24_181A_ITB.pdf

Bid Item #24-181A 2024/2025 Motorgrader Lease Bid Due: Friday, July 26, 2024 @ 11:00 a.m.

Re-Bid Specifications

Re-Bid Item #24-181A

2024/2025 Motorgrader Lease

For

Augusta, Georgia – Central Services Department – Fleet Management

Re-Bid Due: Friday, July 26, 2024 @ 11:00 a.m.

Until further notice All bid openings, conferences, and evaluation meetings will be conducted by electronic teleconferencing via ZOOM.

Instructions are enclosed.

Sec. 1-10-50. Sealed bids selection method:

Bid acceptance and bid evaluation. Provided that the bids are delivered to the Procurement Director at the time, place, and under the conditions contained in the Invitation for Bids, the bids shall be conditionally accepted without alteration or correction pending evaluation.

To Ensure Timely Deliveries; It Is The Responsibility Of The Vendor To Ensure Their Bid Submittal Is Received By The Time Specified Above. All Submittals MUST Be Received During Our Normal Office Hours From 8:30 A.M. To 5:00 P.M., Monday Through Friday. No Deliveries Will Be Accepted Prior To 8:30 A.M. Or

After 5:00 P.M., As The Building Is Closed To The Public And Delivery Services Outside Of These Hours.

Thanks for doing business with us . . .

Geri A. Sams, Procurement Director 535 Telfair Street, Room 605

Augusta, Georgia 30901

Rev. 12/3/20

Re-Bid Item #24-181A 2024/2025 Motorgrader Lease

Table of Contents

Invitation to Re-Bid

Instruction to Submit

Purpose Viewing of the Augusta Code

Compliance with Laws Bid for All or Part All protests shall be made in writing Local Vendor Preference Minority/Women Business Enterprise (MWBE) Policy Augusta Georgia License Requirement Terms of Contract

Notice to All Proposers (Required to be returned with your submittal. Both documents must be notarized) Attachment B - Return the 2 pages Systematic Alien Verification for Entitlements (SAVE) Program - Return the 1 page

Exception Sheet

Local Vendor Registration Form

Local Small Business Opportunity Program Ordinance Requirements

Local Small Business Opportunities Program Participation (Projects $100,000 or more)

Re-Bid Specifications

Invitation to Re-Bid

Sealed re-bids will be received at this office until Friday, July 26, 2024 @ 11:00 a.m. via ZOOM Meeting ID: 874 2949 3640; Passcode: 24181 for furnishing:

Re-Bid Item #24-181A 2024/2025 Motor grader Lease for Augusta, GA – Central Service Department – Fleet Management Division

Re-Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:

Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605

Re-Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Re- Bid documents may be obtained at the offices of Augusta, GA Procurement Department, 535 Telfair Street – Suite 605, Augusta, GA 30901 (706-821-2422).

All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, July 12, 2024 @ 5:00 P.M. No re-bid will be accepted by fax or email, all must be received by mail or hand delivered. To ensure timely deliveries, all submittals must be received during our normal office hours from 8:30 a.m. to 5:00 p.m., Monday through Friday. No deliveries will be accepted prior to 8:30 a.m. or after 5:00 p.m., as the building is closed to the public and delivery services outside of these hours.

No re-bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder.

Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions applicable to the procurement. All specific requirements contained in the invitation to re-bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the re-bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RE-BID number on the outside of the envelope.

GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E-Verify, regardless of the number of employees. They may be exempt from this requirement if they have no employees and do not plan to hire employees for the purpose of completing any part of the public contract.

Certain professions are also exempt. All requests for proposals issued by a city must include the contractor affidavit as part of the requirement for their bid to be considered.

Bidders are cautioned that acquisition of RE-BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RE-BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.

Correspondence must be submitted via mail, fax or email as follows:

Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov

No re-bid will be accepted by fax or email, all must be received by mail or hand delivered.

GERI A. SAMS, Procurement Director

Publish:

Augusta Chronicle June 20, 27, 2024 and July 5, 11, 2024 Metro Courier June 20, 2024 cc: Takiyah A. Douse Interim Administrator Ron Lampkin Central Services Department Laquona Sanderson Central Services Department

Revised: 8/15/2011 mailto:procbidandcontract@augustaga.gov

PROCUREMENT DEPARTMENT BIDS AND CONTRACTS

ELECTRONIC BID OPENING INFORMATION

The Augusta, Georgia Procurement Department conducts Public Bid Openings to award quality contracts for

Augusta. Bidders may participate in our Public Bid Openings via webcast or teleconference by following the instructions outlined below:

ELECTRONIC BID INSTRUCTIONS

Join from a PC, Mac, iPad, iPhone, or Android device

Re-Bid Opening – Re-Bid Item # 24-181A 2024/2025 Motor grader Lease

For Augusta, GA - Central Services Department - Fleet Management Division

Friday, July 26, 2024 @ 11:00 a.m.

