24-8256_Solicitation.pdf

COLLIER COUNTY

BOARD OF COUNTY COMMISSIONERS

INVITATION TO BID (ITB)

FOR

VANDERBILT BEACH PARKING GARAGE ELEVATOR

REPAIR

SOLICITATION NO.: 24-8256

JUSTIN LANDGREBE, PROCUREMENT STRATEGIST

PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FLORIDA 34112

TELEPHONE: (239) 252-8992

Justin.Landgrebe@colliercountyfl.gov (Email)

This solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Bidder may be grounds for rejection of the bid, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government.

mailto:Justin.Landgrebe@colliercountyfl.gov

SOLICITATION PUBLIC NOTICE

INVITATION TO BID (ITB) NUMBER: 24-8256

PROJECT TITLE: Vanderbilt Beach Parking Garage Elevator Repair

LOCATION: PROCUREMENT SERVICES DIVISION, CONFERENCE ROOM A, 3295

TAMIAMI TRAIL EAST, BLDG C-2, NAPLES, FLORIDA 34112

DUE DATE: June 3, 2024, at 3 Pm EDT

PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FL 34112

All bids shall be submitted online via the Collier County Procurement Services Division Online Bidding System:

https://procurement.opengov.com/portal/collier-county-fl

INTRODUCTION

As requested by the Facilities Management Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining bid submittals from interested and qualified vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

BACKGROUND

The Vanderbilt Beach Parking Garage facility experienced flood water inundation throughout the first floor during Hurricane Ian. The one elevator car and pit area have been affected and need repair.

TERM OF CONTRACT

The contract term, if an award(s) is/are made is intended to be for current needs.

Prices shall remain firm for the initial term of this contract.

Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure.

The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with

VENDOR.

AWARD CRITERIA

ITB award criteria are as follows:

The County’s Procurement Services Division reserves the right to clarify a vendor’s submittal prior to the award of the solicitation.

It is the intent of Collier County to award to the lowest, responsive and responsible vendor(s) that represents the best value to the County.

For the purposes of determining the winning bidder, the County will select the vendor with the lowest price as outlined below:

• Lowest Total Bid Amount

Collier County reserves the right to select one, or more than one suppliers, award on a line item basis, establish a pool for quoting, or other options that represents the best value to the County; however, it is the intent to:

• Identify a Single Awardee

The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation.

https://procurement.opengov.com/portal/collier-county-fl

DETAILED SCOPE OF WORK

1. SCOPE OF WORK

Review elevator details in Attachment A: Supplemental Information – Original Plans 2005.

1.1 Platforms (1)

• Remove existing flooring and sub-floor.

• Install new subfloor.

• Install new waterproof vinyl flooring over sub-floor

1.2 Communication Boards (1 EA)

• Furnish and install one new CIO board.

• Furnish and install one new CPB board.

1.3 Travel Cables (2)

• Remove existing and replace with new matching cables in accordance with manufacturer's requirements and standards.

1.4 Elevator pits (1)

• Scrape and remove existing painted steel pit areas.

• Prepare and repaint steel pit area in accordance with Collier County Vertical Standards.

• Provide two coats of rust inhibitive primer and then two finish coats of Sherwin Williams industrial enamel, or approved equivalent, on exposed metal surfaces.

• Furnish and install one new pit stop switch.

1.5 Elevator Hydraulics (2)

• Replace hydraulic packings and related cables and oil for elevator car in accordance with manufacturer's requirements and standards; preferred is Jack Seal Kit 90MM or equal.

1.6 Furnish and install one new ADA telephone (Rath).

1.7 Furnish and install one new light ray reversal device (Gate Keeper).

1.8 Inspect, test, and certify elevators for operation upon completion of work. Ensure all testing and inspections required by local and state organizations have been performed and approved so that elevators are ready for use.

2. CONTRACTOR REQUIREMENTS:

2.1 All work must comply with the current Collier County Vertical Standards (CCVS) and the Florida Building Code.

2.2 Contractor is responsible to obtain any required permits to complete project. Permit fees associated with Collier County permitting to be paid by direct transfer from the County. All other permit fees to be paid by the Contractor.

2.3 Provide all necessary items, tools, hardware, resources, materials, etc. to complete all project tasks fully and properly.

2.4 Contractor shall possess all certifications and licenses required to perform the required repairs.

2.5 Contractor shall be responsible to coordinate, schedule, secure, and finance all local and state inspections and/or certifications required for elevator to be “ready for use”.

2.6 Selected Contractor may utilize owner’s as-built drawings as needed to secure permits and complete project if applicable.

2.7 Contractor shall utilize the County’s online Project Management Information System (PMIS)-Procore and all tools within the system, including Requests for Information (RFIs), Submittals, Daily Log, Photos, Drawings, Specification, Meetings, Schedule, Transmittals, Inspections, Incidents, Budget, Documents, Directory, and any other tools as required by Collier County. The Contractor will be given full access to Procore and will be responsible for managing the RFI and Submittal workflows, document management, drawing meeting management and all other project management tools to ensure an efficient project. The Contractor will be able to invite subcontractors to the project to ensure full participation.

2.8 The Contractor will be required to provide photographs of the progress and successful completion of the work.

2.9 The Contractor must warranty the work completed for a minimum of 1 year following the completion of this project. Any call-back or remediation work will be completed at no charge to Collier County.

2.10 All work must be performed by properly qualified employees. Credentials may be requested by Collier County.

2.11 The Contractor and their subcontractors are required to comply with County Ordinance 2004-52, as amended.

Background checks are valid for five (5) years and the Contractor / subcontractor shall be responsible for all associated costs.

2.12 Contractor is responsible for blocking off and maintaining any safety perimeters necessary for work.

Contractor shall properly block off construction areas as appropriate until the work item is complete.

2.13 The awarded Contractor will receive a Purchase Order for work requested and may not start work prior to receiving the Notice to Proceed.

2.14 The project shall be completed within 90 days of issuance of a Notice to Proceed (NTP).

VENDOR CHECKLIST

***Vendor should check off each of the following items as the necessary action is completed (please see, Vendor Check List)***