24_021 CONSULTING AND AUDIT SERVICES _ WIRELE.pdf

RFP 24-021

Floyd County Board of Commissioners

Request for Proposal

(Bid No. 24-021)

Consulting and Audit Services-Wireless Communications for Floyd County Georgia

Issue Date: June 25, 2024

All communication concerning this project must be directed to the Purchasing Office until the bid is awarded. Vendors should not have contact with the Departments.

FLOYD COUNTY BOARD OF COMMISSIONERS

PURCHASING DEPARTMENT

#12 East 4th Ave. Ste. 106

ROME, GA 30161

(706) 291-5118

REQUEST FOR PROPOSAL

Date Issued: June 25, 2024

To whom it may concern:

The Floyd County Board of Commissioners is requesting Proposals for “Consulting and Audit Services- Wireless Communications” for Floyd County Government.

Proposals will be received by the Floyd County Purchasing Department, 12 East 4th Ave, Suite 106, Rome Georgia 30161 until 2:00 PM local time, July 25, 2024. Proposals submitted later than the previously stated time and date will not be considered. Proposals will be formally accepted and the names of those submitting a proposal read aloud by staff personnel after the closing time and date.

The proposal documents are available for inspection at the Floyd County Purchasing Department,12 East 4th Ave. Rome Georgia 30161, or they may be requested via email at randy.self@floydcountyga.org .

Interested parties should register on Bonfire from the County’s website www.floydcountyga.gov. Go to the front page, go to Departments, click on Purchasing. On the left side of the page click on “Bids and RFPs.

Register on Bonfire. Then you will be able to download all documents. The RFP will also be posted on the Georgia Procurement Registry (GPR) https://ssl.doas.state.ga.us/prrsapp/prindex.isp.

Floyd County reserves the right to reject any or all proposals and to waive any informalities in the proposal process. In the event that no proposal substantially satisfies the specified goals as presented in this Request for Proposal, the County, at its sole discretion reserves the right to call for new proposals.

All questions regarding the proposal must be in writing and submitted through the Bonfire Portal. All questions must be received by 5:00 PM, July 18, 2024. Questions after that date and time may not receive a response due to time constraints. Verbal questions and responses are not binding.

mailto:randy.self@floydcountyga.org http://www.floydcountyga.gov/ https://ssl.doas.state.ga.us/prrsapp/prindex.isp

The successful Firm will be required to furnish the County with Professional Liability Insurance, Workman's Compensation Insurance, and $2,000,000 Liability/Umbrella coverage and all other coverages as specified.

The work is to be awarded in one contract and shall conform in all respects to the Specifications contained in this proposal package which are available for review in the office of the Purchasing Director of Floyd County, which is also the office of the undersigned, and said specifications, general conditions are open to the inspection of the public.

All forms, certifications and compliance documents required by Floyd County must accompany each proposal. Including, but not necessarily limited to, compliance with the Georgia Security and Immigration Compliance Act OCGA 13-10-90 et. seq. Contractor must complete and submit with bid, the Contractor Affidavit under OCGA 13-10-91(b)(1) included with contract documents.

The right is reserved to the Board of Commissioners of Floyd County, Georgia to delay the award of the Contract for a period not to exceed sixty (60) days from the date of opening of proposals, during which time proposals shall remain open and not subject to withdrawal. The right is also reserved to the Board of Commissioners of Floyd County, Georgia to reject any and all bids and to waive any and all technicalities or informalities. Any contract executed pursuant to this notice shall be binding upon the Board of Commissioners of Floyd County, Georgia, as such, but will not create a liability expressed or implied, against any members of the Board of Commissioners of Floyd County, the Chairman of the Board, or employee of said County, in his or her individual capacity.

