23DPW089G Fire Hydrants IFB.pdf

IFB 23DPW089G 1

Town of Needham Department of Public Works

Public Services Administration Building, 500 Dedham Avenue Needham, Massachusetts 02492

Telephone (781) 455-7550

ACKNOWLEDGEMENT OF RECEIPT

Release Date September 15, 2022

Bid Title Fire Hydrants

Bid Number 23DPW089G

Number of Documents

The Bid Package consists of 2 PDF documents. Returning this form confirms receipt of all the documents.

Pre-Bid Meeting N/A

Questions Due September 21, 2022 @ 5:00pm

Bids are Due September 29, 2022 @ 12:00pm, Administration Office of the Department of Public Works located at the Public Services Administration Building, 500 Dedham Ave., Needham, MA, 02492

Please provide the requested information below as acknowledgment that you have received our bid package noted above. It is recommended that interested bidders complete this acknowledgment and return via email to dpwadmin@needhamma.gov or fax to the Department of Public Works at (781) 449-9023. Only by doing this, will the Town be able to provide notification of any addenda or answered questions relating to this bid. Only those companies or individuals shown on the Distribution Register will receive addenda to this bid. By completing and returning this acknowledgement will ensure you are recorded on the Distribution Register. Proposals from companies or individuals not acknowledging the addenda may be rejected as not responsive.

Name of Company or Individual

Name / Title of Contact

Address

City/Town, State, Zip Code

Telephone Number

Fax Number

Email Address

Signature

Date

Addenda will be posted to the Town’s website. Please check the website for addenda before submitting your bid to the Town. Bidders who access the bid package from the Town’s website are responsible for checking the website periodically for any addenda that may be issued by the Town.

mailto:dpwadmin@needhamma.gov mailto:dpwadmin@needhamma.gov

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Fire Hydrants

23DPW089G

Release Date September 15, 2022

Pre-Bid Conference N/A

Deadline for Questions September 21, 2022 @ 5:00pm

Bids Due

September 29, 2022 @ 12:00pm Director of Finance and Administration

PSAB

500 Dedham Ave.

Needham, MA 02492

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(Advertised in the Hometown Weekly issue of Thursday, September 15, 2022) (Advertised on the MNPA’s website, Thursday, September 15, 2022)

(Published in Goods & Services issue of Monday, September 12, 2022) (Advertised in CommBuys on Thursday, September 15, 2022)

LEGAL NOTICE

Town of Needham

Invitation for Bid (IFB) Bid # 23DPW089G

The Town of Needham is accepting sealed bids for Fire Hydrants. Copies of the Invitation for Bid (IFB) package will be available beginning September 15, 2022 at the Administration Office of the Public Works Department, 500 Dedham Ave., Needham, MA 02492 Monday through Friday during normal business hours, or from the Town’s web site www.needhamma.gov/bids.aspx and will be available until the submission deadline.

Sealed bids must be submitted no later than 12:00pm, September 29, 2022 to the Administration Office of the Public Works Department, Town of Needham, 500 Dedham Ave., Needham, MA 02492. LATE BIDS WILL NOT BE CONSIDERED. Bids will be publicly opened after the submission deadline on September 29, 2022 at 12:00pm. The Town reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities.

Kate Fitzpatrick Town Manager

September 15, 2022

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IFB 23DPW089G

Procurement in Brief

Primary Procurement Contact

Tyler Gabrielski, Administrative Analyst 781-455-7550 x345

Contract Manager Mike Retzky, Superintendent of Water, Sewer, and Drains

Bid Package Available

September 15, 2022 - Information and details of bidding requirements may be obtained at the Administration Office DPW, PSAB, 500 Dedham Ave., Needham, MA 02492, or online at the Town’s web site http://www.needhamma.gov/bids.aspx

Pre-Bid Meeting N/A

Bid Deposit N/A

Deadline for Written Questions

September 21, 2022 @ 5:00pm By Mail: DPW - 500 Dedham Ave., Needham, MA 02492 By Email: dpwadmin@needhamma.gov By Fax: 781-449-9023 Questions are to be clearly labeled as: QUESTIONS – Fire Hydrants, 23DPW089G

Addenda If any changes are made to this bid, an addendum will be issued. Addenda will be posted on the Town’s webpage and emailed to all bidders on record as having received the bid package.

When and where bids are due

12:00pm, September 29, 2022, Administration Office DPW, PSAB, 500 Dedham Ave., Needham, MA 02492.

LATE BIDS WILL NOT BE CONSIDERED

Where bids will be opened

Charles River Room, Public Service Administration Building, 500 Dedham Avenue, Needham, MA 02492 (immediately following submission deadline)

Contract Award

October 2022 Approval of Town Manager and Town Counsel is REQUIRED

Contract Length

This Agreement shall be for a term commencing upon execution and ending December 31, 2022.

http://www.needhamma.gov/bids.aspx http://www.needhamma.gov/bids.aspx

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Upon Award of Contract

Payment Bond Will NOT be Required

Performance Bond Will NOT be Required

Insurance Refer to Contract Terms

* Facsimile transmissions for written inquiries must be sent prior to the above date and time deadlines.

