24-301 ADDENDUM 1 - FINAL.pdf

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Attached to
COUNCIL CHAMBER SCREEN REPLACEMENT
Solicitation number
24-301
Issued by
Hays County, Texas

About this file

Addendum #1 for RFP #24-301 is issued by the City of Buda Purchasing Office for a Council Chamber Screen Replacement project. The addendum provides clarifications and responses to bidder questions, extending the proposal submission deadline to 3:00 PM CST on October 10, 2024. Key details include a requirement for a new screen that integrates with the existing Crestron controller, with no specific preference for LCD or LED display. The current setup involves 9 individual TVs mounted on a wall, and the city seeks a solution that fits the designated space. The project requires a single input/output and assumes the existing infrastructure can support the new screen's weight and size.

The addendum specifies that work should ideally be performed during normal business hours (Monday-Thursday 8:00 AM-5:00 PM CST, Friday 8:00 AM-4:00 PM CST), with potential for off-hours work with project manager approval. The city requests a screen mounting bracket that can extend outward for maintenance, and the contractor must ensure the work area is clean before City Council meetings on the 1st and 3rd Tuesdays of each month. The proposal should include electrical load requirements, and the city will determine if additional electrical circuits are needed. The project includes 10 hours of technical support, with the city preferring in-person support for technology staff. Additionally, a liftgate will be required for delivery, as the city does not have a loading dock.

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ADDENDUM #1

Issued October 3, 2024 for

REQUEST FOR PROPOSALS

RFP# 24-301

COUNCIL CHAMBER SCREEN REPLACEMENT

This addendum is issued by the City of Buda Purchasing Office. Please make the following clarifications and/or corrections:

A. Response to Questions

Q: Does the City of Buda require an LCD or LED Display?

A: We do not have a preference between LCD or LED Display.

Q: Can you provide more details about the mounting structure and electrical connections of the current video wall?

A: The current set-up includes 9 individual TVs all mounted to a wall approximately 5.5” wide. For power there are 2x6 wall and 1-20 amp single pole breaker.

Q: How many input and outputs are required?

A: A single input/output is needed.

Q: Can the City provide clarification on what type of video wall controller you are looking for?

A: We presently are using a Crestron controller and need the screen to integrate.

Q: Is there a preferred brand or model for the screen, or is the contractor free to select any that meet the project specifications?

A: We do not utilize a projector. The newly installed screen is free to meet any model and brand, so long as it fits in the designated space.

Q: Can you confirm the existing infrastructure's ability to support the weight and size of the new screen?

A: It is assumed that the existing infrastructure is capable of supporting the new screen’s size and weight.

Q: Are there any specific audio-visual control systems in use that we should be aware of to ensure seamless integration?

A: We would like the new system to integrate with current Crestron controller.

Q: Would the City please provide details on the warranty coverage that you would like to see for the new screen?

A: We are looking for a minimum of at least the manufacturer’s warranty coverage.

Q: Is there a preferred structure for the 10 hours of technical support post-installation, or is it flexible depending on the client’s needs?

A: Our preference would be in-person support for our technology staff, training with staff can take place at later date.

Q: Does the City have a loading dock?

A: No, we do not have a loading dock and a liftgate will be required.

PAGE 1 OF 5 (RFP 24-301 ADDENDUM 1)

Q: Can we get clarification on the anticipated work hours?

A: Ideally worked is performed during normal business hours which are Monday – Thursday (8:00AM – 5:00PM CST) and Friday (8:00AM – 4:00PM CST). If needed, we are willing to consider working outside of these hours or on weekends with approval from the project manager. Please provide at least 48 hours’ notice for consideration. Please note that City Council meetings occur every 1st and 3rd Tuesday unless otherwise noted and council chambers would be unavailable for work at these times.

Q: What happens if the project is not completed by the next anticipated need for Council Chambers.

A: We ask that any work be temporarily covered to the public to allow for use of Council Chambers for events such as City Council meetings.

