24-25SC-1-013 Igiugig Airport Maintenance IFQ Specification and Quote Documents 2024.pdf

STATE OF ALASKA

DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES

SOUTHCOAST REGION

MAINTENANCE & OPERATIONS

SPECIFICATIONS AND QUOTE DOCUMENTS

PROJECT: Igiugig Airport Maintenance

CONTRACT NO.: 24-25SC-1-013

Up to date and additional information is available on the web at (http://dot.alaska.gov). Under the Section called “Find it Fast!,” select DOT&PF Public Notices. Look through the section called “Procurement” for the Invitation to Quotes

AS-ADVERTISED DATE: August 1, 2024 http://dot.alaska.gov/

TABLE OF CONTENTS

1. Special Notice to Bidders (1 Page)

2. Invitation for Quotes (3 Pages)

3. Bid Notices

Required Documents (1 Page)

4. Forms

Bid Forms Quote Submittal (1 Page) Non-Collusion Affidavit (1 Page) Offeror’s Questionnaire (2 Pages) Alaska Veteran’s Preference Affidavit (1 Page)

Subcontractor List (2 Pages)

Award Forms Construction Contract (2 Pages)

5. Contract Provisions and Specifications

Contract Technical Specifications Non-Certificated (18 Pages) Attachment A Airport Marking Standards for Unpaved Airports (3 Pages) Diagrams for Airport Marking Standards (4 Pages)

SPECIAL NOTICE

TO

BIDDERS

1.) This contract allows for a contract price increase for each annual renewal period. The Contractor must request price adjustments, in writing, 30 days prior to the renewal date. For specific information, please see the Contract Technical Specifications, page 17, item G entitled “Consumer Price Index (CPI)”.

2.) The bidder shall [MUST] have a valid Alaska business license at the time the contract is awarded. To qualify as an Alaska bidder under AS 36.30.321, a bidder shall have a valid Alaska business license at the time designated in the invitation for quotes for quote opening. Bidders are required to submit evidence of a valid Alaska Business License in accordance with AS 43.70.020 and 12 AAC 12.020 and subcontractors IAW AS 36.30.115. The NAICS code for the Alaska Business License shall reflect the Line of Business and business activity code for Transportation and Warehousing as the line of business and Support Activities for Air Transportation, Other Airport Operations as the business activity. The NAICS code currently is 488190.

3.) No bid bond, payment bond or performance bond are required.

4.) As reference, please check the following websites:

- Alaska Community Database – Community Information Summaries to view information about the community, climate & etc. The website is http://commerce.alaska.gov/cra/DCRAExternal/community

- Alaska Snowfall Normals for 1981-2010 -http://www.arcgis.com/apps/HeaderFooter/main/index.html?appid=7a9f2bc6fb984bea857897e301d00 f37

- Comparative Data for the Western States – Weather averages located at the website http://www.wrcc.dri.edu/COMPARATIVE.html & http://www.wrcc.dri.edu/summary/climsmak.html

(Rev. 9/14 - M&O) http://commerce.alaska.gov/cra/DCRAExternal/community http://www.arcgis.com/apps/HeaderFooter/main/index.html?appid=7a9f2bc6fb984bea857897e301d00f37 http://www.arcgis.com/apps/HeaderFooter/main/index.html?appid=7a9f2bc6fb984bea857897e301d00f37 http://www.wrcc.dri.edu/COMPARATIVE.html

Form SPC-001 Page 1 of 3 Revised 3-2014

INVITATION FOR QUOTES FOR

A SMALL PROCUREMENT

(CONSTRUCTION RELATED)

[per AS 36.30.320(a)]

Project Name & No.: Igiugig Airport Maintenance;

24-25SC-1-013

Location: Igiugig Airport, Alaska

Procurement Agency and Address:

State of Alaska, DOT&PF 6860 Glacier Highway, Juneau, AK 99801, or_ P.O. Box 112506 Juneau, AK 9999811-2506

Procurement Officer: Christopher Goins, C.M., P.E. Southcoast Regional Director Date of Issuance: August 1, 2024

DESCRIPTION OF WORK, REQUIRED COMPLETION DATE, LISTING OF ATTACHMENT:

Furnish all labor, tools, local supervision, and perform routine summer and winter maintenance of the airport facility including preventative maintenance on Alaska Department of Transportation and Public Facilities owned maintenance equipment, building structures and roadways located on airport property unless otherwise designated in accordance with the contract documents. The State may opt to offer renewal of this contract for Five (5) additional one (1) year periods.

This is a Federal-Aid State Funded contract. The completion date for this work is

The Project cost estimate is: under $10,000 $10,000 - $50,000 $50,001 - $100,000 $100,001 - $200,0001,2

1. Quotes in excess of $200,000 will be deemed non-responsive. 2. Any project in excess of $100,000 must be bonded.

Davis-Bacon Wages (Title 36.05): are are not required on this project.

The following insurance coverages are required: Workers Comp General Liability Automobile

Bonding Requirements: Any project in excess of $100,000 must be bonded.

The undersigned proposes to furnish Payment Bond in the amount of 50% and Performance Bond in the amount of 50% (of the contract), as surety conditioned for the full, complete and faithful performance of this contract. (See Bid Bond Sheet 25D-14, Payment Bond SPC-005 and Performance Bond SPC-006 forms.)

Quotes for furnishing all labor, equipment and materials and performing all work for the above Project are invited. To be eligible for consideration, quotes must be received before 2:00 pm local time on the 21st day of August, 2024. Late quotes cannot be accepted.