Any hand delivery or facsimile received after the due date and time will not be addressed. The time/date stamp machine located in the receiving office will govern for the date and time requirements mentioned in the table above and throughout this document. Please allow enough time for hand delivery or facsimile transmissions.

** The time for award may be extended by the Town. The Town reserves the right to change, delay, cancel, or expedite the contract award date. The Bidder agrees that the offer is effective for (a) at least ninety (90) calendar days from the opening date of the bids (b) a contract is executed, or (c) this bid is cancelled, whichever of (a), (b) or (C) occurs first. The Town reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities.

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PART 1 – GENERAL CONDITIONS AND SUBMISSION REQUIREMENTS

1.01 About Needham

The Town of Needham is located in Norfolk County, 10 miles southwest of Boston. It is bordered on the west and northwest by the Town of Wellesley, on the north and northeast by the City of Newton, on the east by the West Roxbury section of the City of Boston, on the southeast by the Town of Dedham, and on the south by the Towns of Westwood and Dover. Needham has a population of 28,886 (2010 Federal Census) and occupies a land area of approximately 12.75 square miles. Established as a town in 1711, Needham is governed by a representative form of town meeting and a five-member Board of Selectmen.

The day-to-day management is under the direction of a Town Manager. School affairs are administered by a seven-member School Committee and a Superintendent of Schools. The Town is classified as an economically developed suburb with above average wealth levels and higher education attainment. The Town has an “AAA” credit rating from Standard and Poor’s.

The Town provides a full range of governmental services including police and fire protection, emergency medical services, collection, disposal, and recycling of solid waste, sewers, streets, water services, health and human services, town library, and recreation. The Town also provides public education in grades kindergarten through twelve. The Town operates 1 pre-school, 5 elementary schools (K – 5), 1 sixth-grade center, 1 middle school (7 - 8), and a senior high school (9 – 12). Technical education is offered to grades nine through twelve by the Minuteman Regional Vocational Technical School District. The total expenditures in the most recent fiscal year exceeded $160 million.

1.02 Intent

The Town of Needham is circulating this Invitation for Bids (IFB) with the intention of acquiring bids for Fire Hydrants. All bids are subject to the provisions of M.G.L. Chapter 30B. The Town will award the contract to the lowest responsive and responsible bidder. The Town of Needham reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities. Such actions will be deemed to be in the best interests of the Town. Unless sooner rejected or accepted, all bid proposals must be firm and continue in effect for ninety calendar days (90) following the date of bid opening.

1.03 Quantities

Unless otherwise stated, the quantities set forth herein are ESTIMATES ONLY. Any quantities indicated on the Bid Price Form or elsewhere in the bid package are estimates only and are given solely as a basis for the comparison of bids. The Vendor shall have no claim for additional compensation, or refuse to do the work called for, or provide the requested items, by reason of the actual quantities involved being greater or lesser by any amount than those called for in the bid.

1.04 General Contract Terms

The successful Bidder must enter into the Form Agreement prepared by Town Counsel (Sample Available Online). In accordance with Massachusetts General Laws, the contract continuation beyond first year is subject to annual appropriation and/or availability of funding.

The Town may terminate the Contract at any time upon written notice for any reason including its own convenience or for cause, including but not limited to, failure to perform the work required under the contact, failure to document satisfactorily to the Town amounts being charged, failure to have any necessary local, State or Federal licenses and/or permits, failure to pay any and all required taxes, failure to comply with any local, State or Federal regulations pertaining to services to be provided, failure to promptly correct any performance or lack of performance which conflicts with the Town's use, and failure for satisfactory behavior of all staff and management. In the case of a termination for cause, the Town shall give the Contractor a written notice as provided in the Agreement.

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1.05 Questions Regarding Bid

The Bidder shall be satisfied as to the requirements to enable intelligent preparation of your bid. The Bidder shall be familiar with all the Bid material requirements and documents before submitting the bid in order that no misunderstanding shall exist. Bidders shall promptly raise the issue of any ambiguity, inconsistency, or error, which they may discover upon examination of the bid documents, specifications, services, work site or any other conditions which may apply. No allowance will be made for any claim that the bid is based on incomplete information.

Inquiries concerning any part of this Bid shall be directed to the individual(s) listed under the Procurement in Brief. Bidders should note that oral communications are not binding on the Town and only written responses by the Town will be considered. All requests/questions must be submitted in writing. Questions may be delivered by hand, fax or email as referenced under the Procurement in Brief by the deadline. Questions that may be asked during any pre-bid conference should also be sent in writing in order to receive an official response. Requests properly presented that in the opinion of the Town require interpretation, correction, or change in the Bid Documents will result in an issuance of an Addendum to the Bid Documents. Such Addendum shall subsequently become part of the contract. The Town will forward responses to all persons who are on record as receiving the bid package.

Questions received after the due date will not be responded to unless the Town determines it is necessary.

Bidders, please allow enough time for hand delivery or facsimile transmissions.

1.06 Information About Changes to the Bid (Addenda)

In the event that changes/additions are made to this bid, an addendum will be issued to every person (entity) on record as receiving the bid package. Addenda will be emailed, if an email address was not provided, then it will be faxed. If a fax number was not provided, then the addenda will be mailed.

