23SNB98_SPECNOTE_ATT1.docx

Maritime Electromagnetic Warfare Systems Division Support BPA

1.0 Scope

This SOW encompasses technical services required for the Maritime Electromagnetic Warfare Systems Division (MEWSD), located at Naval Surface Warfare Center, Crane Division (NSWC Crane). NSWC Crane provides decommission, modernization, installation, and test support for US Navy, Coast Guard and Foreign Military Sale vessels. Systems include but are not limited to: AN/SLQ-32(V)1-5, SEWIP BLK II (V6, BV6, CV6), and BLK III (V7), Scaled Onboard Electronic Attack (SOEA), AN/SLQ-59, AN/SLQ-62, MK-53 Decoy Launching System, MK-59 Countermeasure, NULKA Electronic Countermeasure, Off-board Expendable Countermeasures, Naval Research Laboratory/Office of Naval Research Flex Demo/TMP alts, Electro-optic sensor systems, Command and Control, DRAKE, AOEW and LEED, ETC. Modernization support, testing, and installation support may also be required for Speed to Fleet and Urgent Operational Need (UON/JUON) systems as technology and threats change. Modernization support, testing, and installation support is provided at multiple shipyard facilities and Naval Stations including new construction builder’s yards. Support is provided in the following areas of responsibility (AOR): NORTHCOM, EUCOM, AFRICOM, PACOM, CENTCOM and SOUTHCOM. The type of support under this BPA includes General Shipboard Testing Support; Waterfront Technical Support; Material Support; Alteration Installation Technical Support; Fiber Cable and Stranded Cable Support (may include completing at the waterfront/ship or shore facility); Decommissioned Systems Removal; Shore Site Support.

1.1 Background

The MEWSD is responsible for Electronic Warfare (EW) Activities of Electronic Attack, Electronic Support, and Countermeasures providing Software, Systems, and Sustainment Engineering, Test and Evaluation, Science and Technology, Fleet Support, Modernization, Information Assurance and Full Lifecycle Product Support delivering proven solutions for Anti-Ship Missile Defense enhancing and enabling the Warfighter’s mission while protecting resources, maintaining assets and sustaining capabilities ensuring an affordable future Fleet. The focus is on key technical areas through Mission Engineering, Software Development, Model Based Systems Engineering, Live Virtual Construct, Supportability Analysis, Sustainment Solutions and Autonomous and Cognitive Algorithms.

Unless otherwise specified, the Government shall cite the applicable specification(s), Standard(s), drawing(s), or handbook(s) within each Call/Order placed against the agreement for which this document serves as its SOW.

2.0 Specifications and Standards

Applicable documents, specifications and standards shall be defined by each individual Call/Order placed against this agreement, as needed, to meet the individual requirements. Any non-Government documents, specifications and standards needed to meet the individual requirements shall be provided at the Call/Order level.

This list is not all inclusive and the requirement documents listed in each Call/Order will be binding:

2.1 Department of Defense and the Department of the Navy Documents

METHODS FOR NAVAL SHIPS

SYSTEMS, W/CHG 1

INSPECTION, AND CASTING INSPECTION AND REPAIR FOR MACHINERY, PIPING, AND PRESSURE VESSELS

SL720-AA-MAN-010 Rev 2 w/Change 3

2.2 Other Publications and Regulations

Improvement Group (CAIG) 18 Apr 2007

"Guidance on Acquisition and Conversion of Product / Technical Data to Digital Form" Revision 1 28 Feb 2006

3.0 Performance Requirements

3.1 General

The requirements under this BPA contract shall be performed in accordance with the terms outlined in each Call/Order. The Contractor shall provide all facilities, personnel, equipment, materials, parts, supplies and tools necessary for the performance under this Agreement. The Contractor shall comply with all requirements outlined in Section 2.0 of the SOW and all applicable documents and specifications as deemed necessary to complete required tasking for each individual Call/Order. Appropriate certifications where applicable will be furnished by the Contractor in accordance with the requirements of each individual Call/Order.