Equal Opportunity Employer

FULL PROPOSAL PACKAGE MUST BE SUBMITTED VIA BONFIRE

https://floydcountyga.bonfirehub.com

BILL GILLILAND

PURCHASING DIRECTOR

https://floydcountyga.bonfirehub.com/

PURCHASING DEPARTMENT

#12 East 4th Ave. Ste. 106

ROME, GA 30161

(706) 291-5118

REQUEST FOR PROPOSAL

Date Issued: June 25, 2024

Sealed proposals from suppliers will be received by the Purchasing Department of FLOYD COUNTY GEORGIA, via www.floydcountyga.bonfirehub.gov at 2:00 PM legally prevailing time on July 25, 2024, for:

After that time and in the Purchasing Department Suite 106, the bids will be publicly opened and read. No extension of the bidding period will be made. If you desire to network in for a ZOOM Bid Opening meeting, please contact Randy E. Self no later than 5:00 PM local time on July 23, 2024, to receive an invitation to log in. Please email randy.self@floydcountyga.org and include all participants you wish to attend.

Additional copies of bidding documents may be obtained at https://floydcountyga.bonfirehub.com, or email Randy E. Self at randy.self@floydcountyga.org or you may get a copy in person at the Floyd County Administrative Building, Purchasing Department, #12 East Fourth Ave, Suite 106, Rome, Georgia 30162.

Requests for documents should be filed promptly with the Purchasing Department.

All questions regarding this bid should be sent via the Bonfire website https://floydcountyga.bonfirehub.com or to Bill Gilliland at bill.gilliland@floydcountyga.org and Randy E. Self at randy.self@floydcountyga.org. Verbal questions and answers are not binding on any party. Submit questions no later than 5:00 PM July 18, 2024, questions received after this time may or may not be addressed.

Replies will be made by Addenda. Addenda may be issued at any time during bidding period. Addenda will be sent to all known Bidders and Owner. Addenda becomes part of the Contract Documents. Include resultant costs in the Submitted Cost.

FULL BID PACKAGE MUST BE SUBMITTED VIA BONFIRE

https://floydcountyga.bonfirehub.com

BILL GILLILAND, CPPB

PURCHASING DIRECTO

mailto:randy.self@floydcountyga.org https://floydcountyga.bonfirehub.com/ mailto:randy.self@floydcountyga.org

The Floyd County Board of Commissioners is requesting a Proposal from professional firms experienced in providing Consulting and Audit Services—Wireless Communications as described herein. The intent of this Request for Proposal (RFP) is to obtain the services of a qualified firm on a onetime contractual basis.

All Proposals submitted shall be subject to acceptance or rejection and the Floyd County Board of Commissioners reserves the right to accept or reject any or all proposals, to waive any technicalities and formalities in the RFP process.

Firms shall submit all required forms and information simultaneously with sealed proposals, which forms and information become a part of the property of Floyd County Government and will not be returned to firms.

Proposals will be publicly opened and acknowledged at the Floyd County Purchasing Department, 12 East 4th Ave, Suite 106 Rome, Georgia 30161.

The Purchasing Department may consider as non-responsive any proposal in which there is a major alteration of, or major departure from the proposal form hereto attached.

The Floyd County Board of Commissioners staff will review and evaluate the RFP responses, and determine the firm that demonstrates the greatest capabilities and relevant experience, proposes a reasonable cost, and is the most advantageous in fulfilling the County’s goals for this project. The Floyd County Board of Commissioners reserves the right to accept, reject, and/or negotiate any or all proposals as determined by them to be in the County’s best interest. The firm to whom the award is made will be notified at the earliest possible date. The purchaser reserves the right to reject the proposal of a firm who has previously failed to perform properly or complete on time, contracts of a similar nature, or the proposal of a firm who, in the sole opinion and discretion of the purchaser is not able to perform the contract, or whose name appears on the United States Comptroller General’s list of ineligible contractors.

Proposals may be withdrawn by written emailed request, provided such withdrawals are received prior to proposal opening date.

Unless stated on the proposal form the proposal submitted will assume all specifications will be met.

Please note on the proposal form all exceptions.

Contractor shall insure that all personnel/sub-contractors hired by the contractor to perform services for the Floyd County Board of Commissioners, pursuant to this contract or any change orders are well qualified and have sufficient training and experience to perform the services required in a competent and efficient manner.

NOTICE TO OFFERORS

It is the sole responsibility of the firm(s) to ensure that proposals reach the Purchasing Department on or before the closing date and time. The Floyd County Board of Commissioners shall not be held responsible for delays caused by any situation. Offers by telephone, facsimile, or email will not be accepted.

