232524CG_Project_Documents.pdf

INVITATION FOR QUOTES (“IFQ”) – PART I

IFQ Part I Revised 09/13/23 Page 1 of 4

IFQ #: 232524CG

IFQ TITLE: Residential Energy and Water Saving Devices

1.0 PURPOSE

Sarasota County (“County”), a political subdivision of the State of Florida, will receive quotes on the date indicated in OpenGov Procurement (OpenGov), the County’s electronic procurement portal, for the purpose of selecting a supplier to provide energy and water conservation devices. Offerors are required to comply with Part II, Work Specifications and Attachment A, Grant Funded Procurement Terms and Conditions.

OpenGov is located at https://procurement.opengov.com/portal/scgov

Do not submit a quote of more than $150,000.00. In the event no responsive and responsible quotes are received under the quote threshold, the County may elect to cancel this IFQ and re-solicit using another procurement method.

2.0 OFFEROR

2.1 For the purpose of this IFQ, the term “Offeror” is defined as the legal entity submitting the offer and/or identified on the electronic bid submittal.

2.2 Offerors intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their bid submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Offeror.

3.0 QUALIFICATIONS

3.1 Required Experience

3.1.1. Offeror must provide two references demonstrating their experience providing energy and water saving devices within the past five years preceding the submission deadline in Opengov.

3.1.2. Only references submitted at the time of submittal in the format specified by the County will be used to verify qualifications have been met.

3.2 Required Licenses and/or Certifications

3.2.1. N/A

4.0 ALTERNATES

4.1 Unless otherwise specifically provided in Part II of this IFQ, reference to any equipment, material, article or patented process, by trade name, brand name, make or catalog number, shall be regarded as establishing a minimum standard of quality and shall not be construed as limiting competition.

4.2 If an offeror wishes to make a substitution in the specifications, the

IFQ Part I Revised 09/13/23 Page 2 of 4 offeror shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the substitution. Any such substitution shall be subject to County approval. Substitutions shall be approved only if determined by the County to be equivalent to the prescribed specifications.

4.3 To be considered, substitutions must be submitted to the Contact listed in OpenGov no later than the Question Submission deadline listed in OpenGov. Substitutions must be identified by brand name, number, manufacturer and model, and shall include full descriptive information, brochures, and appropriate attachments. The County shall respond via addendum in OpenGov indicating whether the substitution has been approved or denied.

4.4 A quote containing a substitution that has not been approved by the County shall be disqualified.

5.0 PRE-BID MEETINGS

All meetings and site visits will take place at the time, date and location specified in the Solicitation Timeline in OpenGov

6.0 SUBMITTAL INSTRUCTIONS

Refer to Submittal Instructions section in OpenGov for instructions on how to submit an offer. Offerors are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

7.0 SUBMITTAL DOCUMENTS

7.1 Vendor Questionnaire

All offerors must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with offeror’s response in OpenGov. Offerors who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor Questionnaire section of OpenGov may be found non-responsive.

7.2 Pricing

All offerors must complete the Pricing Table in OpenGov. Offerors who fail to fully complete the pricing proposal may be found non-responsive.

8.0 AWARD

8.1 It is the intent of the County to award a contract to the responsive and responsible offeror submitting the lowest total bid price. Unless otherwise noted, offerors must submit a price for every line item to be considered for award.

8.2 In the event of a tie, the IFQ tie-breaking procedures identified in the

IFQ Part I Revised 09/13/23 Page 3 of 4

Sarasota County Procurement Manual will apply.

8.2.1. To be considered, tied offerors will be required to provide documentation certifying they have implemented a drug-free workplace program meeting the requirements stipulated in Section 287.087, Florida Statutes. Documentation must be provided within the time specified by the County at the time of request.

8.3 Preferences

Offerors wishing to be considered for Local Business Preference or American Business Preference must complete and submit a Local & American Business Certification Form with their submittal. The Local and American Business Certification Form can be found in the Vendor Questionnaire section of OpenGov.

In awarding this IFQ, preference shall be given to local businesses and American businesses in accordance with Section 2-215 of the Sarasota County Procurement Code.

Local and American business preferences do not apply in the award of this IFQ, due to Grant funding requirements.

8.4 In the event that no responsive and responsible quotes are received within the quote threshold, the County may elect to cancel the solicitation and re-solicit using the competitive sealed bid process.

8.5 Contract

A draft of the contract that the successful Offeror(s) will be expected to sign (a Term Contract) is posted on the Procurement website, shown below. The County may, in its sole discretion, select a different contract type or make revisions to the one referenced above following the recommended award of this solicitation.

https://www.scgov.net/government/procurement/contract-templates

9.0 PRICING

9.1 As applicable, all trip charges, mileage, vehicle charges, travel time and labor are to be included in the hourly rate. Only time on the job site may be charged.