Disadvantaged Business Enterprises (DBE's) may submit quotes and will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an Award which results from this invitation. Any errors, omissions, or questions pertaining to solicitation procedures or Project requirements, requests for additional documents, or inquiries pertaining to site conditions or scheduled visits must be made to:

Name: , at: 6860 Glacier Highway, Juneau, AK 99801 Title: M & O Superintendent Kodiak/Aleutian District , Telephone: (907) 487-4952; Fax: (907) 465-4238 Applicable provisions of AS 36.30 and 2 AAC 12 govern this solicitation.

SUBMITTAL OF QUOTES: Quotes for this Project must be submitted in the manner noted below. All Offerors must familiarize themselves with the Instructions to Offerors, page 2 of this form, prior to submitting their quote.

- VERBAL QUOTES SHALL BE GIVEN TO

AT THE ABOVE NOTED TELEPHONE NUMBER, PRIOR TO THE STATED DEADLINE. (See above Bonding Requirements.)

WRITTEN QUOTES, INCLUDING AMENDMENTS OR WITHDRAWALS, MUST BE RECEIVED PRIOR

TO THE ABOVE NOTED DEADLINE. QUOTES MUST BE SUBMITTED ON FORM SPC-002, QUOTE SUBMITTAL, ATTACHED. (See above Bonding Requirements.)

Written quotes may be submitted by Fax, hand delivered, or mailed in a sealed envelope. Confidentiality is only assured for sealed quotes. Mailed quotes must allow time for delivery and the envelope must be marked as follows:

Quote for Project:

Name: Igiugig Airport Number: 24-25SC-1-013 Attn: Michael Brown Contracts Officer__________ Fax: 907-465-4238______________________________ Email: srdotpfcontracts@alaska.gov

Procurement Agency Address:

State of Alaska, DOT & PF______________________ 6860 Glacier Highway__________________________ Juneau, AK 99801_____________________________

Quote amendments or withdrawals must be made in writing to the individual of the Procurement Agency receiving the quotes, and must be received prior to the time for quote submittal.

mailto:Michael.brown@alaska.gov

Form SPC-001 Page 2 of 3 Revised 3-2014

INVITATION FOR QUOTES FOR

A SMALL PROCUREMENT

The State of Alaska desires that all Offerors submitting quotes on construction contracts are given a fair and equal opportunity to compete. Offerors are required to follow these instructions:

REVIEW THE PROJECT DOCUMENTS: Most construction Projects in excess of $1,000 will have some type of written documentation prepared expressly for the Work. If you are asked to submit a quote and no written information has been provided, you should ask the procurement Agency for written documentation. If the scope of services have been described to you verbally, and you are selected for Contract Award, you must ensure that the information of the services to be performed (scope of work) is put in writing prior to accepting the Contract. When providing a Quote, carefully review and consider all materials related to the solicitation and work of the contract. By submitting a quote the Offeror warrants that they are familiar with the Project requirements, have visited or otherwise examined the site, and are aware of the conditions to be encountered. Offeror's can verify the contents and completeness of their quote documents by contacting the procurement Agency individual named on the front of this form.

SUBMITTING THE QUOTE: The Quote must be submitted in one of the following formats as called for in the Invitation:

1. ORALLY - if a verbal quote is solicited, the Offeror must provide, in addition to their quote amount and mailing address -- (1) their valid Alaska Business License number, (2) if applicable, a valid Contractor's Registration number, (3) their status as an Alaskan Bidder (Offeror), (4) their intended use of Alaskan products, (5) the carrier's name and policy number for their Workers' Comp Insurance (or a statement of sole proprietorship, if applicable), and (6) the Employer (Tax) Identification Number or Social Security Number. The Procurement Agency will enter this information on the quote schedule.

2. WRITTEN - if a written quote is solicited, the Offeror must complete, in ink or typewritten, the Small Procurement Quote Submittal, Form SPC-

002. Failure to acknowledge receipt of addenda or to execute the form correctly and completely may disqualify the quote.

NOTE: The Department of Labor requires an Offeror to be licensed and registered for the required type of work prior to submitting a quote. If the procurement Agency determines the Offeror is improperly registered or licensed, their quote may be deemed nonresponsive.

SUBCONTRACTOR LISTING: Subcontractors intended to be utilized on this contract must be listed in the response to the solicitation. Work shall not be awarded to any subcontractor without prior approval from the procurement Agency. Subcontractors may be added or removed only as approved by the procurement Agency.

DETERMINATION OF THE LOWEST RESPONSIBLE QUOTE AND CONTRACT AWARD: Following receipt and determination of all responsive oral, written or sealed quotes, the procurement Agency will compare the quotes and determine the lowest Offeror. If the procurement Agency discovers a discrepancy between the unit price amount and the extended amount; the unit price amount will prevail. Conditioned quotes, unless expressly requested, will not be considered. When the quote schedule is composed of a basic amount with alternates, the procurement Agency will base its determination of the low quote and the amount of the Contract Award solely upon those quotes, basic and alternates, that are priced within the extent of available construction funds. Alternates will be considered for Award in the order listed, except that if the order of Offerors is not affected, the Award may include any combination of funded alternates, or none, as may be in the best interest of the procurement Agency.

