regulations and guidelines.

SPECIFIC TASKS

5.0 Contractor shall, within 48 hours or notification, provide requested Material Handling Equipment maintainer replacement equipment in case of faulty equipment once notified by the COR with approval from the KO.

5.1 The Contractor shall deliver 10,000lb MHE forklift equipment based on unit requirements and location for the duration of the period of performance. Fuel will be provided by the units.

5.2 Forklifts must be able to operate in rough terrain hot environment and shall be supplied with rough/rugged terrain tires.

5.3 Contractor shall provide services at the time and place IAW the PWS by the call authority, with no more than a 60-minute discrepancy from the agreed upon time (either early or late). Any request from personnel or organizations not designated as a Call Authority are to be redirected to the

COR.

5.4 The Contractor shall coordinate with the COR to assure all delivery confirmations prior to arrival. At time of delivery the COR shall complete a pre-inspection verifying that equipment is operational.

5.5 Contractor shall provide invoices via WAWF within three business days of completion of the requested service.

5.6 The Contractor is responsible for forklift maintenance issues, and in the event of an emergency maintenance requirement lasting more than eight (8) hours to repair the Contractor shall replace the forklift at no additional cost to the Government.

6.0 APPLICABLE PUBLICATIONS

6.1. The Contractor shall abide by all current applicable regulations, publications, manuals, and local policies and procedures i.e., ARs 710-2, 725-50, DA Pam 710-2-2, GCSS-Army end users guide, and local SSA SOP(s).

ATTACHMENT A: DELIVERABLES

DELIVERABLES SCHEDULE

This technical exhibit lists any reports or documentation that is required as a deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes. Note: All PWS deliverables should be included in this exhibit.

Deliverable Frequency # of Copies Medium/Format Submit To Quality Control Plan One Time, with updates as required.

1 original and 1 copy to be provided with the contractor’s proposal.

MS Word and or

PDF

COR