24_139_ADD1.pdf

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CER IFIED MAILED/EMAILED

TO: All Vendors Tywanna Scott, Procurement Assurance Analyst Hameed Malik, Augusta Engineering and Environmental Services Department

FROM: Geri A. Sams /j~-- • J Procurement ~ ~ JV71l4,.,,'

DATE: February 5, 2024

SUBJ: Responses to Vendor's Questions

RFQ ITEM: RFQ Item #24-139 Design Services for Doug Bernard Parkway Improvements in Richmond Hill Improvement Projects for Augusta, GA - Augusta Engineering and Environmental Services Department

RFQ OPENING DATE: Tuesday, February 13, 2024 @ 11 :00 a.m.

ADDENDUM NO. 1

This Addendum shall form a part of the referenced RFQ Item #24-139 Design Services for Doug Bernard Parkway Improvements in Richmond Hill Improvement Projects and any agreement entered into in connection therewith equally as if bound into the original document. Acknowledge receipt of all Addendums on Attachment "B" within the Specifications package.

Responses to Vendor's Questions:

1. Question: Please confirm the projects will be 100% TIA funded and will follow the TIA Manual and not GDOT PDP.

Response: Assume Correct. Project will be TIA funded and will follow TIA Manual and Limited GDOT PDP process. Details will be discussed with the selected consultant during fee negotiation.

2. Question: On page 16 under Phase I, Section 1. Qualifications and Experience, it states "the prime SHALL be prequalified Transportation Planning (Class 1 ), Highway Design Roadway (Class 3), Erosion and Sedimentation Control (Class 9) ... " Can AED provide the specific GDOT prequalified area classes under each section that are required by the Prime?

Response: Prime shall be qualified in area class 3.01, 3.02, 3.03 and 3.12. However, they can team up with other sub consultants as needed for other area classes and subclasses.

3. Question: In the Qualifications and Experience section of the Request for Qualifications (RFQ) on page 16, area classes 1, 3, 9, 4, 5, and 6 are specified; however, there are no sub-classes specified under each area class. Can you please specify the sub-classes required under each area class?

Response: Refer to question #2 response above.

4. Question: Is the intent to have the prime consultant prequalified ln the classes shown in the Qualifications and Experience section on page 16 of the RFQ? Please clarify the area classes where it would be acceptable for just subconsultants to be qualified in, and those where the prime must be qualified in.

Response: Refer to question #2 response above.

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Addendum 1 RFQ 24-139 Design Services for Doug Bernard Pkwy Improvements & Richmond Hill Improvement Projects

5. Question: Can the city please list the individual GDOT Area Classes that are considered "applicable areas of work", such as 3.01, 3.02 etc.?

Response: Refer to question #2 response above.

6. Question: Are there specific Area Classes that are required to submit as a Prime Consultant?

Response: Refer to question #2 response above.

7. Question: Will the city consider using lnRoads in lieu of the CAiCE software?

Response: Assume yes. However, all the deliverables shall be· in.dwg,. dgn or .pdf format. It will be discussed further with the selected consultant.

8. Question: The RFQ asks for "one electronic (editable) copy of all documents and studies. Do these documents need to be signed and sealed by the Engineer of Record?

Response: Assume, AED accepts pdf format for needed studies, signed and sealed by Engineer of Record.

9. Question: Is Subsurface Utility Engineering (Area Class 5.08) or Utility Coordination (Area Class 3.10) a part of the scope of work?

Response: Assume, yes.

1 O. Question: Have page limits been assigned to sections of the proposal or overall?

Response: No, submittals shall be regulated to firms experience and qualifications in a concise manner.

11. Question: Are copies of the GDOT pre-qual certification for the Prime and/or subconsultants to be submitted with the proposal? If there is a page limit, will it count as a page?

Response: It can be attached as an annex. Submittal be regulated to firms experience and qualifications in a concise manner.

12. Question: Has any work been completed to date on either project? If so, can it be provided to proposers?

Response: Assume, Not Applicable.

13. Question: Are there specific positions for which the city would like to see resumes?

Response: Assume, No. It will be the consultant's best effort to prove their qualification to the evaluation committee.

14. Question: Section 6.b. of Phase II requires a "Description of alternate concepts". This would imply that an initial concept has already been developed by the City for these proposed improvements? Can this concept be provided to the short listed proponents to allow for the development of an "alternate" concept?

Response: Assume, Not applicable. AED doesn't have concept for these projects.

15. Question: Section IV indicates that firms will be ranked "based upon cost as well as the quality and content of their proposal". Can you confirm that no cost proposal is required until after the selection of the most qualified firm and negotiations commence?

Response: Assume, _Yes that firms will be ranked "based upon cost as well as the quality and content of their proposal. No cost proposal is required until after the selection of the most qualified firms.

16. Question: Under Phase Two Criteria on page 19, the RFQ indicates that a "technical question and answer conference or interview" will be conducted after an initial screening process. Is this correct? Can you confirm the City's intent to conduct the technical question and answer conference, or interview will be conducted after the submittal and evaluation of the Phase II proposal?

Response: Interview will be conducted after the submittal of the Phase II proposal and will be part of Phase II evaluation.

17. Question: The location map provided on page 13 of the RFQu shows the Richmond Hill Road project veering west along Richmond Hill Road West and following Richmond Hill Road West to the intersection with Deans Bridge Road. Is this correct or does the project

Addendum 1 RFQ 24-139 Design Services for Doug Bernard Pkwy Improvements & Richmond Hill Improvement Projects Page2 continue along Richmond Hill Road (veering slightly to the east) to the intersection with Dean Bridge Road?

Response: Assume, Project is the section of Richmond Hill Road from Lumpkin Road to the Deans Bridge Road exclude Richmond Hill Road West.

18. Question: The GDOT GEO Pl website shows the proposed project beginning at the Gordon Highway intersection with Doug Barnard Parkway and extending south to Tobacco Road and terminating at the Tobacco Road intersection with Mike Padgett Highway (SR 56)? Can you please confirm that the project extends south of Tobacco Road along Doug Barnard Parkway and terminates at the intersection of Doug Barnard Parkway and Mike Padgett Highway (SR 56)?

Response: Assume, Yes. Project extends from Gordon Highway to Highway 56.

19. Question: What sub prequalification areas are needed and which are required of the prime consultant?

Response: Refer to question #2 response above.

20. Question: Would an 11 x 17 sheet be permitted for an org chart?

Response: Assume, yes.

21. Question: Are the any overall page limits or page limits by section?

Response: No, submittal be regulated to firms experience and qualifications in a concise manner.

Please acknowledge addendum in your submittal

END ADDENDUM

Addendum 1 RFQ 24-139 Design Services for Doug Bernard Pkwy Improvements & Richmond Hill Improvement Projects