24-301 ADDENDUM 1 - FINAL.pdf
PDF 3 MB Posted
- Attached to
- COUNCIL CHAMBER SCREEN REPLACEMENT
- Solicitation number
- 24-301
- Issued by
- Hays County, Texas
About this file
Addendum #1 for RFP #24-301 is issued by the City of Buda Purchasing Office for a Council Chamber Screen Replacement project. The addendum provides clarifications and responses to bidder questions, extending the proposal submission deadline to 3:00 PM CST on October 10, 2024. Key details include a requirement for a new screen that integrates with the existing Crestron controller, with no specific preference for LCD or LED display. The current setup involves 9 individual TVs mounted on a wall, and the city seeks a solution that fits the designated space. The project requires a single input/output and assumes the existing infrastructure can support the new screen's weight and size.
The addendum specifies that work should ideally be performed during normal business hours (Monday-Thursday 8:00 AM-5:00 PM CST, Friday 8:00 AM-4:00 PM CST), with potential for off-hours work with project manager approval. The city requests a screen mounting bracket that can extend outward for maintenance, and the contractor must ensure the work area is clean before City Council meetings on the 1st and 3rd Tuesdays of each month. The proposal should include electrical load requirements, and the city will determine if additional electrical circuits are needed. The project includes 10 hours of technical support, with the city preferring in-person support for technology staff. Additionally, a liftgate will be required for delivery, as the city does not have a loading dock.
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Text version
ADDENDUM #1
Issued October 3, 2024 for
REQUEST FOR PROPOSALS
RFP# 24-301
COUNCIL CHAMBER SCREEN REPLACEMENT
This addendum is issued by the City of Buda Purchasing Office. Please make the following clarifications and/or corrections:
A. Response to Questions
Q: Does the City of Buda require an LCD or LED Display?
A: We do not have a preference between LCD or LED Display.
Q: Can you provide more details about the mounting structure and electrical connections of the current video wall?
A: The current set-up includes 9 individual TVs all mounted to a wall approximately 5.5” wide. For power there are 2x6 wall and 1-20 amp single pole breaker.
Q: How many input and outputs are required?
A: A single input/output is needed.
Q: Can the City provide clarification on what type of video wall controller you are looking for?
A: We presently are using a Crestron controller and need the screen to integrate.
Q: Is there a preferred brand or model for the screen, or is the contractor free to select any that meet the project specifications?
A: We do not utilize a projector. The newly installed screen is free to meet any model and brand, so long as it fits in the designated space.
Q: Can you confirm the existing infrastructure's ability to support the weight and size of the new screen?
A: It is assumed that the existing infrastructure is capable of supporting the new screen’s size and weight.
Q: Are there any specific audio-visual control systems in use that we should be aware of to ensure seamless integration?
A: We would like the new system to integrate with current Crestron controller.
Q: Would the City please provide details on the warranty coverage that you would like to see for the new screen?
A: We are looking for a minimum of at least the manufacturer’s warranty coverage.
Q: Is there a preferred structure for the 10 hours of technical support post-installation, or is it flexible depending on the client’s needs?
A: Our preference would be in-person support for our technology staff, training with staff can take place at later date.
Q: Does the City have a loading dock?
A: No, we do not have a loading dock and a liftgate will be required.
PAGE 1 OF 5 (RFP 24-301 ADDENDUM 1)
Q: Can we get clarification on the anticipated work hours?
A: Ideally worked is performed during normal business hours which are Monday – Thursday (8:00AM – 5:00PM CST) and Friday (8:00AM – 4:00PM CST). If needed, we are willing to consider working outside of these hours or on weekends with approval from the project manager. Please provide at least 48 hours’ notice for consideration. Please note that City Council meetings occur every 1st and 3rd Tuesday unless otherwise noted and council chambers would be unavailable for work at these times.
Q: What happens if the project is not completed by the next anticipated need for Council Chambers.
A: We ask that any work be temporarily covered to the public to allow for use of Council Chambers for events such as City Council meetings.
B. Corrections and Clarifications to This RFP
• The deadline to submit proposals has been extended to 3:00 PM CST on Thursday October 10, 2024.