3.2 Minimum Capabilities

NSWC Crane supports programs which require the use of a variety of equipment and equipment support systems to carry out technical services on US Navy systems for surface ships. Throughout the life cycle of the equipment and support systems maintenance, repair, diagnostic, inspection, and modification services are required. The required services are identified below but are not limited the specified categories. Additional services may be negotiated on an as needed basis for any unforeseen incidental services and/or supplies not already covered in this statement of work.

These required services include the following work types:

Category 1) General Shipboard Testing Support

a. System Operational Verification Test support

b. Test and Fleet Events (examples: Combat Systems Ship’s Qualification Trials (CSSQT), Deploying Group System Integrations Testing (DGSIT), Combat Systems Alignment Test (CSAT), AN/ULM-4 Range Testing, fleet exercise support)

c. System Stage Testing (Industrial Test Procedures for New Construction Ships)

d. System training

Category 2) Waterfront Technical Support

a. Support Navy Modernization Process, Industrial Planning at Waterfront

b. Support on board tech assists and scheduled CASREP support

c. Provide Hull Call Managers with Scheduling, GFM, CM

d. Software Installation Support

e. System software/diagnostic file download, packaging, and return to ISEA

f. Material assessment and refurbishment/repair/replace

g. System support for non-AIT alterations (I.e. departure from specification, engineering change proposal, technical evaluations, component testing, etc.)

h. Revision and generation of technical documentation

i. Equipment Removal

Category 3) Material Support

a. On site configuration management and audits

b. Material Management

Category 4) Alteration Installation Technical Support

a. Perform fiber optic / stranded cable installation/termination/testing IAW NAVSEA drawings/MIL-STD 2042/MIL-STD 1678

b. Perform installation of approved engineering change proposals (ECPs) and approved alterations

c. Perform system component installation including infrastructure

d. Correct installation discrepancies arising from LARs/CFRs/testing/inspection that could not be completed within the maintenance period of performance (PoP)

Category 5) Fiber Cable and Stranded Cable Support (may include completing at the waterfront/ship or shore facility)

a. Installation of cabling

b. Building of fiber and/or stranded cable

c. Testing of fiber and/or stranded cable

d. Terminating of fiber and/or stranded cable

Category 6) Decommissioned Systems Removal

a. Equipment removal and component removal, packaging and shipping

Category 7) Shore Site Support

a. System technical support

b. System software/diagnostic file download, packaging, and return to ISEA

c. System training

The Contractor shall employ industry-standard installation, maintenance, and repair practices, tools, and machinery in the execution of work ordered under this BPA contract. Work must be performed in accordance with the SOW and consistent with the requirements of the specific Call/Order, as necessary.

3.3 Work Performance

The Contractor shall provide the required service in accordance with the Government defined requirement in the Call/Order. When a Call/Order is placed, the Government will provide applicable specifications written and/or product drawings as required to sufficiently define the Government’s requirement. Delivery of the service will be in accordance with the delivery terms outlined in each individual Call/Order. Contractor shall inform Government of appropriate lead time needed to procure any supplies.

3.4 Raw Material

The Contractor shall cut/shape/configure/install the materials in accordance with the Government defined requirement. Delivery of the required materials shall be in accordance with the delivery terms outlined in each individual Call/Order. If the quality of material is not specified, the Contractor shall provide material that is acceptable industrial grade and quality, and compatible with any applicable existing systems.

3.5 Incidental and Unforeseen Supplies and Services

To be negotiated (TBN) on an as needed basis for the need of any unforeseen incidental supplies and/or services not already covered in this statement of work.

3.6 Replacement Components/Parts

When a Call/Order is placed, the Government will provide applicable component/part specifications as required to sufficiently define the Government’s requirement. The Contractor shall procure the component/part in accordance with the Government defined requirement. Delivery and installation of the component/part shall be in accordance with the delivery terms outlined in each individual Call/Order. If the quality of the component/part is not specified, the Contractor shall provide components/parts that are acceptable industrial grade and quality, equal to the manufacturer’s original, and compatible with any applicable existing systems. Replacement components/parts shall be incidental to the tasking in the call/order.