9.2 As applicable, estimated usage for each item is listed on the bid form.

This is an estimated figure only and no guarantee is made or implied as to the actual quantities that will be acquired under resulting contracts.

Quantities listed herein are subject to increase or decrease during the term of the contract. In either occurrence, the Offeror will perform the work at the unit price as quoted. The County, at its discretion, may authorize an initial contract for a greater not-to-exceed amount than that submitted by the offeror.

IFQ Part I Revised 09/13/23 Page 4 of 4

10.0 COUNTY WORKPLACE POLICY COMPLIANCE

10.1 Smoking – Smoking is not permitted inside any County facility. Smoking is restricted to designated smoking areas outside a facility.

10.2 Parking – The offeror’s representatives shall abide by all parking restrictions. The offeror’s vehicles are subject to the same restrictions, limitations, fines and tickets as posted for any other vehicle. Where time limit restrictions exceed the required time to provide services, arrangements shall be made in advance.

10.3 Alcohol/Drugs – Service personnel under the influence of alcohol and/or non-prescription drugs are not permitted to work in County facilities.

Any person known or thought to be under these influences will be escorted off County property.

10.4 Security - The offeror must adhere to all Sarasota County security procedures. The offeror’s work force shall be made up of persons legally authorized to perform work in the United States. The offeror shall, at the County’s request, submit the following information for each of their employees: name, date of birth, social security number and green card (if applicable).

10.5 Identification - The offeror shall require all employees to visibly wear identification while on County property. Said identification shall contain a color photograph of the employee, the name of the employee and the name of the company. The offeror shall require all employees to wear a company uniform, which shall include the name of the employee and the company. Persons not conforming to this requirement may be denied access to the building. Denial of access does not alleviate the offeror’s responsibilities herein.

11.0 CONTINGENCY

11.1 Only applicable if this box is checked.

If during the performance of construction or repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% may be allowed provided the original quote plus contingency does not exceed $150,000. Any use of contingency funds is subject to the written approval of the County project manager, and any unused contingency shall not be paid out as a part of any final payment.

PART II

SPECIFICATIONS

Document prepared by UF IFAS Extension & Sustainability

1.0 PRODUCT REQUIREMENTS

The vendor shall supply energy and water-efficient products. Sarasota County is requesting ENERGY STAR and WaterSense products when available.

1.1 All product(s) supplied shall be as specified. Unless otherwise specified products shall be new and of the most current product version/model.

Sarasota County shall not accept used, refurbished, or any other quality standard.

1.2 The Vendor shall supply products that comply with all applicable federal, state, and local laws and regulations.

2.0 PRODUCT DESCRIPTIONS

2.1 Single Unit Packaged ENERGY STAR® Labeled LED Bulbs

a. Equivalent to 60-watt incandescent bulb

b. Instant start

c. Screw base to fit existing standard light fixtures

d. Minimum ENERGY STAR® rating for lamp life of 10,000 hours

e. Minimum 800 lumen output ENERGY STAR® LED with a minimum 2700K Kelvin rating

f. Warm or soft light color (Kelvin rating)

g. No greater than 4.5 inches long (for compatibility with the greatest number of light fixtures)

h. All products submitted must have the Underwriters Laboratory (UL) approval

i. Single unit recyclable packaging (no plastic bubble) must include prominent display of ENERGY STAR® label

2.2 Wall Outlet Insulation Gaskets

a. Flame retardant polyethylene insulating foam gasket for installation behind faceplates of wall electrical outlets to prevent air leakage and the loss of heat and cold through receptacles located on outside walls.

b. UL listed material that meets UL 94 HF1

c. Installation instructions must be included in the product packaging

2.3 Wall Dimmer/Button Switch Insulation Gaskets

a. Flame retardant polyethylene insulating foam gasket for installation behind faceplates of wall dimmer/button switches to prevent air leakage and the loss of heat and cold through switches located on outside walls.

Document prepared by UF IFAS Extension & Sustainability

b. UL listed material that meets UL 94 HF1.

c. Installation instructions must be included in the product packaging.

2.4 Foam Tape Insulation

a. Closed cell

b. Single unit packaging

c. 3/16" x 3/8" x 17'

d. Self-adhesive

2.5 Rope Caulk Insulation

a. Single unit packaging

b. Self-stick caulk weather strip must be designed to seal small gaps and be a minimum of 90 feet long.

c. Rope caulk must remain soft and pliable for use with irregular gaps.

d. Must be compatible with indoor/outdoor use.

e. Installation instructions must be included in the product packaging.

