23Q0070 - Request for Quotation (RFQ) - 9594CS23Q0070 - Fatherhood Program Course - 11Aug23.pdf

Issuing Office: Court Services and Offender Supervision Agency (CSOSA) 800 North Capitol Street NW Washington, DC 20002

Agency Contact: Contracting Officer: Sharla Andrews Email: sharla.andrews@csosa.gov Contract Specialist: Lawrence Durden Email: lawrence.durden@csosa.gov

Solicitation Number: 9594CS23Q0070 Title: Fatherhood Program Course Solicitation Release Date:

Friday, 11 August 2023

Questions Due Date: Wednesday, 16 August by 11:00am East-ern Standard Time (EST)

Quotations Due Date:

Wednesday, 23 August 2023 by 1:00pm Eastern Standard Time (EST)

FATHERHOOD PROGRAM COURSE

9594CS23Q0070

PART I – THE SCHEDULE

SECTION A – SOLICITATION/CONTRACT FORM

Continuation of SF1449 Block 25 Accounting and Appropriation Data Continued:

To Be Entered at Contract Award - To Be Determined (TBD)

Blocks 19 through 24 Continued:

ITEM DESCRIPTION QTY UNIT UNIT PRICE AMOUNT

Base Period: 12 months following contract award

Fatherhood Program Course (inclu-sive of all instructor fees, equip-ment, and materials costs)

192 Sessions $ TBD $ TBD

Total Base Period Amount $TBD at Award

Option Period 1: 12 months following option exercise

Fatherhood Program Course (inclu-

Total Option Period 1 Amount $TBD at Award

Option Period 2: 12 months following option exercise

Fatherhood Program Course (inclu-

Total Option Period 2 Amount $TBD at Award

FAR 52.217-8 Option to Extend Services - 3 months following the exercise of FAR 52.217-8

Fatherhood Program Course (inclu-

48 Sessions $ TBD $ TBD

Total FAR 52.217-8 Option to Extend Services $TBD at Award Total Purchase Order Amount (Base Period and All Option Periods) $TBD at Award

*Note: If FAR 52.217-8, Option to Extend Services, is exercised, then this Extended Option Pe-riod will be applicable. Option Period 2 unit price will apply to this Extended Option Period.

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1. SERVICES

The Contractor shall provide services in accordance with Section C, “Statement of Work” (SOW).

B.2. CONTRACT TYPE

This acquisition is for a firm-fixed price purchase order, hereinafter referred to as “contract”.

B.3. CONTRACT FUNDING

The Contractor is not authorized to exceed the obligated value of this contract. The contract comprises a twelve (12) month Base Period and two (2) twelve (12) month Option Periods.

B.4. NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE, SET-ASIDE,

AND SMALL BUSINESS SIZE STANDARD

The requirement is being issued as a 100% Small Business Set-Aside. The associated NAICS code for this acquisition is 621330, “Office of Mental Health Practitioners (except Physicians)”.

The Small Business Size Standard is $9.0 Million.

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1. AGENCY BACKGROUND

The Court Services and Offender Supervision Agency (CSOSA) for the District of Columbia is a Federal Executive Branch Agency, created by Congress in 1997 to perform the offender supervi-sion function for D.C. Code offenders. It does so in coordination with the Superior Court of the District of Columbia and the U.S. Parole Commission. CSOSA's mission is effectively supervise adults under our jurisdiction to enhance public safety, reduce recidivism, support the fair admin-istration of justice, and promote accountability, and inclusion and success through the imple-mentation of evidence-based practices in close collaboration with our criminal justice and the community. CSOSA is committed to achieving our strategic goals and enhancing public safety.

CSOSA continues to develop, implement, and analyze effective evidence-based offender super-vision programs and techniques to reduce recidivism among our offender population.

C.2. OBJECTIVE

The Contractor shall deliver a Fatherhood Program Course. One course (1) will consist of 12 sessions. Each course will provide fathers on probation or supervised release (participants) with preparation for paid apprenticeship or job placement as well as positive parenting skills.

C.3. KEY PERSONNEL

The Contractor shall provide all key personnel required to render the specific tasks in accord-ance with the terms, conditions, specifications of this contract.

C.3.1. KEY PERSONNEL MINIMUM QUALIFICATIONS

The Contractor shall designate an instructor(s) who possesses -the credentials, certification, or proof of training to instruct the Contractor’s course, and at least two (2) years of experience instructing the Contractor’s chosen evidence-based course.

C.3.2. NEW OR SUBSTITUTE KEY PERSONNEL

When personnel are added or substituted, the Contractor shall inform the Contracting Officer’s Representative (COR) immediately in writing via email. No personnel shall commence work un-less they have received security clearance from the CSOSA Security Office, as indicated in Sec-tion C.4.4, "Facilitate Sessions." The Contractor shall provide the COR with certification or proof of training for every added or substituted instructor(s).

C.4. TASKS

C.4.1. COURSE

The Contractor shall deliver a repeatable, 12-session fatherhood program course that draws from evidence-based curricula to teach participants positive parenting skills, financial literacy, job search and skills preparation content.

C.4.2. DELIVERY OF THE COURSE

C.4.2.1. One (1) course will consist of 12 sessions. The Contractor shall identify the topic and learning objectives for each course session. Each session shall be planned to last two hours and may include two (2) 10-minute breaks.

C.4.2.2. The Contractor shall deliver each course to a group of 1 participant, at minimum, to 15 participants, at maximum. CSOSA will instruct each participant to attend one session per week until they complete the course’s required number of sessions.