The Floyd County Board of Commissioners will not be responsible for late deliveries or delayed mail. The proposal opening time shall be strictly observed. Under no circumstances shall proposals delivered after the specified time be considered.

Failure to restrict contacts or discussion regarding this RFP to the Floyd County Purchasing Department will be considered a serious breach of process and may, at the sole discretion of the Floyd County Board of Commissioners result in disqualifying the violating party’s proposal from further consideration in this RFP opportunity. Additionally, any unauthorized contact with members of the County Commission or County employees by a firm or a firm’s representative concerning this proposal may result in the disqualification of the firm.

The Floyd County Board of Commissioners reserves the right to accept or reject any or all proposals, to waive any irregularity in proposals received, to award the entire proposal to one contractor or to make awards by group or by line item whichever is in the best interest of the Floyd County Board of Commissioners. Additionally, the Floyd County Board of Commissioners may unilaterally terminate this contract in whole or in part, for its convenience, availability of unobligated funds, or because of failure of the proposer to fulfill the contract obligations in any respect.

RFP # 24-021 Consulting and Audit Services-Wireless Communications

Background

Floyd County was established in 1834 and is located about 65 miles northwest of Atlanta where the Etowah and Oostanaula rivers form the Coosa River. Rome which is the County seat is known as “The City of Seven Hills” Few locations in Georgias can compare to the natural beauty and charm of Floyd County.

Located in the foothills of the ancient Appalachian Mountains, Floyd County is a place that has reverently preserved its past while embracing its future. Throughout the decades, Floyd County has grown in sophistication to become a unique portrait of Southern heritage and hospitality. Rome and Floyd County has a strong arts community, a passion for history and a respect for the three gentle rivers - the Etowah, Oostanaula, and Coosa winding through the County and flowing through the heart of the County.

Floyd County Government provides services for the safety and general welfare of the unincorporated/incorporated population exceeding 95,000.00 residents. The Floyd County employs approximately 800 full-time and 36 part-time/temporary employees and consists of more than 30 departments including administrative offices, elections, streets/roads, solid waste collections/recycling, engineering, fleet maintenance, water distribution, courts, tax assessors, police and Emergency Management and others. We have a diverse employee population that includes all education and working levels. Types of work range from entry level laborers and clerical staff to management and professional positions. Over the last few years reviews have been performed to determine phone usage, appropriate application of charges, cancelations, renewals, plans etc. With the hope of minimizing phone/communication costs.

TIMETABLE

The county is requesting proposals from experienced and qualified firm(s) to conduct a comprehensive review of wireless communications billing (Verizon) to initially determine the accuracy of billing and usage. The county has a total of 216 wireless phones, MiFi’s or SIM Cards with data.

• Release of RFP – June 25, 2024

• Question Deadline – July 18, 2024, by 5:00 PM

• Response to Questions – July 22, 2024, by 5:00 PM

• Proposal Deadline – July 25, 2024, 2:00 PM

Please note that the review window may include additional activities such as internal panel review, follow-up interviews and/or review and analysis.

GOALS AND OBJECTIVES

Through this Request for Proposal, (RFP) the Floyd County Board of Commissioners intends to examine the credentials of potential vendors to conduct a comprehensive County-wide Wireless Communications audit, receive plan recommendations and determine if there are monthly savings to be had either, one time or continuous savings. The scope of work shall include a billing review for at least one (1) year and as many as five (5) years.

The County’s objectives are to:

1. Extract any savings that may be available.

2. Ensure the appropriate and most economic phone and data plan.

3. Implement recommended plan adjustments as may be reasonable.

4. Maximize current technology usage. Are all phones and data items in use?

5. All work will be done with regular involvement of the County’s Purchasing and Finance Department.

6. The County Manager and the County’s senior management team will be involved as necessary.

Scope of Work

The scope shall include all current technology devices with Verizon Wireless.

The Audit shall include, but is not limited to, the following:

Is the County being billed for the correct plan?

Is the monthly billing correct?

Are all phones/devices being used?

Are closed accounts being closed and billed quickly and accurately?

Review the most recent 12 months billing to determine if billing is accurate.