When determining the lowest quote, the procurement Agency will also give a 5% Alaska Offeror's preference and an appropriate Alaska Products preference to quotes designating the applicability of a preference. To qualify for the Offeror's preference (per AS 36.30.170) the Offeror must (1) hold a current Alaska Business License, (2) submit the quote under the name appearing on the license, (3) have staffed and maintained a place of business within Alaska for the previous six months and (4) be incorporated or qualified to do business under the laws of the State. In addition, if the Offeror is a partnership or joint venture, all parties must meet the criteria to be eligible for the preference. A booklet fully describing the Alaska Preferences (Bidder, Offeror, Product, Disabilities, Veteran) program is available at http://doa.alaska.gov/dgs/pdf/pref2.pdf. A detailed description of the Alaska Products Preference Program is available at http://www.commerce.state.ak.us/ded/dev/prodpref/prodpref.htm.

The procurement Agency will make a determination of responsibility as required by 2 AAC 12.500. If the lowest Offeror is declared responsible, the procurement Agency will execute the Notice of Award / Notice to Proceed, Form SPC-003, and send it to the Offeror for acknowledgement. If the lowest Offeror is found to be nonresponsible, this process will be repeated with the second lowest Offeror -- and so on until the lowest responsive and responsible Offeror is determined.

NOTICE OF AWARD AND PROTEST: A written notice will be provided on all Awards exceeding $ 25,000 (2 AAC 12.400(h)). All protests must be filed with the Commissioner of the procurement Agency (or designee) and copied to the Procurement Officer. Protest procedures are described in AS

36.30.560 and 2 AAC 12.695. The extent of the protest remedy is limited to quote preparation costs (AS 36.30.585).

http://doa.alaska.gov/dgs/pdf/pref2.pdf http://www.commerce.state.ak.us/ded/dev/prodpref/prodpref.htm

Form SPC-001 Page 3 of 3 Revised 3-2014

3. INDEMNITY AND INSURANCE – The following insurance is required for all construction contracts:

Article 1. Indemnification

The Contractor shall indemnify, hold harmless, and defend the contracting agency from and against any claim of, or liability for error, omission or negligent act of the Contractor under this agreement. The Contractor shall not be required to indemnify the contracting agency for a claim of, or liability for, the independent negligence of the contracting agency. If there is a claim of, or liability for, the joint negligent error or omission of the Contractor and the independent negligence of the Contracting agency, the indemnification and hold harmless obligation shall be apportioned on a comparative fault basis.

“Contractor” and “Contracting agency”, as used within this and the following article, include the employees, agents and other contractors who are directly responsible, respectively, to each. The term “independent negligence” is negligence other than in the Contracting agency’s selection, administration, monitoring, or controlling of the Contractor and in approving or accepting the Contractor’s work.

Article 2. Insurance

Without limiting contractor's indemnification, it is agreed that contractor shall purchase at its own expense and maintain in force at all times during the performance of services under this agreement the following policies of insurance. Where specific limits are shown, it is understood that they shall be the minimum acceptable limits. If the contractor's policy contains higher limits, the state shall be entitled to coverage to the extent of such higher limits.

Certificates of Insurance must be furnished to the contracting officer prior to beginning work and must provide for a notice of cancellation, non-renewal, or material change of conditions in accordance with policy provisions. Failure to furnish satisfactory evidence of insurance or lapse of the policy is a material breach of this contract and shall be grounds for termination of the contractor's services. All insurance policies shall comply with and be issued by insurers licensed to transact the business of insurance under AS 21.

2.1 Workers' Compensation Insurance: The Contractor shall provide and maintain, for all employees engaged in work under this contract, coverage as required by AS 23.30.045, and; where applicable, any other statutory obligations including but not limited to Federal U.S.L. & H. and Jones Act requirements. The policy must waive subrogation against the State.

2.2 Commercial General Liability Insurance: The State of Alaska, Department of Transportation and Public Facilities shall provide a policy that will protect the state against tort claims for negligent acts of the Contractor. This policy will only cover duties and services performed under this contract. The policy is only provided to those Contractors who are unable to secure a policy in the commercial market. For those Contractors who can obtain a policy in the performance of services under this agreement, please provide with minimum coverage limits of $300,000 combined single limit per claim.

2.3 Commercial Automobile Liability Insurance: covering all vehicles used by the Contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

02-093 B1 (Rev. 04/17) AppB1.doc

REQUIRED DOCUMENTS

Required for Quote

Quotes will not be considered if the following documents are not completely filled out/signed and submitted at the time of bidding.

1. Quote Submittal - Bidder must sign form.

2. Non-Collusion Affidavit - Bidder must sign form.

3. Alaska Veteran’s Preference Affidavit – If claiming, Bidder must sign form.

4. Alaska Business License – (AS 36.30.110) - To qualify as an Alaska bidder under AS 36.30.321, a bidder shall have a valid Alaska business license at the time of quote opening. (License information;

contact State of Alaska, Department of Commerce, Community and Economic Development) (http://www.commerce.state.ak.us/occ/home.htm)

Required After Notice of Apparent Low Bidder

The apparent low bidder is required to complete and submit the following document within 5 working days after receipt of written notification.

