BETHEL SCHOOL DISTRICT

MULTI SITE ENTRY CANOPIES

Eugene, Oregon

Issue Date:

MAY 23, 2023

GMA Architects

860 West Park Street, Suite 300

Eugene, OR 97401

PROJECT MANUAL

DOCUMENT 00 01 01

TITLE PAGE

TITLE PAGE 00 01 10 - 1

PROJECT MANUAL:

BETHEL SCHOOL DISTRICT

MULTI SITE ENTRY CANOPIES

Eugene, Oregon

OWNER:

Bethel School District

4640 Barger Drive

Eugene, Oregon 97402

CONTACT:

Project Manager: Skylar Fairchild

(541) 689-7693 Office

(541) 461-6300 Fax skylar.fairchild@bethel.k12.or.us

ARCHITECT:

GMA Architects

860 W. Park Suite 300

Eugene, OR 97401

Architect of Record: Joseph E. Moore, AIA

POC: Caterina Savini

(541) 344-9157 Office csavini@gma-arch.com

ELECTRICAL ENGINEERING:

KCL Engineering

199 E. 5th Ave, Suite 35

Eugene, Oregon 97401

Engineer of Record: Shyla Keays-Goodman

POC: Shyla Keays-Goodman

(541) 729-7645 skgoodman@kclengineering.com

STRUCTURAL ENGINEERING:

WORKPOINT Engineering

240 N Broadway, Suite 127

Portland, Oregon 97227

Engineer of Record: Ben John, P.E, S.E., CEng, Instructs, LEED AP

POC: Ben John

(310) 314-0040 bjohn@wrkpointengineering.com

Architect’s Project Number: 23468

DATE: MAY 23, 2023

THESE SPECIFICATIONS ARE INSTRUMENTS OF SERVICE AND AS SUCH ARE THE PROPERTY OF GMA

ARCHITECTS. REUSE OF THESE DOCUMENTS FOR CONSTRUCTION WITHOUT THE EXPRESS WRITTEN

CONSENT OF THE AUTHOR IS UNLAWFUL AND A VIOLATION OF COPYRIGHT LAW. © 2023

mailto:skylar.fairchild@bethel.k12.or.us mailto:csavini@gma-arch.com mailto:skgoodman@kclengineering.com mailto:bjohn@wrkpointengineering.com

DOCUMENT 00 01 10

PROJECT MANUAL TABLE OF CONTENTS

BETHEL SCHOOL DISTRICT MULTISITE ENTRY CANOPIES

TABLE OF CONTENTS 00 01 10 - 1

The following is a list of Divisions, Sections, and Drawings which are included in the Project Manual:

INTRODUCTORY PAGES

Cover Page

00 01 01 Title Page

00 01 10 Project Manual Table of Contents

DIVISION 00 BIDDING AND CONTRACT REQUIREMENTS

00 11 13 Invitation to Bid

00 21 13 Instructions to Bidders, AIA Document A701

00 22 13 Supplementary Instructions to Bidders

00 41 13 Bid Form

00 45 22 First Tier Subcontractor Disclosure Form

00 52 13 Form of Agreement

00 72 13 General Conditions, AIA Document A201

00 73 00 Supplementary Conditions

00 73 43 Prevailing Wage Rates for Public Contracts in Oregon

Effective April 5, 2023

DIVISION 01 GENERAL REQUIREMENTS

01 11 00 Summary of Work

01 22 00 Unit Prices

01 23 00 Alternates

01 25 00 Contract Modification Procedures

01 29 00 Payment Procedures

01 31 00 Project Management and Coordination

01 32 00 Construction Progress Documentation

01 33 00 Submittal Procedures

01 40 00 Quality Requirements

01 50 00 Temporary Facilities and Controls

01 60 00 Product Requirements (Substitution Request Form)