C.4.2.3. The Contractor shall deliver four (4) courses at four (4) CSOSA locations during each Period of Performance (PoP). At each location, the Contractor shall deliver weekly sessions.

The Contactor shall expect to deliver a maximum of 192 sessions each POP.

Refer to the chart below:

Location Sessions per Week Sessions per Course Courses per PoP (Year) Sessions per PoP by Location Location #1 1 12 4 48 Location #2 1 12 4 48 Location #3 1 12 4 48 Location #4 1 12 4 48

TOTAL SESSIONS per PoP 192

*Note: One (1) course = 12 sessions

C.4.2.4. The COR will specify the designated location(s) where each course will be instructed, which could be any of the locations identified in Section F.2, “Places of Performance.” The Con-tractor shall deliver the course at ONLY CSOSA locations identified in Section F.2 “Places of Performance” and designated by the COR.

*PRIMARILY, the DESIGNATED LOCATION will be ON-SITE. In the event the Government has to suspend on-site operations, the Contracting Officer (CO) may send a written notification to the Contractor to facilitate the course remotely, as described in Section F.2, “Places of Perfor-mance.“ In the event that a session(s) is canceled and cannot be rescheduled, the Contractor shall only invoice for sessions delivered.

C.4.2.5. The Contactor shall coordinate with the COR the start and end date for each course.

C.4.2.6. All equipment, materials, items, and personnel utilized in the course must comply with all standards and meet all requirements to enter a facility that is owned or operated by the Gov-ernment.

C.4.3. INDIVIDUAL SERVICE PLANS

C.4.3.1. The Contractor shall designate Key Personnel as defined in Section C.3.,“Key Person-nel”, to complete individual service plans and facilitate sessions as described in Section C.4.4, “Facilitate Sessions”.

C.4.3.2. The Contractor shall provide Key Personnel specified in Section C.3.,“Key Personnel”, to develop an Individual Service Plan for each participant enrolled in the group.

C.4.3.3. The Contractor’s instructor(s) shall meet with each participant, assess his parenting needs and interest in an apprenticeship or job placement. The Individual Service Plan shall iden-tify the participant’s areas of need and apprenticeship and/or job placement goals.

C.4.3.4. Within ten (10) working days of the initial group session, the Contractor shall deliver an Individual Service Plan to the COR for each participant.

C.4.4. FACILITATE SESSIONS

C.4.4.1. The Contractor shall provide Key Personnel specified in Section C.3.,“Key Personnel”, to begin facilitating sessions no later than 30 days after contract award. No Key Personnel shall begin work until receiving security clearance from the CSOSA Security Office.

C.4.4.2. All sessions shall commence on schedule, be facilitated by Key Personnel specified in Section C.3, “Key Personnel”, and adhere to the framework outlined in the approved session plan. Prior to the scheduled session, the Contractor shall advise the COR of any Key Personnel substitutes due to illness or scheduling issues.

C.4.4.3. The Contractor shall provide all materials required for course facilitation, including but not limited to participant workbook, PowerPoint presentations, resource materials, and any ad-ditional required handouts, as applicable.

C.4.4.4. The Contractor shall designate and apply a standardized parenting skill inventory to measure the impact of the course on varies parenting skills, knowledge, and competency. The parenting skill inventory used shall relate to the skills, knowledge, and competencies outlined in Section C.4.1., “Course”. Prior to the start of course instruction, the Contractor shall administer a pre-test to each enrollee, and following the next-to-last or final scheduled group session, a post-test.

C.4.5. REPORTS

C.4.5.1. ATTENDANCE REPORT

The Instructor shall document and report each sessions’ attendance. The session date, loca-tion, activity, the participant’s engagement in the session, and any notable conduct demon-strated by any student participant during the session shall be documented by the Instructor.

Within 24 hours of the sessions, the Contractor shall submit the Attendance Report to the COR via secure e-mail.

C.4.5.2. CUMULATIVE PARTICIPANT REPORT

Quarterly, the Contractor shall submit to the COR a Report that details by group each participant registered in the course, together with the participant's required number of sessions, the actual number of sessions attended, pre- and post-test results, and their employment status. Through-out the performance period, the Contractor shall add new groups and the group's participant to the report, making it cumulative.

C.5. CONTRACTOR AND CONTRACTOR PERSONNEL STANDARDS OF CONDUCT

Guidelines on adopting a standard of conduct for the Contractor and Contractor personnel are provided in 5 CFR § 2635.101, “Basic Obligation of Public Service”. In addition, a minimal code of conduct is provided below to provide directions in obtaining a higher individual standard.

Contractors and Contractor personnel assigned to this contract shall:

a. Be courteous and demonstrate good manners toward all offenders, CSOSA personnel, and members of the public.

b. If Contractor personnel is detained or becomes aware that he or she is being investigated by any federal, state, or local agency for any legal or ethical violation, the Contractor per-sonnel shall report this to the Contractor by the next working day. The Contractor shall im-mediately report the incident to the COR.

c. On or off duty, do not possess opioids, hazardous drugs, prohibited substances, or mariju-ana unless in an officially authorized capacity. While on duty, refrain from consuming or possessing alcoholic beverages. Do not report for duty or work while under the influence of intoxicants or drugs. Do not report for duty or work if you are in any condition that limits your capacity to perform as expected.

d. Avoid personal and business relationships with anyone who is known to be involved in ille-gal activity. This does not apply to direct family members if the COR is notified. It is the Contractor's responsibility to immediately report any relationship (including friendships, familial relationships (i.e., relatives), spouses/cohabitants, parental relationships, etc....)

with a known offender to the CO and COR.

e. Avoid any unlawful, infamous, dishonest, immoral, or notoriously disgraceful behavior or conduct; excessive intoxication or non-prescription drug usage.

f. Report any infractions of specified rules and regulations, as well as any violations of stat-ute or law, to the Contractor and/or the COR.

g. Not to violate CSOSA’s security procedures and/or regulations.

h. Refrain from using abusive or derogatory language, arguing, intimidating others with words, actions, or fighting, and engaging in disruptive behaviors that interfere with normal and efficient operations.