• The City would like to see the screen mounting bracket with the capability to extend outward in order to allow for maintenance behind the screen.
• City Council meetings are held on the 1st and 3rd Tuesday of every month unless otherwise noted and the contractor will need to clean the work area prior to these meetings.
• All proper precautions shall be taken by the contractor while moving equipment or conducting work to ensure no damage results to City property.
• Plans of the building are attached at the rear of this addendum document to outline the working space and layout of the area.
• Within your proposal, provide the electrical load requirements of your proposed solution. The City will determine if additional electrical circuits are needed, and if so, the City conduct this work itself.
The deadline for submitting your proposal has been extended to 3:00 PM, October 10th, 2024.
Sign and submit this addendum with your proposal, as well as a checked acknowledgement of the addendum on page 2 of the original RFP solicitation document.
Acknowledge Addendum by Signature:
Name and Title
Regards, City of Buda Purchasing Office 405 E. Loop Street Building 100 Buda, TX 78610
PAGE 2 OF 5 (RFP 24-301 ADDENDUM 1)
4"
WOOD SIDING
Z-GIRT (VERTICAL)
STARTER CLEAT
DARK BRONZE BREAK
METAL BASE
5/8" GYP WALL BOARD
6" CFMF
5/8" GYP WALL BOARD
SOUND BATTS, TYP
WOOD SIDING
6" CFMF
5/8" GYP WALL BOARD
2"
14.3
2"
ALIGN
LIMESTONE,
SAWN 6 SIDES
MECHANCIALLY ATTACHED
STONE ANCHOR
LIMESTONE VENEER
1' - 1 3/4"
LIMESTONE VENEER
5/8" EXTERIOR SHEATHING
6" CFMF
2-1/2" CFMF
5/8" GYP WALL BOARD
SOUND BATTS, TYP
WALL BASE AS SCHEDULED
DARK BRONZE
BREAK METAL,
ALIGN WITH TOP
OF STANDING SEAM
RE: 11/A-416 FOR INTERIOR
ROOF ELEMENTS
2"
RIVER ROCK
PLASTIC PLANTER BASIN
CARBON PLATE STEEL CLADDING
PRODUCT, PAINT PT-1.3
PLANTING MIX
DECK DRAIN TO FLOOR SINK
2" PIPE, TIE INTO ROOFTOP DRAINAGE
SYSTEM, REF. PLUMBING
WOOD BLOCKING
CONCRETE SUB FLOOR
FINISH FLOOR
A-541
2" 1' -
0"
VARIES, REF TO PLAN
2"
FILTER FABRIC
TURN DOWN CARBON
PLATE STEEL
CLADDING 2" WHERE
ADJACENT TO WALL
CARBON PLATE STEEL CLADDING PRODUCT,
PAINT PT-1.3
1" X 2" WEEP HOLES @ 4" O.C. TO BE
MADE ON END FACING TRENCH
BLOCKING
1/2
1 1/4"
LIMESTONE VENEER
5/8" EXTERIOR SHEATHING
5/8" GYP WALL BOARD
PAINTED TO MATCH SF
CEILING AS SCHEDULED
1' - 0"
3"
4'
- 0
3'
- 2
3/4" MDF
PROVIDE BLOCKING AS NEEDED
WALL PARTITION AS SCHEDULED
DOOR AS SCHEDULED
WL-1.L1
1/4" ROUTED REVEAL
ALL FACES
1"
BLOCKING
STEEL FRAMING
SLOT DIFFUSER
NO EXPOSED DIFFUSER TRIM;
BIAS-CUT WOOD TO ALIGN
WOOD SIDING
Z GIRT (VERTICAL)
STARTER CLEAT
LIMESTONE VENEER
STEEL FRAMING, PAINT
EXPOSED EDGE PT1.3
SLOT DIFFUSER
SUPPLY UNIT
AIR SPACE
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MISC. STEEL, REF. STRUCT.