3.7 Salvage Material and Equipment

Items identified by the Government to be salvaged as part of a Call/Order shall remain the property of the Government. Property identified to be salvaged shall be uninstalled by the Contractor in a manner that maximizes the reutilization of the property and minimizes further degradation of its condition.

3.7.1 Disposal

Debris, rubbish, non-hazardous waste and non-usable material resulting from the work under this contract shall be disposed of by the Contractor at his expense off Government property, unless otherwise directed. In either case, the Contractor must dispose of all hazardous waste in accordance with all applicable environmental law, including but not limited to, the Resource Conservation and Recovery Act and its associated state and local regulations. Prior to disposal of any hazardous waste, the Contractor shall obtain approval from the Contracting Officer.

3.8 Place of Performance

It is anticipated that a majority of the efforts under this BPA will occur at the ship’s location - Naval Bases, Shipyards, and OCONUS locations and CONUS testing sites. However, some work effort under this BPA could foreseeably be performed at the Contractor’s facility and NSWC Crane. The Government reserves the right to perform site visits at any location where work is being performed.

3.9 Inspection

Best inspection practices shall be utilized by the Contractor to ensure that all requirements of an individual Call/Order are met unless otherwise defined in the Call/Order requirements definition documents (ex. SOW, drawing, specification, etc.). The Government retains the right to inspect any or all work in process to ensure specifications are met within the Call/Order requirements. Delivered materials, components/parts, or services that do not meet Government defined requirements will be rejected.

3.10 Certification

Material, equipment, or personnel certifications shall be required during execution of efforts under this BPA and will be specifically addressed in requirements of each individual Call/Order.

Examples of potential certifications include:

a. Certified Alteration Installation Team (AIT) – NAVSEA 9090.310 and maintain a Quality Management System approved letter from NAVSEA MP09

b. Fiber Optic Cable Certification – Installation/termination/testing IAW NAVSEA MIL-STD-2042 and NIL-STD-1678.

If certification is required as described in SOW paragraph 3.2 and/or in the call/order, the contractor shall report all certifications are current and compliant to contractor personnel, at the proposal of each Call/Order.

3.11 Security Program

The contractor shall provide a security program for contractor employees that will result in no violations or incidents regarding protection of facilities, access control, information assurance, computer networks, computer environments, loss or compromise of classified or sensitive information, Controlled Unclassified Information (CUI) and Operations Security (OPSEC) information. The contractor shall implement and comply with the policies, procedures and guidelines IAW the DOD, OPNAV, SECNAV, NAVSEA, NSA, NSWC Crane Directives, Instructions and Manuals within the 5100, 5200, 5500, and 3000 Record Series listed in Section 2.2 of the SOW. In addition, the Contractor shall comply with DOD Instruction 8510.01 and the DOD Information Assurance Certification and Accreditation Processes (DIACAP).

The contractor shall include and comply with local base and NSWC Crane security regulations or processes in their security program IAW NSWCCRANEINST Record Series 5500 listed in Section 2.2 of the SOW.

The contractor shall implement a security protocol to meet the requirements of the attached DD254 as well as the following security requirements regarding personnel, facilities, networks, and data/information.

1. The contractor is required to maintain a SECRET Facility Security Clearance level and Secret level safeguarding for classified information/material in accordance with the DD254.

2. The contractor requires COMSEC to accommodate the use of secure communications for testing and validation. COMSEC will be GFE.

3. The contractor requires access to Non-SCI & NATO information in support of this effort. The tactical systems that are included and expected to be supported in this TO may have secret level and NATO sensitive information and specifications pertinent to the tasking that will be assigned under the TO.

4. Classified work outside the U.S. is required as a function of this contract.

5. In order to use the current contract specifications and applicable documentation, the contractor is required to use the Defense Technical Information Center (DTIC).

6. The contractor shall require use of the Defense Courier Service for the transfer of classified material.

International Traffic in Arms Regulations (ITAR) The Contractor shall be solely responsible for getting any Department of State approvals, licenses, Technical Assistance Agreements (TAA), etc. required by the International Traffic in Arms Regulations.