01 73 00 Execution Requirements

01 73 29 Cutting and Patching

01 77 00 Closeout Procedures

01 78 23 Operation and Maintenance Data

01 78 39 Project Record Documents

DIVISION 02 EXISTING CONDITIONS

02 41 00 Demolition

DIVISION 03 CONCRETE

03 10 00 Concrete Forming and Accessories

03 20 00 Concrete Reinforcing

03 30 00 Concrete

DIVISION 05 METALS

05 12 00 Structural Steel Framing

05 50 00 Metal Fabrications

DIVISION 06 WOODS, PLASTICS, & COMPOSITES

06 10 00 Rough Carpentry

BETHEL SCHOOL DISTRICT MULTISITE ENTRY CANOPIES

TABLE OF CONTENTS 00 01 10 - 2

DIVISION 07 THERMAL & MOISTURE PROTECTION

07 41 00 Metal Roof Panels

07 46 46 Fiber Cement Panels

07 60 00 Flashing and General Sheet Metal

07 90 00 Joint Protection

DIVISION 08 WINDOWS & DOORS

08 71 00 Door Hardware

DIVISION 09 FINISHES

09 90 00 Painting and Coating

DIVISION 10 SPECIALTIES

10 13 00 Building Directory Sign

10 29 20 Bird Protection

DIVISION 26 ELECTRICAL

26 05 00 Common Work Results for Electrical

26 05 19 Low Voltage Electrical Power Conductors and Cables

26 05 26 Grounding and Bonding for Electrical Systems

26 05 29 Hangers and Supports for Electrical Systems

26 05 33.13 Conduit for Electrical Systems

26 05 33.16 Boxes for Electrical Systems

26 05 53 Identification for Electrical Systems

26 56 00 Exterior Lighting

DIVISION 28 ELECTRONIC SAFETY AND SECURITY

28 10 00 Access Control and Intrusion Detection System

DIVISION 31 EARTHWORK

31 05 00 General Earthwork Requirements

DIVISION 32 EXTERIOR IMPROVEMENTS

32 13 13 Concrete Paving

32 31 19 Metal Fences and Gates

32 84 23 Design-Build Irrigation

APPENDICES

Appendix A BSD Irving Elementary School Photos

Appendix B BSD Willamette High School Photos

Appendix C BSD Willamette High School Directionals FOR REFERENCE ONLY

DRAWINGS

G000 COVER

G101 COVER WILLAMETTE HIGH SCHOOL

G200 COVER IRVING ELEMENTARY SCHOOL

A100 ENLARGED SITE PLANS

BETHEL SCHOOL DISTRICT MULTISITE ENTRY CANOPIES

TABLE OF CONTENTS 00 01 10 - 3

A110 PLANS, ELEVATIONS, & SECTIONS

A120 DETAILS

A130 DIRECTORY

A200 DEMOLITION PLAN

A210 SITE PLAN

A220 GATE COVER FLOOR AND ROOF PLAN

A221 COVERED WALKWAYS ROOF PLANS AND SECTIONS

S100 GENERAL NOTES

S111 GENERAL NOTES

S120 FLOOR PLAN

S130 ELEVATIONS AND DETAILS

S131 ELEVATIONS AND DETAILS

S2-00 GENERAL NOTES

S2-11 GENERAL NOTES

S2-20 FOUNDATION AND ROOF PLANS

S2-30 TYPICAL DETAILS

E100 GENERAL SYMBOLS

E101 GENERAL NOTES

E102 ENLARGED SITE PLANS

E103 DETAILS

E200 GENERAL NOTES

E201 SITE PLAN

END OF DOCUMENT 00 10 10

INVITATION TO BID 00 11 13 - 1

DOCUMENT 00 11 13

INVITATION TO BID

Sealed bids will be received by Skylar Fairchild, Head of Maintenance, for the BETHEL SCHOOL DISTRICT MULTI

SITE ENTRY CANOPIES on June 13th, 2023, until the Deadline for Bid Submission at 2:00 pm, at the District Office, 4640 Barger Drive Eugene, OR 97402. The Bids will be opened publicly and read aloud immediately after the deadline for submission of bids. Late Bids will not be considered.

Project Identification: Briefly, the project consists of new steel entry canopies at two schools – Irving Elementary

School and Willamette High School. Work includes selective demolition and new concrete, steel framing, fencing and gates, finishes, signage, lighting, and irrigation and landscape restoration where affected by Work.

Beginning May 23rd, 2023, Bidding Documents, including Project Manual, specifications, drawings, bidding forms, and sample form of agreement are available for downloading in pdf format from the State of Oregon OregonBuys site at https://oregonbuys.gov/bso. Those interested in this project should log in to the State of Oregon

OregonBuys system and view the solicitation documents, thereby becoming a Bidding Documents Holder.

Bidding Documents may be examined at the following locations:

State of Oregon OregonBuys website, http://oregonbuys.gov/bso

Bethel School District website, http://www.bethel.k12.or.us

Eugene Builder's Exchange, 2460 W. 11th, Eugene, OR 97402

Douglas Plan Center, 3076 NE Diamond Lake Blvd, Roseburg, OR 97470

Daily Journal of Commerce Project Center, 11 NE Martin Luther King Jr. Blvd Ste 201, Portland, OR 97232

Contractor Plan Center, 9009 SE Adams St, Clackamas, OR 97015

Salem Contractor’s Exchange, 2256 Judson St. Salem, OR 97309

A non-mandatory pre-bid conference walk-through has been scheduled for June 6th , 2023, at 2:00 PM. Location of the conference will be at Willamette High School 1801 Echo Hollow Rd, Eugene, OR 97402, meet outside the main office entry.

Each Bid must be submitted on the prescribed form and accompanied by a Surety Bond, Cashiers Check, or

Certified Check, executed in favor of Bethel School District, in the amount not less than ten percent (10%) of the total bid, based upon the total bid amount for those items bid upon.

Either with the Bid or within two working hours of the Deadline for Submission of Bids, bidders shall submit, on the form provided, information to first-tier subcontractors furnishing labor or labor and materials, as provided in ORS

279C.370. Bids for which disclosure forms are required, but not submitted, will be rejected.

No bid for a construction contract will be received or considered unless the Bidder is registered with the

Construction Contractors Board or licensed by the State Landscape Contractors Board at the time the Bid is made, as required by OAR 137-049-0230. A license to work with asbestos-containing materials under ORS 468A.720 is not required for this project.

For every bid $100,000 or greater, all Contractors and Subcontractors shall have a public works bond, in the amount of $30,000, filed with the Construction Contractors’ Board (CCB), before starting work on the project, unless exempt. A copy of the Contractor’ BOLI Public Works Bond shall be provided with the executed contract documents.

Each Bid shall contain a statement indicating whether the Bidder is a “resident bidder”, as defined in ORS

279A.120.

Each Bid shall contain a statement that the “Contractor agrees to be bound by and will comply with the provisions of ORS 279C.800 through 279C.870 regarding payment of Prevailing Wages”.

Contractor shall certify nondiscrimination in obtaining required subcontractors, in accordance with ORS

INVITATION TO BID – SECTION 01 11 13

INVITATION TO BID SECTION 00 11 13 - 2

279A.110(4).Bethel School District reserves the right to (1) reject any or all Bids not in compliance with all public bidding procedures and requirements, (2) postpone award of the Contract for a period not to exceed sixty (60) days from the date of bid opening, (3) waive informalities in the Bids, and (4) select the Bid which appears to be in the best interest of the District.

Date: May 23rd, 2023

By: Skylar Fairchild

Bethel School District

4640 Barger Drive

Eugene, Oregon 97402

DOCUMENT 00 21 13

INSTRUCTIONS TO BIDDERS

INSTRUCTION TO BIDDERS 00 21 13 - 1

PART 1 GENERAL

1.1 STANDARD FORM

A. Instructions to Bidders - AIA Document A701, 1997 Edition, immediately following are part of this Project Manual.

PART 2 – PRODUCTS

Not Used.