B. Corrections and Clarifications to This RFP

• The deadline to submit proposals has been extended to 3:00 PM CST on Thursday October 10, 2024.

• The City would like to see the screen mounting bracket with the capability to extend outward in order to allow for maintenance behind the screen.

• City Council meetings are held on the 1st and 3rd Tuesday of every month unless otherwise noted and the contractor will need to clean the work area prior to these meetings.

• All proper precautions shall be taken by the contractor while moving equipment or conducting work to ensure no damage results to City property.

• Plans of the building are attached at the rear of this addendum document to outline the working space and layout of the area.

• Within your proposal, provide the electrical load requirements of your proposed solution. The City will determine if additional electrical circuits are needed, and if so, the City conduct this work itself.

The deadline for submitting your proposal has been extended to 3:00 PM, October 10th, 2024.

Sign and submit this addendum with your proposal, as well as a checked acknowledgement of the addendum on page 2 of the original RFP solicitation document.

Acknowledge Addendum by Signature:

Name and Title

Regards, City of Buda Purchasing Office 405 E. Loop Street Building 100 Buda, TX 78610

PAGE 2 OF 5 (RFP 24-301 ADDENDUM 1)

4"

WOOD SIDING

Z-GIRT (VERTICAL)

STARTER CLEAT

DARK BRONZE BREAK

METAL BASE

5/8" GYP WALL BOARD

6" CFMF

5/8" GYP WALL BOARD

SOUND BATTS, TYP

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5/8" GYP WALL BOARD

2"

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ALIGN

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SAWN 6 SIDES

MECHANCIALLY ATTACHED

STONE ANCHOR

LIMESTONE VENEER

1' - 1 3/4"

LIMESTONE VENEER

5/8" EXTERIOR SHEATHING

6" CFMF

2-1/2" CFMF

5/8" GYP WALL BOARD

SOUND BATTS, TYP

WALL BASE AS SCHEDULED

DARK BRONZE

BREAK METAL,

ALIGN WITH TOP

OF STANDING SEAM

RE: 11/A-416 FOR INTERIOR

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2"

RIVER ROCK

PLASTIC PLANTER BASIN

CARBON PLATE STEEL CLADDING

PRODUCT, PAINT PT-1.3

PLANTING MIX

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STEEL FRAMING

SLOT DIFFUSER

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BRACKET

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MIN5 1

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6" CFMF

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ALUMINUM CURTAINAWALL MULLION

FIRESTOP JOINT SPRAY APPLIED

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PERIMETER PACKING

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TELEVISION AND MOUNTING

BRACKET

5 1 /2"

BLOCKING AS REQ.

WOOD SIDING

Z-GIRT (VERTICAL)

4"

WOOD SIDING, MITER CORNER

PROFESSIONAL SEALS

DESCRIPTIONREVISION DATE

DATE

PROJECT ABBREVIATION

CHECKED BYDRAWN BY

PROJECT NUMBER

ORIGINAL ISSUE

SHEET NUMBER

B

A

1 2 3 4

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Page Southerland Page, Inc.

pagethink.com

TEL

FAX

ARCHITECTURE / ENGINEERING / INTERIORS / PLANNING / CONSULTING

Austin / Dallas / Denver / Houston / San Francisco / Washington DC / International Affiliate Offices

400 W. Cesar Chavez Street Fifth Floor Austin, TX 78701

512 472 6721 512 477 3211

ASSOCIATE ARCHITECT

Dewberry 7557 Rambler Road Suite 670

(469) 232-5200 Dallas, Texas 75231

CIVIL ENGINEER

Doucet & Associates 7401B Highway 71 West Suite 160

(512) 583-2600 Austin, TX 78735

STRUCTURAL ENGINEER

Datum Rios 816 Cameron Street Suite 245

(210) 623-0409 San Antonio, TX 78212

TECH, A/V, SECURITY

Datacom Design Group 7600 Burnet Road Suite 350

(512) 478-6001 Austin, TX 78757

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SCALE: 1 1/2" = 1'-0"3 INT. WS - WOOD SIDING PARAPET

