24-MX-BB-100 - Roofs at BMYC -- IFB.pdf

SMALL PROCUREMENT

INVITATION FOR BIDS (IFB)

SOLICITATION NO. 24-MX-BB-100 / BPM044163

Repair Climbing/Zip Tower Roof and

Install Roof Over Walk-In Cooler and Freezer Backbone Mountain Youth Center

124 Camp 4 Road Swanton, MD 21562

ISSUE DATE: May 7, 2024

NOTICE TO BIDDERS

SMALL BUSINESS RESERVE PROCUREMENT

This is a Small Business Reserve Procurement for which award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-501 —14-505, Annotated Code of Maryland, and that are certified by the Governor’s Office of Small, Minority & Women Business Affairs (GOSBA) Small Business Reserve Program are eligible for award of a contract.

NOTICE

A Prospective Bidders that has received this document from a source other than eMaryland Marketplace (eMMA) https://emma.maryland.gov/page.aspx/en/usr/login should register on eMMA.

Minority Business Enterprises Are Encouraged to Respond to this Solicitation https://emma.maryland.gov/page.aspx/en/usr/login

24-MX-BB-100 / BPM044163

Repair and Replace Roofs

Backbone Mountain Youth Center 124 Camp 4 Road

Swanton, MD 21562

PAGE

1. Project Cover Letter…………………………………………………. 1

2. Small Business Reserve………………………………………………. 3

3. IFB Key Information…………………………………………………. 4

4. Instructions to Bidders……………………………………………….. 5

5. Project Specifications ………………………………………………... 10

6. No Bid Form ….……………………………………………………… 17

7. Bid Package Cover Page………………………………………………. 18

8. Bid Form Page…………………………………………………………. 19

9. Bid Proposal Affidavit………………………………………………… 21

10. Conflict of Interest Form…………………………………………….. 28

11. Contractor Reference Forms………………………………………… 29

12. Mandatory Terms and Conditions………………………………… 32

13. Contract Affidavit…………………………………………………… 44

217 East Redwood Street Baltimore, MD 21201

Aruna Miller Wes Moore Vincent Schiraldi Lt. Governor Governor Secretary

Phone: 410-230-3100 TDD: 1-800-735-2258

May 7, 2024

Invitation to Bid

24-MX-BB-100 / BPM044163

Repair and Construct Roofs

Backbone Mountain Youth Center 124 Camp 4 Road

Swanton, MD 21562

SMALL BUSINESS RESERVE

Dear Potential Bidder:

The Maryland Department of Juvenile Services, an Executive Department of the State of Maryland, hereinafter called “the Department,” “Juvenile Services,” or “DJS,” is soliciting Invitation for Bids (IFB) for a contractor to Repair Climbing/Zip Tower Roof and Install Roof Over the Walk-In Cooler and Freezer at the Department of Juvenile Services, Backbone Mountain Youth Center, 124 Camp 4 Road, Swanton, MD 21562.

This is a Small Business Reserve procurement for which award is limited to certified small business vendors.

Only businesses that meet the requirements set forth in State Finance and Procurement Article, §§ 14-501 - 14- 505, Annotated Code of Maryland, and who are registered with the Department of General Services Small Business Reserve Program are eligible for award. The Contract award will be made under the appropriate COMAR Procurement Regulation.

Copies of this solicitation document are available on the eMaryland Marketplace Advantage website https://procurement.maryland.gov. Click on “Public Solicitations” and search by Project ID No. BPM044163, Keywords or Category.

Contractors must be registered with eMaryland Marketplace Advantage (eMMA) in order to receive an award.

Registration is available online at https://procurement.maryland.gov. If you encounter any issues that require assistance, please contact the eMMA HelpDesk at eMMA.helpdesk@maryland.gov.

If you have any questions pertaining to this project, please submit them in writing to the Robert P. Gay, Procurement Officer as soon as possible via email at Robert.gay@maryland.gov.

A Pre-Bid Conference followed by Site Visit will be held on May 16, 2024 at 10:00 AM at Backbone Mountain Youth Center, 124 Camp 4 Road, Swanton, MD 21562. Bidders are strongly encouraged to attend to examine the work site and obtain answers or clarifications of the specifications and special requirements of working in a secure environment. Failure to attend the pre-bid and site visit does not relieve the successful Bidder from the obligation to comply with all aspects of this IFB package for the amount specified in the bid.

https://procurement.maryland.gov/ https://procurement.maryland.gov/

410-230-3333 / Toll Free: 1-888-639-7499 / TDD: 1-800-735-2258 Successful Youth • Strong Leaders • Safer Communities

Bids in response to this solicitation are due May 30, 2024 by 12:00 PM and must be submitted via email and may be in a password protected attachment in Microsoft Word format, version 2007 or greater or Adobe PDF format to Robert P. Gay, Procurement Officer at the following email address:

Robert.gay@maryland.gov

The e-mail submission subject line shall state the "IFB 24-MX-BB-100 Bid Submission". The body of the email shall contain the Name and Phone Number of the Contact for the IFB Bid Document Password. Late bids shall not be accepted.

The Procurement Officer will contact all contractors that submitted a timely bid immediately after the Noon closing time for the document password, if needed. The Bidder’s Contact shall provide the password to the Procurement Officer upon request or their Bid may be determined non-responsive. A bid summary will be issued ASAP.