C.6. CONTRACTOR QUALITY ASSURANCE PROTOCOL (QAP)

Within ten (10) business days of contract award, the Contractor shall develop and provide to the CO a QAP outlining and identifying the actions, processes, procedures, inspections, reviews, and responsibility assignments that will be used to ensure that the Contractor's performance meets all the requirements of this contract. The CO has ten (10) business days to review the QAP and inform the Contractor of any requested or required revisions. After that, the Contractor has five (5) business days to incorporate the CO's required or requested adjustments and pro-vide a Final QAP to the CO. The Contractor's QAP shall be reviewed and updated on a regular basis, but no less than once a year.

C.7. SPECIAL LANGUAGE REQUIREMENTS

In the event the Contractor is providing services to an Offender who requires a translator, the Contractor shall notify the COR, and CSOSA will obtain the services of a translator for the Of-fender. The translator's availability will be confirmed by CSOSA with the Contractor. The Con-tractor shall provide at least 24 hours' notice of any schedule adjustments initiated by the Con-tractor for the translator services. Failure to give this notification may result in an increase in the cost of translator services to CSOSA, which will be taken from the Contractor's next monthly in-voice.

C.8. GOVERNMENT-FURNISHED EQUIPMENT

The Contractor shall provide all necessary equipment, supplies, tools, materials or books, and other items as well as non-personal services necessary to administer an evidence-based course.

C.9. POST-AWARD MEETING

The Contractor shall attend a post-award meeting, which will be scheduled by the COR. The post-award meeting will give a clear and mutual understanding of all contract requirements and identify and resolve potential problems. This post-award meeting will be held within ten (10) business days after the contract is awarded.

SECTION D – PACKING AND MARKING

D.1. DELIVERABLES

Deliverables provided electronically shall be in PDF format. The Contractor shall utilize Times New Roman font with a font size of 12. The Contractor shall minimize additional formatting as possible (e.g., avoid utilizing columns) and no design/layout elements.

SECTION E – INSPECTION AND ACCEPTANCE

E.1. FAR 52.252-2 CLAUSES INCORPORATED by REFERENCE FEB 1998

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. The full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/browse/index/far

(End of clause)

E.2. This contract incorporates the following contract clauses by reference: The full text of a clause may be accessed electronically obtain at this/these address(es): https://www.acquisi-tion.gov/browse/index/far

FAR Clause Title Date 52.246-4 Inspection of Services – Fixed Price Aug 1996

E.3. INSPECTION and ACCEPTANCE

All inspections and acceptance for this contract shall be performed in accordance with FAR 52.212-4(a), “Contract Terms and Conditions—Commercial Products and Commercial Services,

(a) Inspection/Acceptance”. The COR shall be responsible for performing the inspection and ac-ceptance of all services rendered under this contract.

SECTION F – DELIVERIES OR PERFORMANCE

F.1. PERIOD of PERFORMANCE

The period of performance (PoP) for this contract is as follows:

(Specific dates to be added at award)

CLIN 0001 Base Period 12 months following contract award.

CLIN 1001 Option Period 1 12 months following option exercise.

CLIN 2001 Option Period 2 12 months following option exercise.

CLIN 3001 FAR 52.217-8 – Option to Extend Services 3 months following the exercise of FAR 52.217-8.

F.2. PLACES of PERFORMANCE

The Contractor shall perform under this contract at any of the designated location(s) identified below :

a. 3850 South Capitol Street SE, Washington, DC 20032

b. 2101 Martin Luther King Jr Avenue SE, Washington, DC 20020

c. 633 Indiana Avenue NW, Washington, DC 20004

d. 800 North Capitol Street NW, Washington, DC 20002

e. 910 Rhode Island Avenue NE, Washington, DC 20018

f. 1230 Taylor Street NW, Washington, DC 20011

g. 1900 Massachusetts Avenue SE, Washington, DC 20003 – Re-Entry and Sanctions Cen-ter

h. Remotely, via web-conferencing, using secure electronic information and telecommuni-cations technologies to support and promote long-distance professional-related educa-tion. *Remotely requires the CO's prior approval.

*NOTE: All requirements listed herein apply consistently to places of performance.

F.3. CSOSA HOURS OF OPERATION

F.3.1. CSOSA’s typical hours of operation are 7:00 a.m. to 6:00 p.m., Monday through Friday, excluding federal or legal holidays. Work to be performed at Government facilities must be ac-complished during the identified CSOSA hours of operation. Any work performed at Government facilities outside the identified CSOSA hours of operation is not authorized unless approved by the COR.

F.3.2. The Contractor shall coordinate work hours at Government facilities with the COR. With-out prior approval from the COR, the Contractor shall not work at Government facilities on fed-eral or legal holidays or other non-business days. Contractors may not work more than 8 hours per day unless approved by the COR.

