234039 Supplemental Information Letter No. 1.pdf

CITY OF SALEM

DEPARTMENT OF FINANCE SERVICES

CONTRACTS & PROCUREMENT

SUPPLEMENTAL INFORMATION LETTER NO. 1

April 27, 2023

BID NO. 234039

FOR: MEDICAL SUPPLIES

CLOSING DATE: MAY 17, 2023 AT 11:00 AM (LOCAL TIME)

The following is questions and answers received on this procurement:

Q: Will this bid be awarded to only one vendor or more than one? Who is the current vendor?

A: Only one vendor will be awarded based off low bid. Bound Tree Medical is the current vendor.

Q: On the Proposal page Attachment 1 there are 2 tabs, appears items on tab 1 are on tab 2 as well, are we pricing both tabs?

A: Just the tab sheet titled “Bid List” needs to be filled out.

Q: If there is one or more manufacturer listed on a line- and Brand indicates NO PREFERENCE-do we need to submit a SUBSTITUTION REQUEST FORM if bidding something not listed? Or can we bid a substitution and make a note in the comments of the manufacturer being bid?

A: For items listed “No Preference”, a substitution form does not need to be filled out, you can write the brand in on the comment section.

Q: When requesting to bid a sub, is it sufficient to submit literature before 5/10, or are samples required as well?

A: For substitutions, just fill out the substitution form and any literature you’d like to include by May 10, 2023 @ 5:00 PM (Local Time). If the Contract Administrator needs any samples, he can let us know at that time.

Q: ESCALATION/DE-ESCALATION AGREEMENT- Manufacturers will not provide documentation of price increases that we can share with customers, and we cannot share invoice or payment information from our manufacturers. Will you accept a price increase at the time of renewal without this documentation from a manufacturer?

A: For the price increases, it would be up to the department to accept it, however it can’t be more than 15%

Q: We are still referring to the 1st tab BID LIST for substitutions,- - we do not need to send any information regarding substitutions we may offer for the 2nd list?

A: Correct

Q: On the 1st list lines 175-177 we still need the manufacturer part # in order to bid correctly, the description isn’t enough to know what the bid is asking for.

A:

Q: Pharmaceutical Section column UNIT- are you asking for a price on a box/carton/pack or EA

UOM in order to supply a TOTAL PRICE we need to know what the UOM is

Example line 185 Adenosine Vial qty is 20- is this 20 EA or 20 paks?

A: UOM = EACH

Q: Glove section I understand we can bid any glove- however they are either 500/case or

1000/case- so it will make a difference in the total price when comparing bids from each supplier- do you have a preference on the qty. per case?

