232542JR_Parts_I,_II,_III.pdf

REQUEST FOR PROFESSIONAL SERVICES (“RPS”) – PART I

RPS Part I Rev. 10/11/23 Page 1 of 6

RPS #: 242542JR

RPS TITLE: CEI SERVICES FOR APEX RD AT PALMER BLVD ROUNDABOUT

PURPOSE

In accordance with Section 287.055, Florida Statutes, Sarasota County, a political subdivision of the State of Florida, will receive proposals on the date indicated in OpenGov Procurement (OpenGov), the County’s electronic procurement portal for the purpose of selecting a qualified Proposer to provide Construction, Engineering, and Inspection (CEI) services for roadway widening and intersection improvements at Apex Road and Palmer Blvd. Proposers are required to comply with Part II, Scope of Services.

OpenGov is located at https://procurement.opengov.com/portal/scgov

PROPOSER

2.1 For the purposes of this RPS, the term “Proposer” is defined as the legal entity submitting a proposal.

2.2 Proposers intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Proposer.

QUALIFICATIONS

3.1 The Proposer must be a business organization registered with the Florida Department of Business & Professional Regulation (DBPR) to provide engineering services in the State of Florida at the time of submittal.

3.2 At least one (1) key personnel listed in the Proposal must be a registered Professional Engineer (PE) licensed by the Florida Board of Professional Engineers at the time of submittal.

3.3 Proposer and/or its key personnel shall demonstrate experience providing engineering and inspection services in roadway construction and/or reconstruction, including widening, working in multi-phase construction, roundabout construction and performing oversight of contractor operations and compliance with plans and specifications.

3.4 Preferred Qualifications

3.4.1 At least one (1) key personnel has performed complex technical assignments, made and checked engineering computations, inspected and documented construction work, and conducted testing in accordance with FDOT Standard Specification for

RPS Part I Rev. 10/11/23 Page 2 of 6

Road and Bridge Construction on a project completed within the last ten (10) years.

3.4.2 At least one (1) key personnel possesses a minimum of seven

(7) years of experience in roadway construction and/or reconstruction.

3.4.3 Proposed key personnel as a team have current Florida

Department of Transportation (FDOT) Construction Training Qualification Program (CTQP) certifications and additional certifications as follows (all certifications must be active at the time of submittal):

a. Florida Department of Environmental Protection (FDEP)

b. CTQP Asphalt Paving Level II

c. CTQP Asphalt Plant II

d. CTQP Earthwork Construction Inspection Level II

e. CTQP Concrete Field Inspector Level II

f. CTQP Quality Control Manager

g. CTQP Final Estimates II

h. FDEP Florida Stormwater, Erosion, and Sedimentation

Control Training and Certification Program for Inspector and Contractors.

i. Nuclear Radiation Safety Certification

MEETINGS & SCHEDULE

An anticipated schedule is provided in the Timeline posted in OpenGov. All meetings will take place at the time, date, and location specified in the solicitation Timeline. Short-listed Proposers should be prepared to attend presentations and/or interviews either in Sarasota, Florida or virtually, at the County’s discretion.

SUBMITTAL INSTRUCTIONS

Refer to the Submittal Instructions section in OpenGov for instructions on how to submit a proposal. Proposers are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

VENDOR QUESTIONNAIRE

6.1 All proposers must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with proposer’s submittal in OpenGov. Proposers who fail to complete and upload required forms and documents or fail to provide responses to questions

RPS Part I Rev. 10/11/23 Page 3 of 6 in the Vendor Questionnaire section of OpenGov may be found non-responsive.

WRITTEN PROPOSALS

The information requested in each section below will be used by the evaluation committee to evaluate and score written proposals. All proposal documents must be submitted in the Vendor Questionnaire section in OpenGov in the format requested.

7.1 Ability of Professional Personnel

7.1.1 Single page letter of interest summarizing Proposer’s

qualifications.

7.1.2 Required and preferred licenses and certifications.

7.1.3 Resumes of key personnel, including subconsultants, demonstrating individual qualifications and experience.

7.2 Proposer’s Past Performance & Experience

7.2.1 Complete the Summary of Professional Experience &

Capabilities Form in the Vendor Questionnaire section of OpenGov). Projects submitted should demonstrate the experience of the Proposer, subcontractor(s), and current team members who may have worked for other firms on similar projects and provide detailed information regarding the Proposer’s capabilities, project management techniques, and project controls.