Minority Business Enterprises (MBE’s) and small businesses are encouraged to respond to this solicitation as a primary Contractor and are encouraged to obtain certification.

All questions related to the MBE certification process should be addressed to the Maryland Department of Transportation, Office of Minority Business Enterprise, 7201 Corporate Center Drive, Hanover, MD 21076.

You may contact MDOT at 1-800-544-6056 or by e-mail at www.mdot.maryland.gov.

If the prospective Bidder is a certified minority Contractor, the certification number must be provided on the bid page.

If you do not intend to respond to this procurement, please take a moment to fill out the No-Bid Response Form and submit it to the above email address. This information is used to improve the quality of the Department of Juvenile Services Proposals/Solicitations, and to make the procurement process more responsive and business friendly.

Sincerely, Robert P. Gay Procurement Officer Office of Procurement cc: Bid File http://www.mdot.maryland.gov/

INFORMATION TO BIDDERS

- PLEASE READ THROUGHLY -

Solicitation No: 24-MX-BB-100 / BPM044163 Repair and Install Roofs Backbone Mountain Youth Center 124 Camp 4 Road Swanton, MD 21562

NOTICE TO BIDDERS/OFFERORS

SMALL BUSINESS RESERVE PROCUREMENT

This is a Small Business Reserve procurement for which award is limited to certified small business vendors. Only businesses that meet the requirements set forth in State Finance and Procurement Article, §§ 14-501 - 14-505, Annotated Code of Maryland, and who are registered with the Department of General Services Small Business Reserve Program are eligible for award.

For the purposes of Small Business Reserve procurement, a small business is a for-profit business, other than a broker, that meets the following criteria:

• The business is independently owned and operated

• The business is not a subsidiary of another business

• The business is not dominant in its field of operation

• The wholesale operations of the business did not employ more than 50 persons, or the gross sales of the business did not exceed an average of $4,000,000 in its most recently completed three fiscal years*

• The retail operations of the business did not employ more than 25 persons, or the gross sales of the business did not exceed an average of $3,000,000 in its most recently completed three fiscal years*

• The manufacturing operations of the business did not employ more than 100 persons, or the gross sales of the business did not exceed an average of $2,000,000 in its most recently completed three fiscal years*

• The service operations of the business did not employ more than 100 persons, or the gross sales of the business did not exceed an average of $10,000,000 in its more recently completed three fiscal years*

• The construction operations of the business did not employ more than 50 persons, or the gross sales of the business did not exceed an average of $7,000,000 in its most recently completed three fiscal years*

• The architectural and engineering operations of the business did not employ more than 100 persons, or the gross sales of the business did not exceed an average of $4,500,000 in its most recently completed three fiscal years*

*If a business has not existed for three years, the employment and gross sales average(s) is the average for each year or part of a year during which the business has been in existence.

Further information on the certification process is available at www.dgs.state.md.us and click on the Small Business Reserve hyperlink.

Revised 10/01/2018

Aruna Miller Wes Moore Vincent Schiraldi Lt. Governor Governor Secretary

Phone: 410-230-3100 TDD: 1-800-735-2258

May 7, 2024

Department of Juvenile Services Procurement Office

Invitation To Bid Small Business Reserve Procurement

Bid Title: Repair and Construct Roofs Backbone Mountain Youth Center, Swanton, MD

Bid Number: 24-MX-BB-100 / BPM044163

Date Issued: May 7, 2024

Bid Closed Date & Time: May 30, 2024 at 12:00 PM - Noon – via email

Site Visit Date & Time: May 16, 2024 at 10:00 AM

Procurement Officer: Robert Gay Telephone Number: 410-979-2486 E-mail Address: Robert.gay@maryland.gov

MBE Participation Goal: 0%

VSBE Participation Goal 0%

Bid e-Mailing Address: Robert.gay@maryland.gov Pre-bid & Site Visit Address:

Backbone Mountain Youth Center 124 Camp 4 Road Swanton, MD 21562

Late Bids will not be accepted. The Department of Juvenile Services is only accepting bid submittals by email.

Hand delivered bids, mailed bids, fax bids or bids submitted on eMaryland Marketplace Advantage (eMMA) or any other means may not be considered. In order to receive a Contract Award, a vendor must be registered on eMMA prior to bid submission. eMMA registration is free and made through the website at https://procurement.maryland.gov. The Contractor or Vendor eMMA Registration Number needs to be entered on the Bid Page.

Bid results will be recorded and available as public information. Bids will be available for inspection at a reasonable time after bid opening and prior to Award.

mailto:Robert.gay@maryland.gov mailto:Robert.gay@maryland.gov

Aruna Miller Wes Moore Vincent Schiraldi Lt. Governor Governor Secretary

Phone: 410-230-3100 TDD: 1-800-735-2258

May 7, 2024

Instructions to Bidders

24-MX-BB-100 / BPM044163

Repair and Construct Roofs

Backbone Mountain Youth Center 124 Camp 4 Road

Swanton, MD 21562

SMALL BUSINESS RESERVE

Dear Potential Bidder:

The Maryland Department of Juvenile Services, an Executive Department of the State of Maryland, hereinafter called “the Department,” “Juvenile Services,” or “DJS,” is soliciting Invitation for Bids (IFB) for a contractor to Repair Climbing/Zip Tower Roof and Install Roof Over the Walk-In Cooler and Freezer at the Department of Juvenile Services, Backbone Mountain Youth Center, 124 Camp 4 Road, Swanton, MD 21562.

