23MLD008_Addendum__1.pdf

arb.ca.gov 1001 I Street • P.O. Box 2815 • Sacramento, California 95812 (800) 242-4450

Notice to Prospective Proposers

Request for Proposals (RFP) No. 23MLD008

“Zero Emission Equipment Roadshow”

ADDENDUM NO. 1

March 13, 2024

The California Air Resources Board (CARB) is issuing this Addendum No. 1 to post Questions and Answers to the RFP and to correct the deadline of receipt of proposal date on page 1 of the RFP.

All other information in the RFP shall remain the same.

This addendum, along with the RFP is published online in the California State Contracts Register at https://caleprocure.ca.gov/pages/index.aspx. To ensure receipt of any addenda that may be issued, interested parties are encouraged to register online at https://caleprocure.ca.gov Any questions are to be addressed to the contact listed below:

Contact: Alissa Loyola Phone: (279) 216-0686 Email: alissa.loyola@arb.ca.gov

Thank you.

https://caleprocure.ca.gov/pages/index.aspx https://caleprocure.ca.gov/ mailto:alissa.loyola@arb.ca.gov

Questions and Answers

Question #1:

Could you please confirm the exact deadline for bid submission? There seems to be a discrepancy between the due date mentioned on CalProcure (08/05/2024 15:00 PDT) and the information provided in the solicitation, with different dates on the first page (April 25, 2025, no later than 3:00 P.M) and the fifth page (04/09/24 3:00 P.M).

Answer #1:

The final date for proposal submissions/receipt by CARB is 04/09/2024. An addendum to correct this will be posted. Caleprocure states 05/08/2024 for event close date and this date is correct. This date is the date that the notice of intent to award will be posted.

Question #2:

Could you tell me if zero emission items like these would be useful to demonstrate at the Roadshow?

https://www.volvoce.com/united-states/en-us/products/electric-machines/ https://portable-electric.com/voltstack-power-stations/voltstack-5k-power-station/ https://portable-electric.com/voltstack-power-stations/voltstack-30k-level-2-mobile-e-charger/

Answer #2:

https://www.volvoce.com/united-states/en-us/products/electric-machines/ These are construction equipment, and the Zero-Emission Equipment (ZEE) Roadshow is focused on landscaping equipment that is comparable to small off-road engines or equipment (SORE) rated at or below 25 horsepower.

https://portable-electric.com/voltstack-power-stations/voltstack-5k-power-station/ Portable generators comparable to SORE equipment would be desirable to demonstrate in the ZEE Roadshow trailer, provided there is space available for an adequate selection of brands.

https://portable-electric.com/voltstack-power-stations/voltstack-30k-level-2-mobile-e-charger/ This unit on a trailer would present ZEE Roadshow trailer space challenges. See EXHIBIT A SCOPE OF WORK, Section O. Equipment List for the types of professional landscaping and gardening equipment currently found on the trailer.

https://www.volvoce.com/united-states/en-us/products/electric-machines/ https://portable-electric.com/voltstack-power-stations/voltstack-5k-power-station/ https://portable-electric.com/voltstack-power-stations/voltstack-30k-level-2-mobile-e-charger/ https://portable-electric.com/voltstack-power-stations/voltstack-30k-level-2-mobile-e-charger/ https://www.volvoce.com/united-states/en-us/products/electric-machines/ https://portable-electric.com/voltstack-power-stations/voltstack-5k-power-station/ https://portable-electric.com/voltstack-power-stations/voltstack-30k-level-2-mobile-e-charger/ https://portable-electric.com/voltstack-power-stations/voltstack-30k-level-2-mobile-e-charger/

Question #3:

Are golf courses public and private eligible to receive the ZEE Roadshow Trailer?

Answer #3:

The Contractor may request to have the Roadshow visit an Organization, such as a golf course with ten (10) or more landscaping crew members. EXHIBIT A SCOPE OF WORK, Section C. Outreach details the criteria that must be met when selecting locations for the ZEE Roadshow. CARB cannot pre-approve any Organization for a ZEE Roadshow loan.

Question #4:

Are private landscape maintenance companies eligible to receive the ZEE Roadshow Trailer?

Answer #4:

See response for question 3.

Question #5:

Are non-profits organizations eligible to receive the ZEE Roadshow Trailer? For example, can a non-profit host the trailer and allow multiple same gardener businesses to test tools?

Answer #5:

See response for question 3. This scenario may not meet the envisioned intent of this contract.

Question #6:

For large institutions with multiple branches and departments, can the ZEE Roadshow Trailer be tested by the different branches or departments that are under the same institutions? The same question for the large private landscape maintenance companies.

Answer #6:

See response for question 3 and EXHIBIT A SCOPE OF WORK, Section G.

Demonstration. The Contractor must leave the equipment with an Organization for a period not shorter than 14 business days and not longer than 19 business days.

Question #7:

How to account for bad weather and holidays on the master schedule?

Answer #7:

EXHIBIT A SCOPE OF WORK, Section G. Demonstration states that the equipment should be left with each Organization no less than 14 and up to 19 business days. The Contractor is responsible for meeting the terms of the contract.

Question #8:

What is the testing timeline flexibilities outside of the testing window that is listed in the

RFP?

Answer #8:

The testing timeline flexibility is found in EXHIBIT A SCOPE OF WORK, Section G.

Demonstration where the contract states that the equipment should be left with each Organization no less than 14 and up to 19 business days. It is preferred that the Trailer be taken from one Organization to the next Organization in the Schedule Segment on the same day. However, if the Contractor is unable to schedule this, the Contactor must safely and securely store the Trailer until the next Organization in the Schedule Segment is ready to receive the Trailer.

Question #9:

Once tasks are approved and completed is it okay to invoice or do we need additional approval?

Answer #9:

Once a task is completed, the Contractor must notify CARB. Once CARB approves the Task in writing, then the invoice may be submitted to CARB Accounting. Please refer to EXHIBIT A SCOPE OF WORK, Section N. Tasks and EXHIBIT B BUDGET DETAIL AND PAYMENT PROVISIONS for more details.

Question #10:

Can CARB create some additional timeline to repair the electrical function and maintenance of the ZEE Roadshow Trailer?

Answer #10:

See response to question 8. The Contractor may have equipment repaired at any time and is responsible for ensuring the trailer and equipment are repaired in a timely manner.

Question #11:

Regarding “A work plan schedule format” For example:

Task 1 needs to be completed before June 15th prior to contract execution? (Confirming) Task 2 time line will be June 15th to August 1st ? (Confirming) Task 3 time line will be June 15th to August 14th ? (Confirming)

Answer #11:

Task 1 starts the day of contract execution. The Contractor shall provide CARB Project Manager submission of the names of three (3) Organizations for approval by CARB Staff no later than 30 days upon contract execution. Task 2 must be completed within 45 days of the contract execution. Task 3 must be completed within 60 days of the contract execution.

Please refer to section c. Work Plan and Work Schedule under III. PROPOSAL REQUIREMENTS (TECHNICAL) and EXHIBIT A SCOPE OF WORK, Section N. Tasks for additional information.