Addenda will also be posted to the website. Please check back on the website for addendums before submitting your bid to the Town. Bidders may not be notified individually of Addendums.

1.07 Bid Deposits, Bonds, Insurance, and Indemnification

Refer to the Procurement in Brief section to see whether bid deposits, surety, payment and/or performance bonds are required.

Insurance

Bidder awarded a contract under this bid must provide proof of insurances in at least the minimum amounts required in the contract and when requested shall name the Town of Needham as an additional insured for the amounts written.

The Bidder awarded a contract shall deposit with the Town Certificates of Insurance for the coverage required, in form and substance satisfactory to the Town, and shall deliver to the Town new policies and certificates thereof for any insurance about to expire at least ten (10) days before such expiration. All such insurance policies shall contain an endorsement requiring thirty (30) days written notice to the Town prior to cancellation of change in coverage, scope or amount of any such policy or policies. Compliance by the Bidder with the insurance requirement, however, shall not relieve the Bidder from liability under the indemnity provisions.

Indemnification

The Bidder shall indemnify, defend, and save harmless the Town and all of the Town’s officers, agents and employees from and against all suits and claims of liability of every name and nature, including costs of defending any action, for or on account of any injuries to persons or damage to property of the Town or any person, Contractor, corporation or association arising out of or resulting from any negligent act, omission, or negligence of the Bidder, its subcontractors and its and their agents or employees in the performance of the work covered by the Contract and/or failure to comply with terms and conditions of the Contract, but only in respect of such injuries or damages sustained during the performance and prior

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to the completion and acceptance of the work covered by the Contract and to the extent such injuries or damages are not covered by the Town’s insurance. The foregoing provisions shall not be deemed to be released, waived, or modified in any respect by reason of any surety or insurance provided by the Bidder under the Contract.

1.08 Prevailing Wages – Reserved – Not Required

1.09 Payment and Discount Terms, Adjustments for Incomplete or Unacceptable Work

Payment and Discount Terms

Payment terms for the Town of Needham are net 30 days. Indicate discounts, if any, for payments made less than 30 days. The Prompt Payment Discount “Clock” begins at the date of receipt of the invoice, or the date of the receipt of the product or service, whichever occurs later.

The unit bid price shall be the basis for payment for purchased items or services. Payment shall be based on the items or services purchased. Invoicing may be performed after delivery, work has been completed, or monthly, for items or services that have been fulfilled.

Invoices are to itemize charges for labor, equipment, and supplies. The Town will not be responsible for payment of any charges not itemized to the Town’s satisfaction. Pre-payment is NOT allowed. Invoices must include the Town’s purchase order number. The Purchase Order number will change with each fiscal year.

Invoices for additional services must include the date and times of the work, the type of the services performed, the number of hours or units to be charged, and the name of the person who authorized the work. They are to be sent in duplicate directly to the Town’s designee for processing and are not to be included on the regular monthly invoice.

Adjustments for Incomplete or Unacceptable Work

The Town reserves the right to withhold payment for incomplete or unacceptable work, as outlined in this IFB. The Town shall provide notice of any work that is deemed to be incomplete or unacceptable, for which the Vendor shall rectify that condition to the satisfaction of Town. The Town will also reduce the bill for any services deemed unsatisfactory. At no time will penalty assessment be recoverable by the Vendor.

The Vendor shall take all proper precautions to protect Town and private property from damage and/or loss. Should any damage to, and/or loss of, property be caused by the Vendor, the Vendor will be required to make repairs and/or restitution immediately at its expense.

1.10 Bid Modifications or Withdrawals

Bids may be corrected, modified, or withdrawn prior to the submission deadline; requests to do so must be received in writing to the Town Manager. After the submission deadline, bids may not be changed.

Minor mistakes may be waived by the Town.

1.11 Premature Opening of a Bid

The Town will not be responsible for the premature opening of any bid not properly identified. The Town may reject bids which are incomplete, not properly endorsed, or signed, or which otherwise are contrary to these instructions.

1.12 Unexpected Closure or Delays

If, at the time of the scheduled bid submission deadline, the designated location for delivery of the bid is closed due to uncontrolled events such as fire, snow, ice, wind, building evacuation or other the deadline will be postponed until the same time on the next normal business day. Bids will be accepted at the

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same location until that date and time.

1.13 Late Submissions

The Town assumes no responsibility for late submissions due to mail, courier, or delivery problems. LATE

BIDS WILL NOT BE CONSIDERED.

1.14 Rejection of Bids

The bid must satisfy all the requirements in order to be considered for award. Failure to complete the required forms, answer any questions, or provide the required documentation will be deemed NON- RESPONSIVE and result in rejection of the bid unless the Town determines that such failure constitutes a minor informality that can be corrected without prejudice to other Bidders. A bid may be rejected if the Bidder:

Fails to adhere to one or more of the provisions established in the bid package Fails to submit its bid by the time or in the format specified herein or to supply the minimum information requested herein Fails to submit its bid to the required address on or before the specified submission deadline Misrepresents its service or provides demonstrably false information in its bid or fails to provide material information

1.15 Taxes

Purchases made by the Town are exempt from the payment of all Federal excise tax and the payment of Commonwealth of Massachusetts sales tax and any such taxes must not be included in the bid prices. If requested, the Town will provide the awarded bidder with a copy of the Certificate of Exemption.

