24-8274_Solicitation.pdf

COLLIER COUNTY

BOARD OF COUNTY COMMISSIONERS

REQUEST FOR PROFESSIONAL SERVICES (RPS)

In accordance with Florida Statute 287.055 Consultants’ Competitive Negotiation Act

FOR

Site Planning and Design Services for Collier County Water Reclamation Laboratory

RPS NO.: 24-8274

MATTHEW WEBSTER, PROCUREMENT STRATEGIST

PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FLORIDA 34112

TELEPHONE: (239) 252-8491

matthew.webster@colliercountyfl.gov (Email)

This proposal solicitation document is prepared in a Microsoft Word format (rev 8/16/17). Any alterations to this document made by the Consultant may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government.

SOLICITATION PUBLIC NOTICE

REQUEST FOR PROFESSIONAL

SERVICES (RPS) NUMBER:

24-8274

PROJECT TITLE: Site Planning and Design Services for Collier County Water Reclamation Laboratory LOCATION: Procurement Services Division, Conference Room A, 3295 Tamiami Trail East, Bldg. C-2, Naples, FL 34112

RPS OPENING DAY/DATE/TIME: Monday July 22, 2024, at 3:00 PM EST

PLACE OF RPS OPENING: Procurement Services Division 3295 Tamiami Trail East, Bldg. C-2 Naples, FL 34112

All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System:

https://procurement.opengov.com/portal/collier-county-fl

INTRODUCTION

As requested by the Collier County Wastewater Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Request for Professional Services (hereinafter, “RPS”) with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and specifications stated or attached. The Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

BACKGROUND

The purpose of this project is to establish a new environmental lab to offer essential services akin to those currently provided by the County’s existing environmental lab at the South County Water Reclamation Facility. This new laboratory will exceed the capabilities of the current south lab, offering significantly increased physical space and enhanced capacity to fulfill current requirements, maintain compliance with the regulated industry, and accommodate future expansions. The new laboratory will serve as a critical facility for compliance testing, analysis, and research related to wastewater analysis and assessment, ensuring strict adherence to environmental standards. The new lab design must meet the facility standards established in Standard Methods (SM) 9020 B. 3. and Volume 1, Module 1, Section 5.3 of the 2016 TNI Standard. Once the new location is constructed, the current lab will transition to those premises.

TERM OF CONTRACT

County reserves the right to modify this scope during negotiations for budgetary reasons.

The contract term, if an award is made, will commence on the date of the Notice to Proceed and end upon acceptance and approval of the final payment.

Prices shall remain firm for the term of the awarded contract.

Surcharges will not be accepted in conjunction with this award, and such charges should be incorporated into the pricing structure.

DETAILED SCOPE OF WORK

This project will be constructed on approximately 1.5 Acres of Collier County-owned property located at the North Collier Water Reclamation (NCWRF) Site 10500 Goodlette Frank Rd. (see Attachment A: Location Map).

The chosen Design Firm must be creative, understand and perform value design/engineering, and have prior experience on designing an environmental laboratory. We seek a design that optimizes functionality, efficiency, and flexibility. The building's footprint can range from 7,500 to 10,000 square feet, with the option for either one or two stories.

1. Functional Space Allocation:

o Define the required spaces within the lab, including testing areas, sample preparation zones, offices, storage, and specialized equipment rooms.

o Consider future expansion needs and adaptability.

2. Architectural Design Options:

o Explore both single-story and two-story layouts.

o Evaluate the pros and cons of each option (i.e., accessibility, ease of movement – personally and large lab equipment, spatial continuity, efficient land use, separation of functions, and vertical and horizontal circulation and integration of lab operations).

3. Laboratory Infrastructure:

o Specify utility requirements (water, electricity, HVAC) for lab equipment and instrumentation.

o Address safety features, emergency exits, and compliance with building codes.

4. Site Work and Landscaping:

o Prepare the site for construction, including grading, leveling, drainage, and foundation work.

o Consider parking, access roads, and green spaces.

5. Environmental Considerations:

o Assess the impact of lab construction on the surrounding environment.

o Mitigate any potential disturbances to nearby ecosystems or habitats.

o Storm Water Management

6. Permitting:

o Identify all necessary permits required for constructing and operating the new environmental lab including FDEP.

The Consultant shall provide the full scope of design, permitting, bidding, and contract administration services necessary to complete the Collier County Water Reclamation Laboratory Project as described including but not limited to the following:

1. Provide all programming and preliminary design documents for use in establishing the basis for the final design of the site and buildings. These documents will include site plans, floor plans, and building elevations in sufficient detail to illustrate the program of spaces, convey general building and site design, and generate a project budget.