ZOOM Bid Opening:

1. Click this URL to start or join Zoom:

https://augustaga-gov.zoom.us/j/87365481882?pwd=UWtoM3NjYjZnQkkveVU4ZWplc3E1UT09

2. Or go to https://zoom.us/join and enter meeting ID: Meeting ID: 874 2949 3640

3. Password: 24181

4. The audio portion of the electronic bid opening; (maximum 100 lines)

Teleconference: Telephone number: 646 876 9923

1. When prompted enter the Password: 24181

2. Caltrans will mute the teleconference line to prevent disruptions and distractions.

3. To exit the teleconference, simply hang up your phone.

OFFICIAL RE-BID RESULTS will Post within 5 Days

For Assistance: Please Contact the Bid and Contract Team at (706) 821-2422

Revised 9/30/2021 https://augustaga-gov.zoom.us/j/87365481882?pwd=UWtoM3NjYjZnQkkveVU4ZWplc3E1UT09 https://zoom.us/join https://zoom.us/join

INSTRUCTIONS TO SUBMIT

1.1 Purpose: The purpose of this document is to provide

general and specific information for use by vendors in submitting a bid to supply Augusta, Georgia with equipment, supplies, and or services as listed above.

All bids are governed by the Augusta, Georgia Code.

1.2 Viewing the Augusta Code: All bids are governed

and awarded in accordance with the applicable federal and state regulations and the Augusta, Georgia Code. To view the Code visit Augusta’s website at www.augustaga.gov or http://www.augustaga.gov/index.aspx?NID=685 Guidelines & Procedures.

1.3 Compliance with laws: The Proponent shall obtain

and maintain all licenses, permits, liability insurance, workman's compensation insurance and comply with any and all other standards or regulations required by federal, state or Augusta, Georgia statute, ordinances, and rules during the performance of any contract between the Proponent and Augusta, Georgia. Any such requirement specifically set forth in any contract document between the Proponent and Augusta, Georgia shall be supplementary to this section and not in substitution thereof.

1.4 Bids for All or Part: Unless otherwise specified by

Augusta, Georgia or by the proponent, AUGUSTA, GEORGIA RESERVES THE RIGHT TO MAKE AWARD

ON ALL ITEMS, OR ON ANY OF THE ITEMS

ACCORDING TO THE BEST INTEREST OF AUGUSTA,

GEORGIA. Proponent may restrict his bid to consideration in the aggregate by so stating but must name a unit price on each item submitted upon.

1.5 All protest shall be made in writing to:

Attn: Geri A. Sams Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or

Email: procbidandcontract@augustaga.gov

1.6 Local Vendor Preference: The Local Vendor

Preference policy shall only be applied to projects of one-hundred thousand dollars ($100,000) or less and only when the lowest local qualified bidder is within 10% or $10,000, whichever is less of the lowest non-local bidders.

1.7 Minority/Women Business Enterprise (MWBE)

Policy: Court Order Enjoining Race-Based Portion of DBE Program Augusta, Georgia does not have a race or gender conscious Disadvantaged Business Enterprises (DBE) program for projects having Augusta, Georgia as the source of funding.

Augusta does enforce mandatory DBE requirements of federal and state agencies on contracts funded by such agencies and has a DBE Program to comply with U.S. Department of Transportation (DOT), Federal Transit Administration (FTA), Federal Aviation Administration (FAA) and other federal and state mandated DBE requirements for certain DOT, FTA, FAA, and other federal and state assisted contracts as required by 49 C.F.R. Part 26, et. seq.

and/or 49 C.F.R. Part 23, et. seq. This DBE program is only for DOT, FTA and FAA assisted contracts and other federal or state funded contracts having mandatory DBE requirements. (See Article 13 of the Augusta, GA. Code.)

Augusta, Georgia prohibits any language in any solicitation, bid or contract that is inconsistent with the July 21, 2011, Court Order in the case, Thompson Wrecking, Inc. v. Augusta Georgia, civil action No. 1:07-CV-019. Any such language appearing in any Augusta, Georgia solicitation, bid or contract is void and unenforceable.

A copy of this Order can be reviewed at www.augustaga.gov home page.

1.8 Augusta, Georgia License Requirement: For further

information contact the License and Inspection Department @ 706 312-5050.

General Contractors License Number: If applicable, in accordance with O.C.G.A. §43-41, or be subjected to penalties as may be required by law.

Utility Contractor License Number: If applicable, in accordance with O.C.G.A. §43-14, or be subjected to penalties as may be required by law.

1.9 Terms of Contract: (Check where applicable)

[ ] (A) Annual Contract [ ] (B) One time Purchase.