1. Subcontractor List – AS 36.30.115

2. Offeror’s Questionnaire

Required for Award

In order to be awarded the contract, the successful bidder must completely fill out and submit the following documents within the time specified in the intent to award letter:

1. Construction Contract

2. Certificate of Insurance - In accordance with Contract Technical Specifications Section (IX)

3. Experience Submittal - In accordance with Contract Technical Specifications Section (II)

4. Equipment Operation Test - In accordance with Contract Technical Specifications Section (II)

5. Alaska Business License – (AS 36.30.110) - (License information; contact State of Alaska, Department of Commerce, Community and Economic Development) (http://www.commerce.state.ak.us/occ/home.htm) http://www.commerce.state.ak.us/occ/home.htm http://www.commerce.state.ak.us/occ/home.htm

SMALL PROCUREMENT QUOTE SUBMITTAL

[per AS 36.30.320(a)]

Project Name & No. Igiugig Airport Maintenance

24-25SC-1-013

Location: Igiugig Airport, Alaska

Procurement Agency and Address:

State of Alaska, DOT&PF 6860 Glacier Highway, Juneau, AK 99801, or_ P.O. Box 112506 Juneau, AK 9999811-2506

Procurement Officer: Christopher Goins, C.M., P.E.

Southcoast Regional Director

Date of Issuance: August 1, 2024

Bid is Due: August 21, 2024 at 2:00pm QUOTE: Offerors must read all attachments to this schedule. Offeror is required to bid on all items.

For the scope of work and all other requirements see the “Invitation for Quotes for A Small Procurement” dated . The annual prices bid by the Contractor referenced below shall be inclusive of one full 12 month State of Alaska Fiscal Year period. Any contract duration which does not contain 12 full months of the State of Alaska’s Fiscal Year shall be prorated beginning the Date of Award and paid accordingly with this contract and technical specifications.

The work as described in the IFQ shall be performed for:

ITEM DESCRIPTION UNIT BID ESTIMATED BASIC BID

PRICE QUANTITY AMOUNT

1.0 Airport Maintenance $_____________ 1 $___________

Per Year

I have reviewed the bid documents, with addenda , and understand the scope of services and conditions required for Project number 24-25SC-1-013. I agree to furnish all necessary labor, materials, and equipment for the above amount(s). The Work shall be accomplished in a professional manner acceptable to the Procurement Officer.

Contractor Email Address

Authorized Signature Title

Address

Business License # EIN or SSN Phone #

Offeror is Claiming: Alaska Bidder's Preference Alaska Products Pref. (worksheet) Alaska Veteran Preference (SPC-007)

Offe ror to C omp lete this

Port ion

Procurement Officer:

Date of Receipt of Bid:

Form SPC-002 Page 1 of 1 03/14

NON-COLLUSION AFFIDAVIT

UNITED STATES OF AMERICA )

) ss

STATE OF ALASKA )

I,________________________________, of__________________________________

(Name) (Name of Firm, if any) being duly sworn, do depose and state:

That I, or the firm, association or corporation of which I am a member, a bidder on the contract to be awarded by the Department of Transportation and Public Facilities of the State of Alaska for the services of that certain contract designated as Project (Contract) Number 24-25SC-1-013 located at Igiugig Airport in the State of Alaska, have not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such contract.

(Signature)

Date: __________________________

Note: Must accompany Quote Submittal.

Form SPC-008 Page 1 of 2 03/14

SMALL PROCUREMENT

OFFEROR’S QUESTIONNAIRE

Project Number: 24-25SC-1-013

Project Name: Igiugig Airport

Project Location: Igiugig Airport

A. FINANCIAL

1. Have you ever failed to complete a contract due to insufficient resources?

Yes ☐ No ☐ If yes, explain: __________________________

2. Describe any arrangements you would make to finance this work: ___________________

B. EQUIPMENT

1. Describe the equipment you have available and would use for this project.

ITEM QUAN. MAKE MODEL

SIZE/

CAPACITY

PRESENT

MARKET VALUE

Form SPC-008 Page 2 of 2 03/14

1. What percent of the total value of this contract would you subcontract?

2. Would you purchase any equipment for use on this project: Yes No If yes, describe type, quantity, and approximate cost:

3. Would you rent any equipment for this work? Yes No If yes, describe type, quantity, and approximate cost:

4. Is your proposal based on firm offers for all materials for this project? Yes No If no, please explain:

C. EXPERIENCE

1. Have you had previous construction contracts or subcontracts with the State of Alaska?

Yes No

Describe the most recent or current contract, its completion date, and scope of work:

2. List, as an attachment to this questionnaire, other construction projects you have completed;

the dates of completion, scope of work, and total contract amount for each project completed in the past 12 months.

I hereby certify that the above statements are true and complete.

Name of Respondent

Signature Date

Name and Title of Person Signing

Form 25D-17 (06/12) Page 1 of 1

ALASKA VETERAN’S PREFERENCE AFFIDAVIT

In response to the Invitation to Bid for:

Project Name and Number: __Igiugig Airport; 24-25SC-1-013, I certify under penalty of perjury that ______________________________________________ (Name) qualifies for the Alaska Veteran’s Preference under the following conditions:

(a) If a bidder qualifies under AS 36.30.170(b) as an Alaska bidder and is a qualifying entity, a five percent bid preference shall be applied to the bid price (preference may not exceed $5,000). In this subsection, “qualifying entity” means a:

(1) Sole proprietorship owned by an Alaska Veteran;

(2) Partnership under AS 32.06 or AS 32.11 if a majority of the members are Alaska

Veteran’s;

(3) Limited liability company organized under AS 10.50 if a majority of the individuals are

Alaska Veterans.

(4) Corporation that is wholly owned by individuals and a majority of the individuals are

Alaska veterans.