All plans are according to the State of Georgia Contract are all contract pricing in place Offer recommendations for plans, data, cost savings.

The vendor is requested to provide a summary of documents that will be necessary for the County to provide with their proposal submittal.

Proposed Timeline

Event Date Deadline for Receipt of Written Questions………………………………………………… 7/18/2024 Proposal Response Due Date (Proposal Opening) ………….…………………2:00 PM.....7/25/2024

Pre-Submittal Inquiries

From the date this RFP is issued until a firm is selected, Firms are not allowed to communicate with any staff or elected officials of the County regarding this procurement. Any unauthorized contact may disqualify the firm from further consideration. Contact information for the single point of contact is as follows:

Assistant Purchasing Director: Randy Self Address: 12 East 4th Avenue. Suite 106, Rome, GA 30161 Telephone Number: 706-291-5118 E-mail Address: randy.self@floydcountyga.org

Form of Questions: Offerors with questions or requiring clarification or interpretation of any section within this RFP must submit these questions on Floyd County’s Bonfire webpage https://floydcountyga.bonfirehub.com for this solicitation referenced above on or before the date stipulated. Each question must provide clear reference to the section, page, and item of the RFP. Questions received after the deadline may not be considered.

Floyd County Answers: The County will provide answers to questions received within the period stipulated with formal written addendum. Any other form of interpretation, correction, or change to this RFP will not be binding upon Floyd County. Any formal written addendum will be posted on the County Bonfire webpage.

Addenda: Floyd County may revise this RFP by issuing an addendum prior to its opening. The addendum will be posted on the County’s Bonfire webpage. Addenda will become part of the proposal documents and subsequent contract. Failure to submit in accordance with an addendum may be cause for rejection. In unusual circumstances, Floyd County may postpone an opening in order to notify vendors and to give Offerors sufficient time to respond to the addendum.

Statement of Methods and Procedures

Provide a statement describing the scope of the work as you understand it. Describe the approach, means, methods, and procedures to be used to gather the data, analyze findings, and develop recommendations as requested, and/or other correspondence.

Management Synopsis

Provide a synopsis, prepared for management review, covering the pertinent features of the proposal including overall costs and term of work.

Structure and Content of Work Product

Provide a detailed breakdown and description of the specific steps, services, and work products that will be provided. Describe how the final work product will be structured and presented upon completion.

Include any computer/software compatibility information. Firms may elect to include in this section any innovative methods or concepts that might be beneficial to Floyd County as long as the minimum requirements set out in this RFP are met.

Work Schedule

Provide a timeline indicating tasks required and the start and completion dates for each. It is expected that the work will commence as soon as possible after the contract is awarded.

References

Include the name, address, telephone number, and e-mail address for contact persons at three (3) other public entities for which comparable services have recently been rendered within the last two years..

Cost of Services

Provide a total cost, including travel expenses, and “not to exceed” amount for the work described in scope of work; a rate schedule for computing any extra work not specified in the contracted scope of work; and an amount to be deducted from total cost estimate because your firm is conducting (or has conducted in the past six (6) months) of comparable jurisdictions/positions, the data from which can be shared rather than independently gathered. Pricing proposal fees should be submitted as a separate page and not within the RFP.

Proposal Evaluation

A. Proposal Evaluation Process

Floyd County reserves the right to waive any informality or irregularity in any proposal, to reject any and all proposals, to award a proposal wholly or in part, to call for re-solicitation and to negotiate with any contractor, if it is deemed in the best interest of Floyd County to do so. As part of the evaluation process, the contractor may be required to attend one or more meetings with Floyd County for the purpose of discussing timing, services, and pricing. The selection process may include requests for additional information from individual firms regarding the proposed scope of services and pricing.

Proposals will be evaluated by a committee comprised of County representatives. The evaluation process will include review of qualifications, proposed schedule and costs, and other information submitted with the proposal. Non-responsive or incomplete proposals may be rejected for further consideration.

Final selection of the firm will follow a multi-step process. The qualifications provided under this RFP will be thoroughly reviewed with the top candidate(s) selected by a Review Team.