7.3 Approach

7.3.1 Project Approach – Provide a detailed project approach that includes, but is not limited to the following:

a. Project management techniques, controls, program and technologies to be employed to meet project schedule and budget requirements.

b. Assignment of personnel to provide the most efficient service.

c. Where elements of the work will be performed, and who in the organizational chart will oversee performance of the work to provide the most efficient services.

d. Anticipated impacts of the Proposer’s current and projected workload on the project.

RPS Part I Rev. 10/11/23 Page 4 of 6

e. Detailed information explaining how location of the firm, key personnel and sub-contractors will affect project, including how impact of any physical distance will be mitigated through the use of technology, processes or other means.

7.3.2 Workload

Complete the Current & Projected Workload Form (in the Vendor Questionnaire section of OpenGov) to identify active and awarded projects.

7.3.3 Organization

a. Provide an organizational chart delineating personnel assigned to the project (including subconsultants).

b. Provide an organizational chart showing the corporate management structure of the Proposer.

7.3.4 Schedule/Timeline

Provide a graphical representation of the proposed project schedule/timeline indicating major milestones and deliverables.

SELECTION PROCESS

8.1 Written Proposals

8.1.1 All timely responses meeting the criteria set forth in this RPS will be considered by the County.

8.1.2 Written proposals will be evaluated and scored by the

Professional Services Review Committee (PSRC) using the evaluation criteria in the Evaluation Criteria section of OpenGov.

8.1.3 When evaluating written proposals, the PSRC will use the scale below to score each criterion. Only whole numbers are to be used when scoring. Scores will be given weight as indicated in the evaluation criteria in OpenGov.

RPS Part I Rev. 10/11/23 Page 5 of 6

Score Description

5 Excellent

4 Very Good

3 Good

2 Satisfactory

1 Unsatisfactory

8.2 Presentations

The PSRC will conduct discussions with, and may require public presentations by, no fewer than the three (3) highest scoring Proposers.

8.3 Ranking

Following discussions or presentations, the PSRC will rank the short-listed Proposers. When ranking short-listed Proposers, the PSRC will consider information contained in the written proposals, clarifications (if any), and information provided during discussions or presentations.

Ranking shall be determined without regard to the score established as a result of the evaluation of written proposals.

8.4 Recommendation of Award

The Proposer ranked first by the PSRC will be recommended for award.

AWARD

9.1 It is the intent of the County to award a contract to the Proposer(s) who, in the sole opinion of the County, is most qualified to perform the scope of services required.

9.2 In the event of a tie the tie-breaking procedures identified in the Sarasota County Procurement Manual will apply.

9.3 Local preference as defined in the Procurement Code section 2-215 is not applicable to this solicitation.

9.4 Contract

A draft of the contract that the successful Proposer(s) will be expected to sign (a CCNA Project Specific Agreement) is posted on the Procurement website, shown below. The County may, in its sole discretion, select a

RPS Part I Rev. 10/11/23 Page 6 of 6 different contract type or make revisions to the one referenced above following the recommended award of this solicitation.

https://www.scgov.net/government/procurement/contract-templates

CONFLICT OF INTEREST

10.1 Any Proposer who has drafted any portion of a scope of work or specifications for a project, or any entity which provides material assistance to such Proposer in such work, shall be ineligible to compete for the contract for design or construction of that project.

10.2 Selected Proposers, either directly or through an affiliate, may not have a business relationship with any entity to perform work related to a work assignment issued under any resulting contract.

CHANGES IN PROJECT TEAM

11.1 A change in the project team of a Proposer after the submission of a proposal could result in reconsideration of the scoring of applicable evaluation criteria, at the sole discretion of the County.

11.2 Any changes in the Proposer’s Key Personnel must be brought to the attention of Procurement as soon as possible after the change is made.

The changes, the reasons for the changes, and resumes for the individuals being substituted for an original project team member, must be submitted to the Procurement Analyst identified in the Solicitation Summary prior to the scheduled evaluation committee meeting.

11.3 Decreases in scoring may result from the reconsideration of changes in the project team of a Proposer. No increases in scoring will result from the reconsideration of changes in the project team of a Proposer.

11.4 After recommendation of award, the successful Proposer shall not be allowed to substitute project team members named in this proposal without the prior written permission of the County. Substitution may, in the sole opinion of the County, be grounds for cancellation of a recommended award, or termination of agreement.

REUSE OF EXISTING PLANS

12.1 The plans on this project are subject to reuse in accordance with Section

287.055 (10), Florida Statutes.

[END PART I]

PART II

SCOPE OF SERVICES

Scope prepared by Capital Projects Part II - Page 1 of 4

1. Description of Project

The Apex Road at Palmer Boulevard Roundabout construction project (Project) requires construction engineering and inspection (CEI) services, including verification testing services which are required for inspection, and materials sampling and testing. The Project includes roadway widening and intersection improvements.