F.4. OBSERVANCE OF LEGAL HOLDIAYS

The following days are legal holidays observed by CSOSA personnel:

1. New Year’s Day 7. Labor Day

2. Martin Luther King’s Birthday 8. Columbus Day

3. President’s Day 9. Veterans Day

4. Memorial Day 10. Thanksgiving Day

5. Juneteenth 11 Christmas Day

6. Independence Day 12. Inauguration Day

F.4.1. If a holiday falls on Sunday, the following Monday will be observed as the legal holiday.

F.4.2. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday.

F.4.3. In addition to the days designated as legal holidays, the Government observes the follow-ing days:

(a) Any other day designated by Federal Statute

(b) Any other day designated by Executive Order

(c) Any other day designated by the President’s Proclamation

F.4.4. It is understood and agreed between the Government and the Contractor that the ob-servance of such days by Government personnel shall not be cause for an additional period of performance or entitlement to compensation except as set forth within the contract.

F.5. DEVIATIONS

Any deviation from the Contractor's delivery or performance requirements may be permitted only with the CO's prior written approval.

F.6. NOTIFICATION OF DELAYS ON SCHEDULE OR COMPLETION OF THE CONTRACT

If any of the following situations occur, the Contractor shall immediately notify the CO and COR in writing:

a. The Contractor has knowledge of an existing or potential situation that is delaying or threatens to delay the timely completion of this contract/purchase order.

b. The Contractor anticipates or encounters difficulty in meeting the scheduled delivery or completion date.

c. The Contractor is unable to meet or comply with contract/purchase order performance requirements.

F.6.1. The Contractor shall notify the CO and COR in writing, immediately or within one (1) business day, providing pertinent details; provided, however, that this notification shall be only informational in nature, and that this provision shall not be construed as a waiver by CSOSA of any delivery schedule or date, or any rights or remedies provided by law or under this contract.

F.7. EMERGENCIES

In the event of unforeseen emergency circumstances, such as natural disasters, acts of God, or any other major business interruptions, the Contractor shall immediately notify the COR.

F.8. REIMBURSEABLE EXPENSES (TRAVEL, CONFERENCE, TRAINING, EQUIPMENT, MATE-

RIALS, ETC.)

No reimbursable expenses are authorized for any work identified in this contract.

F.9. DELIVERABLES/REPORTS/NOTIIFCATIONS

The Contractor shall deliver the following deliverables and reports by the deadlines specified in this contract:

Deliverables SOW Reference Due Date Format

Course C.4.1 Quotation Submission Due Date PDF Individual Service Plan C.4.3 Within ten (10) working days of 1st group session PDF Attendance Reports C.4.5.1 Within 24 hours of the sessions PDF Cumulative Participate Report C.4.5.2 Quarterly of Performance Period PDF QAP C.6 Within ten (10) business days of contract award PDF

SECTION G – CONTRACT ADMINSTRATION DATA

G.1. CONTRACTING OFFICER’S REPRESENTATIVE

The appointed COR for this contract is:

Bryan Young Administrative Support Unit Court Services and Offender Supervision Agency 800 North Capitol Street, NW Washington, D.C. 20002-4260 Phone: (202) 345-4914 Email: bryan.young@csosa.gov

G.1.1. The COR is responsible for the technical aspects of the contract and serves as the liaison with the Contractor. The COR is responsible for the final inspection and acceptance of all deliv-erables, work performed , and other responsibilities as may be specified in this contract.

G.1.2. The COR is not authorized to make any commitments or otherwise obligate or bind the Government, nor is authorized to make any changes that have an impact on the contract price, terms, or conditions. Any change request from the Contractor shall be directed to the CO, either directly or through the COR. No such changes can be made without the Contacting Officer's ex-press written prior authorization.

G.2. CONTRACTING OFFICER

G.2.1. The CO is the only person authorized to approve changes to any of the contract's terms and conditions. If the Contractor makes changes at the direction of anybody other than the CO, the changes will be considered to have been made without CO’s authorization, and no adjust-ment to the contract price will be granted to offset any increase in costs incurred as a result.

G.2.2. The CO shall be the only individual authorized to accept nonconforming work, waive any contract’s requirements, or modify any terms and conditions of this contract. The CO is the only individual who has the legal authority to obligate Government funds. No cost chargeable to the proposed contract can be incurred before receiving the fully executed contract, including any subsequent contract modification modifications or other specific written authorization from the

CO.

G.2.3. The Contractor shall not comply with any order, command, direction, or request of Gov-ernment personnel or officials unless it is issued in writing and signed by the CO or is pursuant with specific authorization provided as part of this contract.

G.2.4. The PROCURING and ADMINISTERING CO for this contract is:

Sharla Andrews Office of Procurement Court Services and Offender Supervision Agency 800 North Capitol Street, NW Washington, D.C. 20002-4260 Phone: (202) 309 – 2499 Email: sharla.andrews@csosa.gov

G.3. ADMINISTRATIVE CONSIDERATIONS CORRESPONDENCE

To promote timely and effective administration, correspondence shall adhere to the following:

G.3.1. TECHNICAL CORRESPONDENCE

Any technical matters or issues pertaining to contract compliance shall be addressed to the

COR.

G.3.2. ALL OTHER CORRESPONDENCE

Anything that proposes or otherwise involves deviations or modifications to the conditions, terms, or requirements of the SOW shall be addressed to the CO.

G.4. ELECTRONIC INVOICING and PAYMENT REQUIREMENTS – INVOICE PROCESSING

PLATFORM (IPP)

G.4.1. PAYMENT REQUESTS

Payment requests must be submitted electronically through the U.S. Department of the Treas-ury’s Invoice Processing Platform (IPP) system using the “Bill to Agency” of Interior Business Center – Financial Management Directorate (FMD).

