24-25-040 Addendum 1.pdf

RFP 24-25-040

“NFPA 1582 Physicals” ADDENDUM No. 1

10/9/2024

Please note the following questions and answers:

• Will you please clarify what you mean by onsite review and documentation to interested parties?

The onsite review is a review of the results and documentation found during all parts of the examination/physical.

• Will you accept a virtual meeting for companies based out of state?

We were hoping this could be done fac-to-face in person, but would be willing to accept a virtual meeting if necessary.

• Section 2.3.2 refers to an invitation number however I do not see a specific invitation number on the RFP except for RFP 25-50-404.

Please include RFP 24-25-040 NFPA 1582 Physicals on the outside of the envelope for your proposal.

• Do you require any signed documents regarding the following or by submitting a proposal it is assumed that we adhere to these conditions? Drug free workplace, non-discrimination, equal opportunity employer, employment of unauthorized alien.

No additional signed documents are required to verify these conditions.

• On the Sample Tests and Screenings list there are several items that have Option in the title such as the “Drug Screening Sample Test Options”. Are you looking for each of these to be priced out and all of them included in the lump sum price for services?

Am I to list a per unit price on each item listed in the Sample Tests and Screenings document or do you want an extended price for the entire department. Keeping in mind that some test (Heavy Metals, etc.) may not be required for all members.

Tests that are required for all employees should be included in the lump sum price. Any additional tests required by position or for other reasons should be priced individually.

• Are there any other documents in addition to item E in Section 3.0 that need to be executed and submitted with the response?

No additional documents are required

RFP 24-25-040 “NFPA 1582 Physicals”

• Can you please clarify/define the Specific Test Elements you would like prospective bidders to include as the “core program” so that you can appropriately compare vendor pricing responses apples to apples?

Please include all elements as required by NFPA 1582.

• Approximately how many females are there in the population?

We currently have two females

• What time of the year do you want the testing to take place?

If we are successful in doing this we would like to have them done prior to the end of 2024. Going forward we would be up for any timeframe.

• What types of shifts do you work? (24/48, etc.)

Administration is 8-5. Shift work is 24 hours. Tuesday, Friday, Sunday, Thursday, Saturday, Monday, Wednesday then start over on Tuesday

• Does the Fire Department have the capability to provide up 25 participants per day of testing? If not, how many participants can be provided per day of testing?

Yes, we can have it scheduled for them to come in on-du or off-duty if needed.

• Can the testing all take place during one week?

Yes

• Do you require Blood Draws be setup under a separate schedule, several weeks prior to the main testing program?

No

• Do you have a treadmill onsite that can be utilized for the stress tests?

Yes

Bidders shall acknowledge receipt of all Addendums.

End of Addendum No. 1

Carol Henley, Director of Purchasing

Company Name _________________________Signature: _________________

Address: ________________________________Name: ___________________ (Printed)

________________________________________Title: ____________________ City State Zip Code

Date: _________________________ E-mail Address_____________________

Phone No.: _____________________ Fax No.: __________________________