238031-event.pdf

PDF 164 KB Posted Jun 28, 2017

Attached to: Transportation Referencing Information System (TRIS) Project
Solicitation number: MDT-RFP-2017-0405SH
Issued by: Montana

About this file

Written by GovTribe AI · May 20, 2025

This is a Request for Proposal (RFP) issued by the Montana Department of Transportation (MDT) for the Transportation Referencing Information System (TRIS) Project. The RFP seeks a commercial-off-the-shelf (COTS) highway data management and linear reference system to support MDT's business needs. The project aims to select, acquire, implement, and maintain a foundational linear referencing system for all business entities, with requirements including roadway feature inventory management, MIRE support, GIS visualization, spatial analysis, and web service interfaces with MDT management systems. The RFP was released on 6/28/2017, with proposals due by 8/22/2017, and the desired implementation timeline is to have the system fully operational by July 1, 2018.

The preferred procurement approach involves paying for software and deployment upon successful implementation, followed by annual maintenance fees. MDT anticipates implementation costs ranging from $750,000 to $1,500,000, with subsequent annual maintenance under $300,000. The solution must be a fully operational COTS web application actively used by at least one current client comparable to Montana in scope, with implementation or substantial upgrade within the last five years. The RFP includes multiple appendices and attachments detailing functional requirements, interface specifications, pricing schedules, and other technical and administrative details for potential vendors to review and respond to.

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Transportation Referencing Information System (TRIS) Project The goal of this procurement is to obtain a commercial-off-the-shelf (COTS) highway data management and linear reference system to support a wide variety of the Montana Department of Transportation’

Released 6/28/2017 1:30 PM MST Type Request for Proposal

Open 6/28/2017 3:30 PM MST Number MDT-RFP-2017-0405SH

Close 8/22/2017 2:00 PM MST Currency US Dollar

Contacts

Steve Haynes SHaynes@mt.gov

Phone +1 406-444-2516

Commodity Codes

Commodity Code Description

0902 Computing Equipment & Software - GIS/GPS Equipment

0910 Computing Equipment & Software - Software

0911 Computing Equipment & Software - Software as a Service (SaaS)

1007 Computing Services - GIS Services

5038 Transportation Goods & Services - Transportation Planning Services

Description

The Montana Department of Transportation is seeking to select, acquire, implement, and maintain a foundational linear referencing system for use by all business entities reliant on such information. In addition to a core linear referencing system, the solution must also include the ability to maintain an associated roadway feature inventory, support MIRE, support the ability to visualize the LRS and feature inventory in a GIS, perform spatial analysis, and have the ability to be interfaced (via web services) with all applicable MDT management systems (e.g. Pavement Management, Maintenance Management, Bridge Management, and a host of others). Further, the solution must be structured to help ensure data integrity, it must be able to manage unique highway features. The successful Offeror must be able to migrate existing MDT data into the new solution.

The proposed solution must be a COTS computer (web) application which is fully operational and commercially available on the due date for this RFP. Operational and commercially available means a deployed, operational system in active use by at least one current client of the Offeror. One of the current clients should be roughly equal in scope to Montana or larger, and which was implemented or substantially upgraded in the last five years.

Since the existing MDT linear reference system is outdated and does not meet the current business needs of the agency, the proposed solution will ideally be in place and fully operational by July 1, 2018.

The preferred costing model for this engagement is to pay for the software and its deployment upon successful implementation, and then pay an annual maintenance fee in subsequent years. MDT anticipates the cost of implementation will range from $750,000 to $1,500,000 and subsequent annual maintenance will be less than $300,000 annually.

Required to View Event

Prerequisites Required to Enter Bid

08 January 201808 January 2018 mailto:SHaynes@mt.gov mailto:SHaynes@mt.gov mailto:SHaynes@mt.gov

1. Please review and accept the information regarding SECTION 1 - INTRODUCTIONS AND

INSTRUCTIONS.

2. Please review and accept SECTION 2 - RFP STANDARD INFORMATION.

Please review and accept the Vendor Resources Handbook - Responding to Events in eMACS. Additional resources are available at: http://vendorresources.mt.gov/

4. Please review and accept the Single Point of Contact information.

5. Please review and accept the RFP Schedule of Events.

6. Please review and accept the pre-proposal conference information.

7. Please review and accept the information in SECTION 6 - EVALUATION PROCESS

DRAFT CONTACT - Offerors have an opportunity to review for requested additions or exceptions to the contract terms. All requests for additions or exceptions must be submitted to the procurement officer listed above by the Q&A deadline. The State reserves the right to address nonmaterial requests for exceptions to the standard terms and conditions and contract language with the lowest bidder/highest scoring offeror during contract negotiation.

Buyer Attachments

1. SECTION 3: SCOPE OF SERVICES/WORK

2. SECTION 4: OFFEROR QUALIFICATIONS

3. SECTION 5: COST PROPOSAL

4. PRODUCT DEMO

5. SCORING TEMPLATE

6. Equal Pay for MT Women Compliance Certificate

7. APPENDIX D CLIENT REFERENCE FORM

8. APPENDIX E FUNCTIONAL REQS

9. APPENDIX F REPORTS

0. APPENDIX G INTERFACE

1. APPENDIX H PRICE SCHEDULE

2. APPENDIX I GLOSSARY

Questions Required Questions

1.1. Offerors must list the contact for their company during this RFP process. Include name, address, phone number, and email address.

1.2. Offerors must provide their response to Section 3 - Scope of Services documents found under Buyer Attachments.

1.3. Offerors must upload their response to Section 4 - Offeror Qualifications documents found under Buyer Attachments.

1.4. Offerors must upload their response to Section 5 - Cost Proposal found under Buyer Attachments.

1.5. Offerors must upload their response to APPENDIX D found under Buyer Attachments.

1.6. Offerors must upload their response to APPENDIX E found under Buyer Attachments.

1.7. Offerors must upload their response to APPENDIX H found under Buyer Attachments.

1.8. Offerors must upload their response to the Equal Pay for MT Women Certification found under Buyer Attachments.

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File details come from the government source that posted it. Updated May 20, 2025.