SCALE: 1 1/2" = 1'-0"4 INT. STONE PARAPET CAP

SCALE: 1 1/2" = 1'-0"11 INT. WS AT STONE WALL

SCALE: 1 1/2" = 1'-0"7 INT. WS - EYEBROW ROOF

SCALE: 1 1/2" = 1'-0"8 STEEL PLANTER SECTION

SCALE: 3" = 1'-0"10 STEEL PLANTER SECTION BASE DETAIL

SCALE: 1 1/2" = 1'-0"5 INTERIOR SF - HEAD DETAIL @ STONE

SCALE: 1 1/2" = 1'-0"6 PROGRAM ROOM ENTRY DETAIL

SCALE: 3" = 1'-0"2 INT. WS. WOOD SIDING AT DIFFUSER

SCALE: 3" = 1'-0"14 SLOT DIFFUSER IN STONE WALL

SCALE: 3" = 1'-0"15 MONITOR DISPLAY - HEADER @ STONE

SCALE: 3" = 1'-0"16

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PAGE 3 OF 5 (RFP 24-301 ADDENDUM 1)

mgleason City of Buda Approval

DN

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ACCOUNTING

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CONFERENCE

LOBBY

COMMONS

VESTIBULE

FAMILY

RESTROOM

CLASSROOM

STORAGE

MULTI-PURPOSE

ROOM

EPC

WOMEN'S

MEN'S

CRAFT

ROOM

VESTIBULE

CUSTOMER

SERVICE

OPEN

OFFICE

OFFICE

COUNCIL

DAIS

CONFERENCE

GFCI

+84" +84"

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GFCI GFCI

+60"AFF

+42"AFF

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+84"

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TV

220V

3D PRINTER

DOOR

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TV

TV

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LL1-42

LL1-43

LL1-43

LL1-43

LL1-72

LL1-72

LL1-42

LL1-42

LL1-44LL1-44

LL1-44

LL1-44

LL1-44

LL1-44

LL1-39

LL1-38

LL1-38

LL1-39

LL1-37

LL1-36

CHL1-69

LL1-50

LL1-50

LL1-47

LL1-50

LL1-45

LL1-45

LL1-46 SCREEN

LL1-48

LL1-48

LL1-49

LL1-49

LL1-49

LL1-49

LL1-49

LL1-50 LL1-49

LL1-51LL1-52LL1-53LL1-54LL1-55LL1-56LL1-57

LL1-58

LL1-58

LL1-58

LL1-58

LL1-58

LL1-57 LL1-56 LL1-55 LL1-54

LL1-59

LL1-53 LL1-52 LL1-51

LL1-59

LL1-54LL1-55LL1-56LL1-57

LL1-47

LL1-46

PROJECTOR

PROJECTOR

SCREEN

LL1-60

CHL1-43

CHL1-43

CHL1-43

CHL1-43

CHL1-43

CHL1-43

CHL1-56

CHL1-44

CHL1-44

CHL1-57

CHL1-58

CHL1-44

CHL1-45

CHL1-45

CHL1-45

CHL1-45

CHL1-55

CHL1-45

CHL1-54

CHL1-53

CATERING

VENDING

GFCI

GFCI

GFCI

MICROWAVE

MICROWAVE

REFRIGERATOR

CHL1-44

CHL1-44

CHL1-41

CHL1-41

CHL1-52

CHL1-42

CHL1-52

CHL1-42

CHL1-41

CHL1-52

COUNCIL

CHAMBERS

CHLO-4

CHLO-4 CHLO-4 CHLO-4

CHLO-4

CHLO-6

CHLO-6

CHLO-6

CHLO-6

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LASER

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POWER

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POWER

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MOTORIZED

SHADES

CHL1-59

CHL1-59

CHL1-59

CHL1-59

CHL1-59

CHL1-59

CHL1-65

CHL1-65

CHL1-65

CHL1-65

CHL1-65

CHL1-65

CHL1-65

CHL1-67

CHL1-67

CHL1-67

CHL1-67

CHL1-67

CHL1-67

CHL1-67

CHL1-69

CHL1-42

CHL1-43

CHL1-52

+84"