LIMESTONE VENEER
STEEL FRAMING, PAINT
EXPOSED EDGE PT1.3
GYPSUM BOARD, PAINT PT1.3
TELEVISION AND MOUNTING
BRACKET
AIR SPACE
BLOCKING AS REQUIRED
MIN5 1
/2"4"
SAW CUT EDGE WITH
OVERHANG TO CONCEAL
STRUCT.
LIMESTONE VENEER
BREAK METAL, PAINT PT1.3
GYPSUM BOARD, PAINT PT1.3
TELEVISION AND MOUNTING
BRACKET
AIR SPACE
4"
MIN5 1
/2"
BLOCKING AS REQ.
6" CFMF
5/8" GYP WALL BOARD
ALUMINUM CURTAINAWALL MULLION
FIRESTOP JOINT SPRAY APPLIED
TO PACKING MATERIAL
PERIMETER PACKING
MATERIAL BEYOND
CONCRETE STAIR ASSEMBLY
5/8" GYPSUM WALL BOARD,
PAINT PT1.3
TELEVISION AND MOUNTING
BRACKET
BLOCKING AS REQUIRED
WOOD SIDING
Z-GIRT (VERTICAL)
STARTER CLEAT
4"
5 1 /2"
WOOD SIDING,
MITER CORNER
5/8" GYPSUM
WALLBOARD, PAINT PT1.3
TELEVISION AND MOUNTING
BRACKET
5 1 /2"
BLOCKING AS REQ.
WOOD SIDING
Z-GIRT (VERTICAL)
4"
WOOD SIDING, MITER CORNER
PROFESSIONAL SEALS
DESCRIPTIONREVISION DATE
DATE
PROJECT ABBREVIATION
CHECKED BYDRAWN BY
PROJECT NUMBER
ORIGINAL ISSUE
SHEET NUMBER
B
A
1 2 3 4
B
5 6 7
A
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REVISION HISTORY
Page Southerland Page, Inc.
pagethink.com
TEL
FAX
ARCHITECTURE / ENGINEERING / INTERIORS / PLANNING / CONSULTING
Austin / Dallas / Denver / Houston / San Francisco / Washington DC / International Affiliate Offices
400 W. Cesar Chavez Street Fifth Floor Austin, TX 78701
512 472 6721 512 477 3211
ASSOCIATE ARCHITECT
Dewberry 7557 Rambler Road Suite 670
(469) 232-5200 Dallas, Texas 75231
CIVIL ENGINEER
Doucet & Associates 7401B Highway 71 West Suite 160
(512) 583-2600 Austin, TX 78735
STRUCTURAL ENGINEER
Datum Rios 816 Cameron Street Suite 245
(210) 623-0409 San Antonio, TX 78212
TECH, A/V, SECURITY
Datacom Design Group 7600 Burnet Road Suite 350
(512) 478-6001 Austin, TX 78757
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SCALE: 1 1/2" = 1'-0"1 INT. WS - WALL BASE AT WOOD SIDING
SCALE: 1 1/2" = 1'-0"3 INT. WS - WOOD SIDING PARAPET
SCALE: 1 1/2" = 1'-0"4 INT. STONE PARAPET CAP
SCALE: 1 1/2" = 1'-0"11 INT. WS AT STONE WALL
SCALE: 1 1/2" = 1'-0"7 INT. WS - EYEBROW ROOF
SCALE: 1 1/2" = 1'-0"8 STEEL PLANTER SECTION
SCALE: 3" = 1'-0"10 STEEL PLANTER SECTION BASE DETAIL
SCALE: 1 1/2" = 1'-0"5 INTERIOR SF - HEAD DETAIL @ STONE
SCALE: 1 1/2" = 1'-0"6 PROGRAM ROOM ENTRY DETAIL
SCALE: 3" = 1'-0"2 INT. WS. WOOD SIDING AT DIFFUSER
SCALE: 3" = 1'-0"14 SLOT DIFFUSER IN STONE WALL
