23QNFFM0048_INSTRUCTION TO OFFERORS.pdf

Solicitation No: 1333MF23QNFFM0048

INSTRUCTION TO OFFERORS

1333MF23QNFFM0048

Government intends to award as a firm‐fixed price requirement to a single offeror. The government intends to award without discussions. This requirement is issued on an unrestricted basis.

NAICS: 561621_Secuirty Systems Services

PRODUCT SERVICE CODE: J063 – Maintenance, Repair of Equipment, Signal and Security Detection

SBA SIZE STANDARD: $25.0M

SYSTEM FOR AWARD MANAGEMENT (SAM):

In accordance with FAR 52.212‐1(k), unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall have an active registration in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the

Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov/ under Acquisition Systems or https://sam.gov/content/home .

QUOTES:

Quotes must be submitted by electronic means for consideration of award. Electronic quotes may be transmitted by email to susan.faux@noaa.gov . It is the Offeror’s responsibility to ensure their electronic offer has been received.

NOTE: When submitting your offer please ensure:

Block 17a is completed include your applicable SAM UEI number and CAGE CODE Block 30a, 30b, and 30c are completed.

Quotes received that are missing required documentation as stated elsewhere within this document, and which are not submitted by electronic means will be found to be unresponsive and not considered for award. If you have any questions regarding the quoting process please contact Susan Faux at susan.faux@noaa.gov .

ADDITIONAL DOCUMENTS SHALL BE SUBMITTED WITH THE QUOTE:

REPRESENTATIONS AND CERTIFICATIONS contained within the solicitation and in accordance with FAR 52.212‐3 must be completed by the Offeror’s and returned with Quote.

Past Performance Documents. Provide three (3) references for similar/like requirement performed by your company within the last three (3) years.

BASIS FOR AWARD: Basis of award and evaluation criteria are identified as: Lowest Price/ Technically Acceptable.

Award will be made to the responsive and responsible offeror whose quote conforming to the solicitation results in the best value to the Government, considering both price and non‐price factors as specified in the solicitation. The following non‐price factors will be used to evaluate offers: Technical and Past Performance. Non‐cost factors (technical and performance) will be weighted approximately equal to price.

EVALUATION CRITERIA:

Evaluation ratings:

ACCEPTABLE: Proposal clearly meets the minimum requirements of the solicitation.

UNACCEPTABLE: Proposal does not clearly meet the minimum requirements of the solicitation

Technical will be evaluated on an Acceptable/Unacceptable basis. Offer shall provide copy of certifications that identify and authorize ability to work on equipment as identified within the Statement of Work.

Past Performance will be evaluated on an Acceptable/Unacceptable basis. The Government will evaluate the offeror's quality, timeliness, and management of the offeror’s past performance considering currency, relevancy, sources, context, and trends on recent (within the last 3 years) work performed under government and/or open market awards.

Relevancy is defined as offeror's performance of similar work as defined in the statement of work. Currency is defined as offeror's performance of similar work within the last 3 year period. If it is the offeror's intent is to utilize subcontractors to accomplish this work (and not the offeror's employees), a teaming arrangement must be signed and included in your proposal; relevant and current past performance information must also be provided on subcontractors.

The vendor is required to provide a minimum of three (3) references for relevant work within the last three (3) years that meet or exceed the scope of work necessary for this requirement.

Past Performance will be evaluated first (using all means available to include offeror's references, Past Performance

Information Retrieval System (PPIRS); SAM.GOV Entity Information, Responsibility / Qualifications; and Feddatacheck

Contractor Assessment Report, etc.). An Offeror shall obtain an acceptable rating to continue in the competition.

Offerors’ who are rated as unacceptable in Past Performance will be removed from further consideration for award.

Price will be evaluated to determine reasonableness and realism of the proposed price. Unreasonable/Unrealistic Offers cannot be selected for award.

WAGE DETERMINATION NUMBER (Contract Work Hours and Safety Standards Act): 2015‐4113, REV‐26, dated June 30, 2023 is applicable to this requirement. At time of award the most current version (if required) will be incorporated into the resulting award.

Wage Rates can be found at: http://www.sam.gov . Be advised that the current prevailing Wage Determination will be incorporated at the time of award. In the event the current prevailing Wage Determination is changed by the

Department of Labor after the closing date of this solicitation, the updated Wage Determination will be incorporated by amendment and issued to all offerors that have not been eliminated from the competition. If applicable, these offerors will be given a reasonable opportunity to provide revised quotes solely to amend for Wage Determination changes. This does not constitute and shall not constitute as discussions if awarded.

SITE VISIT INFORMATION AND INSTRUCTION: Site visit opportunities will be available August 9, 10 AND 11 2023, from the hours of 8AM through 4PM. To schedule a site visit please email Domenick Capomolla at domenick.capomolla for an appointment.

ALL questions concerning this requirement (including any questions resulting from site visit) must be submitted in writing via email to the Contracting Officer susan.faux@noaa.gov .

QUESTIONS: Cutoff date for government acceptance of questions is 11:00AM (EST) on August 14, 2023. All questions must be submitted in writing (email) to the Contracting Officer: susan.faux@noaa.gov. Contacting anyone other than the contracting officer is not permitted, and the may result in delay or removal from the solicitation process. The government will make every effort to reply to the questions submitted in a timely manner and will post RFI Tracking Log with all questions and answers in the same manner (location) in which the solicitation was posted (email).

ACCEPTANCE PERIOD: The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this offering if the offer/quote is accepted by the Government in writing within 60 days after the date offers are due. Offers providing less than the number of days specified will not be considered.

NOTE: In the event the Government does not award a contract pursuant to this solicitation within 60 days after receipt of quotes and award will be made without discussions, the following will apply: The Government reserves the right (1) allow offerors to extend their acceptance period or if that is not acceptable (2) will allow offerors to make an adjustment in their price quotes to allow pricing adjustments caused by fluctuating market conditions. The Contracting Officer will notify offerors, normally by electronic means (email) of a common closing date for receipt of the adjusted price quotes.

No additional quote revisions will be allowed under these conditions. This does not constitute and shall not be construed as discussions. In the event the current prevailing Wage Determination is changed by the Department of

Labor after the closing date of this solicitation, the updated Wage Determination will be incorporated by amendment and issued to all offerors that have not been eliminated from the competition. If applicable, these offerors will be given a reasonable opportunity to provide revised quotes solely to amend for Wage Determination changes. This does not constitute and shall not constitute as discussions if award without discussions is contemplated.

SOLICITATION END DATE: Quotes are due no later than 11:00AM (EST) on 18 August 2023. Electronic quotes may be transmitted by email to susan.faux@noaa.gov Ensure you identify the documents in the subject as SOURCE SELECTION

SENSITIVE.