PART 3 – EXECUTION

Not Used.

END OF DOCUMENT 00 21 13

AlA Document A701'" -1997 Instructions to Bidders for the following PROJECT:

(Name and location or address)

THE OWNER:

(Name, legal status and address)

THE ARCHITECT:

(Name, legal status and address)

TABLE OF ARTICLES

1 DEFINITIONS

2 BIDDER'S REPRESENTATIONS

3 BIDDING DOCUMENTS

4 BIDDING PROCEDURES

5 CONSIDERATION OF BIDS

6 POST·BID INFORMATION

7 PERFORMANCE BOND AND PAYMENT BOND

8 FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR

ADDITIONS AND DELETIONS:

The author of this document has added information needed for its completion. The author may also have revised the text of the original

AlA standard form. An Additions and

Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AlA text.

This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification.

AlA Document A701'M -1997. Copyright © 1970, 1974, 1978, 1987 and 1997 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution ofthis AlA® Document, or any 1 portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 09:31 :20 on 04/03/2012 under Order No.3222789509_1 which expires on 10/23/2012, and is not for resale.

User Notes: (1817653606)

ARTICLE 1 DEFINITIONS

§ 1.1 Bidding Documents include the Bidding Requirements and the proposed Contract Documents. The Bidding Requirements consist of the Advertisement or Invitation to Bid, Instructions to Bidders, Supplementary Instructions to Bidders, the bid form, and other sample bidding and contract forms. The proposed Contract Documents consist of the form of Agreement between the Owner and Contractor, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications and all Addenda issued prior to execution of the Contract.

§ 1.2 Definitions set forth in the General Conditions of the Contract for Construction, AlA Document AlOI, or in other Contract Documents are applicable to the Bidding Documents.

§ 1.3 Addenda are written or graphic instruments issued by the Architect prior to the execution ofthe Contract which modify or interpret the Bidding Documents by additions, deletions, clarifications or corrections.

§ 1.4 A Bid is a complete and properly executed proposal to do the Work for the sums stipulated therein, submitted in accordance with the Bidding Documents.

§ 1.5 The Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding Documents as the base, to which Work may be added or from which Work may be deleted for sums stated in Alternate Bids.

§ 1.6 An Alternate Bid (or Alternate) is an amount stated in the Bid to be added to or deducted from the amount of the Base Bid if the corresponding change in the Work, as described in the Bidding Documents, is accepted.

§ 1.7 A Unit Price is an amount stated in the Bid as a price per unit of measurement for materials, equipment or services or a portion ofthe Work as described in the Bidding Documents.

§ 1.8 A Bidder is a person or entity who submits a Bid and who meets the requirements set forth in the Bidding Documents.

§ 1.9 A Sub-bidder is a person or entity who submits a bid to a Bidder for materials, equipment or labor for a portion of the Work.

ARTICLE 2 BIDDER'S REPRESENTATIONS

§ 2.1 The Bidder by making a Bid represents that:

§ 2.1.1 The Bidder has read and understands the Bidding Documents or Contract Documents, to the extent that such documentation relates to the Work for which the Bid is submitted, and for other portions of the Project, if any, being bid concurrently or presently under construction.

§ 2.1.2 The Bid is made in compliance with the Bidding Documents.

§ 2.1.3 The Bidder has visited the site, become familiar with local conditions under which the Work is to be performed and has correlated the Bidder's personal observations with the requirements of the proposed Contract Documents.

§ 2.1.4 The Bid is based upon the materials, equipment and systems required by the Bidding Documents without exception.

ARTICLE 3 BIDDING DOCUMENTS

§ 3.1 COPIES

§ 3.1.1 Bidders may obtain complete sets of the Bidding Documents from the issuing office designated in the Advertisement or Invitation to Bid in the number and for the deposit sum, if any, stated therein. The deposit will be refunded to Bidders who submit a bona fide Bid and return the Bidding Documents in good condition within ten days after receipt of Bids. The cost of replacement of missing or damaged documents will be deducted from the deposit. A Bidder receiving a Contract award may retain the Bidding Documents and the Bidder's deposit will be refunded.

§ 3.1.2 Bidding Documents will not be issued directly to Sub-bidders unless specifically offered in the Advertisement or Invitation to Bid, or in supplementary instructions to bidders.

AlA Document A701'M -1997. Copyright © 1970, 1974, 1978, 1987 and 1997 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA® Document, or any 2 portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 09:31 :20 on 04/03/2012 under Order No.3222789509_1 which expires on 10/23/2012, and is not for resale.

§ 3.1.3 Bidders shall use complete sets of Bidding Documents in preparing Bids; neither the Owner nor Architect assumes responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

§ 3.1.4 The Owner and Architect may make copies of the Bidding Documents available on the above terms for the purpose of obtaining Bids on the Work. No license or grant of use is conferred by issuance of copies of the Bidding Documents.

§ 3.2 INTERPRETATION OR CORRECTION OF BIDDING DOCUMENTS

§ 3.2.1 The Bidder shall carefully study and compare the Bidding Documents with each other, and with other work being bid concurrently or presently under construction to the extent that it relates to the Work for which the Bid is submitted, shall examine the site and local conditions, and shall at once report to the Architect errors, inconsistencies or ambiguities discovered.

§ 3.2.2 Bidders and Sub-bidders requiring clarification or interpretation ofthe Bidding Documents shall make a written request which shall reach the Architect at least seven days prior to the date for receipt of Bids.

§ 3.2.3 Interpretations, corrections and changes of the Bidding Documents will be made by Addendum.