(b) To qualify for a preference under this section, a bidder must add value by the bidder itself actually performing, controlling, managing and supervising a significant part of the services provided, or the bidder must have sold supplies of the general nature solicited to other state agencies, governments, or the general public.

(c) In this section, “Alaska Veteran” means an individual who is a:

(1) Resident of this state; and

(2) Veteran; means an individual who:

(A) Served in the:

(i) Armed Forces of the United States, including a reserve unit of the United

States armed forces; or

(ii) Alaska Territorial Guard, the Alaska Army National Guard, the Alaska Air

National Guard, or the Alaska Naval Militia; and

(B) Was separated from the service under a condition that was not dishonorable.

Authorized Signature

Printed Name Date

Form 25D-5 (10/12) Page 1 of 2

SUBCONTRACTOR LIST

Igiugig Airport Maintenance; 24-25SC-1-013 Project Name and Number

The apparent low bidder shall complete this form and submit it so as to be received by the Contracting Officer prior to the close of business on the fifth working day after receipt of written notice from the Department.

Failure to submit this form with all required information by the due date will result in the bidder being declared nonresponsive and may result in the forfeiture of the Bid Security.

Scope of work must be clearly defined. If an item of work is to be performed by more than one firm, indicate the portion or percent of work to be done by each.

Check as applicable: [ ] All Work on the above-referenced project will be accomplished without subcontracts greater than ½ of 1% of the contract amount.

or [ ] Subcontractor List is as follows:

LIST FIRST TIER SUBCONTRACTORS ONLY

FIRM NAME,

ADDRESS,

PHONE NO.

AK BUSINESS LICENSE NO.,

CONTRACTOR'S

REGISTRATION NO.

SCOPE OF WORK TO

BE PERFORMED

CONTINUE SUBCONTRACTOR INFORMATION ON REVERSE

For projects with federal-aid funding, I hereby certify Alaska Business Licenses and Contractor registrations will be valid for all subcontractors prior to award of the subcontract. For projects without federal-aid funding (State funding only), I hereby certify the listed Alaska Business licenses and Contractor’s registrations were valid at the time bids were opened for this project.

Signature of Authorized Company Representative

Title

Company Name

Company Address (Street or PO Box, City, State, Zip)

Date Phone Number

Form 25D-5 (10/12) Page 2 of 2

FIRM NAME,

ADDRESS,

PHONE NO.

AK BUSINESS LICENSE NO.,

CONTRACTOR'S

REGISTRATION NO.

SCOPE OF WORK TO

BE PERFORMED

Form 25D-10A (8/01) Page 1 of 2

CONSTRUCTION CONTRACT

Project Name and Number

This CONTRACT, between the STATE OF ALASKA, DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES, herein called the Department, acting by and through its Contracting Officer, and

Company Address (Street or PO Box, City, State, Zip) a/an [ ] Individual [ ] Partnership [ ] Joint Venture [ ] Sole Proprietorship [ ] Corporation incorporated under the laws of the State of ______________________________, its successors and assigns, herein called the Contractor, is effective the date of the signature of the Contracting Officer on this document.

WITNESSETH: That the Contractor, for and in consideration of the payment or payments herein specified and agreed to by the Department, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the work and labor required in the construction of the above-referenced project at the prices bid by the Contractor for the respective estimated quantities aggregating approximately the sum of

______________________________________________________________________________________________ Dollars ($ __________________________), and such other items as are mentioned in the original Bid, which Bid and prices named, together with the Contract Documents are made a part of this Contract and accepted as such.

It is distinctly understood and agreed that no claim for additional work or materials, done or furnished by the Contractor and not specifically herein provided for, will be allowed by the Department, nor shall the Contractor do any work or furnish any material not covered by this Contract, unless such work is ordered in writing by the Department. In no event shall the Department be liable for any materials furnished or used, or for any work or labor done, unless the materials, work, or labor are required by the Contract or on written order furnished by the Department. Any such work or materials which may be done or furnished by the Contractor without written order first being given shall be at the Contractor's own risk, cost, and expense and the Contractor hereby covenants and agrees to make no claim for compensation for work or materials done or furnished without such written order.

The Contractor further covenants and agrees that all materials shall be furnished and delivered, and all labor shall be done and performed, in every respect, to the satisfaction of the Department, on or before: 06/30/2025 or within N/A calendar days. It is expressly understood and agreed that in case of the failure on the part of the Contractor, for any reason, except with the written consent of the Department, to complete the furnishing and delivery of materials and the doing and performance of the work before the aforesaid date, the Department shall have the right to deduct from any money due or which may become due the Contractor, or if no money shall be due, the Department shall have the right to recover _________________________________________________________ dollars ($___________________________) per day for each calendar day elapsing between the time stipulated for the completion and the actual date of completion in accordance with the terms hereof; such deduction to be made, or sum to be recovered, not as a penalty but as liquidated damages.

Form 25D-10A (8/01) Page 2 of 2

The bonds given by the Contractor in the sum of $____________________ Payment Bond, and $_____________________ Performance Bond, to secure the proper compliance with the terms and provisions of this Contract, are submitted herewith and made a part hereof.

IN WITNESS WHEREOF, the parties hereto have executed this Contract and hereby agree to its terms and conditions.