Access to Government Facilities, Information and Systems The Contractor shall adhere to Government and program regulations, policies and procedures controlling the access of program facilities, information and systems by visitors. All Contractor personnel requiring access to the Government furnished facilities (GFF) will complete a National Agency Check (NAC). If an emergency situation exists, and the Contractor requires access to the Government workspace in advance of completing the NAC, the Contractor employee may begin work with a waiver from the Contracting Officer Representative (COR). Completion of submission requirement for the NAC is required prior to waiver approval.

Personnel Security The Contractor shall ensure that all of its personnel are United States (U.S.) citizens. All personnel shall maintain the appropriate security clearance per SECNAV M-5510.30 to perform the tasks associated with their assigned positions. Personnel will require a SECRET clearance IAW DODD 5220.6, Defense Industrial Personnel Security Clearance Review Program unless otherwise stated in the Technical Instruction (TI). Personnel not required to be cleared at the SECRET level shall obtain a TIER 3 Investigation DODM 5200.02 Procedures for DOD Personnel Security Program (PSP). Security classification requirements are subject to change and is contingent upon the nature of the work performed or applicable Government reclassifications. If the requirement arises for additional personnel to hold SECRET and/or TOP SECRET clearances, the Contractor has 90 days from notification to recruit and hire such personnel if they are not already on staff.

Contractors performing at the Government site are required to complete an NSWC Crane on-boarding security brief and/or Computer Based Training (CBT) within sixty (60) days of beginning work at the Government facility. The contractor’s FSO will coordinate the security brief via the COR with the NSWC Crane Security Office if CBT is not available.

The contractor shall perform Personnel Security IAW DODI 5200.02 Personnel Security Program, DODM 5200.02, Procedures for the DoD Personnel Security Program, SECNAVINST 5510.30C DoN Personnel Security Program Instruction, NSWCCRANEINST 5510.1B Information, Personnel and Industrial Security Manual. The contractor shall facilitate contractor personnel security clearances, visit requests, courier cards, security training, and access control at each site. The contractor shall immediately notify, by e-mail to the COR any information which may effect the contractor personnel’s ability to hold a non-critical sensitive position.

All Contractor personnel requiring access to the Government workspaces (GFF) only, without the need for Navy Marine Corps Internet (NMCI) access, will complete a Tier 1 (formerly NAC) investigation. If an emergency situation exists, and the Contractor requires access to the Government workspace in advance of completing the Tier 1, the Contractor employee may begin work with a waiver from the Contracting Officer Representative (COR). Completion of submission requirement for the Tier 1 is required prior to waiver approval.

DBIDS information can be found at the following website: http://dbids.dmdc.mil/ For Contract employees or subcontractors requiring infrequent access to the Activity, one day temporary passes MAY be authorized. Requests for temporary passes shall be submitted to the Contracting Officer’s Representative at least 2 days prior to base access.

Be advised that the DBIDS process and temporary pass process both involve a background check. Persons with a Felony conviction in the last 10 years will not be issued badges or passes.

Individuals supporting these efforts shall comply with the latest security regulations applicable to the government facility/installation.

a. Depending on the facility/installation regulations, contractor personnel shall present a proper form of identification(s) and vehicle proof of insurance or vehicle rental agreement.

b. All contractor persons engaged in work while on government property shall be subject to inspection of their vehicles at any time by the government, and shall report any known or suspected security violations to the local host Security Department.

Locations for modernization, installation, and fleet support work may occur at multiple shipyard facilities and Naval Stations including new construction builder’s yards. Support is provided in the following areas of responsibility (AOR): NORTHCOM, EUCOM, AFRICOM, PACOM, CENTCOM and SOUTHCOM.

The contractor shall designate in writing all contract personnel assigned Facility Security Officers or Facility Security Representatives to the COR and Contracting Officer.

Controlled Unclassified Information (CUI) Performance of this Task Order includes access to and generation of Controlled Unclassified Information (CUI) and the requirements of NIST Special Publication 800-171, Protecting Unclassified Information in Nonfederal Information Systems and Organizations, DODM 5200.01 Volume 4 and SECNAVINST 5510.34. Performance shall be IAW DFARS 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls and DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting as identified on the attached DD254.