Interpretations, corrections and changes of the Bidding Documents made in any other manner will not be binding, and Bidders shall not rely upon them.

§ 3.3 SUBSTITUTIONS

§ 3.3.1 The materials, products and equipment described in the Bidding Documents establish a standard of required function, dimension, appearance and quality to be met by any proposed substitution.

§ 3.3.2 No substitution will be considered prior to receipt of Bids unless written request for approval has been received by the Architect at least ten days prior to the date for receipt of Bids. Such requests shall include the name of the material or equipment for which it is to be substituted and a complete description of the proposed substitution including drawings, performance and test data, and other information necessary for an evaluation. A statement setting forth changes in other materials, equipment or other portions of the Work, including changes in the work of other contracts that incorporation of the proposed substitution would require, shall be included. The burden of proof of the merit of the proposed substitution is upon the proposer. The Architect's decision of approval or disapproval of a proposed substitution shall be final.

§ 3.3.3 Ifthe Architect approves a proposed substitution prior to receipt of Bids, such approval will be set forth in an Addendum. Bidders shall not rely upon approvals made in any other manner.

§ 3.3.4 No substitutions will be considered after the Contract award unless specifically provided for in the Contract Documents.

§ 3.4 ADDENDA

§ 3.4.1 Addenda will be transmitted to all who are known by the issuing office to have received a complete set of Bidding Documents.

§ 3.4.2 Copies of Addenda will be made available for inspection wherever Bidding Documents are on file for that purpose.

§ 3.4.3 Addenda will be issued no later than four days prior to the date for receipt of Bids except an Addendum withdrawing the request for Bids or one which includes postponement of the date for receipt of Bids.

§ 3.4.4 Each Bidder shall ascertain prior to submitting a Bid that the Bidder has received all Addenda issued, and the Bidder shall acknowledge their receipt in the Bid.

ARTICLE 4 BIDDING PROCEDURES

§ 4.1 PREPARATION OF BIDS

§ 4.1.1 Bids shall be submitted on the forms included with the Bidding Documents.

AlA Document A701'M -1997. Copyright © 1970, 1974, 1978, 1987 and 1997 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution ofthis A1A® Document, or any 3 portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 09:31 :20 on 04/03/2012 under Order No.3222789509_1 which expires on 10/23/2012, and is not for resale.

§ 4.1.2 All blanks on the bid form shall be legibly executed in a non-erasable medium.

§ 4.1.3 Sums shall be expressed in both words and figures. In case of discrepancy, the amount written in words shall govern.

§ 4.1.4 Interlineations, alterations and erasures must be initialed by the signer ofthe Bid.

§ 4.1.5 All requested Alternates shall be bid. If no change in the Base Bid is required, enter "No Change."

§ 4.1.6 Where two or more Bids for designated portions of the Work have been requested, the Bidder may, without forfeiture ofthe bid security, state the Bidder's refusal to accept award ofless than the combination of Bids stipulated by the Bidder. The Bidder shall make no additional stipulations on the bid form nor qualify the Bid in any other manner.

§ 4.1.7 Each copy of the Bid shall state the legal name of the Bidder and the nature oflegal form of the Bidder. The Bidder shall provide evidence of legal authority to perform within the jurisdiction of the Work. Each copy shall be signed by the person or persons legally authorized to bind the Bidder to a contract. A Bid by a corporation shall further give the state of incorporation and have the corporate seal affixed. A Bid submitted by an agent shall have a current power of attorney attached certifying the agent's authority to bind the Bidder.

§ 4.2 BID SECURITY

§ 4.2.1 Each Bid shall be accompanied by a bid security in the form and amount required if so stipulated in the Instructions to Bidders. The Bidder pledges to enter into a Contract with the Owner on the terms stated in the Bid and will, if required, furnish bonds covering the faithful performance of the Contract and payment of all obligations arising thereunder. Should the Bidder refuse to enter into such Contract or fail to furnish such bonds ifrequired, the amount of the bid security shall be forfeited to the Owner as liquidated damages, not as a penalty. The amount ofthe bid security shall not be forfeited to the Owner in the event the Owner fails to comply with Section 6.2.

§ 4.2.2 If a surety bond is required, it shall be written on AlA Document A31 0, Bid Bond, unless otherwise provided in the Bidding Documents, and the attorney-in-fact who executes the bond on behalf ofthe surety shall affix to the bond a certified and current copy of the power of attorney.

§ 4.2.3 The Owner will have the right to retain the bid security of Bidders to whom an award is being considered until either (a) the Contract has been executed and bonds, if required, have been furnished, or (b) the specified time has elapsed so that Bids may be withdrawn or ( c) all Bids have been rejected.

§ 4.3 SUBMISSION OF BIDS

§ 4.3.1 All copies of the Bid, the bid security, if any, and any other documents required to be submitted with the Bid shall be enclosed in a sealed opaque envelope. The envelope shall be addressed to the party receiving the Bids and shall be identified with the Project name, the Bidder's name and address and, if applicable, the designated portion of the Work for which the Bid is submitted. If the Bid is sent by mail, the sealed envelope shall be enclosed in a separate mailing envelope with the notation "SEALED BID ENCLOSED" on the face thereof

§ 4.3.2 Bids shall be deposited at the designated location prior to the time and date for receipt of Bids. Bids received after the time and date for receipt of Bids will be returned unopened.

§ 4.3.3 The Bidder shall assume full responsibility for timely delivery at the location designated for receipt of Bids.

§ 4.3.4 Oral, telephonic, telegraphic, facsimile or other electronically transmitted bids will not be considered.

§ 4.4 MODIFICATION OR WITHDRAWAL OF BID

§ 4.4.1 A Bid may not be modified, withdrawn or canceled by the Bidder during the stipulated time period following the time and date designated for the receipt of Bids, and each Bidder so agrees in submitting a Bid.