The top candidate(s) cost will be reviewed for affordability. The price and project completion timeline are of importance to Floyd County, and may be weighted more heavily in the final award of the contract based upon other criteria. The cost provided is to be a “not to exceed” lump sum cost.

B. Presentations and Demonstrations

After the initial proposal evaluation, one (1) or more firms may be invited to meet with members of the Evaluation Committee for a formal interview to present proposals. At the County’s discretion, selected firms may be interviewed and re-evaluated based upon the criteria set out in the RFP, or other criteria to be determined by the Evaluation Committee (i.e. unique qualities, methodologies, or approaches taken to differentiate from other Offers). Firms be asked to provide additional information to the Evaluation Committee regarding demonstrated competence and qualifications, feasibility of implementing the project as proposed, ability to meet schedules, costing methodology, or other factors as appropriate.

Any information requested by the Evaluation Committee subsequent to the firm’s proposal will be used to further evaluate the selected firms to determine a rank-order. Final approval of a selected firm is subject to approval by the Floyd County Board of Commissioners

Presentations will be held at a time and date that is yet to be determined. Each firm invited for formal presentation will be contacted to schedule an appointment time.

C. Selection Criteria

Proposals will be evaluated using the following criteria:

• Quality and thoroughness of the proposal. 20%

• Related experience of the firm and key staff with similar projects. 20%

• References, credentials and/or recommendations from past clients. 15%

• Costs associated with developing, preparing and presenting the project. 25%

• Ability of the firm and the firm’s subcontractors to provide the services requested as well as financial stability and availability. 20%

D. Negotiation and Best and Final Offer (as applicable)

1. If the County deems in its best interest, it has the right to ask one or more firms to provide a Best and Final Offer (BAFO).

2. If the County deems it is in its best interest to retain the services of one (1) or more firms, The County reserves the right to negotiate a revised scope and or fees. Negotiations will encompass all phases of work, including but not limited to: hourly rates, fees for services, markups for overhead and profit on subcontractors (if any), a “not to exceed” contract amount, as well as any other items the County deems appropriate.

3. If negotiations are successful, The County and the highest-ranking firm may enter into an agreement to develop the services as outlined in this RFP. If an acceptable agreement cannot be reached between the County and the highest-ranking firm, the County may choose to negotiate with other firms.

4. Separate meetings with more than one (1) firms may be conducted during the same time Frame, however, negotiation sessions with a firm will not be held in the presence of another firm.

5. Firms submitting proposals should be aware that the Evaluation Committee has sole discretion to determine what constitutes the “best value and offer” for the County.

Consequently, firms are urged to submit best possible terms in their original submittal.

Terms and Conditions

All proposals and supporting materials as well as correspondence relating to this RFP become property of the Floyd County Board of Commissioners when received. Any proprietary information contained in the proposal shall be so indicated; however, a general indication that the entire contents, or a major portion, of the proposal is proprietary will not be honored. The following terms and conditions shall also apply:

A. All applicable Federal and State of Georgia laws, Floyd County ordinances, licenses, and regulations of all agencies having jurisdiction shall apply to firms throughout and are incorporated herein.

B. Professionals requiring special licenses must be licensed in the State of Georgia, and shall be responsible for those portions of the work as may be required by law.

C. No proposal shall be accepted from, and no contract shall be awarded to, any person, firm, or corporation that (i) is in arrears to the County with respect to any debt, (ii) is in default with respect to any obligation to the County or is deemed irresponsible or unreliable by the County.

D. The County shall be able to request of the firm satisfactory evidence that they have the necessary financial resources to accomplish the requirements of the RFP.

E. From the date this RFP is issued until a firm is selected, Firms are not allowed to communicate with any staff or elected officials of the County regarding this procurement, except at the direction of Randy E. Self, Assistant Purchasing Director of Floyd County and procurement officer in charge of this solicitation. Any unauthorized contact may disqualify the firm from further consideration.

Contact information for the single point of contact is as follows:

Assistant Purchasing Director: Randy E. Self Address: 12 East 4th Avenue, Suite 106, Rome, GA 30161 E-mail Address: randy.self@floydcountyga.org

F. The costs for developing and delivering proposals or other materials in response to this RFP and any subsequent presentations of a proposal as requested by the County are entirely the responsibility of the submitting firm. The County is not liable for any expense incurred by the firm in the preparation and presentation of its proposal.