2. Scope of Services

Consultant shall provide CEI services which may include, but are not limited to:

A. Project Oversight and Management:

i. Provide contract administration and oversight in accordance with the Florida Department of Transportation (FDOT) Construction Project Administration Manual (CPAM).

ii. Provide inspection services and services deemed necessary for the successful completion and closure of the work performed by various contractors on County construction contract.

iii. Maintain the required level of surveillance of contractor activities and observe contractors’ work to determine the progress and quality of work.

iv. Identify discrepancies and note any significant omissions, substitutions, defects, or deficiencies in the work of the contractor.

Inform and consult with the County on the best course of action to resolve such discrepancies. Document and report all details of each corrective action and its associated resolution to the County.

v. Maintain complete and accurate records of all activities and events relating to the construction project and fully document all Project changes.

vi. Maintain complete and accurate records of contractors’ daily operations and of significant events that affect the work for activities both on-site and at the asphalt plant.

vii. Lead all Project meetings including providing agenda and meeting minutes.

viii. Inspect materials (on site and at the asphalt plant) entering into the work in accordance with the plans, specifications, and special provisions for each construction contract to determine that the Project is constructed in conformity with those documents.

Scope prepared by Capital Projects Part II - Page 2 of 4

ix. Perform constructability review of construction plans to identify potential issues prior to construction.

x. Process and review shop-drawings for construction project.

xi. Process Requests for Information (RFI) or Requests for Modification

(RFM).

xii. Process Claim Analysis and extra work cost estimations.

xiii. Conduct baseline Project Schedule analysis and provide written response.

xiv. Conduct monthly Project Schedule update analysis and provide written response.

xv. Perform verification of contractors’ monthly pay estimates, resolve any disputed quantities, and provide final concurrence by the monthly cutoff date.

xvi. Perform coordination with utility companies, and adjacent property owners.

xvii. Prepare the Sarasota County Communication Update, “One-Week- Look-Ahead”.

xviii. Provide drone updates monthly, at the time of the monthly cut-off.

Deploy “Drone Deploy” as requested.

xix. Provide two live feed cameras, at locations specified by the Project Manager. The County shall have access to live feed 24/7.

xx. Prepare one Daily Report of Construction per inspector(s) assigned to the project, for every calendar day of the project. Each Daily Report shall have a minimum of three photographs attached showing construction operations of the work reported in the associated Daily Report.

xxi. Monitor, inspect, and document utility construction for conformance with the Sarasota County Utility Manual found at https://www.scgov.net/home/showdocument?id=50402&t=637604 835919355247. Provide facilitation, coordination and communication between Utility Agency’s representatives, County staff and contractors executing the work. Identify potential utility conflicts and assist in the resolution of any identified issues.

xxii. Provide oversight of County utility installation(s) and testing procedures in accordance with the Contract and Technical Specifications.

Scope prepared by Capital Projects Part II - Page 3 of 4

B. On-site Inspection:

i. Monitor the Contractor’s on-site construction activities and inspect materials entering into the work in accordance with the plans, specifications, and special provisions or the construction contract(s) to determine that the Project is constructed in conformity with such documents.

ii. Review and monitor contractor’s work zone traffic control plan and any modifications to the plan, including alternate work zone traffic control plan, in accordance with the County’s procedures.

Consultant’s employees performing such services must have an Advanced Temporary Traffic Control certification.

C. Sampling and Testing:

i. Perform sampling and testing of component materials and completed work in accordance with the contract documents listed in the Construction Contract. The minimum sampling frequencies set out in the FDOT's Materials Sampling, Testing and Reporting guide shall be met. In complying with the aforementioned guide, provide daily surveillance of contractors’ quality control activities and perform the sampling and testing of materials and completed work items for verification and acceptance.

ii. Perform inspection and sampling of materials and components at the asphalt plant and of materials normally done in a laboratory remote from the Project site.

iii. Determine the acceptability of all materials and completed work items on the basis of either test results or verification of a certification.

iv. The County may monitor the effectiveness of Consultant's testing procedures through observation and independent assurance testing.

v. Sampling, testing and laboratory methods shall be as required by the County’s and FDOT's Standard Specifications, Supplemental Specifications or as modified by the Special Provisions of the Construction Contract.

D. Certifications

i. All required certifications as listed in the solicitation must be maintained for the life of the resulting contract. Certifications may be held by any member of the Consultant’s team for this Project.