2. Provide all geotechnical, topographical, traffic, environmental, and species surveys, reports, and studies necessary to fully permit and complete the project.

3. Prepare and submit all permits related to the project, including the building permit, and FDEP, and ensure necessary permitting is completed to facilitate the projected schedule.

4. Coordinate with County staff to develop an effective and efficient program, acquire all necessary permits promptly, and provide a design suitable for the intended use incorporating best design practices for efficient and resilient building. This should include Wastewater, Solid Waste, IT, and Public Utilities Security.

5. Provide final design documents including, but not limited to, architecture, site civil engineering, structural engineering, mechanical, electrical, and plumbing (MEP) engineering, low voltage/technology, fire protection design, and landscape architecture documents required for permitting and construction.

6. Facilitate and attend all project meetings, prepare agendas, generate meeting minutes, and provide follow-up on tasks.

7. If available, utilize the County’s project management platform throughout the project for all project communications, document management, approvals, site observations, requests for information, etc.

8. Provide the County with all necessary and appropriate documents for review throughout each review point of each phase of the project.

9. The awarded firm shall appoint a person to act as a primary contact for the duration of the project. This person (or their backup) shall be readily available during normal working hours by phone or in person and shall be knowledgeable of the overall project status and activities.

Architectural/Engineering Services

Task I. Preliminary Site and Building Design:

A. Provide a conceptual site layout that does not interfere with existing operations.

B. Generate schematic floor plans and site plans to illustrate the proposed design for the project.

C. Generate three-dimensional and BIM/Rivet models.

D. Review the design options along with the preliminary cost estimates with Collier County PUD and implement any changes and/or modifications to the preliminary design documents.

E. Schedule and attend a Site Development Plan Amendment (SDPA) Pre‐application meeting with Collier County Growth

Development Services based on the selected site/building plan (SDPA pre‐application fee paid by Collier County).

F. Provide Architects/engineer's opinions of construction costs for use in establishing the project budget.

Task II. Final Design:

A. Site Development Plan Amendment (SDPA) modification submittal.

B. Provide 30/60/90 percent construction drawing submittals for review and approval by Collier County. Document and track the disposition of all County comments and feedback to ensure full and complete capture of stated needs.

C. Provide construction documents including drawings and specifications to comply with the current Florida Building

Code, in sufficient detail for bidding, permitting, and construction.

D. Meet all appropriate codes and standards for the design of government buildings including all federal, state, and local requirements.

E. Conduct a 60% completion stage project peer review to provide QA/QC of the contract documents and cost estimate before submittal to the County. This review will be conducted by experienced personnel not involved in the day-to-day design of the project to ensure a “fresh eyes” review.

F. Provide detailed designs relating to ADA accessibility to ensure all requirements are clear and detailed.

G. Provide finish & color selections coordinated with the stakeholders.

H. Provide all civil, architectural, structural, mechanical, plumbing, electrical, landscape, fire alarm, and fire protection designs to ensure a complete design. Ensure full coordination of design documents between trades and design disciplines.

I. Include all low voltage and technology designs as part of the design package. Coordinate with the County’s Information Technology (IT) Division, contract vendors, Wastewater, and other appropriate specialties to provide a full design package that includes all low-voltage systems.

J. Coordinate with the County to provide detailed layout drawings of the furniture, fixtures, and equipment as necessary.

K. Submit all documents on behalf of the County for building permit review and provide any support during that process to achieve a permit status of “Ready for Issuance”.

L. Produce a complete “For Construction” package of drawings and specifications, in preparation for bidding.

Task III. Contractor Bidding Phase:

A. Coordinate with Collier County Procurement during bidding for each phase of the project.

B. Attend all pre‐bid conferences.

C. Respond to contractor/subcontractor questions within three (3) business days.

D. Prepare written Addenda, if applicable.

E. Review bids and alternates to provide bidder reference checks and bid evaluation.

F. Provide Collier County with pricing analysis.

Task IV. Construction Contract Administration Phase:

A. Attend preconstruction conference.

B. Process monthly Contractor Payment Applications.

C. Review shop drawings within ten (10) business days.

D. Respond to Requests for Interpretation (RFIs) within three (3) business days.

E. Review and make recommendations on any use of allowances, contingencies, and/or proposes amendments to the construction contract.