Copies of this solicitation document are available on the eMaryland Marketplace Advantage website https://procurement.maryland.gov. Click on “Public Solicitations” and search by Project ID No. BPM044163, Keywords or Category. Bids submitted in response to this invitation to bid shall become the property of the Department of Juvenile Services and be a matter of public record.

Please review all the attachments on the solicitation to avoid being determined non-responsive for not following a specific procedures provided in the solicitation. All Bid documents need to be delivered via email to the Department of Juvenile Services, Procurement Officer before the bid opening date and time. Vendors must accept purchase orders from the State of Maryland as a means of contracting.

In order to receive a Contract award, a vendor must be registered on eMaryland Marketplace Advantage (EMMA). Registration is available online at https://procurement.maryland.gov and click on New Vendor?

Register Now. If you encounter any issues that require assistance, please contact the eMMA HelpDesk at eMMA.helpdesk@maryland.gov. Bidder questions and the Procurement Officer’s responses, addenda, and other solicitation related information will be provided via eMMA.

Rejection or Withdrawal: Submission of additional terms conditions or agreements with the bid document is grounds for deeming a bid non-responsive and may result in bid rejection. The Department reserves the right to reject any or all bids and to waive any informalities and minor irregularities defects in bids, when in the opinion of the Department it is in the Department’s best interests. Bids are an irrevocable offer and may not be withdrawn within 90 days after opening.

mailto:eMMA.helpdesk@maryland.gov

Award: The bid will be awarded to that responsible, responsive bidder whose bid, conforming to this solicitation, will most advantageous to the Department, price and other factors considered. Unless otherwise specified in this ITB, the Department reserves the right to accept a bid in whole or in part, and to award by item or by group whichever is deemed to be in the best interest of the Department. Any vendor who is in default with the State of Maryland at the time of submittal of this bid shall have his bid rejected.

The Department reserves the right to clarify any contractual terms with the concurrence of the contractor, however, any substantial nonconformity in the offer, as determined by the Department, shall be deemed non-responsive and the offer rejected.

In evaluating the bids, the Department shall consider the qualifications of the Bidders, and where applicable technical (design specs, technical soundness of proposal), price (schedule of values, reasonableness of price, delivery time, maintenance requirements, performance data, project schedule, previous experience, and guarantees of material and equipment). In addition, the Department may conduct such investigations as deemed necessary to assist in the evaluation of a bid and to establish the responsibility, qualifications and financial ability of the bidder to fulfill the agreement/contract.

More than one bid from an individual, firm partnership corporation, or association under the same name or different names will not be considered. Reasonable grounds for collusion existing among bidders or falsification of any entry made will cause any or all bids to be rejected. The department reserves the right to reject any and all bids and to waive informalities when in the opinion of the Department such rejection is in the best interest of the Department.

Nothing herein is intended to exclude any responsible vendor, his product or services or any way restrain or restrict competition. All responsible vendors are encouraged to bid.

Interested Bidders shall submit their responses to this solicitation in the following format:

• EXHIBIT № 1Bid Page, Bids must be signed and submitted on Bid Page with a separate cost per item sheet

•EXHIBIT № 2, Bid/Proposal Affidavit must be submitted with the bid

•EXHIBIT № 3, Conflict of Interest Affidavit and Disclosure, DJS-FRM-103, must be completed and submitted with the Bid.

•EXHIBIT № 4, three (3) pages of Reference Information must be submitted with the bid.

• ATTACHMENT A, Mandatory Terms and Conditions for Purchase Orders Bidders must be completed and submitted with the signed Bid by the officer or employee authorized to make the offer.

• ATTACHMENT B, Contract Affidavit should be completed and submitted with the signed Bid by the officer or employee authorized to make the offer.

•Bids should contain a Contact Page that includes the Contact name, telephone number, cellular telephone number and e-mail address.

Bids should contain a brief History of the Organization on the Bidder’s stationary, including an explanation of the Bidder’s qualifications to conduct the proposed services and documentation of the years of experience in providing services to the State of Maryland, the Department of Juvenile Services, academic institutions, and any other type of government agencies/department. Bidders must submit copies of current licenses applicable to the services to be provided inclusive of the copies of your State of Maryland licenses.

Bids in response to this solicitation are due May 30, 2024 by 12:00 PM and must be submitted via email and may be in a password protected attachment in Microsoft Word format, version 2007 or greater or Adobe PDF format to Robert P. Gay, Procurement Officer at the following email address:

Robert.gay@maryland.gov

The e-mail submission subject line shall state the "IFB 24-MX-BB-100 Bid Submission". The body of the email shall contain the Name and Phone Number of the Contact for the IFB Bid Document if Password protected. Late bids shall not be accepted.

The Procurement Officer will contact all contractors that submitted a timely bid immediately after the Noon closing time for the document password, if needed. The Bidder’s Contact shall provide the password to the Procurement Officer upon request or their Bid may be determined non-responsive. A bid summary will be issued ASAP.

The Bidder must provide to the Department:

Exhibit No 4: Three (3) references, from professional organizations, government agencies and citizens who have interacted with these organization’s programs. The references shall attest to the Bidder’s competence and expertise in fulfilling the specific objectives of this solicitation. The name, address, and telephone number of each reference shall be provided. All letters of reference must be dated within ninety (90) days preceding the closing date of this solicitation. Current employees of the Bidder or Juvenile Services may not submit references of support, although previous Contracts with Juvenile Services may be used as examples.

