23379 Project Statement.pdf

DTMB-0427 (R 02/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

751/23379.ABG

PROPOSAL DUE DATE

Thursday, August 3, 2023 at 2:00pm ET

CLIENT AGENCY

Department of Natural Resources – Mackinac Island State Park Commission

PROJECT NAME AND LOCATION

Mackinac Island Field Office and Waste Management Facility Design PROJECT ADDRESS (if applicable) 1856 Fort Service Road, Mackinac Island, MI 49757

CLIENT AGENCY CONTACT

Myron Johnson johnsonm54@michigan.gov

TELEPHONE NUMBER

231-436-4100

DTMB - DCD PROJECT DIRECTOR

Alan Goschka, Project Director; goschkaa@michigan.gov

TELEPHONE NUMBER

517-388-3489

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

A MANDATORY PRE-PROPOSAL MEETING will be conducted by the Issuing Office for this Request for Proposal On Site at the Mackinac Island State Park Field Office, 1856 Fort Service Road, Mackinac Island, MI 49757 at 1:00pm on Tuesday, July 18, 2023.

MANDATORY (Check box if Mandatory)

LEIN Check (Department of Corrections ONLY) All contractor / vendor representatives attending Preproposal Walk Through Meeting must submit a Vendor / Contractor LEIN Request form five business days prior to the meeting date (See the attached Vendor/Contractor LEIN Request Form). Send the LEIN Request form, filled and signed, by email to Daniel T. Smith at email address: smithD76@michigan.gov .

The email “Subject” must include (facility name, project name, date and time of Pre-Proposal Walk Through Meeting).

COVID 19 Precautions:

1. Depending on project location, individuals may be required to wear masks to attend any meetings and for a firm to be eligible to submit proposals / quotations / bids. Bring and be prepared to wear a mask if required upon arrival. Requirements may change at any time and any updated guidance must be followed.

PROJECT DESCRIPTION/SERVICES REQUESTED

Provide a PSC Proposal (Technical and Cost) for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology Management and Budget DTMB Project Statement Form (DMB427), DTMB ISID Billable Rate Professional Services Contract and the DTMB 430 RFP Billable Rate Form (DMB 430) and DTMB Facilities Administration, Design and Construction Division policies and procedures for the development of Contract Bid Documents and Construction Administration. The technical portion shall be concise, include personnel resumes. A proposed schedule for design, bidding and construction must be included.

Project Statement:

Mackinac State Historic Parks (MSHP) is looking to construct a new Field Office and Waste Management Facility on Mackinac Island to service the Mackinac Island State Park.

The existing Field Office, which includes a small office and storage rooms, is located in a portion of a historic structure which does not provide ADA accessibility. MSHP would like to create a new Field Office which would include a lobby, reception counter and two work stations, two offices, conference room, copier area, staff break room (for 10 staff), staff ADA toilets and storage for supplies and printed material.

The existing Waste Management Facility is located on the north end of a pole barn that also houses a lumber storage area. The Waste Management Facility is where garbage is gathered, then consolidated and transferred to British Landing for removal from the island. The existing facility moves approximately 65-70 tons of waste a year, but is operationally inefficient. MSHP would like to create a new, dedicated Waste Management Facility that includes two large bays (approximately 40’ x 40’ with 12’ x 14’ overhead doors to each bay), with water and proper waste drainage. The bays would house general garbage and solid construction material waste respectively. MSHP would like to investigate the option of creating a recycling area to reduce the amount of garbage and also look into a compactor to reduce the amount of hauling required.

Utilities (water, sanitary sewer and electrical) are located within close proximity of both proposed locations.

See attached aerials for reference.