The Contractor shall fully implement the CUI Security Requirements and associated Relevant Security Controls in NIST Special Publication 800-171 (Rev. 1) (NIST SP 800-171), or establish a SSP(s) and POA&Ms that varies from NIST 800-171 only in accordance with DFARS clause 252.204-7012(b)(2), for all covered contractor information systems affecting this contract.

3.12 Occupational Safety and Health Program

The contractor shall implement and maintain the Occupational Safety and Health (OSH) Program to manage contractor personnel to prevent injury IAW Occupational Safety and Health Agency (OSHA).

3.13 Accident/Incident Reporting

The contractor shall report all mishaps involving damage to property or injury to personnel IAW CDRL A008, Accident/Incident Report. The contractor shall provide written documentation to the Contracting Officer of the circumstances surrounding any potentially dangerous situation through the most prudent means available based on the situation.

3.14 Safety Reports

The contractor shall not release any safety related reports to any state, local, or other federal agency or local base authority without written approval of the Contracting Officer. Stipulations of the release may include copies or other actions required by the Contracting Officer.

3.15 Environmental Compliance

The contractor shall comply with all federal, state and local environmental protection laws and the regulations and standards. The Contractor shall coordinate all environmental protection matters with the Contracting Officer. The Contractor shall clean up any oil or chemical spills resulting from his operations at his own expense. The Contractor shall not create a nuisance or hazard to the health of military or civilian personnel.

The contractor shall comply with all requirements listed in UFGS Section 01 57 19.00 20 Temporary Environmental Controls, Environmental Agency Regulations (EPA), as well as all applicable federal, state and local regulations pertaining to water, air, solid waste, and noise pollution.

3.16 Purchase Approval

The contractor shall obtain Contracting Officer approval for purchases greater than $5,000 that are outside of the quote submitted. All contract purchases regardless of cost shall provide justification with genuine reason or explanation for the purchase to include a description of materials, identification of the requiring site location, identification of system and/or contract position, identification of the proposed supplier, and the basis of award. Contractor must provide timeline for receipt of supply considering timeline noted on call/order.

4.0 Government Furnished Property

GFP may be required for completion of tasks under this SOW. Should this occasion arise, the GFP will be identified in the individual Call/Order and the GFP clauses incorporated into the BPA shall apply.

4.1 Procurement Integrated Enterprise Environment (PIEE) GFP Module Reporting & Accountability

All Government Furnished Property is property of the U.S. Government and shall not be transferred to any individual or agency, public or private, without the express written approval of the originating Contracting Officer except as required for the specific performance of tasks under this contract/order. Accountability for Government Property under this contract/order shall be managed in accordance with FAR Part 45, DFARS Part 245 and DFARS PGI Part 245 as well as the Government Property clauses in the contract/order whether acquired by the prime or subcontractors (Contractor Acquired Property), provided by the Government, or received directly from another commercial source as a deliverable from a Government issued contract. Additional Government Property accountability requirements are outlined in the following Directives and Instructions and shall be adhered to as applicable:

DODD 4161.02, Accountability & Management of Government Contract Property DoDM 4140.01, DoD Supply Chain Material Management Procedures: Material Returns, Retention and Disposition DODI 5000.64, Accountability & Management of DoD Equipment and Other Accountable Property OPNAVINST 4440.26A, Operating Materials & Supplies and Government Furnished Material Management SECNAVINST 5200.43A, Government Furnished Property, Accountability and Management NAVSEAINST 5200.15, General Equipment Accountability

4.1.1 Receipt Reporting: FAR 52.245-1(f)(1)(ii) requires the contractor to report receipt of all GFP. Reporting of Government Furnished Property (DFARS 252.211-7007(f)) and DoDI 4161.02, Accountability and Management of Government Contract Property Instruction requires that contractors, as part of the required receipt of any Government property, report to the DoD IUID Registry using WAWF, DLMS transactions, or direct update of the registry. Contractors shall ensure appropriate accountable property records are maintained utilizing the data reported in the DoD IUID Registry and its integral GFP Module in the Procurement Integrated Enterprise Environment (PIEE). At the time of reporting receipt of GFP in the GFP Module, the contractor will also send an email notification to cran_gfpaccounta.fct@navy.mil to ensure the NSWC Crane Property Management Division is notified.