Contract: A response to an ITB is an offer to contract with the Department of Juvenile Services Based upon the Terms, conditions, and specifications contained in the Department’s ITB, Bids do not become contracts unless and until they are executed by the Department’s ITB. Bids do not become contracts unless and until they are executed by the Department into a purchase order, eliminating a formal signing of a separate contract/agreement. For that reason, all of the terms and conditions of the contract/agreement are contained in the ITB, unless any of the terms and conditions are modified by an ITB Amendment, a Contract Amendment, or by mutually agreed terms and conditions in the contract and must be in writing.

Verbal Instructions Procedures: No negotiations, decisions, or actions shall be initiated or executed by the contractor as a result of any discussions with any Department of Juvenile Services (DJS) or State employee.

Only those communications which are in writing from an authorized DJS or State representative may be considered. Only written communications from contractors, which are assigned by a person designated as authorized to bind the contractor, will be recognized by DJS as duly authorized expressions on behalf of contractors.

Time for Bids For Acceptance: Unless otherwise provided in the Invitation for Bid, bid prices are irrevocable for a period of ninety (90) days following the date of bid opening.

Specifications: Unless otherwise stated by the bidder, the bid will be considered as being in accordance with the Department’s applicable standard specifications, and any special specifications outlined in the Bid document, references to a particular trade name, manufacturer’s catalogue, or model number are made for descriptive purposes to guide the bidder interpreting the requirements of the Department, and should not be construed as excluding bids on other types of materials, equipment and supplies if approved in advance by DJS.

However, the bidder, if awarded a contract, may be required to furnish the particular item referred to in the specifications or description unless departure or substitution is clearly noted and described in the bid. The Department reserves the right to determine if equipment/product being bid is an acceptable alternate. All goods shall be new unless otherwise so stated in the bid. Any unsolicited alternate bid, or any changes, insertions, or omissions to the terms and conditions, specifications, or any requirements of this bid, may be considered non-responsive.

Contractor/Agreement: The Department’s decision shall be final and shall be binding on all parties.

Delivery: Bids shall include all charges for delivery, packaging crating, containers, etc. Unless otherwise stated by bidder and authorized by the Department in the bid document, prices bid will be considered as being based on F.O. B. Destination, freight included.

Notice to Proceed/Purchase Order: The successful bidder may not commence work under this contract/agreement until authorized to do so by the purchasing department or receipt of an authorized Department purchase order (PO) and a Notice to Proceed (NTP).

Non-Bidders Response: If you do not intend to respond to this procurement, please take a moment to fill out the Non-Bidders Response Form and submit it to my office email at Robert.gay@maryland.gov. This information is required by the Department of Budget and Management to ensure outreach methods were made to seek vendors and to get feedback regarding this solicitation.

If you have any questions, please email them to the Procurement Officer noted in the IFB as soon as possible.

Errors: Bidders are expected to properly examine the bid documents, schedule, and all instructions pertaining to supplies and services. Failure to so will be at bidder’s risk. In case of mistakes in extension of numbers the unit price will govern.

Mistakes: Bidders are cautioned to examine all terms, conditions, specifications, drawings exhibits, addenda, delivery instructions and special conditions pertaining to the ITB. Failure of the Bidder to examine all pertinent documents shall not entitle him to any relief from the conditions imposed in the contract.

General Conditions

Materials and Workmanship: Unless otherwise specified, all materials and workmanship shall be new and of the best grade of their respective kinds for the purpose. Whenever an article, material or equipment is specified by name, a substitute of equal qualification may be used upon written approval of the Department.

Services: The purpose is to Repair and Construct Roofs at Backbone Mountain Youth Center, Swanton, MD.

Durations: Contracts shall remain in effect for the time period and quantity specified, unless the contract is terminated by the state. The state may terminate any contract without showing cause upon written notice.

Invoicing: Vendor shall email invoice for work that has been completed and accepted by the Project Manager to the Accounts Payable Office stated on the purchase order. All invoices shall contain the correct Purchase Order number.

Purchase Order Number: The purchase order number should appear on all invoices, packing slips, ship notices, freight bills and all correspondence concerning this service.

Security: The successful bidder upon award of this service agreement shall comply with all security procedures and any regulations existing in the office or facility where work is performed. Emergency names and phone numbers for both the DJS Project Manager and the successful bidder’s key personnel will be made available to both parties.

This card will also have a name list of the authorized personnel will be made available to bother parties. This card will also have a name of list of the authorized personnel from the vendor who will be assigned to perform work at this location, with their approximate start and end times. It is mutually understood that only authorized personnel from the successful vendor will be permitted to enter the office.

During the period that the work is being performed keys to the office placed in contractor’s custody must be accounted for all times and handled as described in security regulations and per office management.

Termination for Cause: If the Contractor fails to fulfill its obligations under this Contract properly and on time, or otherwise violates any provision of the Contract, the State may terminate the Contract by written notice to the Contractor. The notice shall specify the acts or omissions relied upon as cause for termination. All finished or unfinished work provided by the Contractor shall, at the State’s option, become the State’s property. The State shall pay the Contractor fair and equitable compensation for satisfactory performance prior to receipt of notice of termination, less the amount of damages caused by the Contractor’s breach. If the damages are more than the compensation payable to the Contractor, the Contractor will remain liable after termination and the State can affirmatively collect damages. Termination hereunder, including the termination of the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.11B.