A: 1000/Case lines 175-177 we still need the manufacturer part #

LINE # CATEGORY DESCRIPTION DESCRIPTION2 DESCRIPTION3 MANUFACTURER BRAND MFR NO. QTY UNIT

MASIMO

APPOVED

ALTERNATIVE

MASIMO

APPOVED

ALTERNATIVE

MASIMO

APPOVED

ALTERNATIVE

EA

5 EA

177 MONITORING SPO2 SENSOR PATIENT CABLE ZOLL X-SERIES COMPATIBLE 4 FOOT RAINBOW RC-4 4481 10

1863 10 EA

176 MONITORING SPO2/CO2 SENSOR ZOLL X-SERIES COMPATIBLE ADULT RAINBOW DCI-6 4069

175 MONITORING SPO2 SENSOR ZOLL X-SERIES COMPATIBLE ADULT MASIMO-LNCS DCI

Pharma Items – NDC Numbers Added

LINE

CATEGORY DESCRIPTION DESCRIPTION2 DESCRIPTION3 MANUFACTURER BRAND NDC# QTY UNIT

185 PHARMA ADENOSINE VIAL 12 MG NO PREFERENCE N/A

67457-854-04

APPROVED ALTERNATIVE

20 EACH

186 PHARMA ALBUTEROL VIAL 2.5 MG / 3 ML NO PREFERENCE N/A

0487-9501-25

00487-9501-01

APPROVED ALTERNATIVE

50 EACH

187 PHARMA AMIODARONE VIAL 150 MG / 3 ML NO PREFERENCE N/A

0143-9875-25

APPROVED ALTERNATIVE

20 EACH

189 PHARMA ATROPINE SULFATE PREFILLED SYRINGE 1 MG / 10 ML NO PREFERENCE N/A

76329-3340-1 51662-1378-1

0409-4911-34

APPROVED ALTERNATIVE

15 EACH

191 PHARMA DEXAMETHASONE VIAL 10 MG / 1 ML NO PREFERENCE N/A

00641-0367-21

APPROVED ALTERNATIVE

8 EACH

192 PHARMA DEXTROSE - D10 IV BAG 25 G / 250 ML NO PREFERENCE N/A

0264-7520-20 0338-0023-02

APPROVED ALTERNATIVE

15 EACH

197 PHARMA EPINEPHRINE - 1:1,000 VIAL 1 MG / ML NO PREFERENCE N/A

51662-1290-1

42023-159-25

APPROVED ALTERNATIVE

20 EACH

198 PHARMA EPINEPHRINE - 1:10,000 PREFILLED SYRINGE 1 MG / 10 ML NO PREFERENCE N/A

76329-3318-1

51662-1381-1

APPROVED ALTERNATIVE

50 EACH

201 PHARMA ETOMIDATE

40 ML VIAL or

20 ML VIAL

2 MG / ML NO PREFERENCE N/A

0143-9507-10 51662-1542-1

APPROVED ALTERNATIVE

10 EACH

202 PHARMA GLUCAGON - KIT

POWEDER &

DILUENT

1 MG / 1 ML NO PREFERENCE N/A

0548-5850-00

63323-0593-03

APPROVED ALTERNATIVE

4 EACH

204 PHARMA HALOPERIDOL VIAL 5 MG / 1 ML NO PREFERENCE N/A

0143-9501-25

63323-474-01

APPROVED ALTERNATIVE

8 EACH

205 PHARMA HYDROXOCOBALAMIN FULL KIT 5 G / 200 ML NO PREFERENCE CYANOKIT 50633-0310-11 8 EACH

206 PHARMA IPRATROPRIUM VIAL

0.5 MG / 2.5

ML

NO PREFERENCE N/A

0487-9801-30 0487-9801-25

0487-9801-01

APPROVED ALTERNATIVE

50 EACH

210 PHARMA LIDOCAINE - 2% PREFILLED SYRINGE 100 MG / 5 ML NO PREFERENCE N/A

76329-3390-1 51662-1382-1

0409-4903-34

APPROVED ALTERNATIVE

15 EACH

212 PHARMA NALOXONE PREFILLED SYRINGE 2 MG / 2 ML NO PREFERENCE N/A

76329-3369-1

APPROVED ALTERNATIVE

250 EACH

214 PHARMA NITROGLYCERIN 25 TABLETS/VIAL 0.4 MG / TAB NO PREFERENCE N/A

43598-436-11

APPROVED ALTERNATIVE

4 EACH

218 PHARMA ONDANSETRON DISOLVING TABLETS 4 MG / TAB NO PREFERENCE N/A

68462-157-13

65862-0390-10

APPROVED ALTERNATIVE

30 EACH

219 PHARMA ONDANSETRON DISOLVING TABLETS 8 MG / TAB NO PREFERENCE N/A

65862-0391-10

APPROVED ALTERNATIVE

30 EACH

220 PHARMA ONDANSETRON VIAL 4 MG / VIAL NO PREFERENCE N/A

51662-1245-1

60505-6130-05

APPROVED ALTERNATIVE

20 EACH

Thank you.

Shawna Self, CPPB

Purchasing Manager cc: KELSEY HUTCHINSON, Contract Administrator

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