§ 4.4.2 Prior to the time and date designated for receipt of Bids, a Bid submitted may be modified or withdrawn by notice to the party receiving Bids at the place designated for receipt of Bids. Such notice shall be in writing over the

AlA Document A701'M - 1997. Copyright © 1970, 1974, 1978, 1987 and 1997 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution ofthis AlA® Document, or any 4 portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 09:31 :20 on 04/03/2012 under Order No.3222789509_1 which expires on 10/23/2012, and is notfor resale.

signature of the Bidder. Written confinnation over the signature of the Bidder shall be received, and date- and time-stamped by the receiving party on or before the date and time set for receipt of Bids. A change shall be so worded as not to reveal the amount of the original Bid.

§ 4.4.3 Withdrawn Bids may be resubmitted up to the date and time designated for the receipt of Bids provided that they are then fully in conformance with these Instructions to Bidders.

§ 4.4.4 Bid security, if required, shall be in an amount sufficient for the Bid as resubmitted.

ARTICLE 5 CONSIDERATION OF BIDS

§ 5.1 OPENING OF BIDS

At the discretion of the Owner, if stipulated in the Advertisement or Invitation to Bid, the properly identified Bids received on time will be publicly opened and will be read aloud. An abstract of the Bids may be made available to Bidders.

§ 5.2 REJECTION OF BIDS

The Owner shall have the right to reject any or all Bids. A Bid not accompanied by a required bid security or by other data required by the Bidding Documents, or a Bid which is in any way incomplete or irregular is subject to rejection.

§ 5.3 ACCEPTANCE OF BID (AWARD)

§ 5.3.1 It is the intent of the Owner to award a Contract to the lowest qualified Bidder provided the Bid has been submitted in accordance with the requirements of the Bidding Documents and does not exceed the funds available.

The Owner shall have the right to waive informalities and irregularities in a Bid received and to accept the Bid which, in the Owner's judgment, is in the Owner's own best interests.

§ 5.3.2 The Owner shall have the right to accept Alternates in any order or combination, unless otherwise specifically provided in the Bidding Documents, and to detennine the low Bidder on the basis of the sum of the Base Bid and Alternates accepted.

ARTICLE 6 POST·BID INFORMATION

§ 6.1 CONTRACTOR'S QUALIFICATION STATEMENT

Bidders to whom award of a Contract is under consideration shall submit to the Architect, upon request, a properly executed AlA Document A305, Contractor's Qualification Statement, unless such a Statement has been previously required and submitted as a prerequisite to the issuance of Bidding Documents.

§ 6.2 OWNER'S FINANCIAL CAPABILITY

The Owner shall, at the request of the Bidder to whom award of a Contract is under consideration and no later than seven days prior to the expiration of the time for withdrawal of Bids, furnish to the Bidder reasonable evidence that financial arrangements have been made to fulfill the Owner's obligations under the Contract. Unless such reasonable evidence is furnished, the Bidder will not be required to execute the Agreement between the Owner and Contractor.

§ 6.3 SUBMITTALS

§ 6.3.1 The Bidder shall, as soon as practicable or as stipulated in the Bidding Documents, after notification of selection for the award of a Contract, furnish to the Owner through the Architect in writing:

.1 a designation of the Work to be performed with the Bidder's own forces;

.2 names of the manufacturers, products, and the suppliers of principal items or systems of materials and equipment proposed for the Work; and

.3 names of persons or entities (including those who are to furnish materials or equipment fabricated to a special design) proposed for the principal portions of the Work.

§ 6.3.2 The Bidder will be required to establish to the satisfaction of the Architect and Owner the reliability and responsibility of the persons or entities proposed to furnish and perform the Work described in the Bidding Documents.

§ 6.3.3 Prior to the execution of the Contract, the Architect will notify the Bidder in writing if either the Owner or Architect, after due investigation, has reasonable objection to a person or entity proposed by the Bidder. If the Owner or Architect has reasonable objection to a proposed person or entity, the Bidder may, at the Bidder's option, (1)

AlA Document A70FM -1997. Copyright © 1970, 1974, 1978, 1987 and 1997 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution ofthis AlA® Document, or any 5 portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 09:31 :20 on 04/03/2012 under Order No.3222789509_1 which expires on 10/23/2012, and is not for resale.

withdraw the Bid or (2) submit an acceptable substitute person or entity with an adjustment in the Base Bid or Alternate Bid to cover the difference in cost occasioned by such substitution. The Owner may accept the adjusted bid price or disquality the Bidder. In the event of either withdrawal or disqualification, bid security will not be forfeited.

§ 6.3.4 Persons and entities proposed by the Bidder and to whom the Owner and Architect have made no reasonable objection must be used on the Work for which they were proposed and shall not be changed except with the written consent of the Owner and Architect.

ARTICLE 7 PERFORMANCE BOND AND PAYMENT BOND

§ 7.1 BOND REQUIREMENTS

§ 7.1.1 If stipulated in the Bidding Documents, the Bidder shall furnish bonds covering the faithful performance of the Contract and payment of all obligations arising thereunder. Bonds may be secured through the Bidder's usual sources.

§ 7.1.2 If the furnishing of such bonds is stipulated in the Bidding Documents, the cost shall be included in the Bid. If the furnishing of such bonds is required after receipt of bids and before execution of the Contract, the cost of such bonds shall be added to the Bid in determining the Contract Sum.

§ 7.1.3 If the Owner requires that bonds be secured from other than the Bidder's usual sources, changes in cost will be adjusted as provided in the Contract Documents.