Termination for Convenience: The performance of work under this Contract may be terminated by the State in accordance with this clause in whole, or from time to time in part, whenever the State shall determine that such termination is in the best interest of the State. The State will pay all reasonable costs associated with this Contract that the Contractor has incurred up to the date of termination, and all reasonable costs associated with termination of the Contract; provided, however, the Contractor shall not be reimbursed for any anticipatory profits that have not been earned up to the date of termination. Termination hereunder, including the determination of the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.12A(2).

Cancellation For Inappropriate Funds: The obligation of DJS for payment to a Contractor is limited to the availability of funds appropriated in a current fiscal period, is subject to appropriation of fund, unless otherwise authorized by law.

Contract Period: The Contract awarded from this solicitation shall be for the period as noted on the contractor’s Bid Form and as accepted by DJS. The contractor agrees to complete the services in accordance with the calendar days so designated and agreed upon by DJS.

A performance evaluation may be conducted by DJS staff at various intervals during the contract. This evaluation may be used in a procurement officer’s determination of Responsibility for future projects.

Pricing proposed by the contractor shall be firm for the entire contract period. Increases will not be allowed unless approved by DJS. This is a Small Business Reserve procurement for which award is limited to certified small business vendors. Only businesses that meet the requirements set forth in State Finance and Procurement Article, §§ 14-501 - 14-505, Annotated Code of Maryland, and are registered with the Department of General Services Small Business Reserve Program are eligible for award. The Contract award will be made under appropriate COMAR Regulation

PROJECT SPECIFICATIONS

Repair Climbing/Zip Tower Roof and Install Roof Over Walk-In Cooler and Freezer

MARYLAND DEPARTMENT OF JUVENILE SERVICES

Backbone Mountain Youth Center 124 Camp 4 Road

Swanton, MD 21561

I. SCOPE OF WORK

A. This project consists of two (2) roofs. The Contractor will provide all labor, equipment, materials, supplies, insurance, licenses and permits, etc. necessary. The first of these roof repairs is a repair on the zip line and climbing tower at Backbone Mountain Youth Center. The roof measures approximately 17’ x17’ with a 4/12” pitch, and it is 50’ off the ground with no direct access necessitating the use of a boom lift or other aerial system. Secondly, the Contractor shall provide all labor, equipment, materials, supplies, insurance, licenses and permits, etc. needed to install a roof over the top of the walk in cooler and freezer at Backbone Mountain Youth Center.

B. Work associated with the above listed project description includes but is not limited to the following:

For the Climbing/Zip Tower:

1. The contractor shall remove and dispose of all existing shingles, roof decking, and roof underlayment.

2. The contractor shall remove and replace all damaged truss ends/truss as necessary. The contractor will also remove and replace all roof decking with 1/2" plywood.

3. The contractor will remove and replace all shingles with 50-year architectural shingles. The contractor will also install ice shield on the entire roof under the shingles.

Roof Over Walk-In Cooler and Freezer:

1. The Contractor shall tie into the existing roof, install engineered trusses, then 5/8” plywood, ice guard and lifetime shingles that match the current roof. The new roof area will be 40’x 16’, including a 1’ over hang past the cooler roof edge along the 40’ side. Vinyl fascia will cover all truss ends or sides exposed on both 40’ and 16’ sides. These areas will be backed with said plywood. The bottom side of the new truss structure will remain exposed.

2. The contractor will set 6’ x 6’ posts every 8ft. on center in concrete at least 3 ft. in depth. The roof beam will sit on top of the posts; the posts will be notched in order to accept a horizontal beam to rest on, and it will be bolted together. This will also include a bracket fastener. The beam size needs to be two 2’ x 12’ boards combined along the entire 40’ length of the roofline. See picture.

3. The Contractor will have to disconnect two (2) rooftop-cooling units and reinstall them onto a new roof on secure platforms.

4. The contractor will put vinyl fascia on the new roof edges to give a finished look on front and both sides.

5. The Contractor shall supply all materials, supplies, and labor to have installation done properly.

6. All work will need to be done according to Garrett County Code. The new roof shall meet minimum snow load 40 PSF, wind 115 MPH Nominal 3 second gust, seismic design category A.

II. QUALIFICATIONS OF CONTRACTOR

1. The Contractor shall have a minimum of five (5) years’ experience performing work of similar nature.

2. The Contractor shall perform all work in accordance with all applicable codes and standards.

3. The Contractor shall be licensed in the State of Maryland in accordance with COMAR Regulations and include a copy of the business license and proof of insurance as part of the bid submission.

4. The Contractor must also provide the state with a written and signed minimum two (2) year workmanship guarantee to be included as part of the bid submission.

5. All bids to be included for consideration shall be signed by a representative of the bidding company.

III. SITE VISIT

A. It is suggested that all prospective bidders attend the pre-bid meeting and familiarize themselves with all requirements for the project. DJS is not responsible for inaccurate interpretation of this specification.

B. Please note the date and time of the pre-bid meeting. At this meeting, Contractors will have an opportunity to access the work site and have questions answered by the DJS Maintenance Supervisor or designee. All Contractor questions shall be asked prior to bid submission.

C. Any site visits requiring access to the interior of the building (other than the pre-bid meeting) shall be coordinated in advance.

D. Project must be started no more than thirty (30) days from award date and must be completed no more than forty-five (45) days from start date.