4.1.2 Shipping Notification: DoDI 4161.02 requires use of electronic transactions when transferring Government property to a contractor and upon return of property to DoD. The contractor shall use the GFP Module in PIEE when returning GFP back to the Government. At the time of creating the shipping document to return GFP using the GFP Module, the contractor will also send an email notification to cran_gfpaccounta.fct@navy.mil to ensure the NSWC Crane Property Management Division is notified.

4.1.3 Contractor-Acquired Property (CAP): FAR 52.245-1 defines CAP as property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the government has title. To request CAP conversion to GFP or contractor to buy back, the contractor must utilize the CAP Pre-screening capability within the PIEE GFP Module.

4.1.4 Lost, Damaged or Stolen GFP Reporting: FAR clause 52.245-1 requires the contractor to investigate and report to the Government all incidents of property loss as soon as the facts become known. DFARS 252.245-7002(b)(1), further requires the contractor to report lost, damaged or stolen government property using the Property Loss functionality within the PIEE GFP Module.

4.1.5 Excess Property Reporting: SECNAVINST 5200.43A requires unused or excess GFP be properly dispositioned as soon as the excess is identified without waiting for formal contract closeout processing. Recovering excess property from the contractor will be completed by the return of GFP back to the government via a DD-1149 or utilizing the GFP Module Plant Clearance capability as soon as possible to ensure the property is available to fill other requirements and can potentially reduce the administrative costs of the contract. The Government-appointed Plant Clearance Officer (PLCO) will accept or reject the request to excess GFP using the GFP Module Plant Clearance capability.

4.2 Inventory Reporting: FAR 52.245-1 requires the contractor to periodically perform, record, and disclose physical inventory results. While the FAR clause does not define “periodically,” frequency of on-hand inventory count are in the Contract Data Requirements List (CDRL) identified in this contract.”

4.2.1 GFP Reporting: The contractor shall provide data deliverables IAW the listed CDRLs by contract and contract order number (if applicable) to provide accountability for all Government furnished property that has been provided in support of the contract. The report shall include the fields required by the Data Item Description noted in the CDRL, DFARS 252.211-7007 and DFARS PGI 245.103-72 for the purpose of accountability.

4.3 Property Pass Issuance: Upon delivery of GFP, including nmci assets and peripherals, directly for use by contractor personnel via a government issued DD-1149, contractors required to travel to and from a government installation with GFP must maintain a contractor issued OF7-20 with their assigned asset at all times. This includes contractors allowed to telework that will be taking their computer on and off a Government site. Contractors may be required to show proof of issuance at security checkpoints upon entry or departure of the installation.

OF7-20 is available at https://www.gsa.gov/forms-library/property-pass

4.4 Government Furnished Material (GFM)

The GFM will be provided when the Contractor has a requirement for special or specific Government material in the performance of specific tasking or as lay-in material for repairs, refurbishment, upgrade of systems. GFM planned to be provided will be identified on a GFP attachment for each contract, as applicable. The contactor shall maintain a complete listing of all serial managed operating materials and supplies where title is vested to the government.

4.5 Government Furnished Equipment (GFE)

4.5.1 Industrial Operations

Government Furnished Equipment (GFE) will be provided when the Contractor has a requirement for special tooling, special test equipment or specific Government equipment per specific tasking and be identified on the GFP attachment for each contract as applicable. The contractor shall maintain a complete listing of all general equipment where title is vested to the Government.

5.0 Technical Data Deliverables

The contractor shall deliver Exhibit A Contract Data Requirements Lists (CDRLs) based on data included in the SOW and data deliverables will be specified in each call/order. The contractor shall ensure data is; timely, complete, valid, accurate, and consistent. The following CDRL list includes data deliverables that may be required as needed at the call/order level.