§ 7.2 TIME OF DELIVERY AND FORM OF BONDS

§ 7.2.1 The Bidder shall deliver the required bonds to the Owner not later than three days following the date of execution of the Contract. If the Work is to be commenced prior thereto in response to a letter of intent, the Bidder shall, prior to commencement of the Work, submit evidence satisfactory to the Owner that such bonds will be furnished and delivered in accordance with this Section 7.2.1.

§ 7.2.2 Unless otherwise provided, the bonds shall be written on AlA Document A312, Performance Bond and Payment Bond. Both bonds shall be written in the amount of the Contract Sum.

§ 7.2.3 The bonds shall be dated on or after the date of the Contract.

§ 7.2.4 The Bidder shall require the attorney-in-fact who executes the required bonds on behalf of the surety to affix thereto a certified and current copy of the power of attorney.

ARTICLE 8 FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR

Unless otherwise required in the Bidding Documents, the Agreement for the Work will be written on AlA Document A101, Standard Form of Agreement Between Owner and Contractor Where the Basis of Payment Is a Stipulated Sum.

AlA Document A701 TM -1997. Copyright © 1970, 1974, 1978, 1987 and 1997 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution ofthis AlA® Document, or any 6 portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 09:31 :20 on 04/03/2012 under Order No.3222789509_1 which expires on 10/23/2012, and is not for resale.

DOCUMENT 00 22 13

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 00 22 13 – 1

PART 1 – GENERAL

The following Supplementary Instructions to Bidders modify, change from or add to AIA Document A701

Instruction To Bidders, 1997 Edition. Where any Article of the Instructions to Bidders is modified or any paragraph, subparagraph, or clause thereof is modified or deleted by these Supplementary Instructions to Bidders, the unaltered provisions of that Article, paragraph, subparagraph, or clause shall remain in effect.

1.1 ARTICLE 2 BIDDER’S REPRESENTATIONS

A. Add the following subparagraphs to 2.1.3:

2.1.3.1 Bidders are required to attend any mandatory pre-bid conferences or tours as stated in the

Advertisement for Bids. Bidders not attending this pre-bid conference and tour shall be disqualified from bidding. Bidders will be required to sign in at the project site prior to the conference or tour.

2.1.3.2 Bidders are encouraged to visit the site(s) to become familiar with existing conditions. The Owner is not responsible and shall not bear financial burden for oversights made by the Bidder for failure to inspect sites prior to submitting a bid.

2.1.3.3 In all cases, persons wishing to examine the area of work must contact Skylar Fairchild, (541) 689-

7693, prior to visiting the work area.

B. Add the following paragraph 2.1.5:

2.1.5 The Bidder certifies by signing the Bid that the Bidder has a drug-testing program in place for its employees that includes, at a minimum, the following:

.1 A written employee drug-testing program, .2 Required drug testing for all new Subject Employees, or alternatively, requiring testing of Subject

Employees every six months on a random selection basis, .3 Required testing of a Subject Employee when the Contractor has reasonable cause to believe the

Subject Employee is under the influence of drugs, and

.4 Required testing of a Subject Employee when the Subject Employee is involved in: (i) an incident causing an injury requiring treatment by a physician, or (ii) an incident resulting in damage to property or equipment.

A drug-testing program that meets the above requirements will be deemed a “Qualifying Employee Drug-testing Program.” For purposes of this rule an employee is a “Subject Employee” only if that employee will be working on the Project job site; and

That if awarded the Public Improvement Contract, the Bidder will execute a contract in which the Contractor shall represent and warrant to the District that the Qualifying Employee Drug-testing Program is in place at the time of contract execution and will continue in full force and effect for the duration of the Public

Improvement Contract; and that the Contract will condition the Agency’s performance obligation upon the

Contractor’s compliance with this representation and warranty; and

That the Public Improvement Contract shall contain Contractor’s covenant requiring each subcontractor providing labor for the Project to:

.1 Demonstrate to the Contractor that it has a Qualifying Employee Drug-testing Program for the subcontractor’s Subject Employees, and represent and warrant to the Contractor that the Qualifying

Employee Drug-testing Program is in place at the time of subcontract execution and will continue in full force and effect for the duration of the subcontract; or

.2 Require the subcontractor’s Subject Employees to participate in the Contractor’s Qualifying Employee

Drug-testing Program for the duration of the subcontract.

1.2 ARTICLE 3 BIDDING DOCUMENTS

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 00 22 13 – 2

A. 3.3 SUBSTITUTIONS

1. Add the following:

3.3.2.1 All requests for approval must be submitted in duplicate on "Substitution Request Form".

Include a self-addressed stamped envelope. Requests received by Architect less than ten (10) days prior to bid may not be considered.

B. 3.4 ADDENDA

1. Delete paragraph 3.4.1 and substitute the following:

3.4.1 Addenda will be issued to plan centers listed in the Advertisement for Bids and all firms listed on the Planholder List on-file at Architect’s office.

1.3 ARTICLE 4 BIDDING PROCEDURES

A. 4.1 PREPARATION OF BIDS

1. Add the following Paragraphs:

4.1.8 Bidders shall certify to non-collusion practices on the form included as part of the Bid Form, to be submitted with the Bid Form.

.1 A Non-Collusion Affidavit is required for any contract awarded pursuant to the bid. According to the Oregon Public Contracts and Purchasing Laws, a public contracting agency may reject any or all bids upon a finding of the agency that it is in the public interest to do so (ORS 279C.395). This agency finds that it is in the public interest to require the completion of this affidavit by potential contractors.

.2 The Non-Collusion Affidavit must be executed by the member, officer or employee of the bidder who makes the final decision on prices and the amount quoted in the bid.

.3 Bid rigging and other efforts to restrain competition, and the making of false sworn statements in connection with the submission of bids are unlawful and may be subject to criminal prosecution.

The person who signs the Affidavit should examine it carefully before signing and assure himself or herself that each statement is true and accurate, making diligent inquiry, as necessary, of all other persons employed by or associated with the bidder with responsibilities for the preparation approval or submission of the bid.