IV. MATERIALS, SUPPLIES AND EQUIPMENT

A. General:

1. The Contractor shall be responsible for the coordination, off-loading and proper storage of all materials, supplies and equipment up until the time of final inspection.

2. Materials, supplies and equipment shall be stored in a safe place out of the way of traffic operations. DJS shall approve the storage site location prior to the storage of any on-site materials and equipment.

3. Upon removal of materials, supplies and equipment the Contractor shall restore the area to its original pre-construction condition and to the satisfaction of the DJS Maintenance Supervisor or designee.

4. All materials, supplies and equipment `are subject to the inspection and approval of the DJS Maintenance Supervisor or designee.

5. The Contractor shall provide any materials supplies and equipment not specifically mentioned but reasonably implied or necessary for the complete safe and satisfactory completion of the project as if specified herein.

V. DESCRIPTION OF WORK

A. All work shall be performed to minimize disruption to facility operations. The Contractor shall maintain accessibility for employee/public traffic to the facility throughout the duration of the project.

B. The Contractor shall provide and install barricades, signs, etc. necessary to ensure public safety at all areas during construction operations as approved by the DJS Maintenance Supervisor or designee.

C. Throughout the project, the Contractor shall maintain the work site in a safe, neat and orderly manner. The Contractor shall take steps to prevent accumulation of debris at the site and shall remove all spoils and unused material from the site. Disposal of all materials shall be in accordance with all applicable laws, codes and regulations.

VI. RULES FOR CONTRACTOR

A. It is a violation of Maryland Law for any person to bring in or take out of this facility anything for the youth. It is also a violation of Maryland Law to possess in the confines of this facility and its parking lot, any item of contraband, any alcoholic beverage, any drug, or any item that would assist in the escape of a juvenile. Any Contractor employee found to be in violation will not only be barred from further entry to the facility, but also will be referred to the Maryland State Police for criminal prosecution.

B. All Contracted employees must check in and out at the Administration Building’s Control Center and have proper company identifying apparel and photo identification visible at all times. No Contracted employee will be permitted on facility grounds without prior authorization and the above listed identification. Only vehicles necessary for task completion will be permitted on facility grounds. Facility access must be prearranged with the Facility Superintendent. All vehicles permitted within the perimeter of the facility are subject to inspection and/or search, and must be locked and secured with a “Club” device at all times.

C. All Contracted employees shall remain away from the youth and shall not engage in conversation with them. Any attempt by the youth to establish contact shall be immediately reported to the DJS Maintenance Supervisor or designee.

D. All cutting tools such as hacksaws, saw-all’s, each with blades (new and used) must be carefully protected to avoid falling into the hands of juveniles. Used hacksaw blades must be accounted for and disposed of away from the Institution. ALL CUTTING

IMPLEMENTS MUST BE STRICTLY ACCOUNTED FOR AT ALL TIMES.

E. Any mud, dirt, etc. carried into buildings must be cleaned daily. Any damage to areas outside the contract area must be satisfactorily repaired.

F. No smoking is allowed on the premises. Matches, lighters, electronic cigarettes, vaporizers, and tobacco products of any kind are considered contraband and will not be allowed on the premises.

G. Cell phones are prohibited and should be locked in vehicles prior to entering all DJS facilities.

VII. INSURANCE REQUIREMENTS

The following type(s) of insurance and minimum amount(s) of coverage are required:

A. Commercial General Liability - $1,000,000 combined single limit per occurrence for bodily injury, property damage, and personal and advertising injury $2,000,000 annual aggregate. The minimum limits required herein may be satisfied through any combination of primary and umbrella/excess liability policies.

B. Automobile or Commercial Truck Insurance - The Contractor shall maintain Automobile or Commercial Truck Insurance (including owned, leased, hired, and non-owned vehicles) as appropriate with Liability, Collision, and PIP limits no less than those required by the State where the vehicle(s) is registered, but in no case less than those required by the State of Maryland.

C. The State shall be listed as an additional insured on the faces of the certificates associated with the coverages listed above, including umbrella policies, excluding Workers’ Compensation Insurance and liability.

D. Within five (5) Business Days of recommendation for Contract award, the Contractor shall provide the Procurement Officer with current certificates of insurance, any insurance furnished as a condition of the Contract shall be issued by a company authorized to do business in the State.

Walk-in and Freezer

Aruna Miller Wes Moore Vincent Schiraldi Lt. Governor Governor Secretary

Phone: 410-230-3100 TDD: 1-800-735-2258

No Bid

24-MX-BB-100 / BPM044163

Repair and Construct Roofs

Backbone Mountain Youth Center 124 Camp 4 Road

Swanton, MD 21562

In order to help us improve the quality of the Department of Juvenile Services Proposals/Solicitations, and to make our procurement process more responsive and business friendly, we ask that you take a few minutes and provide comments and suggestions regarding the enclosed Invitation to Bid. Please return your comments with your bid. If you have chosen not to bid on this service, please email this completed form to the Procurement Office, Robert Gay at Robert.gay@maryland.gov.

a. If you have responded with a “No Bid”, please indicate the reason(s) below:

( ) Other commitments preclude our participation at this time.

( ) The subject of the ITB is not something we ordinarily provide.

( ) We are inexperienced in the work/commodities required.

( ) Specifications are unclear, too restrictive, etc. (Explain in REMARKS section) ( ) The scope of work is beyond our present capacity.