G.4.1.1. The term "payment request" refers to any request for contract financing payment or in-voice payment submitted by the Contract under this contract. To constitute a proper invoice, the payment request must comply with the requirements identified in and applicable to FAR 52.232-25, “Prompt Payment” clause included in the contract or FAR 52.212-4, “Contract Terms and Conditions—Commercial Products and Commercial Services” clause included in commercial item contracts.

G.4.2. IPP REGISTRATION

The IPP website address is: https://www.ipp.gov. The Contractor must use the IPP website to register, access, and submit payment requests. The Federal Reserve will send enrollment in-structions to the Contractor’s Government Business Point of Contact (as indicated in SAM.gov) via email prior to the contract award date, but no more than 3 - 5 business days of the contract award date. * To avoid delays in receiving enrollment instructions, please make sure your Gov-ernment's Business Point of Contact Information is current in SAM.gov.

G.4.3. ENROLLMENT ASSISTANCE.

Enrollment assistance is available by contacting the IPP Production Helpdesk via email at IPPCustomerSupport@fiscal.treasury.gov or by phone at (866) 973-3131.

G.5. PAYYMENT REQUEST OR INVOICE SUBMISSION

G.5.1. Invoices shall be submitted no more than once a month in IPP, unless otherwise author-ized under this contract.

G.5.2. The payment request or invoice submission must identify Contract Line Item Number (CLIN) for which the Contractor is seeking payment under the contract.

CLIN Example Item Supplies/Services Qty Unit Unit Price Total Price 0001 Book 1 EA $100 $100

G.5.3. The Contractor shall provide all required information requested by IPP, which includes up-loading invoices with the following details as an attachment (or attachments) in IPP:

a. CSOSA Award Number

b. Contractor’s Contract Information

c. CSOSA’s Billing Information, i.e.:

CSOSA OFFICE of FINANCIAL MANAGEMENT 800 North Capitol Street, NW, 6th Floor Washington, D.C. 20002-4260

d. Contractor’s Unique Invoice Number

e. Total Invoice Amount

f. Date(s) of Delivery or Date(s) of Maintenance/Technical Support, if applicable

g. CLIN (Ex. CLIN 0001)

h. Description of CLIN as it appears in the contact award ( Ex. Book)

i. Amount invoiced by CLIN.

G.5.3.1. Invoices shall not contain any personally identifiable information (PII) of offenders (name, SSN, etc.). The Contractor shall only use Offeror Person ID (PID) to identify the offend-ers associated with an invoice.

G.5.4. In addition to the above, the invoice(s) attached and uploaded in IPP shall include:

a. Supplies. The Contractor shall include the description of supplies, unit of measure, quantity, unit price, extended total price of the supplies, and date of shipment or delivery for supplies.

b. Services. The Contractor shall include a description of services performed, such as la-bor category, hours worked by date, hourly rate, amount billed by labor category, and to-tal invoice amount, for services.

G.5.5. PAYMENTS

CSOSA will make payment(s) in accordance with the Prompt Payment Act (PPA), Title 31, United States Code (U.S.C.), Chapter 39 as implemented under Title 5 Code of Federal Regula-tions (CFR) 1315: Prompt Payment.

G.5.5.1. Payments will be based on the receipt of a proper invoice and satisfactory contract performance. A proper invoice must meet the requirements of § 1315.9(b). The payment re-quest must comply with the requirements identified in FAR 32.905(b), "Payment Documentation and Process" and the applicable Prompt Payment clause, (FAR 52.232-25) included in this con-tract.

G.5.5.1.1. The Prompt Payment Act requires Federal agencies to pay non-Federal invoices on a timely basis (within 30 days), to pay interest penalties for late payments, and to take economi-cally justified discounts when payments are made by the discount date.

G.5.5.1.2. The Prompt Payment Act ensures the timely payment of vendors by Federal agen-cies. A timely payment is generally considered to be within 30 days of the specified agency’s receipt of an invoice that is considered proper for payment.

G.5.6. NOTIFICATION of IMPROPER INVOICES

Invoices submitted to erroneous CLINs in IPP, or without required or valid attachment infor-mation, are not considered proper invoices. Invoices submitted through IPP will be either re-jected, or accepted and paid, in their entirety, and will not be paid on a partial basis.

G.5.6.1. In accordance with FAR 52.232-25 (a)(3), “Prompt Payment”, CSOSA will dispute or re-ject all improper or invalid IPP invoices in their entirety. If the invoice is dispute or reject by CSOSA, the CO or COR appointed to the contract will notify the Contractor in writing of the dis-pute within seven (7) days of the CSOSA invoice official receipt date (the received date stamped on the invoice by the Office of Financial Management (OFM)). If such notice is not timely, then the OFM must adjust the due date for the purpose of determining an interest penalty, if any.

G.5.6.1.1. The written dispute or rejection notification from CSOSA will identify the specific in-voice items and amounts being disputed, the reason the items or amounts are being disputed, a reference to the specific contract terms that support the Government's dispute, and a request for an immediate explanation and/or corrected invoice. Additionally, the invoice(s) will also be rejected by CSOSA in IPP. The Contractor shall re-submit corrected invoice(s) in IPP with re-quired attachments, using a new Contractor’s unique invoice number.

G.5.7. INTEREST

G.5.7.1. The computation of late payment interest on properly disputed invoice amounts is not permitted during the dispute period. In accordance with FAR Part 32, “Contract Financing”, the Contracting Officer has the final authority to approve payment of an invoice.