[X] (C) Other

Revised 2/17/16

../../2021%20Bid%20Information/2015%20Bid%20Information/15-172A%20Temporary%20Staffing%20Services/www.augustaga.gov http://www.augustaga.gov/index.aspx?NID=685%20%20Guidelines%20&%20Procedures http://www.augustaga.gov/index.aspx?NID=685%20%20Guidelines%20&%20Procedures http://www.augustaga.gov/

NOTICE TO ALL VENDORS

ADHERE TO THE BELOW INSTRUCTIONS AND DO NOT SUBSTITUTE FORMS

PLEASE READ CAREFULLY:

Attachment B is a consolidated document consisting of:

1. Business License Number Requirement (must be provided)

2. Acknowledgement of Addenda (must be acknowledged, if any)

3. Statement of Non-Discrimination

4. Non-Collusion Affidavit of Prime Proponent/Offeror

5. Conflict of Interest

6. Contractor Affidavit and Agreement (E-Verify User ID Number must be provided)

Attachment B Must be Notarized & Two (2) Pages Must be returned with your submittal - No Exceptions.

Business License Requirement: Proponent must be licensed in the Governmental entity for where they do the majority of their business. Your company’s business license number must be provided on Page 1 of Attachment B. If your Governmental entity (State or Local) does not require a business license, your company will be required to obtain a Richmond County business license if awarded a contract. For further information contact the License and Inspection Department @ 706 312-5050.

Acknowledgement of Addenda: You Must acknowledge all Addenda. See Page 1 of Attachment B.

E-Verify * User Identification Number (Company I.D.) The recommended awarded vendor will be required to provide a copy of Homeland Security’s Memorandum Of Understanding (MOU). Contractors, Bids, RFPs, RFQs - Any contractors performing the physical performance of services” for your city, including those that respond to bids or requests for proposals, must submit an E-Verify affidavit. Your city cannot consider any contractors, even as part of a bidding or RFP process, unless they have given you the appropriate E-Verify contractor affidavits.

Contractors are defined as those who provide any “physical performance of services,” which means any performance of labor or services for a public employer using a bidding process or by contract that costs over $2,499.99 in value between December 1 and November 30 of any given year. Typically, eligible contracts may include: New construction or the demolition of structures/roads Routine operation, repair, and maintenance of existing structures. Any contracts for labor and service that exceed $2,499.99. Contracts for the purchase of goods without any services provided are not subject to these E-Verify requirements.

The city, each contractor, and each subcontractor have different roles and responsibilities in the E-Verify process. The city collects E-Verify affidavits from the contractor. The contractor collects E-Verify affidavits from its subcontractors. The subcontractors collect E-Verify affidavits from its sub-subcontractors. Independent contractors (those with no employees) do not need to supply E-Verify information. Instead, they will provide a driver’s license or state identification card from states on the “compliant” list created by the Georgia Attorney General. Those contractors and subcontractors that fill out the affidavits are responsible for the accuracy of the information. The city does not need to confirm that the E-Verify information is correct. The liability for incorrect information is on the contractor or subcontractor. NOTE: The authorization date can be found within the Memorandum of Understanding (MOU).

Affidavit Verifying Status for Augusta Benefit Application (S.A.V.E. Program) (Must Be Returned With Your Submittal)

The successful proponent will submit the following forms to the Procurement Department no later than five (5) days after receiving the “Letter of Recommendation” (Vendor’s letter will denote the date forms are to be received)

1. Georgia Security and Immigration Subcontractor Affidavit

2. Non-Collusion Affidavit of Sub-Contractor

3. PLEASE NOTE GEORGIA LAW CHANGE: E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E-Verify, regardless of the number of employees. They may be exempt from this requirement if they have no employees and do not plan to hire employees for the purpose of completing any part of the public contract. Certain professions are also exempt. All requests for proposals issued by a city must include the contractor affidavit as part of the requirement for their bid to be considered.

WARNING: Please review “Notice to Proponent” regarding Augusta Georgia’s Local Small Business Opportunity Program Proponent Requirements.

Vendors are cautioned that acquisition of proposal documents through any source other than the office of the Procurement Department is not advisable. Acquisition of proposal documents from unauthorized sources places the proposer at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.

Proposals are publicly opened. It is your responsibility to ensure that your company has met the Specifications and Licenses requirements prior to submitting a proposal.

Rev. 4/09/21 http://gma.informz.net/z/cjUucD9taT0yMjUwOTU1JnA9MSZ1PTUxODY3MTg3MiZsaT0yMTQ3NjI3Nw/index.html

Attachment B

You Must Complete and Return the 2 pages of Attachment B with Your Submittal. Document Must Be Notarized.

Augusta, Georgia Augusta Procurement Department ATTN: Procurement Director 535 Telfair Street, Suite 605

Name of Proponent: _______________________________________________________________________________

Street Address: ___________________________________________________________________________________

City, State, Zip Code: ______________________________________________________________________________

Phone: ______________________ Fax: __________________________Email: ________________________________

Do You Have A Business License? Yes: ______ No: ______

Augusta, GA Business License # for your Company (Must Provide): ______________________________________

And/or Your State/Local Business License # for your Company (Must Provide): _____________________________

Utility Contractors License # (Must Provide if applicable): _______________________________ MUST BE LISTED ON FRONT OF ENVELOPE

General Contractor License # (Must Provide if applicable): _______________________________________________

Additional Specialty License # (Must Provide if applicable): ______________________________________________

NOTE: Company must be licensed in the Governmental entity for where they do the majority of their business. If your Governmental entity (State or Local) does not require a business license, please state above (Procurement will verify), your company will be required to obtain a Richmond County business license if awarded a BID. For further information regarding Augusta, GA license requirements, please contact the License and Inspection Department @ 706 312-5050.