( ) Doing business with the State of Maryland and/or the Department of Juvenile Services is simply too complicated. (Explain in REMARKS section) ( ) We cannot be competitive. (Explain in REMARKS section) ( ) Time allotted for completion of the bid is insufficient.

( ) Start up time is insufficient.

( ) Bonding/Insurance requirements are restrictive. (Explain in REMARKS section) ( ) Bid requirements (other than specified) are unreasonable or too risky.

(Explain in REMARKS section) ( ) MBE Requiremetns. (Explain in REMARKS section) ( ) Prior Maryland State Government or Department of Juvenile Services contract or agreement experience was unprofitable or otherwise unsatisfactory.

(Explain in REMARKS section) ( ) Payment schedule too slow.

( ) Other: ____________________________________________________

b. If you have submitted a bid or proposal, but wish to offer suggestions or express concerns, please use the remarks section below. (Use reverse side or attach additional pages as needed).

REMARKS:

Offeror Name: ___________________________________________ Date: _______________

Contact Person: _____________________________________ Phone (___) ________________

Address: ______________________________________________________________________

Aruna Miller Wes Moore Vincent Schiraldi Lt. Governor Governor Secretary

Phone: 410-230-3100 TDD: 1-800-735-2258

Invitation To Bid

24-MX-BB-100 / BPM044163

Repair and Construct Roofs

Backbone Mountain Youth Center

BID DOCUMENTS

Please return via email to the Procurement Office 1 original set of all documents behind this page in your bid package.

Please make sure all documents are completed and signed as required.

Documents:

Exhibit No. 1 – Bid Page

Exhibit No. 2 – Bid / Proposal Affidavit

Exhibit No. 3 – Conflict of Interest Affidavit and Disclosure

Exhibit No. 4 – Reference Sheets

Attachment A – Mandatory Terms and Conditions for Purchase Orders

Attachment B – Contract Affidavit

Bids should also contain a copy of any Maryland State licenses, if required for a specific project.

Before a business entity can do business in the State it must be registered with the State Department of Assessments and Taxation (SDAT). The SDAT website is http://www.dat.state.md.us/sdatweb/services.html .

Prior to award, the contractor shall submit a copy of their current certificate of insurance with the State of Maryland listed as an additional insured and certificate holder. Contractors must be registered on eMMA to be awarded a contract.

Your cooperation is appreciated.

Exhibit No. 1

Repair and Construct Roofs at Backbone Mountain Youth Center

Solicitation Document Bid Page/Form

ITEM/QUESTION RESPONSE

Authorizing Signature

Date

Printed Name and Title

Company Name

Street Address

City/State/Zip

Contact Person (Please Print Clearly)

Telephone Number Fax Number Cell Number

Vendor’s e-mail address (Please Print Clearly)

Please acknowledge addenda have been issued by checking below as appropriate:

Addendum 1_____ Addendum 2_____ Addendum 3_____ Addendum 4_____ Addendum 5_____

Addenda are not mailed but posted at eMaryland Marketplace Web Site www.emaryland.buyspeed.com

EMM #: __________________ MBE #: _______________ SBR #: ___________________ FEIN #: _____________________

This business qualifies as being at least 51% owned and operated by

African American 1. Native Americans 2 Hispanic 3 Asian/Pacific 4 Woman Owned 5

Small Business 3

Years of Experience in performing Specified Work as Required?

Work will start work within how many calendar days after receipt of order?

Work will be completed within how many calendar days after start?

Work is guaranteed for how many years? ( Minimum 2 Years)

Materials are guaranteed for how many years?

TOTAL PROJECT COST (Lump Sum ) = $________________________________ http://www.emaryland.buyspeed.com/

The under signed Bidder, having carefully read, examined, and submitted as required the Invitation To Bid Documents, Cover Page, Instructions to Vendor, General Conditions, Specifications , Drawings, and any other related documents of this Invitation To Bid. Having full knowledge of the work required, does hereby offer to provide all necessary materials and/or services in accordance with the specifications and do all called for in the Specifications as set forth.

A response to an ITB is an offer to contract with the Department of Juvenile Services (DJS) based upon the terms, conditions, and specifications contained in this ITB. Bids do not become contracts unless and until they are executed by the Department of Juvenile Services (DJS), eliminating a formal signing of a separate contract. For that reason, all of the terms and conditions of the contract are contained in the ITB, unless any terms and conditions are modified by an ITB amendment or by a mutually agreed terms and conditions that must be in writing and authorized by the Facility Procurement Officer with his signature.

The contract will be awarded based on the TOTAL PROJECT COST to the responsible and responsive bidder whose bid meets the requirements and evaluation criteria set forth in the invitation for bids, and is either the most favorable bid price or most favorable evaluated bid price .

The above price includes and covers duties, handling, transportation charges and all other charges incidental to and forming part of this quotation.

Signature of Signing Officer Date

Exhibit No. 2 Bid/Proposal Affidavit Effective 10/24/17

24-MX-BB-100 / BPM044163

Repair and Construct Roofs at BMYC

A. AUTHORITY

I hereby affirm that I, _____________________ (name of affiant) am the ______________ (title) and duly authorized representative of _________________ (name of business entity) and that I possess the legal authority to make this affidavit on behalf of the business for which I am acting.