1.16 Public Records

Under the Massachusetts General Laws, the Town cannot assure the confidentiality of any materials or information that may be submitted by a contractor in response to this Bid. Thus, contractors who choose to submit confidential information do so at their own risk. All bids or other materials submitted by the contractor in response to this Bid will be open for inspection by any person and in accordance with Massachusetts General Laws, Chapter 66 (Public Records Law). Any statements reserving any confidentiality or privacy rights in the submitted responses or otherwise inconsistent with these statues will be void and disregarded.

1.17 Conflict of Interest

By execution of a contract with the Town of Needham, the Bidder acknowledges that the Town of Needham is a municipality for the purposes of Massachusetts General Laws, Chapter 268A (the Massachusetts conflict of interest statute), and agrees, as circumstances require, to take actions and to forbear from taking actions so as to be in compliance at all times with the obligations of the contractor based on said statute.

1.18 Other Notices

The consideration of all bids and subsequent selection of the successful applicant shall be made without regard to race, color, sex, age, handicap, religion, political affiliation or national origin.

The Bidder shall adhere to the provisions of the Fair Employment Practices Law of the Commonwealth (Massachusetts General Laws, Chapter 151B).

The provisions relating to non-discrimination and affirmative action in employment shall flow through all contracts and subcontracts that the successful Bidder may receive or award as a result of this contract.

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Any services provided by the Bidder shall be rendered through a professional services contract; the Bidder will not be considered an employee of the Town and will not receive any benefits of an employee.

The Bidder shall comply with Massachusetts General Laws, Chapter 66A if the Bidder becomes a "holder" of "personal data". The Bidder shall also protect the physical security and restrict any access to personal or other Town data in the Bidder's possession, or used by the Bidder in the performance of the Contract, which shall include, but is not limited to the Town's public records, documents, files, software, equipment or systems.

1.19 Pre-Bid Conference

Refer to Procurement in Brief for details, if any.

1.20 Tie Bid

In the event that there is a tie bid between two (2) responsive and responsible bidders, the award of the contract will be determined by a coin toss. The bidder’s whose submission was received earliest shall be assigned “Heads” in the coin toss. In the event that there is a tie bid with three (3) or more responsive and responsible bidders, the award shall be made by a draw by lot limited to those bidders. The coin toss/draw by lot shall be scheduled within two (2) business days from when it was determined by the Town to be a tie bid. The bidders involved shall be given an opportunity to attend. The coin toss/drawing shall be witnessed by at least three (3) Town officials. The tie breaker event shall be held at the Needham Town Hall during regular business hours.

1.21 Contract Award

The Town reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities.

The Town of Needham will review all bids and award the contract to the lowest responsive and responsible bidder based upon the total bid price. There will be only one contract awarded under this bid. Please note that there is an Add Alternate for this bid. If the Add Alternate is exercised by the Town, the contract will be awarded to the lowest responsive and responsible bidder based upon the total bid price inclusive of the Add Alternate price.

The Town herein declares its express purpose not to award the contract to any Bidder unable to furnish evidence, satisfactory to the Town, that it has sufficient ability, experience, and capital to execute and complete the work in accordance with the contract. If requested, any Bidder may be required to demonstrate financial stability satisfactory to the Town.

The Town Manager is the awarding authority for the contract. Further the contract will not be binding until it has been approved as to form by Town Counsel. Award, payment, and performance obligations shall depend on the availability and appropriation of funds.

The Town reserves a period up to ninety (90) calendar days following the opening of the bids in which to evaluate and award the contract.

Upon bidder selection, the Town of Needham will request required documents, including any insurances and bonds, then email the contract package to be signed by the Bidder. The Town of Needham will then counter sign the contracts and will return one complete contract to the Bidder. Unless otherwise noted by the Town, the terms and conditions contained therein are NOT negotiable.

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1.22 Submission Requirements

Quality Requirements

All bidders must furnish proof of a minimum of three (3) continuous years in business.

All bidders must provide owner contact information for five (5) projects of similar nature and scope completed within the last five (5) years.

The bidder shall submit their proposal upon the bid forms supplied within these specifications. The bidder shall specify the unit prices as requested for each bid item. All bids shall be signed correctly with ink; in order to qualify, the bidder must provide bids for each required item within a section.

Submission Requirements

1. The bid is to be submitted and addressed as follows: Director of Finance and Administration, PSAB, 500 Dedham Ave., Needham, MA 02492.

2. The bid is to be clearly marked IFB 23DPW089G, Fire Hydrants.

3. Bidder must acknowledge all addenda related to this IFB, if any.

4. Bidder must submit a completed Bid Form A: Bid Form or an exact copy, signed by an individual authorized to negotiate for and contractually bind the Bidder. All prices must be reflective of all costs for delivery. No price adjustments will be allowed. Fuel surcharges or vehicle surcharges or adjustments will not be allowed.

5. Bidder must submit a completed Bid Form B: Bidder Information Response form.

6. Bidder must submit a completed Bid Form C: Authentication Form.

7. Bidder must submit a signed Bid Form D: Certificate of Good Faith.

8. Bidder must submit a completed Bid Form E: Certificate of Compliance with Massachusetts Tax Laws or Certificate of Good Standing issued by the Massachusetts Department of Revenue.