G.5.7.2. The Prompt Payment regulations at 5 CFR 1315.10(c) do not require the Government to pay interest penalties if payment delays are due to disagreement between the Government and the Contractor over the payment amount or other issues involving contract compliance, or on amounts temporarily withheld or retained in accordance with the terms of the contract. The Con-tractor is not required to file a claim for the interest. The Government and the Contractor shall re-solve claims involving disputes and any interest that may be payable in accordance with the clause at FAR 52.233-1, “Disputes".

G.5.8. CURRENT STATUS or QUESTIONS REGARDING INVOICE PAYMENT

The Contractor should check IPP for information on current status or details on an invoice that was submitted. After a proper invoice has been submitted for thirty (30) calendar days, contrac-tors may contact OFM with inquiries about an invoice payment. Invoice payment inquiries may be made to Rolanda White via email: rolanda.white@csosa.gov or phone: (202) 220 - 5464.

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1. PERSONNEL SECURITY

H.1.1. The Contractor agrees to adhere to all regulations established by the Government re-garding the staffs and offender’s safety and security. Prior to contract performance, all Contrac-tor Personnel (employees and approved subcontractors) that will be utilized in accordance with this contract shall submit to a background check and, if necessary, a background investigation.

The Contractor shall ensure that no individual begins work under this contract prior to the com-pletion and approval of the background check and/or background investigation by CSOSA Of-fice of Security.

H.1.1.1. The intention and purpose of the background check and/or background investigation is to prevent the assignment of any individual who poses a threat to the Government or prohibit the successful completion of work, due to prior unlawful, inappropriate behavior or activity.

H.1.1.1.2. Contractor Personnel must be U.S. citizens or be lawfully permitted to reside in the United States and possess a valid work permit.

H.1.2. CSOSA BACKGROUND CHECKS

Immediately after contract award, the Contractor shall provide the COR with the completed and signed security forms for the contractor personnel and subcontractor personnel that will be uti-lized in accordance with this contract. The forms (security package) to be completed are:

a. Form No. CSOSA-SEC-0010 - CSOSA Security Form for Temporary Contractors (Attachment J-1)

b. Form No. CSOSA-SEC-0008 - CSOSA Credit Release (Attachment J-2)

c. CSOSA PIV Request Form. To be completed by the COR if an access card is needed.

(Attachment J-3) *Note: If an access card is not needed, this form is not required.

d. Standard Form FD-258, Fingerprints Card – ONLY the CSOSA OFFICE of SECURITY is authorized to receive FINGERPRINTS. Fingerprints are to be mail to the address below:

MAIL FINGERPRINTS TO:

CSOSA OFFICE of SECURITY 800 North Capitol Street, NW, Suite 6505 Washington, D.C. 20002-4260

H.1.2.1. The COR will review the Contractor’s security package to ensure completion and then provide the Contractor’s completed security package to the CO. The CO will submit the com-pleted security package to CSOSA Office of Security to conduct the background check. The Con-tractor shall allow the Office of Security up to thirty (30) calendar days to conduct and process background checks.

H.1.2.2. The Office of Security will issue a security approval notification to/through the CO/COR once the background checks are completed and approved. The CO/COR will notify the Contractor of the individual granted security approval. Once the individual has been granted se-curity approval, only at that time the Contractor may notify the individual to begin work under this contract.

H.1.2.2.1. If the Contractor receives notification from CSOSA that an applicant has failed the background check, the Contractor is not permitted to seek another background check of the same applicant until 24 months after receiving the notification.

H.1.2.3. Falsifying any forms, providing false information, or refusing to provide information or forms might all be grounds for an immediate security denial or removal of the individual.

CSOSA has the right to request any additional information necessary to complete the back-ground check. If Contractor Personnel fails to provide any of the aforementioned information, requested information, or cooperate with the Office of Security the individual will be disap-proved and be removed immediately.

H.1.3. DEFENSE COUNTERINTELLIGENCE and SECURITY AGENCY (DCSA) BACKGROUND IN-

VESTIGATION

H.1.3.1. Contractor Personnel may be subject to a background investigation by DCSA in addi-tion to the background check for contracts lasting 180 days or more. The CSOSA Office of Se-curity will provide the additional security forms required for initiation of the DCSA background investigation.

H.1.3.2. When someone is recognized by the Office of Security as someone who has been flagged for a background investigation, they will be notified and informed by the Office of Secu-rity. Once identified, at a minimum, submit the following paperwork to the CSOSA Office of Se-curity:

a. Standard Form 85P, Questionnaire for Public Trust Positions. The Office of Security will provide a link for individuals to electronically complete this form, which is web accessi-ble.

b. Optional Form 306, Declaration for Federal Employment

c. Standard Form FD-258, Fingerprints Card – ONLY the CSOSA OFFICE of SECURITY is authorized to receive FINGERPRINTS.

H.1.4. EMPLOYMENT TERMINATION (VOLUNTARY or INVOLUNTARY)

If an individual is terminated, resigns, or for any other reason is no longer working on the con-tract, the Contractor shall immediately notify the CO and COR, and the CO shall immediately pro-vide written (via email) notice to the Office of Security and Information Technology to enable im-mediate termination of all electronic access. The Contractor shall ensure that all previously is-sued equipment and materials (including identification card, if one has been issued) by CSOSA are retrieved from the individual and returned to the CO within 24 hours.