PSC proposals:

Interested bidders shall provide a complete PSC Proposal for all required Professional Services for the project. The consulting services shall be in compliance with the State of Michigan, Department of Management and Budget Contract for Professional Services and DMB Facilities Administration, Design and Construction Division policies and procedures (DMB 430) for the development of Contract Bid Documents and Construction Administration. Proposals shall include Phase 300 Schematic Design and Phase 500 Final Design services as required to produce selected improvement plans including advantages and disadvantages of options, option cost comparisons, and comparative life cycle considerations with a professional recommendation for consideration.

PSC services shall include but are not limited to:

1) Phases 300 and 500 services to develop complete existing facility planning, design, contract document development, permitting and bidding.

2) Preparation and submission of all required permit applications and permit application fees including but not limited to LARA shall be included.

3) The PSC shall be responsible for gathering and verifying all base as-built information required for the proper design of the project.

4) Providing 50% and 90% estimates of construction costs for Phases 300 and 500 development plans.

5) Submittal of 50% and 90% contract documents for owner review for design Phases 300 and 500, posting of bidding documents on the State of Michigan procurement website (SIGMA-VSS), Best Value Bid Evaluation, PSC Recommendation of Contract Award and Contract Administration.

6) Provide a bi-weekly progress summary email to the project team briefly documenting the prior two week’s progress by the PSC and display the initial project schedule and current schedule status.

77)) A graphic bar chart schedule (in weeks) indicating the PSC’s proposed timeline for services based on a proposed PSC contract start date. SSiittee aasssseessssmmeenntt aanndd ddaattaa ccoolllleeccttiioonn wwoorrkk ccaann bbeeggiinn aass ssoooonn aass ppoossssiibbllee aafftteerr ccoonnttrraacctt iiss aawwaarrddeedd aanndd aapppprroovveedd bbyy DDTTMMBB..,, aannttiicciippaattee mmiidd ttoo eenndd ooff MMaayy..

For scheduling purposes, assume fourteen (14) calendar days each of Owner review for 50% and 90% submissions.

88)) Clear documentation of the number of meetings proposed during each Phase, indicating whether the meetings are proposed to be on-site, face to face, by telephone, or in specific electronic format.

While some project team meetings may be considered in the form of computer-based meetings (e.g., GoToMeetings, Teams, Zoom, etc.), key review meetings shall be in person. For all meetings being held for document review, all required review information shall be submitted electronically and in hard copy formats ten (10) days prior to the meetings. At a minimum, meetings will be required at key project intervals including the project planning kick off meeting, 50% reviews and 90% reviews.

9) Maintaining an inclusive, transparent, and informative relationship with DTMB and DNR-MSHP.

AAddddiittiioonnaall RReeqquuiirreemmeennttss

All vendors need to have a Unique Entity Identifier (UEI) number registered in SIGMA All projects are subject to prevailing wages under the Governor’s administrative rule in 2021.

Buy American Preference: As appropriate and consistent with the law, the non-federal entity should, to the greatest extent practicable under a federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products).

The PSC shall be required to maintain a complete project file of all project documentation including, but not limited to, contract documents, all correspondence, all e-mails, and telephone communication logs. The project files shall be maintained in an electronic file format and delivered to the DTMB Design and Construction Division with the PSC’s final Payment Request.

ATTACHMENTS:

Attachment A – Site Aerials

Please NOTE:

Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as bid amount.

Please remember that individual attachments can be no larger than 6mb.

If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance. They can be reached by telephone at 888.734.9749 or by email at sigma-procurement-helpdesk@michigan.gov

Please notify the Office of Design and Construction if you are having SIGMA VSS issues. Include your SIGMA ticket number in an email to our contract specialists, Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov ).

You may be asked to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis. Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

NIGP CODES

90607, 90638, 90644, 90646, 90652, 90658, 92507, 92531, 92534, 92567, 92588, DESIRED SCHEDULE OF WORK

Design Summer and Fall 2023, bid Winter/Spring 2024, possible construction Summer/Fall 2024

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to Alan Goschka, AIA at goschkaa@michigan.gov no later than Thursday, July 27, 2023 at 2:00pm Eastern Time (ET).

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s)