List the State, City & County that issued your license: ___________________________________________________________

Acknowledgement of Addenda: (#1) ____: (#2) ____: (#3) ____: (#4) ____: (#5) ____: (#6) ____: (#7) ____: (#8) ____:

NOTE: CHECK APPROPRIATE BOX (ES) - ADD ADDITIONAL NUMBERS AS APPLICABLE

Statement of Non-Discrimination

The undersigned understands that it is the policy of Augusta, Georgia to promote full and equal business opportunity for all persons doing business with Augusta, Georgia. The undersigned covenants that we have not discriminated against, on the basis of race, religion, gender, national origin or ethnicity, with regard to prime contracting, subcontracting or partnering opportunities.

The undersigned covenants and agrees to make good faith efforts to ensure maximum practicable participation of local small businesses on the proposal or contract awarded by Augusta, Georgia. The undersigned further covenants that we have completed truthfully and fully the required forms regarding good faith efforts and local small business subcontractor/supplier utilization.

The undersigned further covenants and agrees not to engage in discriminatory conduct of any type against local small businesses, in conformity with Augusta, Georgia’s Local Small Business Opportunity Program. Set forth below is the signature of an officer of the proposer/contracting entity with the authority to bind the entity.

The undersigned acknowledge and warrant that this Company has been made aware of understands and agrees to take affirmative action to provide such companies with the maximum practicable opportunities to do business with this Company;

That this promise of non-discrimination as made and set forth herein shall be continuing in nature and shall remain in full force and effect without interruption;

That the promises of non-discrimination as made and set forth herein shall be and are hereby deemed to be made as part of and incorporated by reference into any contract or portion thereof which this Company may hereafter obtain and;

That the failure of this Company to satisfactorily discharge any of the promises of nondiscrimination as made and set forth herein shall constitute a material breach of contract entitling Augusta, Georgia to declare the contract in default and to exercise any and all applicable rights remedies including but not limited to cancellation of the contract, termination of the contract, suspension and debarment from future contracting opportunities, and withholding and or forfeiture of compensation due and owing on a contract.

Non-Collusion of Prime Proponent

By submission of a proposal, the vendor certifies, under penalty of perjury, that to the best of its knowledge and belief:

(a) The prices in the proposal have been arrived at independently without collusion, consultation, communications, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other vendor or with any competitor.

(b) Unless otherwise required by law, the prices which have been quoted in the proposal have not been knowingly disclosed by the vendor prior to opening, directly or indirectly, to any other vendor or to any competitor.

(c) No attempt has been made, or will be made, by the vendor to induce any other person, partnership or corporation to submit or not to submit a proposal for the purpose of restricting competition. Collusions and fraud in proposal preparation shall be reported to the State of Georgia Attorney General and the United States Justice Department.

You Must Complete and Return the 2 pages of Attachment B with Your Submittal. Document Must Be Notarized.

Rev. 4/09/21

Conflict of Interest PAGE 2 OF 2 By submission of a bid, the responding firm certifies, under penalty of perjury, that to the best of its knowledge and belief:

1. No circumstances exist which cause a Conflict of Interest in performing the services required by this BID, and

2. That no employee of the County, nor any member thereof, not any public agency or official affected by this BID, has any pecuniary interest in the business of the responding firm or his sub-consultant(s) has any interest that would conflict in any manner or degree with the performance related to this BID. By submission of a bid, the vendor certifies under penalty of perjury, that to the best of its knowledge and belief:

(a) The prices in the bid have been arrived at independently without collusion, consultation, communications, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other vendor or with any competitor.

(b) Unless otherwise required by law, the prices which have been quoted in the bid have not knowingly been disclosed by the vendor prior to opening, directly or indirectly, to any other vendor or competitor.

c) No attempt has been made, or will be made, by the vendor to induce any other person, partnership or cooperation to submit or not to submit a bid for the purpose of restricting competition. For any breach or violation of this provision, the County shall have the right to terminate any related contract or agreement without liability and at its discretion to deduct from the price, or otherwise recover, the full amount of such fee, commission, percentage, gift, payment or consideration.

Contractor Affidavit and Agreement: Contractor Affidavit under O.C.G.A. § 13-10-91(b) (l)

GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E-Verify, regardless of the number of employees. They may be exempt from this requirement if they have no employees and do not plan to hire employees for the purpose of completing any part of the public contract. Certain professions are also exempt. All requests for proposals issued by a city must include the contractor affidavit as part of the requirement for their bid to be considered.