F. Coordinate with CEI, County, and Contractor(s) as needed to ensure adherence to design.

G. Observe field observations of construction activities for the duration of the construction project.

H. Incorporate the as-built drawings and information provided by any vendors into an updated final drawing set in Auto

Cad format, including all layers, references, and other accompanying files.

I. Perform final completion inspections, review of submitted manuals, and all other contract closeout items.

Task V. Services Included:

A. Architectural design and permit documents.

B. Evaluation and incorporation of value engineering recommendations.

C. Three-dimensional and BIM modeling.

D. Civil engineering design.

E. Structural engineering design.

F. Building mechanical, electrical, and plumbing engineering.

G. Landscape architecture.

H. Boundary and topographical surveys.

I. Soil borings, geotechnical report, and environmental study.

J. Existing utility locates and stormwater management.

K. Warranty inspection one year from the date of final completion.

L. Maintenance of all project documents for a minimum of ten years from the date of project completion.

Design Criteria are as follows: all sq. ft. estimated. (A tour of existing lab can be scheduled)

Facility Design Life 30 years Design Flood Elevation To meet the current FEMA and County building regulations Building Height 1 or 2 story Building Size 7,500 – 10,000 SF Building Construction Type Commercial, Block Hurricane Rating Category 5

Architectural Elements Provide security doors.

Building Exterior Concrete Floor Concrete slab on grade with seamless epoxy coating Life Safety Requirements Emergency lighting, exit signs, fire alarm, fire extinguishers and sprinklers, and a safety shower.

Roof Type Metal; Forest Green or nearest match Lighting Protection Yes Restrooms Men & Women’s at least 2 stalls, ADA Compliant, shower, mirror, lockers Electrical System 480 volt, 3 phase wye, 4-wire HVAC Heated and air-conditioned Laboratory HVAC Space must have its own separate/dedicated A/C unit from the rest of the building.

Laboratory Yes, 2,700 SQ. FT. Large/wide entry doors into the building and laboratory, about 7ft tall to accommodate movement of large equipment. The lab will need to accommodate one to two fume hoods

Storage Area-Microbiology 150 SQ. FT.

Storage Area-General Consumables/Chemicals

150 SQ. FT.

Storage Area-Office Supplies/Sample Coolers/Bottles

150 SQ. FT.

Laboratory Director Office Space 200 SQ. FT.

Laboratory Supervisor Office Space 150 SQ. FT.

QA Specialist Office Space 150 SQ. FT.

Laboratory Technician/Chemist Office Space

600 SQ. FT.

Men’s Restroom 160 SQ. FT. Two urinals, Two stalls, and two sinks ADA Compliant

Men’s Locker Room 220 SQ. FT. Shower, mirror, and lockers ADA Compliant Women’s Restroom 160 SQ. FT. Two stalls and two sinks ADA Compliant Women’s Locker Room 220 SQ. FT. Shower, mirror, and lockers ADA Compliant Lobby 300 SQ. FT.

IT Closet (Air Conditioned) 64 SQ. FT. Two switches, one rack.

Meeting Room 400 SQ. FT.

Breakroom with kitchen sink and countertop, refrigerator, microwave

400 SQ. FT.

Pretreatment Coordinator Office Space 150 SQ. FT.

Pretreatment Inspector Office Space 400 SQ. FT.

Decontamination Area/Storage Area for Large Items

400 SQ. FT. Composite samplers, TSS pump, lab water filtration system. Include a sink also.

Janitors Closet 100 SQ. FT. With mop sink and storage.

Paving and Striping Yes Signage Yes (tbd) Electrical, IT, Telecommunications Room

Yes, must meet minimum IT and Security standards

Security Lighting & Cameras Yes, must meet minimum IT and Security standards Generator sized to power new building Yes, either separate or hooked into the plant

Note: CEI is to be contracted separately from this proposal.

RESPONSE FORMAT AND SCORING CRITERIA FOR DEVELOPMENT OF SHORTLIST:

Proposals must be assembled, at minimum, in the order of the Evaluation Criteria listed or your proposal may be deemed non-responsive

Evaluation Criteria Maximum Points

1. Ability of Professional Personnel 20 Points

2. Certified Minority Business Enterprise 5 Points

3. Past Performance 25 Points

4. Project Approach, Willingness to Meet Time and Budget Requirements 20 Points

5. Location 10 Points

6. Recent, Current, and Projected Workloads of the Firm 20 Points

TOTAL POSSIBLE POINTS 100 Points

For complete explanation of each evaluation criteria, please see the file titled “RPS Instructions” included with this advertisement.

VENDOR CHECKLIST

***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List)****