9. Bidder must provide the required number of references. For each, provide the following: a contact person and title, customer’s name, address, telephone number, email, and a brief description of the actual services provided (sample format included in bid package as Bid Form F).

10. Bidder must submit a completed Bid Form G: Certificate of Authority or Corporate Resolution; if applicable.

11. Bids must be received and time stamped no later than the deadline stated in the Procurement Schedule (Where and When Bids are Due). LATE BIDS WILL NOT BE CONSIDERED.

12. A Bid Deposit is NOT required.

13. Any additional requirements as required in the Scope of Service.

The Town reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities.

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PART 2 – SCOPE OF SERVICES

2.01 General

The Town of Needham is seeking the services of an on-call supplier of Kennedy Guardian K81D fire hydrants (or approved equivalent), associated appurtenant parts, and repair kits.

Unless otherwise stated, the actual quantities of each item to be purchased during the contract term will be based on the Water Division’s need. For bidding purposes, the Town is requesting a per unit price based on estimated quantities.

2.02 Product Specifications

The specification is written for Kennedy Guardian K81D fire hydrants and their appurtenant parts, as approved by the DPW Director or their designee and delivered to the Needham DPW yard. Please see the technical spec sheet attached to this IFB for further detail.

a) All fire hydrants shall meet or exceed the requirements of AWWA C-502, be listed by Underwriters Laboratories, Inc. and have Factory Mutual Research approval.

b) Hydrants shall be in compliance with the EPA requirement for “lead free” as found in section 1417(d)(1)42U.S.C.&300g-6. Lead Free will mean “not more than a weighted average of 0.25 percent lead when used with respect to the wetted surfaces of pipes, pipe fittings, plumbing fittings, and fixtures.”

c) All hydrants shall be rated 250 PSI working pressure minimum and be tested to 500 PSI minimum.

The rated working pressure shall be cast on the hydrant barrel.

d) Hydrants shall be of the compression type, constructed such that the main valve closes with water pressure to assure no loss of water in the event of damage to the upper portion of the hydrant.

e) The diameter of the main valve seat shall be five and one-quarter inches (5-1/4") minimum. The hydrants shall open clockwise (right) against the pressure and close counterclockwise (left) with the pressure.

f) The bonnet assembly shall have a lubrication reservoir which is sealed from the waterway and all external contaminants by the use of "O" ring seals. A port to add lubricant to the reservoir, without removal of the bonnet, is required. Fire hydrants shall be furnished with a sealed reservoir located in the bonnet so that all threaded and bearing surfaces are lubricated each time the hydrant is operated. “O” ring seals shall be utilized to give a watertight seal between the water in the barrel of the hydrant and the bonnet.

g) Fire hydrant shall be manufactured with 1 1/2-inch Pentagon operating nut and thrust nut made of low zinc bronze complying with ASTM B-61, B-62 or B-96, with thrust bearings located both above and below the thrust collar and with operating nut protected by a cast iron weather shield. In lieu of the bronze operating nut, an integral ductile iron operating nut and weather shield will be acceptable.

h) Hydrants shall be a 3-way type with two (2) outlet nozzles, two and one-half inches (2 1/2") NST and (1) Steamer nozzle four and one-half inches (4 1/2") NST. All nozzles shall be made of low zinc brass complying with ASTM B-61, B-62 or B-96. All nozzles shall be mechanically locked into the barrel and have "O" ring pressure seals. Caps shall be provided with chains and chain hooks.

i) The hydrant shall have a traffic "breakaway" coupling which is designed to fracture when the hydrant is impacted by a vehicle. The breakaway coupling shall be made of cast iron or steel and shall allow for 360-degree rotation of the upper barrel to position the nozzles without removing the breakaway coupling or shutting down. All pins, clips, and or retainer rings associated with the "breakaway" coupling shall be stainless steel. Hydrants shall be furnished with a breakable feature that will break cleanly upon impact. This shall consist of a two-part breakable safety flange with a breakable coupling. Use of frangible bolts or snap rings to secure flanges are not acceptable.

j) The main valve seat shall have bronze to bronze seating arrangement of low zinc bronze complying with ASTM B-61, B-62 or B-96. A bronze seat ring shall be threaded into bronze sub-seat located in the hydrant elbow. All "O" rings sealing the main valve seat ring shall bear against a non-corrodible low zinc bronze surface.

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k) The main valve assembly shall include double drain valves to operate automatically each time operated without the aid of springs, pins or toggles. The valve upper plate and valve lower plate shall be made of ductile iron or low zinc bronze complying with ASTM B-61, B-62 or B-96. The entire valve and stem assembly must be capable of removal and reassembly by the use of a small lightweight wrench without disassembly of the upper barrel. Hydrants shall have at least two (2) bronze line drain outlets.

l) The shoe casting, lower barrel casting, and flanges below ground shall be manufactured in accordance with ASTM A- 126, Class B, Grey Iron or Ductile Iron. All ferrous metal surfaces in the hydrant shoe are to be fully coated with a minimum four (4) mills epoxy not to exclude the lower valve plate assembly. Hydrant shoe shall be Mechanical joint.

m) The hydrant will have five and one-half foot (5 1/2') of bury, unless otherwise noted

n) The hydrant will have a six-inch (6") inlet connection of the (mechanical joint) type, unless otherwise noted. Painting and coating of the hydrant shall be as prescribed in AWWA C-502, latest revision. The color above the ground line flange shall be YELLOW.

o) Hydrant upper barrels must be able to be rotate.

p) Hydrants shall be UL listed and FM approved.