SCALE: 3" = 1'-0"15 MONITOR DISPLAY - HEADER @ STONE
SCALE: 3" = 1'-0"16
MONITOR DISPLAY - JAMB AND SILL @
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SCALE: 3" = 1'-0"12 MONITOR DISPLAY - HEADER @ WOOD
SCALE: 3" = 1'-0"13
MONITOR DISPLAY - JAMB AND SILL @
WOOD
PAGE 3 OF 5 (RFP 24-301 ADDENDUM 1)
mgleason City of Buda Approval
DN
J
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COMMONS
AV
CONTROL
OFFICE
ACCOUNTING
OFFICE
CONFERENCE
LOBBY
COMMONS
VESTIBULE
FAMILY
RESTROOM
CLASSROOM
STORAGE
MULTI-PURPOSE
ROOM
EPC
WOMEN'S
MEN'S
CRAFT
ROOM
VESTIBULE
CUSTOMER
SERVICE
OPEN
OFFICE
OFFICE
COUNCIL
DAIS
CONFERENCE
GFCI
+84" +84"
GFCI
GFCI GFCI
+60"AFF
+42"AFF
GFCI
WP
+84"
TV
TV
220V
3D PRINTER
DOOR
POWER
E P
-1 -B
E P
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E P
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E P
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STORAGE
TV
TV
TV
LL1-43
LL1-42
LL1-42
LL1-43
LL1-43
LL1-43
LL1-72
LL1-72
LL1-42
LL1-42
LL1-44LL1-44
LL1-44
LL1-44
LL1-44
LL1-44
LL1-39
LL1-38
LL1-38
LL1-39
LL1-37
LL1-36
CHL1-69
LL1-50
LL1-50
LL1-47
LL1-50
LL1-45
LL1-45
LL1-46 SCREEN
LL1-48
LL1-48
LL1-49
LL1-49
LL1-49
LL1-49
LL1-49
LL1-50 LL1-49
LL1-51LL1-52LL1-53LL1-54LL1-55LL1-56LL1-57
LL1-58
LL1-58
LL1-58
LL1-58
LL1-58
LL1-57 LL1-56 LL1-55 LL1-54
LL1-59
LL1-53 LL1-52 LL1-51
LL1-59
LL1-54LL1-55LL1-56LL1-57
LL1-47
LL1-46
PROJECTOR
PROJECTOR
SCREEN
LL1-60
CHL1-43
CHL1-43
CHL1-43
CHL1-43
CHL1-43
CHL1-43
CHL1-56
CHL1-44
CHL1-44
CHL1-57
CHL1-58
CHL1-44
CHL1-45
CHL1-45
CHL1-45
CHL1-45
CHL1-55
CHL1-45
CHL1-54
CHL1-53
CATERING
VENDING
GFCI
GFCI
GFCI
MICROWAVE
MICROWAVE
REFRIGERATOR
CHL1-44
CHL1-44
CHL1-41
CHL1-41
CHL1-52
CHL1-42
CHL1-52
CHL1-42
CHL1-41
CHL1-52
COUNCIL
CHAMBERS
CHLO-4
CHLO-4 CHLO-4 CHLO-4
CHLO-4
CHLO-6
CHLO-6
CHLO-6
CHLO-6
B LL2-71,73
LL1-75,77
LASER
CUTTER
LL1-64
DOOR
POWER
DOOR
POWER
DOOR
POWER
CHL1-63
MOTORIZED
SHADES
CHL1-59
CHL1-59
CHL1-59
CHL1-59
CHL1-59
CHL1-59
CHL1-65
CHL1-65
CHL1-65
CHL1-65
CHL1-65
CHL1-65
CHL1-65
CHL1-67
CHL1-67
CHL1-67
CHL1-67
CHL1-67
CHL1-67
CHL1-67
CHL1-69
CHL1-42
CHL1-43
CHL1-52
+84"
+84"
CHL1-40
CHL1-40
+84"
CHL1-40
CHLO-32CHLO-12
CHLO-12
CHLO-12
DIGITAL
ARTS
6 6 6 6
6666666
6 6 6 6 6 6 6
LL1-51
LL1-39
LL1-61
EWC
CHL1-61
EWC
KEYED NOTES:
1 ALTERNATE #6: REMOVE FLOOR BOXES AND ADD WALL RECEPTACLES. REFER
TO SPEC SECTION 012300.
