234077 RFQ Abatement Demolition Contractors.pdf

RFQ 234077

REQUEST FOR QUALIFICATIONS

FOR ABATEMENT/DEMOLITION CONTRACTORS

279C.430 Prequalification of Demolition/Abatement Contractors

City of Salem

Issued: October 3, 2023

Proposal Closing Date:

October 31, 2023, 2:00 p.m. PST

Single Point of Contact [SPC]: Shawna Self – City of Salem Purchasing

Title for Proposal: 234077 Public Works Building 2 Abatement/Demolition Pre-Qualification

Email: sself@cityofsalem.net mailto:sself@cityofsalem.net

INTRODUCTION

The existing City Shops Administrative Building, Building No. 2, at 1410 20th Street SE, has reached the end of its useful design life. It is scheduled for hazardous material abatement and demolition subsequent to completion of the new Public Works Operations building currently under construction at 1457 23rd Street SE.

PROJECT SCOPE

Demolition & Abatement

Excavation/Grading & Other Minor Items Associated with Demolition/Abatement

SCHEDULE

Request for Qualifications ("RFQ") Advertised October 3, 2023

Request for Clarifications/Protest of RFQ Due 5:00 p.m. October 20, 2023

Qualification Submittals Due

Prequalified Bidder List Released

2:00 p.m. October 31, 2023

TBD

PRE-QUALIFICATION CONFERENCE:

There will not be a prequalification conference or site tour prior to the submission of prospective firms RFQ responses.

PREQUALIFICATION PROCESS

To accomplish the objectives of City of Salem (the “City”) of efficient and effective utilization of resources, the City is conducting a mandatory prequalification process (ORS 279C.430) to procure demolition/abatement contractor construction services for the public works building 2 demolition/abatement project.

The prequalification process consists of the following basic steps:

1. City advertises RFQ.

2. Eligible bona fide general contractors respond with Statement(s) of

Qualifications based on solicitation (“Participating Contractors”).

3. City evaluation team grades all applicants.

4. Successful general contractors are named and formally notified of prequalification (“Bidders”).

5. Prequalified Bidders will be invited to participate in the formal public lump-sum construction contract bid process described in this RFQ.

No Participating Contractor may submit a bid for the noted project without having been prequalified in accordance with this RFQ. A contract may be awarded only to the prequalified bidder that submits the lowest responsive and responsible bid pursuant to the City's Public

Contracting Rules and the State of Oregon Public Contracting Code.

PURPOSE OF THE RFQ

Participating Contractors that meet the selection criteria will be invited to participate in bidding on the following construction project:

Project Overview:

A. City of Salem Public Works Building 2 – Demolition/Abatement Project

a. Demolition and hazardous material abatement

b. Associated excavation, backfill and grading related to demolition and abatement scope

B. Other City of Salem Demolition/Abatement Needs - Other Projects TBD

a. City of Salem may utilize this pre-qualified list of Demolition/Abatement contractors for other potential projects between 2023-2027.

CONTRACTOR RESPONSIBILITIES

The selected contractor will have the following responsibilities related to this project, including but not limited to: coordination with all members of the project team; creation and monitoring of the projects schedule; management and oversight of all subcontractors;

coordination with any third-party testing and/or inspection services; production of as-built drawings, implementation of a safety program; and compliance with applicable laws, codes, regulations, and required jurisdictional inspections.

The Project’s plans and specifications are in the final stages and will be complete and included in the bid packages for prequalified Bidders. Prequalified Bidders will be notified before release of the bid documents. The projects are publicly funded. State prevailing wage requirements will apply.

INSTRUCTIONS TO PARTICIPATING CONTRACTORS

Contact with the City During RFQ Process: All communication, questions, clarifications, and/or protests of the RFQ process, terms, conditions, or specifications must be directed SOLELY to the

City’s Procurement Staff identified below. Contact with any member(s) of the City, City Council, capital projects team, operations staff, administration, and/or general staff regarding this process may, at the City’s sole discretion, be considered grounds for disqualification from the process. Any clarification, amendment, addendum, or other change to the solicitation is not binding on the City unless issued in writing.

Please e-mail Shawna Self with any questions and/or clarifications regarding this qualification process.

Shawna Self, City of Salem – Contracts and Procurement Manager

E-Mail: sself@cityofsalem.net

Phone: (503) 588-6445

Submittal Format/Page Limit: Responses must be submitted in the following format: Submit one electronic submittal, including whatever photographs, divider sections, charts, graphs, tables, and text are appropriate to the review of the Participating Contractor’s qualifications. All electronic files must be submitted as portable document format (.pdf) files.

Completed qualifications must arrive electronically via Equity Hub’s Bid Locker at https://bidlocker.us/a/salem_or/BidLocker. The City will not accept qualifications submitted in any other manner.

NO LATE PRE-QUALIFICATIONS WILL BE ACCEPTED.