2.6 Low Flow Shower Head

a. <2 Gallons per Minute (GPM)

b. WaterSense® Labeled

c. Adjustable angle

2.7 EPA WaterSense Faucet Aerators for Kitchen

a. 3/4"

b. 1.5 GPM

c. Female

2.8 EPA WaterSense Lead Free Dual Thread Aerator for Bathroom

a. 1.0 GPM

b. Aerator body constructed entirely of ABS poly, completely lead free for safe drinking water

c. Dual-threaded connection (Male: 15/16-27 Female: 55/65-27) prevents stripping with no visible threads

d. Includes all parts necessary for proper installation and operation

e. Bubble spray model air inducted providing a full stream of water while using less water

Document prepared by UF IFAS Extension & Sustainability

f. Dimensions – 1.0″ x 1.1″

g. Pressure Compensator Flow Control

h. 10-year warranty

2.9 Smart Power Strips

a. Power strip that receives a main device (computer, TV, etc.) into the primary (control) outlet and peripheral appliances (printer/scanner or VCR/cable box, etc.) into ancillary power strip outlets. When the main device is shut off, “smart” power strip auto-switching technology automatically shuts down devices that are not in use.

b. All power strips submitted under this bid must have Underwriters Laboratory approval.

c. Minimum 1225 joules of surge protection.

d. Minimum two always-on outlets, six switchable off outlets, and 4- 6’ cord length.

e. Outlets clearly marked as to what devices are to be plugged in (control, always on, peripherals).

f. The device must have an EMI/RFI (Electromagnetic Interference/Radio Frequency Interference) filter to prevent waves from one electronic device from causing malfunctions or interference in another.

g. Easy-to-understand instructions for use to maximize energy savings must be included in the product packaging.

2.10 Toilet Leak Detection Dye Tablets

a. FDA-certified, non-toxic, non-carcinogenic pigments – not harmful if swallowed

b. Single unit packaged in moisture-resistant packs

2.11 LED Night Lights

a. Ambient light sensor

b. Two or three-pronged plugs

c. Soft or cool white light

3.0 FEES

The Vendor’s fee shall be inclusive of all costs, including delivery. No additional costs/fees will be paid by the County.

4.0 DELIVERY REQUIREMENTS

4.1 Delivery Location(s) – To be determined

4.2 Delivery shall be Free on Board (FOB) destination.

Document prepared by UF IFAS Extension & Sustainability

4.3 Product shall be delivered to the name indicated on the Purchase Order.

4.4 The date and time of delivery shall be determined by mutual agreement.

5.0 PRODUCT ACCEPTANCE

5.1 Following delivery Sarasota County’s Administrative Agent, or designee, will inspect and determine if the delivery of the product is acceptable and as specified.

5.2 If product delivery does not meet specifications, the County will reject and communicate any deficiencies with the Vendor.

6.0 WARRANTY

All materials provided by the Vendor shall be fully warranted from the date of County’s acceptance for a period of one year, or for the standard warranty period provided by the Contractor or product manufacturer, whichever is greater.

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 (b) Adopted 04/15/16 Page 1 of 2

CONTRACTOR’S INSURANCE

Contractor shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of this Contract, insurance coverage (including endorsements) and limits as described herein. These requirements, as well as the County’s review or acceptance of insurance maintained by Contractor, are not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Insurance requirements itemized in this Contract and required of the Contractor shall extend to all subcontractors to cover their operations performed under this Contract.

The Contractor shall be responsible for any modifications, deviations, or omissions in these insurance requirements as they apply to subcontractors.

Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial Strength Rating of A- Class VII or better.

Each insurance policy required by this Contract shall apply separately to each insured against whom claim is made and suit is brought, except with respect to limits of the insurer’s liability.

The Contractor shall be solely responsible for payment of all premiums for insurance contributing to the satisfaction of this Contract and shall be solely responsible for the payment of all deductibles and retentions to which such policies are subject.

Contractor shall furnish Certificates of Insurance to the County Administrative Agent evidencing the types and amounts of coverage, including endorsements, required by this Contract prior to commencement of work and prior to expiration of the insurance contract, when applicable. Such Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day notice of cancellation (10 days for non-payment of premium) or non-renewal of coverage. Notwithstanding these notification requirements, the Contractor will be required to provide County with 5-day prior written notice of any policy cancellation or non-renewal.

The County reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements, herein from time to time throughout the term of this Contract. County reserves the right, but not the obligation, to review and reject any insurer providing coverage due to its poor financial condition or failure to operate legally.

A. COMMERCIAL GENERAL LIABILITY: Contractor agrees to maintain Commercial General Liability per ISO form CG0001 or its equivalent, including but not limited to coverage for premises and operations, personal injury, products & completed operations, liability assumed under an insured contract, and independent contractors with limits of not less than 500,000.00 each occurrence, $1,000,000.00 aggregate covering all work performed under this Contract.

Contractor agrees to endorse Sarasota County Government as an additional insured on the Commercial General Liability coverage.

PART III – INSURANCE REQUIREMENTS

Insurance Template Adopted 04/19/19 Page 2 of 2