.4 In the case of a bid submitted by a joint venture, each party to the venture must be identified in the bid documents, and an Affidavit must be submitted separately on behalf of each party.

.5 The term "complementary bid" as used in the Affidavit has the meaning commonly associated with the term in the bidding process, and includes the knowing submission of bids higher than the bid of another firm, any intentionally high or noncompetitive bid, and any other form of bid submitted for the purpose of giving a false appearance of competition.

.6 Failure to file an Affidavit in compliance with these instructions will result in disqualification of the bid.

4.1.9 Bidders shall certify to non-discrimination in employment practices on the form, included as part of the Bid Form, to be submitted with the Bid Form. By submitting its bid, the Bidder certifies conformance to the applicable federal acts, executive orders, and Oregon statutes and regulations concerning affirmative action toward equal employment opportunities. All information and reports required by the federal or Oregon state governments having responsibility for the enforcement of such laws shall be supplied to the Owner in compliance with such acts, regulation, and orders.

4.1.10 Bidder shall indicate, on the Bid Form where provided, the bidder's status as a "resident" or

"non-resident" in accordance with ORS 279C.365 and ORS 279A.120.

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 00 22 13 – 3

4.1.11 First-Tier Subcontractor Disclosure:

.1 Within two working hours after the date and time of the deadline when the bids are due, a

Bidder shall submit to the District a disclosure of the first-tier subcontractors that will be furnishing labor or will be furnishing labor and materials in connection with the public improvement; and will have a contract value that is equal to or greater than 5% of the project bid or $15,000, whichever is greater, or $350,000, regardless of the percentage of the total project bid.

.2 The disclosure of first–tier subcontractors shall include the name of each subcontractor, the category of work that the subcontractor would be performing, and the dollar value of each subcontract.

.3 The first-tier subcontractor disclosure applies only to public improvements with a contract value of more than $100,000.

.4 The District will consider the bid of any contractor that does not submit a required subcontractor disclosure to the District to be a non-responsive bid. A non-responsive Bid will not be considered for

Award.

.5 Contractor shall certify that all subcontractors performing Work are registered with the

Construction Contractors Board or licensed by the State Landscape Contractors Board in accordance with ORS 701.035 to 701.055 before the subcontractors commence work under the Contract.

B. 4.2 BID SECURITY

1. Delete paragraphs 4.2.2 and 4.2.3 and substitute the following:

4.2.2 Each Bid shall be accompanied by a surety bond, cashiers check, or certified check, executed in favor of Bethel School District, in the amount not less than ten percent (10%) of the total bid, based upon the total bid amount for those items bid upon. Should the Bidder refuse to enter into such

Contract or fail to furnish Performance and Labor and Materials Payment Bonds and Certificates of

Insurance as required by the Supplementary Conditions within ten (10) working days after contract forms are provided to the Bidder, the amount of the Bid Security may be forfeited to the Owner as liquidated damages, not as a penalty.

.1 The Surety Bond shall be written by a Bonding Company authorized and licensed by the Oregon

Insurance Commissioner. The bonding company must be listed on the most current US

Government Treasury List, Department Circular 570, or approved PRIOR TO BID SUBMISSION by the Bethel School District’s Risk Manager. The Bond shall be on AIA Document A310, most current edition. The Attorney-in-Fact who executes the Bond on behalf of the Surety shall affix to the

Bond, a certified copy of a power of attorney.

.2 The Owner will have the right to retain the Bid Security of Bidders until either; a) the Contract has been executed and Bonds have been furnished, or b) the specified time has elapsed so that Bids may be withdrawn, or c) all Bids have been rejected.

C. 4.4 MODIFICATION OR WITHDRAWAL OF BID

1. Delete paragraph 4.4.1 and substitute the following:

4.4.1 A Bid may not be withdrawn or canceled by the Bidder following the time and date designated for the receipt of bids to the expiration of a 60 day period. The Bid for that sixty days is irrevocable and each Bidder so agrees in submitting a Bid.

1.4 ARTICLE 6 POST-BID INFORMATION

A. Delete Paragraph 6.1.

B. Modify paragraph 6.3.1 as follows:

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 00 22 13 – 4

In the first sentence delete the phase "as soon as practicable" and add "within 48 hours."

C. Add the following:

6.3.1.4 Where asbestos abatement is required, Contractor or appropriate subcontractor shall be licensed by the Department of Environmental Quality to perform "asbestos abatement work", per OAR 340-248-

0120, Adopted 1/25/90, and meet requirements of AHERA as specified in the Federal Register, 40 CFR part

763. Bidder shall submit evidence of licensing to Owner.

1.5 ARTICLE 7 PERFORMANCE BOND AND PAYMENT BOND

A. 7.1 BOND REQUIREMENTS

1. Delete paragraphs 7.1.1, 7.1.2 and 7.1.3 and add the following:

7.1.1 Unless otherwise stated in the solicitation document, prior to execution of the Agreement, the successful Bidder shall furnish a separate Performance Bond and a Labor Bond and Materials

Payment Bond that in all respects conform to the requirements of ORS 279C.380 covering faithful performance of the Contract, and the payment of all obligations arising thereunder, each in an amount equal to one hundred percent (100%) of the Contract sum. The duration of the performance bond shall match the length of the project warranty.

7.1.2 Bonds shall be submitted on AIA Document A312, latest edition.

7.1.3 The surety issuing such bonds shall be duly authorized and licensed to issue bonds in the

State of Oregon. The bonds shall be executed by an attorney-in-fact, principal or other authorized representative for the surety company, showing the Oregon agent for service, and bears the seal of the surety company. Where the bond is executed by a person outside the state of Oregon, his authority to execute bonds shall be shown. The Bonds shall be fully executed, payable to the Owner.