H.1.4.1. REPLACEMENT of CONTRACTOR PERSONNEL after EMPLOYMENT TERMINATION

Additionally, if a replacement is required, the Contractor shall coordinate with the CO and COR to identify a replacement. The Contractor Personnel that have been identified as a replacement and will be used in accordance with this contract shall submit to a background check and, if necessary, a background investigation. The Contractor shall ensure that no individual begins work under this contract prior to approval by CSOSA Office of Security.

H.1.4.2. RETURNING CONTRACTOR PERSONNEL after EMPLOYMENT TERMINATION

Any individual who has been terminated (voluntary or involuntary) may be required to submit to another background check investigation and, if necessary, a background investigation, before returning to work under this contract.

H.1.5. The Contractor and approved subcontractor personnel shall agree to provide all re-quested information and comply with the above-mentioned protocol. Any Contractor personnel or approved subcontractor personnel who does not obtain a favorable adjudication for the back-ground check or DCSA background investigation shall not perform under this contract. The final adjudicative decision will be made at the sole discretion of CSOSA.

H.2. DISCLOSURE of INFORMATION

Any information provided by CSOSA to the Contactor shall be used only to carry out the terms of this contract and shall not be disclosed or made known to any person unless essential to fulfill the obligations of this contract.

H.3. INFORMATION PRIVACY and CONFIDENTIALITY

During the performance of this contract, the Contractor shall be responsible for maintaining the privacy and confidentiality of CSOSA and offender data and/or records and to ensure that all work performed by Contractor personnel and approved subcontractor personnel must be under the Contractor’s direct supervision.

H.3.1. Any Contractor personnel or approved subcontractor personnel to whom any CSOSA and offender data and/or records may be made available or disclosed, shall be notified in writing by the Contractor that the information disclosed is only to be used for the for a purpose, and to the extent, authorized herein. Further disclosure of any such information, by any means, for a pur-pose or to a degree not authorized above, may subject the Contractor and the individual to crimi-nal sanctions imposed by 18 U.S. Code § 641 - Public Money, Property or Records.

H.4. DATA SECURITY: LOSS or DISCLOSURE of PERSONALLY IDENTIFIABLE INFORMATION (PII) – NOTIFICATION of DATA BREACH

The Contractor shall notify the CO and COR immediately (and in no case later than one (1) hour of discovery) in the event of any actual or suspected breach of such data, i.e., loss of control, compromise, unauthorized disclosure, access for an unauthorized purpose, or other unauthor-ized access, whether physical or electronic. The notification to CSOSA regarding an electronic breach should include as much information as possible, however, reporting should not be de-layed gaining additional information.

H.5. REVIEW of ANNOUCEMENTS or PUBLISHING

Without the prior written consent of the CO, neither the Contractor nor any affiliate, subsidiary, consultant, subcontractor, or personnel thereof shall publicly release any information or any matter pertaining to this contract, including, but not limited to, advertising in any medium or pre-senting before technical, scientific, or industry groups. After this contract expires, the require-ments of this section will remain in effect.

H.6. KEY PERSONNEL

All Contractor personnel or approved subcontractor personnel assigned as instructor(s) are con-sidered essential to work being performed under this contract and therefore, are considered Key Personnel, as defined in Section C.3, “Key Personnel”.

KEY PERSONNEL: Group Facilitator(s) – Instructor(s)

H.6.1. The Contractor shall ensure that its Key Personnel maintain any required professional qualifications, accreditations, and proficiency relative to their areas of expertise. The Govern-ment is not responsible to pay expenses or reimburse any cost incurred by the Contractor or by specific Contractor personnel, including approved subcontractor personnel, to fulfill the require-ments for professional credentials, etc. required by this contract.

H.6.2. With the written consent of the CO, Key Personnel may be modified occasionally during the period of performance of this contract by adding or removing personnel, as appropriate, to maintain sufficient personnel who are qualified to carry out the work specified in this contract.

H.6.3. KEY PERSONNEL UNAVAILABLE for WORK

If one or more of the Key Personnel, for any reason, is projected to be unavailable for work for a continuous period exceeding thirty (30) workdays, the Contractor shall immediately notify the CO and COR. The Contractor shall immediately provide a resume(s) of a qualified replacement personnel at least substantially equivalent skill and qualifications to the COR for written ap-proval from the CO. All Contractor Key Personnel shall submit their resumes for approval to the COR. The Government reserves the right to accept or reject any or all of the candidates.

H.6.3.1. REQUEST for PERSONNEL CHANGE, REPLACEMENT, or FACILITIES

Prior to any personnel change or replacement or a request to change facilities, the Contractor shall notify the CO and COR, in writing, to receive CO’s written approval. The CO and COR shall be notified at least fifteen (15) calendar days or thirty (30) calendar days if security clearance is to be obtained, in advance of the proposed action by the Contractor. The Contractor shall sub-mit sufficient information to support the proposed action and to allow the CO to assess any po-tential effects on this contract. The Contractor shall not change or replace personnel or change facilities before giving the CO advance notice of the proposed change and the CO has deter-mined that the proposed change will not have a detrimental impact on the contract.

H.7. CONTRACTOR CODE of BUSINESS ETHICS

All Government contractors are required to conduct themselves with the highest degree of in-tegrity and honesty in accordance with FAR Part 3.1002(a). Contractors should have a written code of business ethics and conduct. To promote compliance with such code of business eth-ics and conduct, contractors should have an employee business ethics and compliance training program and an internal control system that facilitates timely discovery and disclosure of im-proper conduct in connection with Government contracts and ensures corrective measures are promptly instituted and carried out.