GENERAL NOTES:
1. REFER TO HVAC CONNECTION SCHEDULE ON E-623 FOR ELECTRICAL
CONNECTION OF MECHANICAL EQUIPMENT.
2 PROVIDE TRENCHDUCT FEEDER SYSTEM, LEGRAND VA 18W 250H OR
APPROVED EQUAL, FOR POWER IN MILLWORK. COORDINATE EXACT LOCATION
AND SIZE WITH STRUCTURAL SHEET S-302.
3 REFER TO ARCHITECTURAL SHEET A-412 FOR RECEPTACLE MOUNTING IN
MILLWORK.
2. REFER TO MECHANICAL DRAWINGS FOR LOCATIONS OF VAV BOXES.
COORDINATE EXACT LOCATIONS WITH MECHANICAL DIVISION ON SITE PRIOR
TO ROUGH-IN AND INSTALLATION.
3. REFER TO ARCHITECTURAL DRAWINGS FOR FLOORBOX LOCATIONS AND
DIMENSIONS.
4 PROVIDE WIRING FOR PUSH BUTTONS CONTROLLING AUTOMATIC DOORS.
REFER TO ARCHITECTURAL DRAWINGS FOR EXACT LOCATION OF PUSH
BUTTONS.
5 RECEPTACLES FOR AV DISPLAY (TOTAL: 9). REFER TO AV DRAWINGS FOR
ELEVATIONS AND DIMENSIONS.
4. REFER TO AV AND COMMUNICATIONS DRAWINGS FOR ADDITIONAL BACK BOX,
FLOOR BOX AND CONDUIT REQUIREMENTS.
5. REFER TO AV DRAWINGS FOR LOCATIONS OF PROJECTORS AND PROJECTOR
SCREEN CONNECTIONS.
6. PROVIDE STAINLESS STEEL COVERS TO ELECTRICAL DEVICES LOCATED ON
STONE/WOOD WALLS. CONTRACTOR TO CONFIRM COVER PLATES FIT WITH
DEVICES.
6 2-GANG FLOORBOX LEGRAND RFB2 SERIES OR APPROVED EQUAL FOR POWER
ONLY WITH BLACK BLANK COVER ASSEMBLY. LID IS TO BE FLUSH WITH
FINISHED FLOOR AND PROVIDED WITH MOP RESISTANT GASKETING.
7 4-GANG FLOORBOX LEGRAND RFB4 SERIES OR APPROVED EQUAL FOR POWER
AND DATA WITH BLACK BLANK COVER ASSEMBLY. LID IS TO BE FLUSH WITH
FINISHED FLOOR AND PROVIDED WITH MOP RESISTANT GASKETING. REFER TO
DATA DRAWINGS FOR ADDITIONAL CONDUIT REQUIREMENTS.
8 6-GANG FLOORBOX LEGRAND EFB6 SERIES OR APPROVED EQUAL FOR POWER,
DATA AND AV WITH BLACK BLANK COVER ASSEMBLY. LID IS TO BE FLUSH WITH
FINISHED FLOOR AND PROVIDED WITH MOP RESISTANT GASKETING. REFER TO
DATA AND AV DRAWINGS FOR ADDITIONAL CONDUIT REQUIREMENTS.
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PROFESSIONAL SEALS
DESCRIPTIONREVISION DATE
DATE
PROJECT ABBREVIATION
CHECKED BYDRAWN BY
PROJECT NUMBER
ORIGINAL ISSUE
SHEET NUMBER
B
A
1 2 3 4
B
5 6 7
A
H
1 2 3 4
G
F
E
5 6 7 8
H
F
G
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D
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D A
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REVISION HISTORY
KEY PLAN (NOT TO SCALE)
Page Southerland Page, Inc.