CONTRACTOR

Signature of Authorized Company Representative

Typed Name and Title

Date

(Corporate Seal)

DEPARTMENT OF TRANSPORTATION

AND PUBLIC FACILITIES

Signature of Contracting Officer

Typed Name

Date

SPECIAL PROVISION 04/11/12

A 18 Replace A 3 State-Funded Projects

SECTION 30

AWARD AND EXECUTION OF CONTRACT

30-01 CONSIDERATION OF BIDS. Add the following:

In determination of the low bidder for state funded projects, bidder preferences will be given as follows:

a. ALASKA BIDDER PREFERENCE: A 5% bidder preference will be given to Alaskan bidders as required under AS 36.30.170(b). "Alaska bidder" means a person who:

(1) Holds a current Alaska business license;

(2) Submits a bid for goods, services, or construction under the name as appearing on the person's current Alaska business license;

(3) Has maintained a place of business within the state staffed by the bidder or an employee of the bidder for a period of six months immediately preceding the date of the bid;

(4) Is incorporated or qualified to do business under the laws of the state, is a sole proprietorship and the proprietor is a resident of the state or is a partnership, and all partners are residents of the state; or is a limited liability company organized under AS 10.50 and all members are residents of the state and

(5) If a joint venture, is composed entirely of ventures that qualify under (1) through (4), above.

b. ALASKA VETERAN’S PREFERENCE: If a bidder qualifies as an Alaska bidder and is a qualifying entity, an Alaska Veteran’s Preference of 5% shall be applied to the bid price. The preference may not exceed $5,000 (AS 36.30.175). A “qualifying entity” means a:

(1) Sole proprietorship owned by an Alaska veteran; or,

(2) Partnership under AS 32.06 or AS 32.11 if a majority of the partners are Alaska veterans; or,

(3) Limited liability company organized under AS 10.50 if a majority of the members are Alaska veterans; or

(4) Corporation that is wholly owned by individuals and a majority of the individuals are Alaska veterans.

A preference under this section is in addition to any other preference for which the bidder qualifies.

To qualify for this preference, the bidder must add value by the bidder itself actually performing, controlling, managing and supervising a significant part of the services provided or the bidder must have sold supplies of the general nature solicited to other state agencies, governments, or the general public.

An Alaska veteran is a resident of Alaska who:

(1) served in the Armed forces of the United States, including a reserve unit of the United States armed forces; or the Alaska Territorial Guard, the Alaska Army National Guard, the Alaska Air National Guard, or the Alaska Navel Militia; and

(2) was separated from service under a condition that was not dishonorable.

The bidder shall provide an Alaska Veteran’s Preference Affidavit on Form 25D-17, certifying they qualify as an Alaska bidder eligible for Alaska Veteran’s preference according to AS 36.30.

c. ALASKA PRODUCT PREFERENCE: Except for timber, lumber and manufactured lumber products used in the construction project under AS 36.30.322(b), an Alaska products preference will be given as required under AS 36.30.326 - 36.30.332 when the bidder designates the use of Alaska products.

The bidder shall complete the Alaska Products Preference Worksheet, according to the worksheet instructions, and submit the completed worksheet with their bid.

If the successful bidder/contractor proposes to use an Alaska product and does not do so, a penalty will be assessed against the successful bidder/contractor in an amount equal to the product preference percentage granted to the successful bidder/contractor plus one percent multiplied by the total declared value of the Alaska products proposed but not used.

Each Alaska product declared on the Alaska Product Preference Worksheet must have an “Approval” date on the Alaska Product Preference Program List, that is on or before the bid opening date for this contract, and that does not expire before the bid opening date for this

SOUTHCOAST REGION MAINTENANCE & OPERATIONS

AIRPORT MAINTENANCE

CONTRACT TECHNICAL SPECIFICATIONS

(I) SCOPE OF WORK

Work shall consist of routine summer and winter maintenance of the Igiugig Airport facility which including preventative maintenance on Alaska Department of Transportation and Public Facilities owned maintenance equipment, building structures, and roadways located on airport property unless otherwise designated.

During the course of this agreement and in accord with the terms of this contract, the Contractor will coordinate with and take direction from the Department representative or his/her designee for the area as identified in the letter of “Notice to Proceed". This is an integrated contract between the Department and the Contractor. All other agreements, whether oral or written, are merged into this contract. This contract may only be amended in writing. This contract is severable, if one provision of this contract is found to be unenforceable; it shall not relieve the Contractor from performing all other provisions of this Contract.

A. Contract Work Area:

All state runways, taxiways, aprons, safety areas, state access roads, lighting systems, wind cones and State buildings at Igiugig Airport. It is the Contractor’s responsibility to contact the airport manager to clarify the work area boundaries.

B. Contract Terms and Conditions:

(1) The Contractor shall provide the services required under the terms of this maintenance contract from through .

(2) This contract may be renewed for up to Five (5) additional one-year periods by mutual written agreement between the Contractor and the Department.

(3) The Contractor shall ensure a valid Alaska Business License with the appropriate Line of Business and business activity code is in effect at all times during the terms and any renewed periods of this maintenance contract for himself and any subcontractors.

(4) All work shall be in accordance with the current revision of the Standard

Specifications for Airport Construction and the Contract Technical Specifications.

(5) If the contractor has not previously established a vendor number with the State of

Alaska, the Contractor shall complete the Request for Taxpayer ID# and Information;

Substitute Form W-9 currently located at http://doa.alaska.gov/dof/forms/resource/sub_form_w9.pdf and fax the completed form to 907-269-0831 before payment can be processed. Delay in submitting the form will delay payment until the form has been completed.