2.03 Delivery Timeline and Add Alternate #1

As indicated on the Bid Sheet, the Town is seeking pricing for hydrants (and appurtenant parts and repair kits) that can be delivered within 15 weeks of order. If the bidder cannot commit to that delivery timeline, their pricing will not be considered valid, and their bid will not be eligible for award.

The Bid Sheet also includes Add Alternate #1, which is for hydrants (and appurtenant parts) that can be delivered within 4 weeks of order. If the bidder cannot commit to that delivery timeline, they should not provide pricing for that item. Because it is an alternate item in addition to the base item, pricing for the alternate is not required for a bid to be considered eligible for award.

*Purposefully left blank*

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PART 3 – CHECKLIST AND REQUIRED FORMS FOR SUBMISSION

Company Name: __________________________________________________

Bidder has completed and returned the Acknowledgment of Receipt form (via fax or email).

Bidder has completed, signed, and enclosed the Bid Form A: Bid Price Form or an exact copy.

Bidder has completed, signed, and enclosed the Bid Form B: Bidder Information Response form.

Bidder has completed, signed, and enclosed the Bid Form C: Authentication Form.

Bidder has completed, signed, and enclosed the Bid Form D: Certificate of Good Faith.

Bidder has completed, signed, and enclosed the Bid Form E: Certificate of Compliance with Massachusetts Tax Laws or Certificate of Good Standing issued by the Massachusetts Department of Revenue.

Bidder has provided at least five (5) references on the Bid Form F: Professional Reference

Form at least five (5) of which is a governmental unit (municipal/county/regional district/state agency/special district).

If the bid submission is signed by someone other than the Owner/President of the company, a completed Bid Form G: Certificate of Authority of Corporate Resolution for the person who signed the proposal or a valid Corporate Resolution stating the individual has the authority to submit the proposal on behalf of the Company and can bind the Company to the contract if awarded.

Bidder acknowledged all addenda, if any

Addendum Number 1 dated ____________________ Addendum Number 2 dated ____________________ Addendum Number 3 dated ____________________ Addendum Number 4 dated ____________________ Addendum Number 5 dated ____________________

This form must be completed and filed with bid submission

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Bid Form A: Bid Sheet

23DPW089G Fire Hydrants

Bid Item Size Delivery Timeline

Cost per Unit

Estimated Quantity

Total Anticipated Cost

Upon execution – December 31, 2022

A Kennedy Guardian K81D w/ Appurtenant Parts

5 ¼" VO,

5 ½' Bury 15 weeks $ 18 $

B Kennedy Hydrant Repair Kit N/A 15 weeks $ 5 $

C Kennedy Guardian K81D w/ Appurtenant Parts (Add Alt #1)

5 ¼" VO,

5 ½' Bury 4 weeks $ 5 $

D Total Estimated Cost (Sum of A + B) $

E Total Estimated Cost w/ Add Alt #1 (Sum of A:C) $

F Prompt Payment Discount ___ %/___ Days

Bidder Acknowledges Addenda #: _______________________________

Company Name: _________________________________________ Number of Years in Business: _____

Address: _________________________________________

Authorized Signature: _________________________________________

Printed Name & Title: _________________________________________

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Bid Form B: Bidder Information Response

Legal Name of the Bidder: ____________________________________________________________

Company Name: ___________________________________________________________________

Company Address: _________________________________________________________________

City State Zip: ____________________________________________________________________

Company Web Address: _____________________________________________________________

Company Telephone: ________________________ Company Fax Number: ____________________

State of Incorporation (Date): ________________________________________________________

If the bidder is a partnership, give full names and addresses of all partners; and if an individual, give residential address if different from business address.

Company Contacts – Required

Individual submitting the bid: (This is the individual who should sign the Certificate of Good Faith)

Name: _________________________________ Title: __________________________________

Mailing Address: __________________________________________________________________

Telephone: __________________________________ Fax Number: _______________________

Email Address: ___________________________________________________________________

Individual to be contacted about the bid: (If different from the individual submitting the bid)

Name: _________________________________ Title: __________________________________

Mailing Address: __________________________________________________________________

Telephone: __________________________________ Fax Number: _______________________

Email Address: ___________________________________________________________________

Best Times to Contact: _____________________________________________________________

IFB 23DPW089G 17

Individual authorized to contractually bind the company: (This will be the individual whose name and title will appear in the contract documents and will execute the contract if the contract is awarded to the company)

Name: _________________________________ Title: __________________________________

Mailing Address: __________________________________________________________________

Telephone: __________________________________ Fax Number: _______________________

Email Address: ___________________________________________________________________

Best Times to Contact: _____________________________________________________________

1. Has the bid been signed by a person legally authorized to commit the Bidder (Company) to the contract, if awarded? Yes No