Your proposal must be uploaded prior to the Closing Date and Time. The City strongly recommends that you give yourself sufficient time and at least ONE (1) day before the closing date and time to begin the uploading process and to finalize your submission. The City accepts no responsibility for non-receipt and/or delays in receipt caused by transmission and reception problems, equipment failure, or any other similar cause. Each Proposal is instantly sealed and will only be visible to the City after the closing date and time. Uploading large documents may take significant time, depending on the size of the file(s) and your internet connection speed. You will receive an email confirmation receipt once you finalize your submission.

Supported web browsers: Chrome, Firefox, Safari, and Vivaldi.

Need Help?

Please contact Equity Hub at help@equityhub.us or (267) 225-1407 for technical questions related mailto:sself@cityofsalem.net https://bidlocker.us/a/salem_or/BidLocker mailto:help@equityhub.us to your submission.

The Vendor Guide for Bid Locker can be found at Vendor Guide for Bid Locker.

Participating Contractors may obtain these pre-qualifications documents by registering on the OregonBuys website and downloading them. Participating Contractors shall consult the OregonBuys system regularly until closing date and time to avoid missing any notices. To register on OregonBuys go to https://oregonbuys.gov. The City shall advertise all Addenda on OregonBuys. Participating Contractors are solely responsible for checking OregonBuys to determine whether or not any Addenda have been issued. RFP documents will not be mailed to prospective proposers.

Page/Font Requirement: Page size is limited to 8½ × 11 inches, with basic text information no smaller than 11-point font.

Form of submission: Each Participating Contractor’s submittal must include one letter of interest, and the Participating Contractor Information Form signed by a corporate officer, partner or owner who is authorized to make such commitments on behalf of the Participating Contractor.

The proposal is to be submitted with the Participating Contractor’s name, address, and title of the RFQ, with closing date and time on the RFQ. Submissions must be delivered to the City no later than the closing date and time https://bidlocker.us/files/Bid%20Locker%20Vendor%20Guide%20-%20Nov%202020.pdf https://oregonbuys.gov/bso/view/login/login.xhtml https://oregonbuys.gov/bso/view/login/login.xhtml https://oregonbuys.gov/bso/view/login/login.xhtml https://oregonbuys.gov/ https://oregonbuys.gov/bso/view/login/login.xhtml https://oregonbuys.gov/bso/view/login/login.xhtml

PREQUALIFICATION CRITERIA

Ref. ORS 279C.375(3)(b) (Standards of Responsibility); 279C.430 (Prequalification of Bidders).

Tab 1: Participating Contractor Information Sheet (5 points).

Each Participating Contractor must provide the following information: full business name, address, phone number(s), e-mail address(es), Web site (if any), date formed, CCB license number, and any other information deemed appropriate to fully describe the business.

The Participating Contractor information form must be signed by an officer of the company with the authority to financially commit the Participating Contractor.

Tab 2: Satisfactory Record of Performance—Similar Projects (25 points).

Describe past projects in which the Participating Contractor performed the demolition and abatement work for all projects above $200,000 performed in Oregon or Washington over the last ten years. Information is to be complete and include contract type, client, construction budget, amount of change orders, and any litigation/claims (including any

BOLI wage claims). Include reference contact information for each project listed. Finally, include all past work/projects (regardless of type of project) specifically for the City of Salem, including details of construction process, change order history, and warranty activity.

Tab 3: Staff & Resources to Meet Contractual Responsibilities (15 points).

List the key individuals who will make up the team for the Project, identify their roles, and describe their relevant qualifications/experience with similar projects (see Tab

2). Also describe the overall resources that the Participating Contractor has available to complete the project. Please list all duties and trades that the Participating Contractor cannot self-perform for the Project scope identified above. Please provide a list of the quantity/size/capacity of any equipment available for this project.

Tab 4: Satisfactory Record of Performance—Schedule (10 points).

Describe the Participating Contractor’s planning, scheduling, phasing, and project-monitoring skills and processes. Describe how the Participating Contractor will proactively manage the sequence and progress of the work, manage subcontractors and suppliers, and coordinate work with consultants and concurrent activities on site.

Also describe how the Participating Contractor will manage its schedule to accommodate owner and third-party observations during construction.

Tab 5: Appropriate Expertise—Project Safety (15 points).

Provide a detailed overview of the Participating Contractor’s safety program. Identify all

OSHA and/or DEQ violations/citations/fines over the last 10 years. Include evidence of an Oregon Experience Modification Rating (EMR) at 1.0 or less preferred.

Tab 6: Satisfactory Record of Performance—References (15 points).

Provide references for the last five projects completed by the Participating Contractor.

Provide additional references to show a minimum of five comparable projects to the one in this RFQ.

Tab 7: Satisfactory Record of Performance—Claim/Litigation/Lien History (15 points).

Describe any and all dispute-resolution proceedings (mediation, arbitration, or litigation) in the Pacific Northwest (Oregon, Washington, Northern California, and Idaho) involving an owner, owner’s representative, or architect/civil engineer or subcontractor or supplier or employee that the Participating Contractor has been involved with over the past ten years, as either plaintiff or defendant. Include a brief synopsis of the case (optional:

include the Participating Contractor’s position on the case), role the Participating

Contractor has/had in the case, current disposition of the case, and final judgment or outcome (if applicable), including for or against the Participating Contractor (if known at this time). This portion of the submission should be included as a separate file.