C. Work Period:

It is the intent of this Contract that the Contractor performs all duties necessary to maintain and operate the Igiugig Airport Airport during the term of this Contract. The airport shall be http://doa.alaska.gov/dof/forms/resource/sub_form_w9.pdf kept open 7 days a week, 365 days per year unless an emergency or routine maintenance prevents the airport from being open. To the greatest extent practical, the Contractor is to provide that level of performance which will insure the safe movement and convenient use of the airport by the public.

D. Equipment:

The Contractor shall contact the Airport Manager or District Superintendent and inquire about the use of existing Department equipment, at this location, that is available for the Contractor’s use to perform the required airport maintenance. All State furnished equipment shall be used for the sole purposes of performing this contract in accordance with the contract work areas identified in paragraph (I)A above. The Contractor shall place signs approved by the Airport Manager on the Snow Removal Equipment Building (SREB) and State equipment stating “Only persons authorized by AK DOT shall operate State Equipment”. It shall be the Contractor’s responsibility to provide all the equipment necessary to perform maintenance in accordance with this contract whether it is supplied by the Department or the Contractor.

(II) CONTRACTOR AND EMPLOYEE QUALIFICATION:

The Contractor, subcontractors, and all employees shall be capable and experienced in the operation of heavy equipment and have some type of aviation background. This experience can either be work experience at an airport and/or a pilot’s license. The Contractor shall submit a list of qualified personnel who will be operating the equipment. The Department reserves the option to conduct an equipment operation test of any person operating the State equipment prior to award in order to determine competency. The Department reserves the right to require the removal of any worker from the work area whom it deems incompetent, insubordinate, or otherwise objectionable.

(III) REPRESENTATIVE:

The Contractor or a competent representative will be available to the job site at all times during the period of the contract. A competent representative must be empowered to act for the Contractor and must be fluent in both written and spoken English to adequately perform the contracted services. The Contractor shall furnish and update as appropriate a telephone number of dependable means by which the Contractor or his authorized representative can be contacted within a reasonable length of time in order to respond to an unusual condition or accident at the airport. If the Contractor has a representative to perform daily maintenance, the Contractor (principal officer) must personally perform one on-site inspection every two- (2) weeks from November 1 to April 30 and monthly inspections for the remainder of the year. Failure to do so may result in the termination of the contract. When the Contractor absents himself from his normal place of business, so as to make himself unavailable to the Department, the Contractor shall, prior to absenting himself, provide the Department representative with the business and/or personal telephone numbers of a competent person who has full authority to act for the Contractor in the conduct of this contract.

(IV) DEFECTIVE WORK (DAMAGE AND PROTECTION):

Deficiencies in the work observed during inspection of the facility by the Department will be brought to the Contractors attention by written notification. The Contractor shall, at its own expense, immediately remedy and correct any defect in its work when the defect is brought to the Contractor’s attention, whether by written notice from the Department or otherwise. If the Contractor fails to correct a deficiency within the time set forth by the Department representative, the Department may terminate the contract and/or obtain the contract services from other sources and hold the Contractor responsible for any excess costs occasioned thereby, and may deduct these costs from any payments due the Contractor. If the Department determines the Contractor has presented a hazardous situation that could result in injury to the public and/or Department employees, the Department may immediately correct the deficiency at the Contractor’s expense, using either Department employees or a private contractor, and may deduct the costs incurred from moneys owed the Contractor.

(V) CONTRACTOR RESPONSIBILITIES:

A Work Outline:

The Contractor shall be responsible for the services described below unless the Department representative modifies the scope of work through written direction.

The Contractor shall make a reasonable attempt to contact the Airport Manager at least once weekly to report current conditions and status. This may be done via email, telephone or fax.

B Daily Inspection Services:

The Contractor shall conduct daily inspections of the airport. The Contractor shall keep a written list noting items that need repair, cleaning, or replacement. The list will be used for reference when the Contractor performs maintenance in accord with the terms of this contract. It should also be used as a reference when the Contractor notifies the Department representative of problems or conditions beyond the Contractor's capability to control. The Contractor shall conduct daily inspections of the airport and roadway(s) and note the following on a written list.

(1) Operation of lighting systems and/or reflective cones, broken or burned out or missing equipment. If four lights in a row or eight lights total are inoperative and cannot be replaced and/or repaired the Contractor will notify the Department representative in order to enable the representative to issue a Notice to Airman (NOTAM) to the appropriate Automated Flight Service Station (AFSS) placing the airport lighting system out of service.

(2) General condition of the runway surface, parking apron, taxiway, roads, windsock (s), threshold markers, and drainage. During the inspection, particular emphasis should be given to potholes, the windsock(s) and the debris on or near these areas and/or structures. All deficiencies shall be repaired and/or removed as required.

(3) Contractor must be familiar with the location of all usable aircraft tie downs provided by the State. This will allow the Contractor to make these tie downs available for a reasonably coordinated request.

(4) The Contractor shall report discrepancies requiring state maintenance support to the

Department representative as soon as possible.

C Trash Removal:

Once each month, during the summer season and twice during the winter months, the Contractor shall collect and remove all trash/debris from the airport and roadway property (only that property not under the control of a lessee (tenant)) and dump it at the nearest local sanitary landfill approved for disposal of garbage. The Contractor shall not allow trash to accumulate on State property or in State owned facilities and buildings.

The Contractor shall participate with any type of local community recycling program and dispose of materials accordingly.