7.1.4 The cost of furnishing such bonds shall be included in the Bid.

B. BOLI Public Works Bond:

1. Add the following:

Pursuant to ORS 279C.836, for any contract awarded where the contract price is $100,000.00 or greater, the Contractor and every subcontractor shall have a Public Works bond filed with the

Construction Contractors Board before starting work on the project. This bond is in addition to performance bond and payment bond requirements. A copy of the Contractor’s BOLI Public Works

Bond shall be provided with the executed contract.

1.2TIME OF DELIVERY AND FORM OF BONDS

A. Delete paragraph 7.2.1 and substitute the following:

7.2.1 The successful Bidder will be provided with contract forms through the Architect. These forms shall be executed and delivered to the Owner, along with Performance Bond and Labor and Material Payment

Bond, within ten (10) days after receiving forms.

B. Add the following article:

ARTICLE 9 MISCELLANEOUS PROVISIONS

9.1 ADMINISTRATIVE RULES

All bidders are required to comply with the provisions of Oregon Revised Statutes and District Policy.

Attention is directed to ORS 244, Government Ethics; ORS 279A and 279C, Public Contracting Code; Oregon

Administrative Rules, Chapter 137, Divisions 46, 48 and 49; and District Policy.

9.2 PROTEST OF BID

Protests of bid specifications or contract terms shall be presented to the Owner in writing five (5) calendar

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 00 22 13 – 5

days prior to bid opening. Such protest or request for change shall include the reason for protest or request, and any proposed changes to specifications or terms. No protest against award because of the content of bid specifications or contract terms shall be considered after the deadline established for submitting such protest.

9.3 PROTEST OF AWARD

Any actual bidder or proposer who is adversely affected by the Owner's notice of award of the contract to another bidder or proposer on the same solicitation shall have seventy two (72) hours from the notice of award to submit to the Owner, a written protest of the notice of award. In order to be an adversely affected or aggrieved bidder or proposer with a right to submit a written protest, a bidder or proposer must itself claim to be eligible for award of the contract as the lowest responsible bidder or best proposer and must be next in line for award.

9.4 FINAL AWARD

The written notice of award of the contract shall constitute a final decision of the Owner to award the contract if no written protest of the notice of award is filed with the Owner within the designated time.

PART 2 – PRODUCTS

Not Used.

PART 3 – EXECUTION

END OF DOCUMENT 00 22 13

DOCUMENT 00 41 13

BID FORM

BID FORM 00 41 13 – 1

BID FOR: Bethel School District Multi Site Entry Canopies

Submitted to: Skylar Fairchild Bid Deadline: June 13th, 2023, at 02:00 pm

4640 Barger Drive

Eugene, OR 97402

Submitted by: _______________________________________________________________________________ (Company Name)

BASE BID

The undersigned proposes to furnish all material, equipment, and labor required for the complete project, and to perform all work in strict accordance with the Contract Documents for the lump sum prices indicated below with completion occurring on or prior to the dates indicated:

BASE BID:

Bid: ____________________________________________________________________ $ ____________________ (Words) (Figures)

The undersigned agrees, if awarded the Contract, to substantially complete Base Bid work on or before the dates specified in Section 01 11 00.

ALTERNATE BIDS:

The Undersigned proposes to ADD TO the Base Bid indicated above the items of work relating to the following

Alternate as described in the Project Manual, Section 01 23 00.

ALTERNATE NO. 1:

Provide new pole light and footing.

Bid: ____________________________________________________________________ $ ____________________

(Words) (Figures)

The undersigned agrees, if awarded the Contract, to substantially complete all Alternate No. 1 work on or before dates specified in Section 01 11 00.

It is understood that the Base Bid may be adjusted for any alternates in determining the amount of the Contract.

Any or all of such Alternates may be accepted or reinstated by the Owner at any time within 60 days from the date of the Contract Award by the Owner, at the respective amounts named herein.

UNIT PRICES:

The following Unit Prices as designated in Section 01 22 00, are submitted by the Undersigned Bidder as a proposed basis for additive or deductive adjustment to the Base Bid in the event Contract changes are required involving the

Items described. It is understood, and agreed, that any Unit Price is subject to acceptance by the Owner and thereafter it will be entered into the Agreement.

Unit of Measure Description Unit Cost

Unit Price 1: $

BID SECURITY

Accompanying herewith is Bid Security, which is not less than ten percent (10%) of the total amount of the Base Bid plus additive alternates.

STIPULATIONS

BID FORM 00 41 13 – 2

The undersigned agrees, if awarded the contract, to comply with the provisions of Oregon Revised Statutes 279C.800 through 279C.870 pertaining to the payment of prevailing rates of wage.

The undersigned agrees, if awarded the Contract, to execute and deliver to the Owner within ten (10) working days after receiving contract forms, a signed Agreement and a satisfactory Performance Bond and Payment Bond each in an amount equal to 100 percent (100%) of the Contract Sum.

For every Agreement of $100,000 or greater in value, all Contractors and Subcontractors shall have a public works bond in the amount of $30,000, filed with the Construction Contractors’ Board (CCB), in compliance with ORS

279C.836, before starting work on the project unless exempt. Contractor agrees to provide a copy of the Contractor’s

BOLI Public Works bond with the signed Agreement as Specified in the Supplementary Conditions.

The undersigned agrees that the Bid Security accompanying this proposal is the measure of liquidated damages which the Owner will sustain by the failure of the undersigned to execute and deliver the above named agreement and bonds; and that if the undersigned defaults in executing that agreement within ten (10) days after forms are provided or providing the bonds, then the Bid Security shall become the property of the Owner; but if this proposal is not accepted within sixty (60) days of the time set for the opening of bids, or if the undersigned executes and delivers said agreement and bonds,…