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13-10-91(a), (b), and (c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by Contractor; and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Georgia Law requires your company to have an E-Verify*User Identification Number (Company I.D.) on or after July 1, 2009.

For additional information or to enroll your company, visit the State of Georgia website:

https://e-verify.uscis.gov/enroll/ and/or http://www.dol.state.ga.us/pdf/rules/300_10 1.pdf

Federal Work Authorization User Identification Number: E-VERIFY REQUIRED FOR ALL CONTRACTS OVER $2,499.00 Date of Authorization

** (E-Verify Number) _________________________________ ___________________________

Name of Contractor Name of Project / Bid Number

AUGUSTA, GEORGIA – RICHMOND COUNTY CONSOLIDATED GOVERNMENT

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ___________________, _________, 20________ in ___________________ (City), _______________ (State).

Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _______ DAY OF ____________________________, 20_______

Notary Public My Commission Expires: NOTARY SEAL

The undersigned further agrees to submit a notarized copy of Attachment B and any required documentation noted as part of the Augusta, Georgia Board of Commissions specifications which govern this process. In addition, the undersigned agrees to submit all required forms for any subcontractor(s) as requested and or required. I further understand that my submittal will be deemed non-compliant if any part of this process is violated.

You Must Complete and Return the 2 pages of Attachment B with Your Submittal. Document Must Be Notarized.

http://gma.informz.net/z/cjUucD9taT0yMjUwOTU1JnA9MSZ1PTUxODY3MTg3MiZsaT0yMTQ3NjI3Nw/index.html https://e-verify.uscis.gov/enroll/ http://www.dol.state.ga.us/pdf/rules/300_10%201.pdf

You Must Complete and Return with Your Submittal. Document Must Be Notarized

Systematic Alien Verification for Entitlements (SAVE) Program

Affidavit Verifying Status for Augusta, Georgia Benefit Application By executing this affidavit under oath, as an applicant for an Augusta, Georgia Business License or Occupation Tax Certificate, Alcohol License, Taxi Permit, Contract or other public benefit as reference in O.C.G.A. Section 50-36-1, I am stating the following with respect to my bid for an Augusta, Georgia contract for

[Bid Project Number and Project Name]

[Print/Type: Name of natural person applying on behalf of individual, business, corporation, partnership, or other private entity]

[Print/Type: Name of business, corporation, partnership, or other private entity]

1.) _________ I am a citizen of the United States.

OR

2.) _________ I am a legal permanent resident 18 years of age or older.

OR

3.) _________ I am an otherwise qualified alien (8 § USC 1641) or nonimmigrant under the Federal Immigration and

Nationality Act (8 USC 1101 et seq.) 18 years of age or older and lawfully present in the United States. *

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia.

Signature of Applicant

Printed Name

*Alien Registration Number for Non-Citizens

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ___________ DAY OF ______________, 20____

Notary Public

My Commission Expires: _____________________________ NOTARY SEAL

Note: THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR SUBMITTAL

REV. 2/17/2016

EXCEPTION SHEET

If the commodity (ies) and/or services proposed in the response to this bid is in anyway different from that contained in this bid, the bidder is responsible to clearly identify by specification section number, all such differences in the space provided below. Otherwise, it will be assumed that bidder(s) offer is in total compliance with all aspects of the bid.

Below are the exceptions to the stated specifications:

Signature

Date

Company

Title

Return with submittal if the commodity and/or services proposed in the response to this bid are in any way different from that contained in the specifications.

REV. 7/12/2015

Local Small Business Opportunity Program Ordinance Requirements Notice To All Bidders (PLEASE READ CAREFULLY) Shall apply to ALL Bids regardless of the dollar amount In accordance with Chapter 10B of the AUGUSTA, GA. CODE, Contractors agree to collect and maintain all records necessary to for Augusta, Georgia to evaluate the effectiveness of its Local Small Business Opportunity Program and to make such records available to Augusta, Georgia upon request. The requirements of the Local Small Business Opportunity Program can be found at www.augustaga.gov. In accordance with AUGUSTA, GA. CODE, Contractors shall report to Augusta, Georgia the total dollars paid to each subcontractor, vendor, or other business on each contract, and shall provide such payment affidavits, regarding payment to subcontractors, if any as required by Augusta, Georgia. Such utilization reports shall be in the format specified by the Director of Minority and Small Business Opportunities and shall be submitted at such times as required by Augusta, Georgia. Required forms can be found at www.augustaga.gov. If you need assistance completing a form or filing information, please contact the LSBO Program office at (706) 821-2406.

Failure to provide such reports within the time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the remedies set forth, including but not limited to, withholding payment from the Contractor and/or collecting liquidated damages.

To print a copy of the Prime Contractor Data Collection Form visit:

http://www.augustaga.gov/index.aspx?NID=1672 Website: http://www.augustaga.gov/index.aspx?nid=83

SHALL APPLY TO PROJECTS $100,000 & UP

Local Small Business Opportunity Program (Continued) Sec. 1-10-129. Local small business opportunities program participation.