G. While the County has every intention to make an award as a result of this solicitation, issuance of the RFP in no way constitutes a commitment by the County to award and execute a contract. Upon a determination such actions would be in its best interest, the County, in its sole discretion, reserves the right to:

1. Cancel or terminate this RFP at any time. A notice of cancellation will be issued. If the RFP is cancelled, the County will not reimburse any firm for preparation of its proposal.

Proposals may be returned upon request if unopened.

2. Reject any or all proposals received, make a contract award based directly on the proposals received in the best interest of the County, in its sole discretion, or enter into further discussions with one (1) or more firms.

3. Waive and/or amend any undesirable, inconsequential, or inconsistent provisions/specifications of this RFP which would not have significant impact on any proposal.

4. Make partial award or no award if it is in the best interest of the County to do so; and

5. Terminate any contract if the County determines adequate funds are not available.

H. Contract Term: The contract term shall be as stated in the contract awarded as a result of this procurement.

I. The Awarded firm will be the prime contractor if a contract is awarded and shall be responsible, in total, for all work of any subcontractors. All subcontractors, if any, must be listed in the proposal.

The Floyd County Board of Commissioners reserves the right to approve all subcontractors. The Awarded firm shall be responsible to the Floyd County Board of Commissioners for the acts and omissions of all subcontractors or agents and of persons directly or indirectly employed by such subcontractors, and for the acts and omissions of persons employed directly by the awarded firm. Further, nothing contained within this document or any contract documents created as a result of any contract award derived from this RFP shall create any contractual relationships between any subcontractor and the Floyd County Board of Commissioners.

REQUIRED FORMS

PROPOSAL FORM

TO:

Floyd County Board of Commissioners – Purchasing Department 12 E 4th Ave. Rome, GA 30161 - via https://floydcountyga.bonfirehub.com/

BID PKG. 24-021 Consulting and Audit Services-Wireless Communications

Firm Name: ______________________________________________

All proposals submitted shall be subject to acceptance or rejection and the Floyd County Board of Commissioners specifically reserves the right to accept or reject any or all proposals, to waive any technicalities and formalities in the RFP process.

The undersigned understands that any conditions stated above, clarifications made to the above or information other than that requested should be under separate cover and to be considered only at the discretion of the Purchasing Department.

Contractor: _________________________________

Address: _________________________________

City, State, Zip Code: _________________________________

Phone Number: _________________________________

Email Address: _________________________________

Print Name: _________________________________

Signature: _________________________________

Date: _________________________________

This proposal shall be signed by a representative who is authorized to contractually bind the contractor

Please Attach Company Contact’s Business Card if possible:

CHECK LIST

Bidders are required to complete the following Bid Form Appendices and submit with Bid.

___ Pricing proposal should be submitted separately (post on https://floydcountyga.bonfirehub.com )

___ Bidders Declaration Page

___ Certificate of Non-Discrimination

___ Certificate of Non-Collusion

___ Drug Free Workplace Certificate

___ W-9

___ Bid Page(s)

___ Addendums (If any)

The documents above are included within this Invitation to bid. Addendums will be available when issued.

BIDDERS DECLARATION

The bidder understands, agrees and warrants:

• That the bidder has carefully read and fully understands the full scope of the specifications.

• That the bidder has the capability to successfully undertake and complete the responsibilities and obligations in said specifications.

• That this bid may be withdrawn by requesting such withdrawal in writing at any time prior to 2:00 PM, June

25, 2024, but may not be withdrawn after such date and time.

• That Floyd County reserves the right to waive compliance by any applicant with any provision contained in this request whenever the County in its sole discretion believes such waiver is in the County’s best interests

• That by submission of this quote the bidder acknowledges that Floyd County has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information supplied by the bidder.

• That the accompanying bid is not the result of or affected by, any act of collusion with another person or company engaged in the same line of business or commerce, or any other fraudulent act punishable under Georgia or United States law.