2. Is the Bidder prepared to provide the insurances as required? Yes No

3. Has the Bidder placed any conditions or restrictions with its bid to the Town which conflict with the Scope of Services? (If yes, the bid may be deemed conditional.) Yes No

4. Has the Bidder identified any and all exceptions to the Town’s specifications and are they included in the submission? Yes No

5. Is the Bidder prepared to execute the Town’s contract, if awarded? Yes No

Signature of the Bidder: ______________________________________________________________

Printed Name and Title of Signatory: ____________________________________________________

Date: ________________

IFB 23DPW089G 18

Bid Form C: Authentication Form

The undersigned agrees that, if selected as the contractor for any or all of the above bid items, the contractor shall be obligated to provide those services in accordance with the terms of these specifications at the bid price upon receipt of a fully executed contract.

Name of Bidder: _________________________________________________________________

Address: _______________________________________________________________________

Authorized Signature: ____________________________________________________________

Printed Name and Title: ___________________________________________________________

Date: _______________________ Phone Number: _____________________________________

Fax Number: _________________________ Email: _____________________________________

IFB 23DPW089G 19

Bid Form D: Certificate of Good Faith

CERTIFICATE OF GOOD FAITH

The undersigned hereby certifies that s/he will comply with all laws and regulations applicable to awards made subject to Massachusetts General Laws, Chapter 30B.

The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

Signature of individual submitting the bid or proposal

Individual Full Name (Print/Type)

Name of Business (Print/Type) (Date)

Two Witnesses or Notary

Witness One Signature Witness Two Signature

Witness One Full Name (Print/Type) Witness Two Full Name (Print/Type)

Witness One Primary Address Witness Two Primary Address

OR

Commonwealth of Massachusetts County of ____________________

On this ____ day of ________, 20____, before me, the undersigned notary public, personally appeared

_____________________(name of document signer), proved to me through satisfactory evidence of identification, which were _______________________, to be the person whose name is signed on the preceding or attached document, and acknowledged to me that (he) (she) signed it voluntarily for its stated purpose.

as partner for ________________, a partnership.

as _______________ for ______________, a corporation.

as attorney in fact for ___________________, the principal.

as _____________ for ________________, (a) (the) _____________________.

___________________________(official signature and seal of notary)

My commission expires: ______________________

IFB 23DPW089G 20

Bid Form E: Certificate of Compliance with Massachusetts Tax Laws

[Certificate of Good Standing issued by the Massachusetts Department of Revenue dated no earlier than

90 days before the bid submission deadline may be submitted in place of this certificate.]

Pursuant to M.G.L. c.62C, §49A , the undersigned acting on behalf of the Contractor* certifies under the penalties of perjury that the Contractor is in compliance with all laws of the Commonwealth relating to taxes including payment of all local taxes, fees, assessments, betterments and any other local or municipal charges (unless the Contractor has a pending abatement application or has entered into a payment agreement with the entity to which such charges were owed), reporting of employees and contractors, and withholding and remitting child support.**

(1) Contractor: _______________________________________ Date: ______________________

Print Name: __________________________________________________________________

Social Security Number: ________________________________________________________

Corporation, Association, or Partnership: ___________________________________________

Federal Tax ID Number or Social Security Number: ___________________________________

(2) By: _____________________________________________ Date: ______________________ (Authorized Corporate Signature)

Name and Title: _______________________________________________________________

Note to Contractor***: Please sign at (1) or (2), whichever applies.

In order to comply with all laws of the Commonwealth relating to taxes, the undersigned certifies that Contractor (check applicable item):

1. _____ has filed all tax returns and paid all taxes required by law; or

2. _____ has filed a pending application for abatement of such tax; or

3. _____ has a pending petition before the appellate tax board contesting such tax; or

4. _____ does not derive taxable income from Massachusetts Sources such that it is subject to taxation by the Commonwealth

* As used in this certification, the word “Contractor” shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

** The provision in this Certification relating to child support applies only when the Contractor is an individual.

*** Approval of a contract or other agreement will not be granted until the Town of Needham receives a signed copy of this Certification.

IFB 23DPW089G 21

Bid Form F: Professional References

Customer: ________________________________________________________________________

Mailing Address: ___________________________________________________________________

Period of Service (MM/YYYY): ____________________ through ______________________________

Is this a Municipal or other Governmental Unit?: Yes No

Project Name: ______________________________________________________________________

Primary Contact: ___________________________________ Title: ____________________________

Telephone: _______________________________________________ Ext: _____________________

Email: _____________________________________________________________________________

Customer: ________________________________________________________________________

Mailing Address: ___________________________________________________________________

Period of Service (MM/YYYY): ____________________ through ______________________________

Is this a Municipal or other Governmental Unit?: Yes No

Project Name: ______________________________________________________________________

Primary Contact: ___________________________________ Title: ____________________________

Telephone: _______________________________________________ Ext: _____________________

Email: _____________________________________________________________________________

(Make as many copies as necessary. A minimum of 5 references required)

THIS FORM OR SUBSTITUTE WITH THE REQUESTED

INFORMATION MUST BE FILED WITH BID SUBMISSION

IFB 23DPW089G 22

Bid Form G: Certificate of Authority

Complete Only If Applicable

1. I hereby certify that I am the Clerk/Secretary of ___________________________

(insert full name of Corporation)

2. corporation, and that ________________________________________________

(insert the name of officer who signed the contract and bonds.)