+84"

CHL1-40

CHL1-40

+84"

CHL1-40

CHLO-32CHLO-12

CHLO-12

CHLO-12

DIGITAL

ARTS

6 6 6 6

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6 6 6 6 6 6 6

LL1-51

LL1-39

LL1-61

EWC

CHL1-61

EWC

KEYED NOTES:

1 ALTERNATE #6: REMOVE FLOOR BOXES AND ADD WALL RECEPTACLES. REFER

TO SPEC SECTION 012300.

GENERAL NOTES:

1. REFER TO HVAC CONNECTION SCHEDULE ON E-623 FOR ELECTRICAL

CONNECTION OF MECHANICAL EQUIPMENT.

2 PROVIDE TRENCHDUCT FEEDER SYSTEM, LEGRAND VA 18W 250H OR

APPROVED EQUAL, FOR POWER IN MILLWORK. COORDINATE EXACT LOCATION

AND SIZE WITH STRUCTURAL SHEET S-302.

3 REFER TO ARCHITECTURAL SHEET A-412 FOR RECEPTACLE MOUNTING IN

MILLWORK.

2. REFER TO MECHANICAL DRAWINGS FOR LOCATIONS OF VAV BOXES.

COORDINATE EXACT LOCATIONS WITH MECHANICAL DIVISION ON SITE PRIOR

TO ROUGH-IN AND INSTALLATION.

3. REFER TO ARCHITECTURAL DRAWINGS FOR FLOORBOX LOCATIONS AND

DIMENSIONS.

4 PROVIDE WIRING FOR PUSH BUTTONS CONTROLLING AUTOMATIC DOORS.

REFER TO ARCHITECTURAL DRAWINGS FOR EXACT LOCATION OF PUSH

BUTTONS.

5 RECEPTACLES FOR AV DISPLAY (TOTAL: 9). REFER TO AV DRAWINGS FOR

ELEVATIONS AND DIMENSIONS.

4. REFER TO AV AND COMMUNICATIONS DRAWINGS FOR ADDITIONAL BACK BOX,

FLOOR BOX AND CONDUIT REQUIREMENTS.

5. REFER TO AV DRAWINGS FOR LOCATIONS OF PROJECTORS AND PROJECTOR

SCREEN CONNECTIONS.

6. PROVIDE STAINLESS STEEL COVERS TO ELECTRICAL DEVICES LOCATED ON

STONE/WOOD WALLS. CONTRACTOR TO CONFIRM COVER PLATES FIT WITH

DEVICES.

6 2-GANG FLOORBOX LEGRAND RFB2 SERIES OR APPROVED EQUAL FOR POWER

ONLY WITH BLACK BLANK COVER ASSEMBLY. LID IS TO BE FLUSH WITH

FINISHED FLOOR AND PROVIDED WITH MOP RESISTANT GASKETING.

7 4-GANG FLOORBOX LEGRAND RFB4 SERIES OR APPROVED EQUAL FOR POWER

AND DATA WITH BLACK BLANK COVER ASSEMBLY. LID IS TO BE FLUSH WITH

FINISHED FLOOR AND PROVIDED WITH MOP RESISTANT GASKETING. REFER TO

DATA DRAWINGS FOR ADDITIONAL CONDUIT REQUIREMENTS.

8 6-GANG FLOORBOX LEGRAND EFB6 SERIES OR APPROVED EQUAL FOR POWER,

DATA AND AV WITH BLACK BLANK COVER ASSEMBLY. LID IS TO BE FLUSH WITH

FINISHED FLOOR AND PROVIDED WITH MOP RESISTANT GASKETING. REFER TO

DATA AND AV DRAWINGS FOR ADDITIONAL CONDUIT REQUIREMENTS.