BIDDER:

Company Name: _________________________________________

Phone: _________________________________________________

Name Print: _____________________________________________

Signature: ______________________________________________

Email: _________________________________________________

Date: __________________________________________________

CERTIFICATE OF NON-DISCRIMINATION

In connection with the performance of work under this contract, the bidder agrees as follows:

The bidder agrees not to discriminate against any employee or applicant for employment because of race, creed, color, sex, national origin, ancestry or disability. The vendor shall take affirmative action to insure that employees are treated without regard to their race, creed, color, sex, national origin, ancestry or disability. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruiting, or recruitment, advertising, lay-off or termination, rates of pay or other compensation and selection for training, including apprenticeship.

In the event of the bidder’s non-compliance with this non-discrimination clause, the contract may be canceled or terminated by Floyd County Board of Commissioners. The bidder may be declared, by Floyd County, ineligible for further contracts with Floyd County until satisfactory proof of intent to comply shall be made by the vendor.

The bidder agrees to include this non-discrimination clause in any sub-contracts connected with the performance of this agreement.

BIDDER ____________________________________

SIGNATURE ________________________________

TITLE ______________________________________

CERTIFICATE OF NON-COLLUSION

By responding to this solicitation, the supplier understands and agrees to the following:

1. That the submitted response constitutes an offer, which when accepted in writing by Floyd County, and subject to the terms and conditions of such acceptance, will constitute a valid and binding contract between the undersigned and Floyd County; and

2. That the suppler has read the specifications and requirements shown or referenced in the solicitation and that the supplier’s response is made in accordance with the provisions of such specifications and requirements except as expressly stated otherwise in the supplier’s response; and

3. That the supplier guarantees and certifies that all items included in the supplier’s response meet or exceed any and all such stated specifications and requirements of the solicitation except as expressly stated otherwise in the supplier’s response; and

4. That, if awarded a contract, the supplier will deliver goods and or services that meet or exceed the specifications and requirements of the solicitation except as expressly stated otherwise in the supplier’s response, and

5. That the response submitted by the supplier shall be valid and held open for a period of one hundred and twenty (120) days (or such other time period as identified in the solicitation) from the final solicitation closing date and that the response may be held open for an additional period of time subject to the supplier’s consent; and

6. That the supplier’s response is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a response for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. The supplier understands and agrees that collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards; and

7. That the provisions of the Official Code of Georgia Annotated, Sections 36-91 have not been violated and will not be violated in any respect.

DO NOT MODIFY THE BID/PROPOSAL CERTIFICATION TERMS IN ANY WAY. THIS FORM MUST BE

COMPLETED, SIGNED AND SUBMITTED WITH YOUR RESPONSE.

Contractor’s Full Legal Name (PLEASE PRINT OR TYPE): Date: ________________

Authorized Signature: ________________________________________________________

Name and Title of Person Signing: ________________________________________________________________

Company Address: ____________________________________________________________________________

Phone: ______________________ FAX: ____________________ E-MAIL:______________________

DRUG-FREE WORKPLACE CERTIFICATE

By signature on this certificate, the Vendor certifies that the provisions of O.C.G.A. Section 50-24-1 through 50-24-6 related to the “Drug-Free Workplace Act” have been complied with in full. The Vendor further certifies that:

1. A drug-free workplace will be provided for the Vendor’s employees during the performance of the contract; and

2. Each Vendor who hires a sub-Vendor to work in a drug-free workplace shall secure from that sub-vendor the following written certification: “As part of the subcontracting agreement with (Vendor’s name), (sub-Vendor’s name) certifies to the Vendor that a drug-free workplace will be provided for the sub-Vendor’s employees during the performance of this contract pursuant to O.C.G.A. Section 50-24-3(b)(7).”

By signature on this certificate, the Vendor further certifies that it will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of this contract.

Vendor: _______________________________________________________

By: ___________________________________________________________

Name Printed: __________________________________________________

Title: __________________________________________________________

Date: __________________________________________________________

BIDDERS ADDENDA ACKNOWLEDGEMENT

Bidder acknowledges receipt of the following addenda:

Addendum No. Date

Signed this _________day of _______________ 2024___

Signature: ________________________________________________

Title: ____________________________________________________

Company: ________________________________________________