D Tools and Miscellaneous Supplies:

The Contractor shall be responsible for furnishing and maintaining all hand tools and related safety equipment necessary for performance of this contract. The Contractor shall also furnish the following supplies: hand cleaner, paper towels, plastic liners for trash and any other minor supply items necessary for day-to-day compliance with this contract. The Department shall furnish supply items and tools listed within Section (VI) C. All items that are the responsibility of the Contractor shall be included in the overall contract cost.

E Supply and Equipment Storage:

Department owned storage space may be made available to the Contractor for storage of only State owned equipment, materials, and supplies used in the performance of this contract only. Items other than those owned by the State shall not be stored in the equipment storage building without written consent of the Department representative. The Contractor shall maintain all building spaces in a neat and orderly manner at all times.

All State owned equipment shall be kept inside of the Snow Removal Equipment Building (SREB) at all times when not in use; no other equipment shall be permitted or allowed inside the SREB without written consent from the Department representative. Prior to parking inside the SREB, all equipment shall be cleared of excess snow and debris.

If the maintenance equipment at the airport is State owned, the Department reserves the right during the life of the contract to add and/or delete equipment, as it deems necessary to be in the Department’s best interest.

If the airport has a heated equipment storage building or SREB, the Department will supply fuel in accordance with Section (VI) C “State Provided Materials.” If the Contractor requires additional fuel, the Contractor shall notify the Department Representative. To conserve energy and fuel, thermostat settings shall be kept between 40 and 50 degrees to keep the equipment at operating condition level. The Contractor shall maintain the storage space in a neat and orderly manner at all times. If equipment is not in use for extended periods, heaters shall be turned off to conserve fuel. If the SREB is equipped with a thermostat and a timer relay, the Contractor shall not alter the thermostat, timer or circuit in any way without prior written approval from the Department Representative.

The Contractor shall not use the electrical equipment room for storage. Storage of equipment, supplies, tools, etc., inside the electrical equipment room is prohibited.

F Notice to and relations with the Public

The Contractor shall post in a readily visible and conspicuous location, outside of the airport maintenance facility or at the local Post Office, the name of the individual representing the Contractor. This notice shall include telephone number(s), and/or physical location(s) where the representative may be contacted for the reporting of complaints or requests for information. This notice shall be maintained during the term of the contract.

G Maintenance Functions:

G1. The Contractor will provide assistance to State employees dispatched to the airport for maintenance. The support will include but is not limited to:

(a) Assist with troubleshooting problems prior to and upon arrival.

(b) Assist state employees with local arrangements and equipment as necessary to perform maintenance work.

G2. The Contractor will perform minor building maintenance as necessary to ensure the safety and operation of the building and State property. The minor maintenance may include but is not limited to:

(a) Overhead/Bi-fold door adjustments;

(b) Personnel door adjustment;

(c) Furnace filter replacement;

(d) Change light bulbs;

(e) Replacement of door weather-stripping;

(f) Fuel system inspections including tank sticking and water detecting

The Contractor shall provide the following:

(1) FALL AND WINTER MAINTENANCE

(a) Airport:

(i) The Contractor shall begin snow control efforts at a time no later than when two (2) inches of snow or one–half (1/2) inch of slush have accumulated on runway or taxiway surfaces. In all cases, the Contractor shall begin snow removal efforts with sufficient time to allow completion of normal snow removal on the runway, taxiway and apron surfaces before the first scheduled air carrier flight departure or arrival. Snow drifts and berms will not be allowed to develop on the airport's aircraft movement areas (inside the edge lights or cones) unless the storm is so severe that reasonable efforts to remove snow are unsuccessful, at which time, snow removal operations may cease until the storm subsides to the point where snow removal efforts are effective. If such a condition develops, the Contractor will contact the Department representative.

Note: The Department representative may require the Contractor to issue NOTAMS directly to the FAA's Flight Service Station (FSS), under certain circumstances.

(ii) Runway(s) and taxiway(s) shall be plowed free of loose snow full width and length. Snow must be plowed until it is a minimum of twenty (20) feet and/or clearing the Runway Safety Area outside the edges of the runway(s). Snow banks will be placed off the edges and not on the threshold/ends of the runway(s).

(iii) Apron(s) will be plowed free of loose snow. Snow control on apron(s) will begin after the runway(s) and taxiway(s) have been plowed.

(iv) Once runway, taxiway and apron snow control has begun, snow and ice will be removed to the greatest extent reasonably possible. If ice cannot be removed or scarified enough to provide a reasonably safe surface for aircraft, the Contractor shall notify the Department’s Representative.

(v) Loose snow must be removed from the threshold markers, runway lights, and/or reflectors using caution to avoid damaging or destroying these fixtures. Snow/frost will be cleaned from lights, signs, and threshold markers daily as necessary.

(vi) After snow control efforts are completed, all equipment will be returned to the SREB or moved clear of areas where aircraft operate to a point distant enough not to create a hazard to operating aircraft.

(vii) When present, slush shall be removed from the runway unless the surface is soft enough for the equipment to cause rutting. During spring break up or periods of heavy rain; runway, taxiway and apron shoulders, and adjacent ditches will be cleared to assist drainage.

(viii) The December 18, 2000, "Airport Marking Standards for Unpaved Airports" is included as Attachment "A" to this contract. The Contractor shall assure all cone markers, visibility enhancers and etc are positioned on the airport in accordance with these standards.

(ix) Airport Visual Aids shall be maintained in good working order. These include wind cones and poles, segmented circles, lighting systems, obstruction lights, rotating beacons and beacon towers.

(b) Roadways:

(i) Snow plowing…