B. CERTIFICATION REGARDING COMMERCIAL NONDISCRIMINATION

The undersigned Bidder/Offeror hereby certifies and agrees that the following information is correct: In preparing its Bid/proposal on this project, the Bidder/Offeror has considered all Bid/proposals submitted from qualified, potential subcontractors and suppliers, and has not engaged in “discrimination” as defined in § 19-103 of the State Finance and Procurement Article of the Annotated Code of Maryland. “Discrimination” means any disadvantage, difference, distinction, or preference in the solicitation, selection, hiring, or commercial treatment of a vendor, subcontractor, or commercial customer on the basis of race, color, religion, ancestry, or national origin, sex, age, marital status, sexual orientation, sexual identity, genetic information or an individual’s refusal to submit to a genetic test or make available the results of a genetic test, disability, or any otherwise unlawful use of characteristics regarding the vendor’s, supplier’s, or commercial customer’s employees or owners.

“Discrimination” also includes retaliating against any person or other entity for reporting any incident of “discrimination”. Without limiting any other provision of the solicitation on this project, it is understood that, if the certification is false, such false certification constitutes grounds for the State to reject the Bid/proposal submitted by the Bidder/Offeror on this project, and terminate any contract awarded based on the Bid/proposal.

As part of its Bid/proposal, the Bidder/Offeror herewith submits a list of all instances within the past four (4) years where there has been a final adjudicated determination in a legal or administrative proceeding in the State of Maryland that the Bidder/Offeror discriminated against subcontractors, vendors, suppliers, or commercial customers, and a description of the status or resolution of that determination, including any remedial action taken. Bidder/Offeror agrees to comply in all respects with the State’s Commercial Nondiscrimination Policy as described under Title 19 of the State Finance and Procurement Article of the Annotated Code of Maryland.

B-1. CERTIFICATION REGARDING MINORITY BUSINESS ENTERPRISES.

The undersigned Bidder/Offeror hereby certifies and agrees that it has fully complied with the State Minority Business Enterprise Law, State Finance and Procurement Article, § 14-308(a)(2), Annotated Code of Maryland, which provides that, except as otherwise provided by law, a contractor may not identify a certified minority business enterprise in a Bid/proposal and:

(1) Fail to request, receive, or otherwise obtain authorization from the certified minority business enterprise to identify the certified minority bid/proposal;

(2) Fail to notify the certified minority business enterprise before execution of the contract of its inclusion in the Bid/proposal;

(3) Fail to use the certified minority business enterprise in the performance of the contract; or

(4) Pay the certified minority business enterprise solely for the use of its name in the Bid/proposal.

Without limiting any other provision of the solicitation on this project, it is understood that if the certification is false, such false certification constitutes grounds for the State to reject the Bid/proposal submitted by the Bidder/Offeror on this project, and terminate any contract awarded based on the Bid/proposal.

B-2. CERTIFICATION REGARDING VETERAN-OWNED SMALL BUSINESS ENTERPRISES.

The undersigned Bidder/Offeror hereby certifies and agrees that it has fully complied with the State veteran-owned small business enterprise law, State Finance and Procurement Article, § 14-605, Annotated Code of Maryland, which provides that a person may not:

(1) Knowingly and with intent to defraud, fraudulently obtain, attempt to obtain, or aid another person in fraudulently obtaining or attempting to obtain public money, procurement contracts, or funds expended under a procurement contract to which the person is not entitled under this title;

(2) Knowingly and with intent to defraud, fraudulently represent participation of a veteran-owned small business enterprise in order to obtain or retain a Bid/proposal preference or a procurement contract;

(3) Willfully and knowingly make or subscribe to any statement, declaration, or other document that is fraudulent or false as to any material matter, whether or not that falsity or fraud is committed with the knowledge or consent of the person authorized or required to present the declaration, statement, or document;

(4) Willfully and knowingly aid, assist in, procure, counsel, or advise the preparation or presentation of a declaration, statement, or other document that is fraudulent or false as to any material matter, regardless of whether that falsity or fraud is committed with the knowledge or consent of the person authorized or required to present the declaration, statement, or document;

(5) Willfully and knowingly fail to file any declaration or notice with the unit that is required by COMAR 21.11.13; or

(6) Establish, knowingly aid in the establishment of, or exercise control over a business found to have violated a provision of § B-2(1) -(5) of this regulation.

C. AFFIRMATION REGARDING BRIBERY CONVICTIONS

I FURTHER AFFIRM THAT:

Neither I, nor to the best of my knowledge, information, and belief, the above business (as is defined in Section 16-101(b) of the State Finance and Procurement Article of the Annotated Code of Maryland), or any of its officers, directors, partners, controlling stockholders, or any of its employees directly involved in the business’s contracting activities including obtaining or performing contracts with public bodies has been convicted of, or has had probation before judgment imposed pursuant to Criminal Procedure Article, § 6-220, Annotated Code of Maryland, or has pleaded nolo contendere to a charge of, bribery, attempted bribery, or conspiracy to bribe in violation of Maryland law, or of the law of any other state or federal law, except as follows (indicate the reasons why the affirmation cannot be given and list any conviction, plea, or imposition of probation before judgment with the date, court, official or administrative body, the sentence or disposition, the name(s) of person(s) involved, and their current positions and responsibilities with the business):

D. AFFIRMATION REGARDING OTHER CONVICTIONS

I FURTHER AFFIRM THAT:

Neither I, nor to the best of my knowledge, information, and belief, the above…