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TEL
FAX
ARCHITECTURE / ENGINEERING / INTERIORS / PLANNING / CONSULTING
Austin / Dallas / Denver / Houston / San Francisco / Washington DC /
International Affiliate Offices
400 W. Cesar Chavez Street Fifth Floor
Austin, TX 78701
512 472 6721
512 477 3211
ASSOCIATE ARCHITECT
Dewberry
7557 Rambler Road
Suite 670
(469) 232-5200
Dallas, Texas 75231
CIVIL ENGINEER
Doucet & Associates
7401B Highway 71 West
Suite 160
(512) 583-2600
Austin, TX 78735
STRUCTURAL ENGINEER
Datum Gojer
5929 Balcones Drive
Suite 100
(512) 469-9490
Austin, TX 78731
TECH, A/V, SECURITY
Datacom Design Group
7600 Burnet Road
Suite 350
(512) 478-6001
Austin, TX 78757
Page Southerland Page, Inc.
Firm Registration No.15868
07 DEC 2016
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07 DEC 2016100% CONSTRUCTION DOCUMENTS
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PAGE 4 OF 5 (RFP 24-301 ADDENDUM 1)
City of Buda Approval william.ince Cloud
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A-303
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A-304
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A-2154
A-305
A6
A8
A6
A6
A8
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A3
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R 34' - 9 3/4"
5' -
3' -
1/4
5' - 3 3
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8 1 /4"
90°
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EQ
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6' - 5"
2' - 0"
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2' - 6 3
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1' - 9 3/8"
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A-551
A-551
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7 1/4"
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9' -
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3"
1' - 11"
EQ
EQ
MIN. CLEAR
3' - 2 1/8"
4' - 9 3
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FWP-1.1A
PT-1.1
PT-1.1
3' - 5"
7' -
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SCHEDULED LIGHT FIXTURE
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FWP-1.1A
PT-1.1
AWC-1.1
PT-1.1
ST-1.1GYP-1.1
WB-1.1
SEE #/A412 FOR
MATERIALS
ACT-1.1
SCHEDULED LIGHT FIXTURES
7'
- 0
3'
- 4 3/
4"
COUNCIL CHAMBERS
DESK. RAISED 1'-11"
FROM SEATING AREA
NORTH FACING
CLERESTORY
16'
- 0
A-412
ST-1.1
PT-1.1
LECTERN: CFCI
HRS-1.1
A-442
5'
- 3
A-541
12' - 11"
EQ
2' -
4 1 /2"
2' - 4 1
/2"
EQ
4' - 1 3/8"4' - 1 3/8" DAIS
FPD MONITOR; REFER TO AV
MONITOR BACKBOX; REFER TO AV
7'
- 8
1/ 2"
7'
- 8
A-541
A-541
SCHEDULED LIGHT FIXTURE
PT-1.5 PT-1.5
TYP.
PROFESSIONAL SEALS
DESCRIPTIONREVISION DATE
DATE
PROJECT ABBREVIATION
CHECKED BYDRAWN BY
PROJECT NUMBER
ORIGINAL ISSUE
SHEET NUMBER
B
A
1 2 3 4
B
5 6 7
A
H
1 2 3 4
G
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REVISION HISTORY
Page Southerland Page, Inc.
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ARCHITECTURE / ENGINEERING / INTERIORS / PLANNING / CONSULTING
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(512) 478-6001 Austin, TX 78757
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07 DEC 2016ISSUE FOR CONSTRUCTION
BUDA CHL
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115036
ASM
ARCHITECTURAL - ENLARGED COUNCIL
CHAMBERS
Ci ty
H al l & M un ici pa l L ib ra ry
Ea st L oo p
St re et Bu da , T ex as
Ci ty o f B ud a
SCALE: 1/4" = 1'-0"4 ENLARGED PLAN - LEVEL 1 - COUNCIL CHAMBERS
SCALE: 1/4" = 1'-0"5 COUNCIL CHAMBERS - EAST
SCALE: 1/4" = 1'-0"2 COUNCIL CHAMBERS - NORTH SCALE: 1/4" = 1'-0"1 COUNCIL CHAMBERS - SOUTH
SCALE: 1/4" = 1'-0"3 COUNCIL CHAMBERS - WEST
1 ADDENDUM 02 27 JAN 2017
2 PR-01 10 FEB 2017
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02-10-2017
PAGE 5 OF 5 (RFP 24-301 ADDENDUM 1)
City of Buda Approval
File details come from the government source that posted it. Updated .