3. is the duly elected __________________________________________________ (insert the title of the officer in line 2)

4. of said corporation, and that on __________________________________________

(insert a date that is ON OR BEFORE the date the officer signed the contract and bonds.)

at a duly authorized meeting of the Board of Directors of said corporation, at which all the directors were present or waived notice, it was voted that

5. ___________________________________ the _____________________________

(insert name from line 2) (insert title from line 3) of this corporation be and hereby is authorized to execute contracts and bonds in the name and on behalf of said corporation, and affix its Corporate Seal thereto, and such execution of any contract of obligation in this corporation’s name and on its behalf, with or without the Corporate Seal, shall be valid and binding upon this corporation; and that the above vote has not been amended or rescinded and remains in full force and effect as of the date set forth below.

6. ATTEST: _________________________________ AFFIX CORPORATE

(Signature of Clerk or Secretary)* SEAL HERE

7. Name: _________________________________________

(Please print or type name in line 6)*

8. Date: __________________________________________

(insert a date that is ON OR AFTER the date the officer signed the contract and bonds.)

The name and signature inserted in lines 6 & 7 must be that of the Clerk or Secretary of the corporation.

KENNEDY VALVE

CERTIFICATIONS

W W W. K E N N E D Y VA LV E . C O M

U.S.A.

140 YEARS

ISO 9001

ISO 14001

ISO 45001

AWWA C502

NSF 61

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K 8 1 - D C O M P O N E N T S & F E AT U R E S

K 8 1 - DC O M P O N E N T S & F E AT U R E S

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BREAKING RING STRAP

Strap designed to help align hydrant upper to lower barrel during reassembly.

BARREL O-RING

Creates positive seal between lower barrel and upper barrel.

STEM BREAK COUPLING

Designed to break from collision without bending or damage to main valve or lower rod. Bottom half of coupling is designed to accept seat removal wrench.

COUPLING PINS

Updated stainless steel pin design uses spring loaded pin. No need for clevis pins, nuts, or other securing device. No tools required.

ELBOW O-RING

Creates positive seal between lower barrel and hydrant elbow.

DRAIN VALVE

After operation, the high strength Aluminum Bronze drain valve automatically drains all water from the barrel of the hydrant preventing cold weather freeze-up. Drain ports are purged during first three operating turns on opening and again on closing.

DRAIN VALVE FACING with INSERT Unique pressure activated drain valve assures positive shut off. The higher the pressure, the tighter the seal. Automatically compensates for wear due to usage. Does not rely on interference fit.

ELBOW INSERT RING

Secured in elbow with O-ring seal. Provides bronze to bronze interface for easy seat removal.

MAIN VALVE

EPDM material with steel insert to provide rigidity. Integral O-rings provide positive seal between bottom plate and stem.

BOTTOM PLATE

One piece cast iron bottom plate securely attaches valve assembly to lower stem. Bottom plate is coated with fusion bonded epoxy and meets A.W.W.A. C550 standard.

ELBOW

Fusion bonded epoxy coating inside and out. Meets AWWA C550 standards. 6” Mechanical Joint standard.

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ALEMITE FITTING

Recessed grease fitting provides convenient access to lubricate operating threads for corrosion protection.

DIRT SHIELD

One-piece component deflects moisture & dust exposure.

Affords protection against freezing conditions ensuring operational efficiency.

STEM LOCK NUT

Corrosion-resistant bronze nut secures stem nut for operating thrust. Lock nut provides additional weather protection with threading attachment to hydrant cap and large o-ring seal.

THRUST WASHER

Anti-friction bearing at thrust collar reduces operating torque for smoother open / close cycles.

STEM NUT

Specially designed grease slots and part threads allow for constant lubrication to stem nut and stem.

HYDRANT CAP / BONNET

Single unit design contains factory applied grease. Two o-ring seals at penetration point of operating stem prevent lubricant to escape and excludes water entry of chamber when hydrant is pressurized.

HOSE / PUMPER NOZZLE

Tamper resistant quarter turn hose and steamer nozzles. Designed for ease of maintenance and field replacement.

UPPER BARREL / NOZZLE SECTION

Available with two hose and one pumper nozzle, two hose, three hoses, four hoses, or three hoses and one pumper.

UPPER STEM

High strength steel stem with an integral machined fitted, brass sleeve (ferrule) that penetrates the cap / bonnet, providing smooth, corrosion-resistant bearing surface for the double O-ring seals.

BREAKING RING / TRAFFIC FLANGE

Breaking ring on top for ease of replacement. Upon vehicular impact, it fractures to allow above ground hydrant assembly to separate cleanly from standpipe without damage to internal parts or loss of water. Repair is easily accomplished with economical field repair kit. Also allows upper to have full 360° adjustment.

K 8 1 - D K81-D H Y D R A N T A D VA N TA G E S

Kennedy Hydrants are designed for performance, serviceability, and outstanding longevity. Here’s why experienced pros insist on Kennedy’s advantages:

Backed by over 100 years of hydrant design know-how, the K81-D…