(a) Sealed Bids The following procedures and contract requirements will be used to ensure that local small businesses are encouraged to participate in Augusta, Georgia contracts, including but not limited to construction contracts, requests for professional services and the performance of public works contracts. The Augusta, Georgia user department shall indicate goals for local small business in all solicitations for contracts over $100,000 in value:

(1) Bid conditions for contracts awarded by Augusta, Georgia will require that, where subcontracting goal is utilized in performing the contract, the bidder or proponent, will make Good Faith Efforts to subcontract with or purchase supplies from local small businesses. Bid specifications will require the bidder or proponent to keep records of such efforts that are adequate to permit a determination of compliance with this requirement.

(2) Each bidder shall be required to provide documentation of achieving goal or provide documentation of Good Faith Efforts to engage local small businesses as subcontractors or suppliers, the names of local small businesses and other subcontractors to whom it intends to award subcontracts, the dollar value of the subcontracts, and the scope of the work to be performed, recorded on the form(s) provided or made available as part of the bid package. If there are no sub-contracting opportunities, bidder shall so indicate on the appropriate form.

(6) All bid documents shall require bidders or proponents to submit with their bid the following written documents, statements or forms, which shall be made available by the Procurement Department.

(i) Non-Discrimination Statement which shall affirm the bidder’s: (a) adherence to the policies of Augusta, Georgia relating to equal opportunity in contracting; (b) agreement to undertake certain measures as provided in this policy to ensure maximum practicable participation of local small businesses; and (c) agreement not to engage in discriminatory conduct of any type.

(ii) Proposed Local Small Business Subcontractor/Supplier Utilization Plan.

(iii) Documentation of Good Faith Efforts to use local small businesses.

Failure to submit the above documentation shall result in the bid being declared non-responsive.

(d) Post Contract Award Requirements. The purpose of this sub-section is to establish requirements for contractor compliance with the LSBOP after a contract has been awarded.

This is incorporated into all Augusta, Georgia Contracts for which a local small business goal has been established or negotiated.

(1) Contractors shall have an affirmative, ongoing obligation to meet or exceed the committed local small business goal for the duration of the contract. The Augusta, Georgia may deem a contractor to be in violation of the LSBOP and in breach of its contract if at any time Augusta, Georgia determines that:

(a) The contractor will not meet the committed local small business goals; and

(b) The reasons for the contractor’s failure are within the contractor’s control. For example, if a contractor does not meet the local small business goal because the contractor terminated a local small business without cause or if the contractor caused and local small business to withdraw from the project without justification, then Augusta, Georgia is justified in finding the contractor to be in violation of the LSBOP.

(h) Compliance.

(4) The Director of minority and small business opportunities shall be responsible for evaluating good faith efforts documentation and subcontractor information submitted by bidders in conformance with, the AUGUSTA, GA. CODE and any State and Federal Laws applicable to any bid specifications for competitive sealed bid projects prior to award of the contract.

(i) Competitive Bids.

Nothing in this Policy is to be construed to require Augusta, Georgia to award a bid contract to other than the lowest responsible bidder, or to require contractors to award to subcontractors, or to make significant material purchases from local small businesses who do not submit the best overall pricing to Augusta, Georgia.

Sec. 1-10-130. Exceptions – federally funded projects.

In accordance with § 1-10-8 and Chapter 10B, the LSBOP shall only be utilized with federally funded projects, solicitations or contracts as authorized by federal (and Georgia) laws, regulations and conditions applicable to such projects. To the extent that there are any conflicts between any such laws, regulations or conditions and the LSBOP, the federal (and Georgia) laws, regulations and conditions shall control.

NOTE: All forms should be submitted in a separate, sealed envelope labeled Local Small Business Required Forms, Company’s Name & Bid Number

For questions and or additional information please contact:

Local Small Business Opportunity Program 535 Telfair Street, Room 530

(706) 821-2406

Website: http://www.augustaga.gov/index.aspx?nid=83

Revised 2/17/2016 http://www.augustaga.gov/ http://www.augustaga.gov/ http://www.augustaga.gov/index.aspx?NID=1672 http://www.augustaga.gov/index.aspx?nid=83 http://www.augustaga.gov/index.aspx?nid=83

Re-Bid Due: Friday, April 19, 2024 @ 11:00 a.m.

INSTRUCTIONS TO SUBMIT:

Augusta is seeking to secure a vendor to provide a Motorgrader Lease for the Augusta Central Services Department – Fleet Management Division. Your submittal should respond to, and be based on, the information included in this Invitation to Bid.

Re-Bids will be received by the Augusta Commission, (hereinafter called the "Owner"), at the office of the Procurement Director, 535 Telfair Street, Room 605, Augusta, GA until Friday, July 26, 2024 @ 11:00 a.m., and then, at said office, publicly opened and read aloud. Each bid must be submitted in a sealed envelope and must be plainly marked on the outside as a bid for "Re-Bid Item 24-181A 2024/2025 Motor grader Lease” and the envelope should bear on the outside, the name of the bidder, his address and his license number, if applicable.

