24_194 Addendum 1.pdf

Purchasing Division

11360 Lakefield Drive | Johns Creek, GA 30097 | JohnsCreekGA.gov | 678-512-3200 | Fax: 678-512-3244

ADDENDUM #1

Invitation to Bid (ITB)

Bid #24-194

UTILITY RELOCATING AND MARKING SERVICES

To All Prospective Offerors:

To follow is Addendum Number #1 for the above solicitation.

1. Answers to questions asked before the Q&A deadline date

2. See attached Q&A document.

All addendums are electronically acknowledged at submission of bid within BidNet. Firms shall include this acknowledgement if part of an addendum acknowledging ITB 23-194 addendum #1 and included with your forms and documents.

Firm: ______________________________________

Signature: __________________________________

Date:__________________

Questions & Answers - 1

Solicitation 24-194 - Utility Locating and Marking Services

Buying Organization The City of Johns Creek

No Question/Answer Question Date

Q1 Question: Questions for USIC

1.Does the Johns Creek have digital maps (drawings) to identify the Fiber utility? What format are they in (For example: AutoCAD, PDF, GIS, KMZ)?

Section 3.3: Scope of Work

2.Is there any special tools or security keys that will be needed to be used to gain access to the Fiber utility?

Section 3.3: Scope of Work

3.Does the fiber feed anything else besides the traffic signals? Please explain.

Section 3.3: Scope of Work

4.Is the Fiber located in conduit or direct buried?

Section 3.3: Scope of Work

5.Is there tracer wire with Fiber? If not does the Fibers have an armored jacket?

Section 3.3: Scope of Work

6.Will the tracer wire be brought above ground for locating the Fiber, or will the technician have to gain access into hand hole or pedestal or Confined Space Manhole (Confined space require full body entry)

Section 3.3: Scope of Work

7.Are their permanent markers identifying the Fiber throughout the plant, If so, how far apart?

Section 3.3: Scope of Work

8.If the Fiber does not contain tracer wire or have an armored jacket how is the Fiber now accurately being located? Please describe.

Section 3.3: Scope of Work

9.What will the distance be between hand holes?

Section 3.3: Scope of Work

10.Who currently does the locates now? Section 3.3: Scope of Work

11.Will this include the locating of traffic signals? If so please answer the following questions. Section

3.3: Scope of Work

12.Do you have digital maps (drawings) to identify the Traffic Signal utility? What format are they in

(For example: AutoCAD, PDF, GIS, KMZ)?

Section 3.3: Scope of Work

13.Please identify the number of traffic signals would be involved with this work.

Section 3.3: Scope of Work

14.Is there any pre-warning emergency lines running further away from traffic light controlled intersections? If so – How many intersections have this and what is the distance of the line?

Section 3.3: Scope of Work

06/27/2024

No Question/Answer Question Date

Answer: 1.Maps are in GIS format, DGN, and NexusWorx

2.Only tools needed to access standard pullboxes, type 4, 4s, & 7. For locating additional tools needed are a 500 foot fish tape or locatable/traceable rodder.

3.Yes a portion of the fiber feeds the City of Johns Creek City Hall, Johns Creek Police Department, as well as GDOT.

4.Conduit

5.Most of the fiber is located within conduit, some are aerial. In locations with no tracer wire, the City will have tracer wire installed or find alternate means of locating the fiber.

6.No tracer wire will be brought above ground, the technician will have to gain access into pullbox, hand hole, or Confined Space Manhole.

7. No there are not. Many locations will have pullboxes, but all locations will not have permanent markers.

8.The City will arrange to have tracer wire installed and/or work with our locating, signal maintenance, and or fiber maintenance on-call contractors to locate the fiber.

9.The average distance is 500-700 feet, but some locations are closer and further apart.

10.On-Line Locating is the current locating contractor for the City

11.At this time locating traffic signals will not be included in this contract.

12.The design for most locations are in PDF and/or DGN format

13.The city has 81 traffic signals

14.No not at this time.

Q2 Question: Questions for USIC 2

14.Is there any pre-warning emergency lines running further away from traffic light controlled intersections? If so – How many intersections have this and what is the distance of the line?

Section 3.3: Scope of Work

15.Are the traffic signals controlled by loop system, camera, radar etc.? please describe and provide breakdown.

Section 3.3: Scope of Work

16.Some traffic signals can be challenging to mark if it is loop system. Please identify if the traffic signal loops are locatable and how you are now marking these lines.

Section 3.3: Scope of Work

17.Please identify if the locator will have to access into the energized control cabinet or is there a handhole outside of the cabinet?

Section 3.3: Scope of Work

18.If required to gain access into an energized control cabinet, what is the voltage the technician could be exposed to? Note: USIC would prefer not to enter energized control cabinets.

Section 3.3: Scope of Work

Answer: 14.No not at this time.

15.We use several types of detection including the following:

All Radar - 21

Under Construction, Radar forthcoming - 6

Combo w/Radar - 17

Loops Only - 18

Combo - No Radar - 3

Video - 9

Wireless magnetometer (including Combo) - 7

16.N/A

17.At this time we do not anticipate a need for the locating contractor to enter the traffic signal cabinet.

18.At this time we do not anticipate a need for the locating contractor to enter the traffic signal cabinet.

Q3 Question: Questions for RFP 24-194

1.Just for clarification there should be 5 hard copies submitted and one cost proposal each in individual sealed package can we send all sealed envelopes in a boxed together?

a.Page 10: 1.7.3 Copies Required and Deadline for Receipt of Proposals and Page 21-22 4.1.2

Packaging and Proposals

2.Is this the first time that The City of Johns Creek has been connected with GA811?

a.Page 15: 3.2 Objective

3.Does the City project the approximate number of locates to dramatically change from the given 200 monthly?

a.Page 15: 3.3 Scope of Work

4.What is the estimated fee charged by GA811? What is the procedures for reimbursement?

a.Page 16: 3.3.1 Contractor’s Duties and Responsibilities

5.It’s there an additional charge that should be charged for Emergency locates?

a.Page 16: 3.3.1 Contractor’s Duties and Responsibilities 10-11

6.Will the also be an outside fee for the additional service that may be requested such as Site

Surveillance or extended Locate including facilities not owned by the city?

a.Page 16: 3.3.1 Contractor’s Duties and Responsibilities 19

7.What fees will the contractor be entitled to if there is a cancellation due to no fault of the company?

(Fees created to adequately run the contract in Cape Fear) a.Page 26: 5.13 Cancellation

8.Is the cost and fee proposal available or should we be creating one with all our cost?

a.Page 29: Appendix B

Answer: 1.Yes, please submit five (5) hard copies of the technical proposal and one (1) of the cost proposal & (1) copy only of forms. All copies are to be submitted in a sealed package lose box with the cost proposal in a sealed envelope.

2.No

3.We do not anticipate this to change dramatically.

4.The City pays an annual membership to GA 811 at about $3528.52

5.“After hours and emergency” pricing is requested in the bid document

6.Pricing for “Additional work at the City’s direction“ is requested in the bid document.

7.I will need to refer to our purchasing department and have an answer for you by 7/9/2024. Response:

Section 5.3 bid packet-No fees entitled to Offeror's for their submittals or to awarded contractor for termination of contract by either party per terms and conditions of the attached sample contract.

8.Yes, please see Appendix B