Scope prepared by Capital Projects Part II - Page 4 of 4

ii. Consultant’s staff preparing the Certified Final Estimate shall be Construction Training Qualifications Program’s (CTQP) Final Estimates Level II certified.

E. Close-out

i. Submit Project documents electronically into the County’s document management system “E-Builder” and file in accordance with County procedures and Consultant’s approved Quality Assurance (QA) Plan.

ii. Project documents shall be uploaded on a continuous, “Real-Time” basis, and shall be completed within fifteen (15) calendar days of Final Acceptance of the construction contract. Examples of closeout documents are: As-builts, Project photographs, pipe video, field books, asphalt LOT packages, National Pollution Discharge Elimination System Inspections, Earthwork Density Logs, Change Orders/Interim Field Change Agreements, Plan sheet revisions, shop drawings, mix designs, claims, manual, warranties, and general correspondence.

[END PART II]

PART III – INSURANCE REQUIREMENTS

Insurance Template Adopted 04/19/19 Page 1 of 2

CONTRACTOR’S INSURANCE

Contractor shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of this Contract, insurance coverage (including endorsements) and limits as described herein. These requirements, as well as the County’s review or acceptance of insurance maintained by Contractor, are not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Insurance requirements itemized in this Contract and required of the Contractor shall extend to all subcontractors to cover their operations performed under this Contract.

The Contractor shall be responsible for any modifications, deviations, or omissions in these insurance requirements as they apply to subcontractors.

Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial Strength Rating of A- Class VII or better.

Each insurance policy required by this Contract shall apply separately to each insured against whom claim is made and suit is brought, except with respect to limits of the insurer’s liability.

The Contractor shall be solely responsible for payment of all premiums for insurance contributing to the satisfaction of this Contract and shall be solely responsible for the payment of all deductibles and retentions to which such policies are subject.

Contractor shall furnish Certificates of Insurance to the County Administrative Agent evidencing the types and amounts of coverage, including endorsements, required by this Contract prior to commencement of work and prior to expiration of the insurance contract, when applicable. Such Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day notice of cancellation (10 days for non-payment of premium) or non-renewal of coverage. Notwithstanding these notification requirements, the Contractor will be required to provide County with 5-day prior written notice of any policy cancellation or non-renewal.

The County reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements, herein from time to time throughout the term of this Contract. County reserves the right, but not the obligation, to review and reject any insurer providing coverage due to its poor financial condition or failure to operate legally.

A. COMMERCIAL GENERAL LIABILITY: Contractor shall maintain Commercial General Liability per ISO form CG0001 or its equivalent, including but not limited to coverage for premises and operations, personal injury, products & completed operations, liability assumed under an insured contract, and independent contractors with limits of not less than $1,000,000.00 each occurrence, $2,000,000.00 aggregate covering all work performed under this Contract.

Contractor agrees to endorse Sarasota County Government as an additional insured on the Commercial General Liability coverage.

PART III – INSURANCE REQUIREMENTS

Insurance Template Adopted 04/19/19 Page 2 of 2

B. PROFESSIONAL LIABILITY: Contractor shall maintain Professional Liability, or equivalent Errors & Omissions Liability, with limits not less than $1,000,000.00 per claim/occurrence for professional services rendered under this Contract. If coverage is written on a claims-made basis: a. Any retroactive date shall precede the effective date of this Contract; b. Contractor shall provide certificates of insurance evidencing the required coverage for a period of two years after final payment under this Contract is made, or provide evidence showing Contractor has obtained a two-year extended reporting period endorsement.

C. BUSINESS AUTOMOBILE LIABILITY: Contractor agrees to maintain Business

Automobile Liability insurance with limits not less than $1,000,000.00 combined single limit for each accident covering all Owned, Non-Owned & Hired automobiles used in the performance of this contract. In the event Contractor does not own automobiles, Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

If the Contractor is shipping a product via common carrier, the contractor shall be responsible for any loss or damage sustained in delivery/transit.

D. WORKERS’ COMPENSATION: Contractor agrees to maintain Workers’ Compensation insurance on in accordance with Florida Statutes, Chapter 440.

Employers Liability to be included with a minimum limit of $500,000.00 per accident/per disease/per employee. If work is to be performed over or adjacent to navigable water and involves maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be included.

In the event the Contractor has “leased” employees, the Contractor or the employee leasing company must provide evidence of a Workers’ Compensation policy for all personnel on the worksite.

Contractors who are exempt from Florida’s Workers’ Compensation law must provide proof of such exemption issued by the Florida Department of Financial Services, Bureau of Workers’ Compensation.

[END PART III]