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PROFESSIONAL SEALS

DESCRIPTIONREVISION DATE

DATE

PROJECT ABBREVIATION

CHECKED BYDRAWN BY

PROJECT NUMBER

ORIGINAL ISSUE

SHEET NUMBER

B

A

1 2 3 4

B

5 6 7

A

H

1 2 3 4

G

F

E

5 6 7 8

H

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KEY PLAN (NOT TO SCALE)

Page Southerland Page, Inc.

pagethink.com

TEL

FAX

ARCHITECTURE / ENGINEERING / INTERIORS / PLANNING / CONSULTING

Austin / Dallas / Denver / Houston / San Francisco / Washington DC /

International Affiliate Offices

400 W. Cesar Chavez Street Fifth Floor

Austin, TX 78701

512 472 6721

512 477 3211

ASSOCIATE ARCHITECT

Dewberry

7557 Rambler Road

Suite 670

(469) 232-5200

Dallas, Texas 75231

CIVIL ENGINEER

Doucet & Associates

7401B Highway 71 West

Suite 160

(512) 583-2600

Austin, TX 78735

STRUCTURAL ENGINEER

Datum Gojer

5929 Balcones Drive

Suite 100

(512) 469-9490

Austin, TX 78731

TECH, A/V, SECURITY

Datacom Design Group

7600 Burnet Road

Suite 350

(512) 478-6001

Austin, TX 78757

Page Southerland Page, Inc.

Firm Registration No.15868

07 DEC 2016

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PAGE 4 OF 5 (RFP 24-301 ADDENDUM 1)

City of Buda Approval william.ince Cloud

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A-304

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A-305

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A6

A6

A8

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PT-1.1

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7' -

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MATERIALS

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SCHEDULED LIGHT FIXTURES

7'

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3'

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COUNCIL CHAMBERS

DESK. RAISED 1'-11"

FROM SEATING AREA

NORTH FACING

CLERESTORY

16'

- 0

A-412

ST-1.1

PT-1.1

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HRS-1.1

A-442

5'

- 3

A-541

12' - 11"

EQ

2' -

4 1 /2"

2' - 4 1

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EQ

4' - 1 3/8"4' - 1 3/8" DAIS

FPD MONITOR; REFER TO AV

MONITOR BACKBOX; REFER TO AV

7'

- 8

1/ 2"

7'

- 8

A-541

A-541

SCHEDULED LIGHT FIXTURE

PT-1.5 PT-1.5

TYP.

PROFESSIONAL SEALS

DESCRIPTIONREVISION DATE

DATE

PROJECT ABBREVIATION

CHECKED BYDRAWN BY

PROJECT NUMBER

ORIGINAL ISSUE

SHEET NUMBER

B

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REVISION HISTORY

Page Southerland Page, Inc.

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ARCHITECTURE / ENGINEERING / INTERIORS / PLANNING / CONSULTING

Austin / Dallas / Denver / Houston / San Francisco / Washington DC / International Affiliate Offices

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07 DEC 2016ISSUE FOR CONSTRUCTION

BUDA CHL

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115036

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ARCHITECTURAL - ENLARGED COUNCIL

CHAMBERS

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H al l & M un ici pa l L ib ra ry

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SCALE: 1/4" = 1'-0"4 ENLARGED PLAN - LEVEL 1 - COUNCIL CHAMBERS

SCALE: 1/4" = 1'-0"5 COUNCIL CHAMBERS - EAST

SCALE: 1/4" = 1'-0"2 COUNCIL CHAMBERS - NORTH SCALE: 1/4" = 1'-0"1 COUNCIL CHAMBERS - SOUTH

SCALE: 1/4" = 1'-0"3 COUNCIL CHAMBERS - WEST

1 ADDENDUM 02 27 JAN 2017

2 PR-01 10 FEB 2017

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PAGE 5 OF 5 (RFP 24-301 ADDENDUM 1)

City of Buda Approval

File details come from the government source that posted it. Updated .