H.7.1. This contract contains FAR Clause 52.203-13, “Contractor Code of Business Ethics and Conduct”, the Contractor shall comply with the terms of the clause and have a written code of business ethics and conduct, take reasonable steps to prevent and detect criminal activity, pro-mote ethical conduct and a commitment to legal compliance, and timely report any violations of federal criminal law involving fraud, conflicts of interest, or other illegal activity found under Title 18—Crimes And Criminal Procedure or any violations under the False Claims Act (31 U.S.C.

3729-3733). When FAR 52.203-13 is included in the contract, the Contractor must provide a copy of its written code of business ethics and conduct to the CO upon request.

H.7.1.1. A Contractor may be suspended and/or barred for knowing failing to promptly disclose to the Government any credible evidence of a violation of federal criminal law involving fraud, conflict of interest, bribery, or gratuity found in Title 18 of the United States Code or a violation of the False Claims Act in connection with the award, performance, or closeout of a Government contract performed by the Contractor or a subcontract thereunder. (31 U.S.C. 3729-3733)

H.8. RECORD MANAGEMENT

The Contractor is required to manage Federal records in accordance with all applicable laws and regulations governing records management, including but not limited to the Federal Rec-ords Act, 44 U.S.C. Chapters 21, 29, 31, and 33; the Freedom of Information Act, 5 U.S.C. 552;

the Privacy Act, 5 U.S.C. 552a; and 36 CFR Parts 1222 and 1228.

H.8.1. The Contractor shall treat all deliverables under this contract as the property of the U.S.

Government for which the Government Agency (CSOSA) shall have unlimited rights to use, dis-pose of, or disclose such data contained therein as it determines to be in the public interest.

H.8.2. The Contractor shall not create or maintain any records containing any Government Agency data and/or records (CSOSA or offenders) that are not specifically tied to or authorized by the contract.

H.8.3. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

H.8.4. The Government Agency (CSOSA) owns the rights to all data and/or records and all elec-tronic information (electronic data, electronic information systems, electronic databases, etc.)

and all supporting documentation created as part of this contract. The Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

H.8.5. The Contractor agrees to comply with Federal and Agency (CSOSA) records management policies, including those policies associated with the safeguarding of records covered by the Pri-vacy Act of 1974. These policies include the preservation of all records created or received re-gardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

H.8.6. No disposition of documents will be allowed without the prior written consent of the CO.

The Contractor is responsible for preventing the alienation or unauthorized destruction of rec-ords, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. § 2701, Unlawful Ac-cess to Stored Communications. Records or data (CSOSA or offenders) shall not be removed from the legal custody of the Contractor or destroyed .

H.8.7. The Contractor is required to obtain the CO’s approval prior to engaging in any contrac-tual relationship (sub-contractor) in support of this contract requiring the disclosure of infor-mation, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Federal Government and CSOSA guidance for protecting sensitive and proprietary information.

H.9. WARRANT and DISCLOSURE of CONFLICT of INTEREST

The warrant and disclosure requirement of this paragraph apply with full force to both the Con-tractor and all subcontractors. The Contractor warrants that, to the best of the Contractor’s knowledge and belief, there are no relevant facts or circumstances which would give rise to a conflict of interest and the Contractor had disclosed all relevant information regarding any ac-tual or potential conflict. The Contractor shall make an immediate and full disclosure, in writing, to the CO of any potential or actual conflict of interest or existence of any facts that may cause a reasonably prudent person to question the Contractor’s impartiality because of the appear-ance or existence of bias. The Contractor shall include in the disclosure a description of the ac-tions the Contractor has taken or proposes to take to avoid, neutralize, or mitigate any resulting conflict of interest.

H.9.1. REMEDIES

The CO may terminate this contract for convenience, in whole or part, if the CO deems such ter-mination is necessary to avoid, neutralize or mitigate an actual or apparent conflict of interest. If the Contractor fails to disclose facts pertaining to the existence of a potential or actual conflict of interest or misrepresents relevant information to the CO, the Government may terminate the contract for default , suspend, or debar the Contractor from Government contracting, or purse other remedies as may be permitted by law or this contract.

H.9.2. The parties recognize that this paragraph has potential effects which will continue through the performance of this contract and that is impossible to foresee each circumstance to which it might be applied in the future.

H.10. TRANSMISSION of PII (PERSONALLY IDENTIFIABLE INFORMATION) and PHI (PRO-

TECTED HEALTH INFORMATION)

The Advanced Encryption Standard (AES) 256-level encryption must be used in documents and email attachments that include/contain CSOSA PII or CSOSA PHI. In order to send CSOSA en-crypted documents and email attachments, inform the CSOSA recipient that the file is pass-word-protected, and that the password will be sent separately. Do not include the password in the same email containing the password-protected document or attachment. Provide the CSOSA recipient with the password over the phone or in a separate email.

H.10.1. PII is defined as information that can be used to distinguish or trace an individual’s iden-tity, either alone or when combined with other personal or identifying information that is linked or linkable to a specific individual. Circular No. A-130 , Managing Information as a Strategic Re-source

H.10.2. PHI is defined as means individually identifiable health information that is transmitted by electronic media, maintained in electronic media, transmitted, or maintained in any other form or medium.

H.11. ACCESS to SENSITIVE INFORMATIOMN

If performing this contract entails access to sensitive information, the Contractor shall utilize any sensitive information come into its possession only for the purpose of performing the ser-vices specified in this contract. The Contractor shall safeguard sensitive information from unau-thorized use and disclosed. The Contractor shall only allow access to sensitive information to those personnel that need it to perform services under this contract.