Note: No disclosure of financial amounts is required; simple disclosure of course of settlement will suffice. Selectively listing projects and the use of selective phrasing in order to avoid disclosing dispute-resolution history may, at the City’s sole discretion, be grounds for disqualification or other action, as the City deems appropriate.

Determination of whether a response contains selective phrasing and/or omissions is at the City's sole discretion.

Examples of such selective phrasing:

• “No firm has been successful in a litigation action against . . .”

• “To date, . . . has never instigated dispute-resolution proceedings against an owner . . .”

• “The team is not aware of any litigation . . .”

• “ . . . is not currently engaged in any dispute-resolution proceedings . . .”

Tab 8: Adequate Financial Capability—Bonding (Prerequisite).

Describe the Participating Contractor’s current bonding capacity. Include a letter from the

Participating Contractor's bonding surety to confirm its capacity.

Tab 9: Adequate Insurance (Prerequisite).

Provide evidence of the liability insurance currently in place for the Participating

Contractor that will be maintained throughout the duration of the Project. Include information on all liability insurance. Coverage must be provided with the following terms and limits in the Insurance Addendum at the end of this RFQ.

SELECTION PROCESS

The following process will be used to determine each Participating Contractor's eligibility to bid on the Project:

A review committee will screen and rank each Participating Contractor based on the criteria described in this RFQ. The City will select firms that have met prerequisite criteria and have a combined evaluator score of 85% or better. The City reserves the right to reject any or all submittals, to cancel or amend the solicitation, and to waive any informality if there is good cause or if doing so would be in the public interest.

The City reserves the right to seek clarifications of each submittal from Participating Contractors and other relevant sources.

The cost of preparation of the qualifications and any related expenses, including travel, are entirely the responsibility of the Participating Contractor.

The City reserves the right to publicly bid any project as the City deems to be in the public interest.

Request for Clarification/Protest of RFQ: Any person may request clarification of or protest the terms and conditions of this RFQ. Such a request or protest must be in writing setting forth the specific request or grounds for protest, and must be filed with the City no less than five business days before the deadline for qualification submittal. An issue that could have been, but was not, raised by a request for clarification or protest of solicitation is not grounds for protest of the decision on prequalification.

Notice of Prequalification List: The City will post notice of Participating Contractors selected to participate in the bid ("Notice") on OregonBuys upon recommendation by the City at the conclusion of the prequalification process. The Notice constitutes the City's final decision to use the selected Bidders.

Right to Protest Prequalification List: Any Participating Contractor that is adversely affected or aggrieved by the Notice will have three business days after the Notice is posted to submit a written protest to the City. The protest must be in accordance with, and proceed as described in, ORS

279C.445 and ORS 279C.450.

Tentative City Public Bid Schedule for Building 2 Demolition/Abatement Project (Selected Bidders Only):

Invitation to Bids November 2023 Prebid Conference November 2023 Request for Clarifications/Questions November 2023 Open Bids December 2023 Contract Award December 2023 Construction Period February-May 2024

RFQ 2023-234077

PARTICIPATING CONTRACTOR INFORMATION FORM

REQUEST FOR QUALIFICATIONS FOR DEMOLITION/ABATEMENT CONTRACTOR

ADVERTISED 10/3/23

Acknowledgement of Addendum: None 1.____ 2._____ 3. _____

Contractor further certifies as follows:

1. All contents of the Statement of Qualifications [including any other forms or documentation, if required under the RFQ and this Information Form], are truthful and accurate.

2. The Proposer does not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, national origin, marital status, age or disability or other non-job-related factors as per ORS chapter 659 and 42 U.S.C. 2000e.

3. If awarded a contract, Participating Contractor understands that this project is governed by state prevailing-wage requirements in accordance with ORS 279C.800 to .870, and agrees to pay the applicable prevailing wages for the projects awarded.

Company Name [DBA]: _________________________________________________

Legal Name: _________________________________________________________

Oregon Contractors License Number:_______________________________________

Type of Organization [Circle One]: Sole Proprietor / Partnership / Corporation

If Corporation, State of Incorporation: _________________________

If Partnership, attach a list of the general and limited partners.

Is the Proposer an Oregon Resident Bidder as provided in ORS 279A.120 [i.e., paid unemployment taxes or income taxes in Oregon during the 12 calendar months immediately preceding submission of the proposal, and has a business address in Oregon]?:

YES______ NO________

BY: _____________________________

Authorized Signature Print Name and Title

CONTACT PERSON:

Name:_________________________________ Telephone: ________________________

Email:_________________________________ Fax: _________________________________

RFQ 2023-234077

INSURANCE REQUIREMENTS ADDENDUM

SAMPLE ALSO THE REQUIREMENT FOR WORKER’S COMPENSATION