Opening will be held via ZOOM: Meeting ID: 874 2949 3640; Passcode: 24181

If the re-bid is forwarded by mail, or other second party delivery service, the sealed envelope containing the bid must be enclosed in another envelope addressed to:

Geri A. Sams Augusta Procurement Department 535 Telfair Street - Room 605

Re-Bid Packages may be obtained at the Augusta Procurement Department, at the address listed above.

The Bid Package contains provisions required for the specifications. All firms responding are cautioned to read this information carefully for understanding and request clarification from Augusta on any questions pertaining to this request.

All questions must be submitted in writing by fax to 706-821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, July 12, 2024 @ 5:00 P.M. No bid will be accepted by fax or email; all must be received by mail or hand delivered.

Interested firms are cautioned that acquisition of Bid Documents through any source other than the office of the Procurement Department is not advisable. Acquisitions of said documents from unauthorized sources place the bidder at the risk of receiving incomplete or inaccurate information upon which to base their proposal.

Correspondence must be submitted via mail, fax or email as follows:

Augusta Procurement Department Attn: Geri A. Sams, Director of Procurement 535 Telfair Street, Room 605 Augusta, GA 30901 Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov

No re-bid will be accepted by fax or email; all must be received by mail or hand delivered. All bids must be made on the required Bid Form. All blank spaces for bid prices must be filled in with ink or typewritten, and the form must be fully completed and executed when submitted. Failure to provide all of the requested information may cause the bid to be rejected as non-responsive. An official authorized to bind the firm to the terms and provisions of the bid must sign the bid form.

All interested firms are required to meet Federal, State and Local laws and regulations.

The Owner may waive any informalities or minor defects or reject any and all bids. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered.

No bids may be withdrawn for a period of ninety (90) days after bids have been opened, pending the execution of contract with the successful bidder. Should there be reasons why the Contract cannot be awarded within the specified period; the time may be extended by mutual agreement between the Owner and the bidder.

After bids have been submitted, the bidder shall not assert that there was a misunderstanding concerning the nature of the work to be done.

The party to whom the contract is awarded will be issued a Notice of Award. Should there be reasons why the Notice to Award cannot be issued the time may be extended by mutual agreement between the Owner and the Contractor.

The Owner may make such investigations as he deems necessary to determine the ability of the bidder to perform the work and the bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any bid if the evidence submitted by or investigation of such bidder fails to satisfy the Owner that such bidder is properly qualified to carry out the obligations of the Agreement and complete the work contemplated therein.

A conditional or qualified bid will not be accepted. Award will be made as a whole to one bidder.

The Owner reserves the right to consider proposals or modifications thereof received at any time before the award is made if such action is in the interest of the Owner.

Each bidder is responsible for reading and being thoroughly familiar with the specifications. The failure or omission of any bidder to do any of the foregoing shall in no way relieve any bidder from any obligation in respect to his bid.

The Owner will not be liable for any costs incurred by any firm prior to receiving the Notice of Award.

SECTION ONE

Bidder will denote check mark in block on left to indicate agreement with statement.

1.00 GENERAL INFORMATION

[ ] 1.01 All equipment furnished will be subject to the approval of the Augusta Commission, Administrator, Finance Director, Fleet Manager, and Director of the user Department.

[ ] 1.02 Specification information point of contact is Ms. Geri A. Sams, Procurement Director. All questions must be submitted in writing, by fax to (706) 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department no later than Friday, July 12, 2024 @ 5:00pm.

[ ] 1.03 Bid prices must be guaranteed for a minimum of ninety (90) days unless noted in other sections.

[ ] 1.04 Bidder is not an employee of Augusta, Georgia, a political subdivision of the State of Georgia, or it’s subordinate departments.

2.00 SELECTION OF SUCCESSFUL BIDDER

[ ] 2.01 Data obtained from the actual field performance of equipment currently utilized either by various Augusta Departments or other Agencies/Departments with which Augusta exchanges information will also be considered in the selection of a successful bidder.

[ ] 2.02 All warranties, expressed or implied, must be submitted in writing and will become a part of the vendor’s formal bid offering.

[ ] 2.03 The evaluation of the equipment field demonstration, component warranties, and delivery schedules may be an additional determining factor in the acceptance/rejection of all equipment considered for purchase.

[ ] 2.04 Warranties offered by equipment manufacturers for the replacement and installation of component parts may be evaluated by the using and servicing departments.

[ ] 2.05 In the event that the successful bidder’s manufacturer is on strike at the time of the award of the bid, Augusta Georgia reserves the option to accept the first acceptable bid from a vendor whose manufacturer is not on strike.

[ ] 2.06 The successful bidder shall guarantee that factory–warranted parts and services are available directly from the equipment manufacturer/dealer service center within 25 miles of the Augusta Fleet Management located at 1568-C Broad Street Augusta, GA 30901 and have a mobile service truck that can respond within 24 hours to service request.

Name and Location of Service Center is required:

Name: _______________________________________________________________________

Street Address: ________________________________________________________________

City, State, Zip Code: ___________________________________________________________

[ ] 2.07 The successful bidder shall have been housed in a permanent building structure as current commercial business for a minimum of three (3) consecutive years. Total time representing bidded item also must be a minimum of three (3) consecutive years unless otherwise approved by Augusta Georgia.

THIS FORM MUST BE RETURNED WITH YOUR SUBMITTAL

[ ] 2.08 The successful bidder will ensure that Augusta has access to all current and future technical bulletins pertaining to the selected equipment.

[ ] 2.09 Bidders are requested to acknowledge in writing receipt of any addendums to bid specifications.

[ ] 2.10 In some instances a product demonstration by the proposing vendor may be required. The vendor is expected to demonstrate an exact replica of the bidded item at a time and location determined by Augusta and bidding vendor. Failure to provide requested demonstration may result in loss of bid award upon determination by Augusta.

[ ] 2.11 Past Performance: Vendor’s past performance shall be taken into consideration in the evaluation and award of this solicitation.

3.00 GENERAL SPECIFICATIONS AND STANDARDS

[ ] 3.01 All bidded equipment shall be 2024/2025 model unless otherwise specified. The body, finish, and fittings shall be of a model that has not been used as a demonstrator or for any other service, and shall be factory standard in all respects not in conflict with specific requirements (Augusta reserves the right to procure units used as a demonstrator or for any other service, if in the best interest of Augusta).

[ ] 3.02 The design of the equipment must be such that it does not hamper or restrict subsequent installation and use of emergency/safety equipment. The driver's compartment width and seat-to-dash panel space requirements must be adequate to permit the safe, comfortable, and effective operation, to the satisfaction of Augusta.

[ ] 3.03 All bidders are required to submit a complete copy of the manufacturer’s specifications for the bidded item to confirm compliance of all specification requirements in bid packet.

[ ] 3.04 Equipment not capable of transporting an acceptable number of personnel comfortably (if applicable) may be disqualified. Determination as to this specification will be made by the Fleet Manager and the user department.

[ ] 3.05 All standard equipment is to appear on the equipment as listed in the manufacturer’s brochure.

[ ] 3.06 All bid pricing will be submitted in even dollars. Any bids submitted in both dollars and cents will automatically be lowered to the next even dollar amount.

[ ] 3.07 In the event of erroneous or conflicting bid specifications, it will be the bidder’s responsibility to notify Augusta of such discrepancies. Any equipment provided to Augusta by successful bidder which does not meet Augusta’s requirements due to the above conditions and notification was not made, may be rejected at the discretion of Augusta.

[ ] 3.08 Bidder must furnish a completed Bill of Sale; Certificate of Origin and MV1 form (if required).

For all title and invoice information, bidder must contact Augusta Fleet Management at 706-821- 2894 prior to any equipment or vehicle delivery.

[ ] 3.09 All Georgia Department of Motor Vehicle title documentation, odometer verification, and dealer invoicing must be delivered to Fleet Management, 1568C Broad Street, Augusta, GA 30904 for proper processing. Failure to submit paperwork directly to Fleet Management could delay invoice payment.

[ ] 3.10 All vehicles will be delivered to Augusta Fleet Management with no more than 275 miles logged on the odometer unless otherwise approved prior to delivery by the Fleet Manager.

[ ] 3.11 All vehicles or equipment will be delivered to Augusta Fleet Management with no less than 1/4 tank of gasoline or diesel fuel depending on bidded vehicle’s requirements.

[ ] 3.12 All equipment must have a data plate attached, listing the equipment make, model and identification number of the unit.

[ ] 3.13 Training is to be offered at no cost to Augusta. The successful bidder is required to ensure the opportunity for future placement of Augusta service personnel to attend any local training/instruction, at the dealer’s place of business, for equipment maintenance and repair.

Augusta shall have access to review, at no cost, all training aids at the dealership’s place of business, by appointment.

[ ] 3.14 Dealer must have access to information regarding all specialized tools and equipment needed for the repair of the equipment, if called for by the manufacturer, for review by Augusta service personnel.

4.00 SAFETY AND EMISSION STANDARDS

[ ] 4.01 Manufacturer’s standard equipment and all devices necessary to comply with the Federal Motor Vehicle Safety Standards will be included.

[ ] 4.02 Vehicles and equipment must comply with all current Federal Emission Standards and applicable Georgia State laws on crankcase, exhaust and fuel emissions.

5.00 WARRANTY

[ ] 5.01 Warranty to be the standard manufacturer's warranty as supplied with all equipment sold by manufacturer.

[ ] 5.02 Warranty work will be performed at a dealership in the area in which the equipment is assigned.

[ ] 5.03 All warranty card(s) are to be delivered to Fleet Management.

[ ] 5.04 If any equipment components are substituted or changed after bid is awarded, the manufacturer for the substitution part must warrant any component deviations with the same or better warranty…